Users Manual - English
Page 3
... Registration And Test Sheet or, for all your Fax Machine/Multi-Function Center needs. i and, ■ will be made from your Brother product. Your registration with Brother International Corporation, you will help , you must be recorded as confirmation of the purchase date of your product should you lose your receipt; ■ may serve ...
... Registration And Test Sheet or, for all your Fax Machine/Multi-Function Center needs. i and, ■ will be made from your Brother product. Your registration with Brother International Corporation, you will help , you must be recorded as confirmation of the purchase date of your product should you lose your receipt; ■ may serve ...
Users Manual - English
Page 14
... To load paper or other media 1-15 To load envelopes 1-17 To load post cards 1-18 About fax machines 1-19 Custom features 1-19 Do you have Voice Mail on the phone line? ......... 1-19 Why should... there be problems 1-19 How can you avoid possible problems 1-19 Fax tones and handshake 1-20 ECM (Error Correction Mode 1-21 2 Getting started 2-1 Initial Setup 2-1 Setting the Date...-3240C and MFC-3340CN only 2-3 Setting the Mode Timer (FAX-1840C and FAX-1940CN only 2-3 Setting the Paper Type 2-4 Setting the Paper Size 2-4 xii
... To load paper or other media 1-15 To load envelopes 1-17 To load post cards 1-18 About fax machines 1-19 Custom features 1-19 Do you have Voice Mail on the phone line? ......... 1-19 Why should... there be problems 1-19 How can you avoid possible problems 1-19 Fax tones and handshake 1-20 ECM (Error Correction Mode 1-21 2 Getting started 2-1 Initial Setup 2-1 Setting the Date...-3240C and MFC-3340CN only 2-3 Setting the Mode Timer (FAX-1840C and FAX-1940CN only 2-3 Setting the Paper Type 2-4 Setting the Paper Size 2-4 xii
Users Manual - English
Page 22
...avoid to prevent possible damage to a situation that are listed in the Table of the machine. INTRODUCTION 1 - 1 Finding information All the chapter headings and subheadings are not compatible with the machine. Cautions specify procedures you to important warnings, notes and actions. Notes tell you how ...tips about a specific feature or operation by checking the Index at the back of your machine by reading through programming it. Improper Setup alerts you to help you for buying a Brother fax machine or Multi-Function Center (MFC). You will be able to find information about how ...
...avoid to prevent possible damage to a situation that are listed in the Table of the machine. INTRODUCTION 1 - 1 Finding information All the chapter headings and subheadings are not compatible with the machine. Cautions specify procedures you to important warnings, notes and actions. Notes tell you how ...tips about a specific feature or operation by checking the Index at the back of your machine by reading through programming it. Improper Setup alerts you to help you for buying a Brother fax machine or Multi-Function Center (MFC). You will be able to find information about how ...
Users Manual - English
Page 25
...These keys give you instant access to help you set up your machine. 1 - 4 INTRODUCTION Ink/Reports (FAX-1840C and FAX-1940CN only) Lets you send a fax. Lets you want to make sure a fax machine will answer, and then press Black Start or Color Start. Hook (MFC-3240C and MFC-3340CN only) Press before.... Redial/Pause Redials the last number you access Scan mode. Speaker Phone (FAX-1940CN only) Lets you speak to make sure a fax machine answers, and then press Black Start or Color Start. Microphone (FAX-1940CN only) Picks up and use your voice when you speak to make sure...
...These keys give you instant access to help you set up your machine. 1 - 4 INTRODUCTION Ink/Reports (FAX-1840C and FAX-1940CN only) Lets you send a fax. Lets you want to make sure a fax machine will answer, and then press Black Start or Color Start. Hook (MFC-3240C and MFC-3340CN only) Press before.... Redial/Pause Redials the last number you access Scan mode. Speaker Phone (FAX-1940CN only) Lets you speak to make sure a fax machine answers, and then press Black Start or Color Start. Microphone (FAX-1940CN only) Picks up and use your voice when you speak to make sure...
Users Manual - English
Page 40
... Voice Mail will pick up the call has been answered. Why should there be problems? Your Brother machine is set to answer after two rings and your machine from receiving calls. About fax machines Custom features Do you avoid possible problems? For example, if Voice Mail is set to answer ...after the same number of rings, there is important to remember that Voice Mail and the machine may conflict with each ...
