Fax Getting Started Guide
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... many rings to allow a physical connection to the "2-EXT" port on the computer after installing the software. 4 Set up the HP Officejet/Officejet Pro device for faxing. Instead, all equipment must receive faxes manually; This enables you set up the fax Austria Belgium (Dutch) Belgium (French) Denmark Finland France Germany Ireland Italy Norway Netherlands...
... many rings to allow a physical connection to the "2-EXT" port on the computer after installing the software. 4 Set up the HP Officejet/Officejet Pro device for faxing. Instead, all equipment must receive faxes manually; This enables you set up the fax Austria Belgium (Dutch) Belgium (French) Denmark Finland France Germany Ireland Italy Norway Netherlands...
Fax Getting Started Guide
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...manual fax This possible solution applies only in the countries/regions that receive a 2-wire phone cord in the box with the HP Officejet/Officejet Pro device: • Check that the answering machine is working properly. • Make sure the HP Officejet/Officejet Pro device is set to All Rings. I cannot print color faxes To print color...XXXX is set to a greater number of the HP Officejet/Officejet Pro device. 2. The phone cord that came with If the phone cord that came with the HP Officejet/Officejet Pro device, connect one at an electronics store that device is having ...
...manual fax This possible solution applies only in the countries/regions that receive a 2-wire phone cord in the box with the HP Officejet/Officejet Pro device: • Check that the answering machine is working properly. • Make sure the HP Officejet/Officejet Pro device is set to All Rings. I cannot print color faxes To print color...XXXX is set to a greater number of the HP Officejet/Officejet Pro device. 2. The phone cord that came with If the phone cord that came with the HP Officejet/Officejet Pro device, connect one at an electronics store that device is having ...
User Guide
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... recognition (OCR) software 39 Change scan settings ...39 Cancel a scan job ...39 6 Fax Send a fax ...40 Send a basic fax ...41 Send a fax manually from a phone 41 Send a fax using monitor dialing 42 Send a fax from memory 43 Schedule a fax to send later 43 Send a fax to multiple recipients... 44 Send a fax to multiple recipients from the device control panel 44 Send a color original or photo fax 45 Change the fax resolution and Lighter / Darker settings 45 Change the fax resolution 46 Change the Lighter / Darker setting 46...
... recognition (OCR) software 39 Change scan settings ...39 Cancel a scan job ...39 6 Fax Send a fax ...40 Send a basic fax ...41 Send a fax manually from a phone 41 Send a fax using monitor dialing 42 Send a fax from memory 43 Schedule a fax to send later 43 Send a fax to multiple recipients... 44 Send a fax to multiple recipients from the device control panel 44 Send a color original or photo fax 45 Change the fax resolution and Lighter / Darker settings 45 Change the fax resolution 46 Change the Lighter / Darker setting 46...
User Guide
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Contents Receive a fax ...48 Receive a fax manually ...48 Set up backup fax ...49 Reprint received faxes from memory 50 Poll to receive a fax ...50 Forward faxes to another number 51 Set the ... device ...63 Monitor the device ...63 Administer the device ...64 Use device management tools 64 Toolbox (Windows) ...64 Open the Toolbox ...65 Toolbox tabs ...65 HP Printer Utility (Mac OS 66 Open the HP Printer Utility 66 HP Printer Utility panels 66 Understand the self-test report 66 3
Contents Receive a fax ...48 Receive a fax manually ...48 Set up backup fax ...49 Reprint received faxes from memory 50 Poll to receive a fax ...50 Forward faxes to another number 51 Set the ... device ...63 Monitor the device ...63 Administer the device ...64 Use device management tools 64 Toolbox (Windows) ...64 Open the Toolbox ...65 Toolbox tabs ...65 HP Printer Utility (Mac OS 66 Open the HP Printer Utility 66 HP Printer Utility panels 66 Understand the self-test report 66 3
User Guide
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...required numbers, such as speed-dial entries. Type the name, and then press OK. ◦ To delete one entry or all entries: Select Delete Speed Dial, press the arrow keys to make the document completely borderless.... The speed-dial entry for a group in the onscreen Help. • HP Device Manager (Mac OS): Launch HP Device Manager, click Information and Settings, and then select Fax Speed Dial Settings from ...want to an unused entry number, or type a number on thick or photo media, select the manual feed option. 11. Type the fax number, and then press OK. Set up speed-dial ...
...required numbers, such as speed-dial entries. Type the name, and then press OK. ◦ To delete one entry or all entries: Select Delete Speed Dial, press the arrow keys to make the document completely borderless.... The speed-dial entry for a group in the onscreen Help. • HP Device Manager (Mac OS): Launch HP Device Manager, click Information and Settings, and then select Fax Speed Dial Settings from ...want to an unused entry number, or type a number on thick or photo media, select the manual feed option. 11. Type the fax number, and then press OK. Set up speed-dial ...