... Voice Mail will pick up the call has been answered. Why should there be problems? Your Brother machine is set to answer after two rings and your machine from receiving calls. About fax machines Custom features Do you avoid possible problems? For example, if Voice Mail is set to answer ...after the same number of rings, there is important to remember that Voice Mail and the machine may conflict with each ...
Users Manual - English
Page 42
INTRODUCTION 1 - 21 ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for this feature. If they do, you may send and receive fax messages that both have enough memory for the machine to work. If the machine detects errors during fax transmission, it is in progress. ECM transmissions are only possible between fax machines that are continuously being checked by the machine.Your machine must have this feature to check a fax transmission while it resends the pages of the fax that had an error.
INTRODUCTION 1 - 21 ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for this feature. If they do, you may send and receive fax messages that both have enough memory for the machine to work. If the machine detects errors during fax transmission, it is in progress. ECM transmissions are only possible between fax machines that are continuously being checked by the machine.Your machine must have this feature to check a fax transmission while it resends the pages of the fax that had an error.
Users Manual - English
Page 44
...Exit. You cannot enter a hyphen. To program this information into your machine, see Setting the Date and Time on page 2-1 and Setting the Station ID on all fax pages you to press 1 to make a change or 2 to ...20 digits). 3.Station ID Press Menu/Set. Setting the Station ID You should store your name or company name and fax number so they print on page 2-2. If the Station ID has already been programmed, the LCD will ask you ... electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of the sending...
...Exit. You cannot enter a hyphen. To program this information into your machine, see Setting the Date and Time on page 2-1 and Setting the Station ID on all fax pages you to press 1 to make a change or 2 to ...20 digits). 3.Station ID Press Menu/Set. Setting the Station ID You should store your name or company name and fax number so they print on page 2-2. If the Station ID has already been programmed, the LCD will ask you ... electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of the sending...
Users Manual - English
Page 67
Setting up Polled Transmit (Not available for color faxes) Polled Transmit is polled. If you must use your machine before the polled transmit occurs, you press 1 in Step 5, the document remains in the ADF until you delete the fax in the ADF. 1.Doc 2.Memory -OR- Press 2 to leave the ...and can call and retrieve it. 1 If it is not illuminated in green, press 2 Load your machine is when you set up your machine to wait with a document so another fax machine can be retrieved from any other fax machine until your document. 3 Press Menu/Set, 2, 2, 6. 4 Press ▲ or ▼ to ...
Setting up Polled Transmit (Not available for color faxes) Polled Transmit is polled. If you must use your machine before the polled transmit occurs, you press 1 in Step 5, the document remains in the ADF until you delete the fax in the ADF. 1.Doc 2.Memory -OR- Press 2 to leave the ...and can call and retrieve it. 1 If it is not illuminated in green, press 2 Load your machine is when you set up your machine to wait with a document so another fax machine can be retrieved from any other fax machine until your document. 3 Press Menu/Set, 2, 2, 6. 4 Press ▲ or ▼ to ...
Users Manual - English
Page 79
... RX The LCD shows Dialing. Afterwards, a Sequential Polling Report will poll each fax number. 4 Press Black Start or Color Start. Polling Polling is not illuminated in green, press 2 Press Menu/Set, 2, 1, 6. 3 Enter the fax machines you want to (Fax). 6.Polling RX poll using One-Touch, Speed-Dial, a Group or the dial pad. Everyone who is...
... RX The LCD shows Dialing. Afterwards, a Sequential Polling Report will poll each fax number. 4 Press Black Start or Color Start. Polling Polling is not illuminated in green, press 2 Press Menu/Set, 2, 1, 6. 3 Enter the fax machines you want to (Fax). 6.Polling RX poll using One-Touch, Speed-Dial, a Group or the dial pad. Everyone who is...
Users Manual - English
Page 94
...with you at all times. No messages 4 The machine gives two short beeps to tell you to enter a command. REMOTE FAX OPTIONS 6 - 6 Using your Remote Access Code 1 Dial your fax number from any touch tone telephone or fax machine, then use the Remote Access Code and remote ... Hang up if you wait longer than 30 seconds to enter a command. The machine will hang up . Remote Retrieval You can call your machine from a telephone or another fax machine using touch tone. 2 When your machine answers, immediately enter your Remote Access Code (3 digits followed by waiting about 2 minutes...
...with you at all times. No messages 4 The machine gives two short beeps to tell you to enter a command. REMOTE FAX OPTIONS 6 - 6 Using your Remote Access Code 1 Dial your fax number from any touch tone telephone or fax machine, then use the Remote Access Code and remote ... Hang up if you wait longer than 30 seconds to enter a command. The machine will hang up . Remote Retrieval You can call your machine from a telephone or another fax machine using touch tone. 2 When your machine answers, immediately enter your Remote Access Code (3 digits followed by waiting about 2 minutes...
Users Manual - English
Page 96
...or erased all faxes Enter the number of a remote fax machine to receive stored fax message(s). (See page 6-10.) 3 Erase faxes from the memory If you hear one long beep, fax messages have been erased from the memory. 97 Check the receiving status (Except for example, perhaps a Fax Forwarding or ... change has been accepted. If yes, you will hear three short beeps. REMOTE FAX OPTIONS 6 - 8 If yes, 1 Fax 2 Voice you will work. You can check whether your machine has (FAX-1940CN only) received any faxes. If no , you will hear three short beeps. 97 Check the receiving status...
...or erased all faxes Enter the number of a remote fax machine to receive stored fax message(s). (See page 6-10.) 3 Erase faxes from the memory If you hear one long beep, fax messages have been erased from the memory. 97 Check the receiving status (Except for example, perhaps a Fax Forwarding or ... change has been accepted. If yes, you will hear three short beeps. REMOTE FAX OPTIONS 6 - 8 If yes, 1 Fax 2 Voice you will work. You can check whether your machine has (FAX-1940CN only) received any faxes. If no , you will hear three short beeps. 97 Check the receiving status...
Users Manual - English
Page 98
... ). You cannot use and # as dial numbers. Changing your Fax Forwarding number You can call the other machine, which will call your machine from another telephone or fax machine using touch tone. 1 Dial your fax number. 2 When your machine answers, immediately enter your Remote Access Code (3 digits followed by ... dial pad to enter the number of the remote fax machine where you want to a fax machine. 1 Dial your fax number. 2 When your machine answers, immediately enter your fax messages. If you hear one long beep, you have your fax messages sent to store a pause. 5 Hang up...
... ). You cannot use and # as dial numbers. Changing your Fax Forwarding number You can call the other machine, which will call your machine from another telephone or fax machine using touch tone. 1 Dial your fax number. 2 When your machine answers, immediately enter your Remote Access Code (3 digits followed by ... dial pad to enter the number of the remote fax machine where you want to a fax machine. 1 Dial your fax number. 2 When your machine answers, immediately enter your fax messages. If you hear one long beep, you have your fax messages sent to store a pause. 5 Hang up...
Users Manual - English
Page 103
...messages You can erase voice messages individually, or all at once. Printing a fax message Once you print a new fax message stored in memory, the LCD shows: 3 To print the faxes, press 1. The machine sounds a two-second beep and begins message playback. Each message is preceded ... Play/Record. Print Fax -OR- Press 2 to cancel. 4 Press Stop/Exit. 7 - 5 MESSAGE CENTER (FAX-1940CN ONLY) To erase voice messages individually 1 Press Play/Record. After two seconds, the fax machine begins to play voice messages. 2 If the Fax Storage is on and there are fax messages in memory, ...
...messages You can erase voice messages individually, or all at once. Printing a fax message Once you print a new fax message stored in memory, the LCD shows: 3 To print the faxes, press 1. The machine sounds a two-second beep and begins message playback. Each message is preceded ... Play/Record. Print Fax -OR- Press 2 to cancel. 4 Press Stop/Exit. 7 - 5 MESSAGE CENTER (FAX-1940CN ONLY) To erase voice messages individually 1 Press Play/Record. After two seconds, the fax machine begins to play voice messages. 2 If the Fax Storage is on and there are fax messages in memory, ...
Users Manual - English
Page 145
... or other fax machine's polling setup. Check the other person's fax machine stopped the call the telephone company and ask them to poll a fax machine that is not in the machine's memory. Try to the machine. Connection Fail You tried to check your phone line. Open, then close the top cover. Visit us at http://solutions.brother.com. Print...
... or other fax machine's polling setup. Check the other person's fax machine stopped the call the telephone company and ask them to poll a fax machine that is not in the machine's memory. Try to the machine. Connection Fail You tried to check your phone line. Open, then close the top cover. Visit us at http://solutions.brother.com. Print...
Users Manual - English
Page 148
Open the top cover and remove any important messages. Press Menu/Set, 9, 0, 1. 2. Go to Scan The machine has a mechanical problem. -OR- For MFC-3340CN, you can transfer the Fax Journal report to another fax machine. Please see Using Brother PC-FAX software on page 5-1 in Software User's Guide on the CD-ROM.) TROUBLESHOOTING AND ROUTINE MAINTENANCE 12...
Open the top cover and remove any important messages. Press Menu/Set, 9, 0, 1. 2. Go to Scan The machine has a mechanical problem. -OR- For MFC-3340CN, you can transfer the Fax Journal report to another fax machine. Please see Using Brother PC-FAX software on page 5-1 in Software User's Guide on the CD-ROM.) TROUBLESHOOTING AND ROUTINE MAINTENANCE 12...
Users Manual - English
Page 154
... cards on page 1-15.) Try setting the Display setting to run. The sender's scanner may improve the print speed. Try receiving from another fax machine. Also, click the 'Settings' tab, and make a copy to see if the same problem occurs. Highest resolution needs longer data processing,... sure you are wrinkled. DIFFICULTY Printing (Continued) Smudged stain at the bottom of the page. Printing appears dirty or ink seems to '256 colors.' There are not stacked neatly. The printouts are using the proper types of paper. (See About paper on the telephone line. Cannot perform...
... cards on page 1-15.) Try setting the Display setting to run. The sender's scanner may improve the print speed. Try receiving from another fax machine. Also, click the 'Settings' tab, and make a copy to see if the same problem occurs. Highest resolution needs longer data processing,... sure you are wrinkled. DIFFICULTY Printing (Continued) Smudged stain at the bottom of the page. Printing appears dirty or ink seems to '256 colors.' There are not stacked neatly. The printouts are using the proper types of paper. (See About paper on the telephone line. Cannot perform...
Users Manual - English
Page 156
Try avoiding this problem. Brother's ECM feature should help overcome this problem by pressing Stop/Exit. Clean the scanner. (See Cleaning the Scanner on the CD-ROM. Your machine may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with your machine, it is more sensitive to all devices that...
Try avoiding this problem. Brother's ECM feature should help overcome this problem by pressing Stop/Exit. Clean the scanner. (See Cleaning the Scanner on the CD-ROM. Your machine may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with your machine, it is more sensitive to all devices that...
Users Manual - English
Page 186
... in a preset order. Do not put the machine on any of the other lines are busy and a second fax call is a group of jack, plug in a two-line phone and see if it is nothing more separate telephone lines that does not have a fax machine. Special line considerations Roll over phone lines A... roll over phone system is received, the fax call would be transferred to a line that pass incoming calls to each other if they are busy. ...
... in a preset order. Do not put the machine on any of the other lines are busy and a second fax call is a group of jack, plug in a two-line phone and see if it is nothing more separate telephone lines that does not have a fax machine. Special line considerations Roll over phone lines A... roll over phone system is received, the fax call would be transferred to a line that pass incoming calls to each other if they are busy. ...
Users Manual - English
Page 194
...Reduces the size of 4-10 incoming faxes. 6.Polling RX - You can send a fax On without using the Next Fax Only memory. 3-10 6.Polled TX On Off Sets up your machine with an document to be retrieved by another fax machine. 2.Setup Send 1.Contrast (In Fax mode only) Auto Light Dark Changes... the 3-7 lightness or darkness of faxes you are having difficultly sending faxes overseas, set this to On. 3-13 The...
...Reduces the size of 4-10 incoming faxes. 6.Polling RX - You can send a fax On without using the Next Fax Only memory. 3-10 6.Polled TX On Off Sets up your machine with an document to be retrieved by another fax machine. 2.Setup Send 1.Contrast (In Fax mode only) Auto Light Dark Changes... the 3-7 lightness or darkness of faxes you are having difficultly sending faxes overseas, set this to On. 3-13 The...
Users Manual - English
Page 203
... or pressing Speaker Phone (FAX-1940CN), Hook/Hold (FAX-1840C), or Hook (FAX-1840C, MFC-3240C and MFC-3340CN). Backup Print Your machine prints a copy of every fax that lets you see the number (or name) of incoming faxes. Batch Transmission (Black and white faxes only) As a cost saving feature, all delayed faxes to the same fax number will not lose...
... or pressing Speaker Phone (FAX-1940CN), Hook/Hold (FAX-1840C), or Hook (FAX-1840C, MFC-3240C and MFC-3340CN). Backup Print Your machine prints a copy of every fax that lets you see the number (or name) of incoming faxes. Batch Transmission (Black and white faxes only) As a cost saving feature, all delayed faxes to the same fax number will not lose...