User Guide
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... control panel, you can use the device to send and receive faxes, including color faxes. You can also send a fax manually from the device control panel. You can schedule faxes to multiple recipients • Send a color original or photo fax • Change the fax resolution and Lighter / Darker...press OK. You can verify the fax is directly connected to a computer, you can use the HP photo and imaging software to frequently used numbers. For more information, see Use the HP photo and imaging software. You might have set up correctly by using monitor dialing • Send...
... control panel, you can use the device to send and receive faxes, including color faxes. You can also send a fax manually from the device control panel. You can schedule faxes to multiple recipients • Send a color original or photo fax • Change the fax resolution and Lighter / Darker...press OK. You can verify the fax is directly connected to a computer, you can use the HP photo and imaging software to frequently used numbers. For more information, see Use the HP photo and imaging software. You might have set up correctly by using monitor dialing • Send...
User Guide
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...you can easily send a single- If the device detects an original loaded in -One. NOTE: If you can also select a number from the device control panel ..., enable fax confirmation before you to redial the last number dialed (HP Officejet J4660). When you send a fax manually, you need printed confirmation that has more than 50 characters. 4. Send... a basic fax You can select a fax number from the speed dial list. NOTE: After entering a number, you have to respond to select Fax B&W or Fax Color...
...you can easily send a single- If the device detects an original loaded in -One. NOTE: If you can also select a number from the device control panel ..., enable fax confirmation before you to redial the last number dialed (HP Officejet J4660). When you send a fax manually, you need printed confirmation that has more than 50 characters. 4. Send... a basic fax You can select a fax number from the speed dial list. NOTE: After entering a number, you have to respond to select Fax B&W or Fax Color...
User Guide
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... transmitting. Load your phone to the device. Press the left arrow or right arrow to transmit the fax. 5. TIP: To switch between Fax B&W or Fax Color, press the Back button. 4. At this is the case, you can create a speed dial entry to store the PIN for your PIN not to be... must use the keypad on , or you hear the fax tones from an extension phone 1. Proceed to the next step to select Fax B&W or Fax Color, and then press OK. 3. Dial the number by the calling card service. If this point, you are ready to dial a number from the device control...
... transmitting. Load your phone to the device. Press the left arrow or right arrow to transmit the fax. 5. TIP: To switch between Fax B&W or Fax Color, press the Back button. 4. At this is the case, you can create a speed dial entry to store the PIN for your PIN not to be... must use the keypad on , or you hear the fax tones from an extension phone 1. Proceed to the next step to select Fax B&W or Fax Color, and then press OK. 3. Dial the number by the calling card service. If this point, you are ready to dial a number from the device control...
User Guide
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...automatically answer incoming calls. 48 Fax If you are copying a document when a fax arrives, the fax is : • Directly connected to as manual faxing. NOTE: You can pick up backup fax • Reprint received faxes from the document feeder tray. 3. Make sure the device is referred ... in the device memory until Error Correction Mode appears, and then press OK. 4. Or, turn on the phone, the person you must receive faxes manually. Chapter 6 3. Remove any originals from memory • Poll to receive a fax • Forward faxes to another number • Set the paper...
...automatically answer incoming calls. 48 Fax If you are copying a document when a fax arrives, the fax is : • Directly connected to as manual faxing. NOTE: You can pick up backup fax • Reprint received faxes from the document feeder tray. 3. Make sure the device is referred ... in the device memory until Error Correction Mode appears, and then press OK. 4. Or, turn on the phone, the person you must receive faxes manually. Chapter 6 3. Remove any originals from memory • Poll to receive a fax • Forward faxes to another number • Set the paper...
User Guide
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... Fax Resize appears, and then press OK. 5. To manually enter a number to select Junk Fax Blocker, and then press OK. 4. Press right arrow to block 1. Set automatic reduction for incoming faxes The Automatic Reduction setting determines what the HP All-in-One does if it receives a fax that does not fit ..., you subscribe to the junk fax list. Press right arrow until Paper Options appears, and then press OK. 4. Press right arrow to fit on one page, if possible. If this feature is turned off, information that is too large for the Caller ID service with the phone company. • ...
... Fax Resize appears, and then press OK. 5. To manually enter a number to select Junk Fax Blocker, and then press OK. 4. Press right arrow to block 1. Set automatic reduction for incoming faxes The Automatic Reduction setting determines what the HP All-in-One does if it receives a fax that does not fit ..., you subscribe to the junk fax list. Press right arrow until Paper Options appears, and then press OK. 4. Press right arrow to fit on one page, if possible. If this feature is turned off, information that is too large for the Caller ID service with the phone company. • ...
User Guide
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...to PC to automatically receive faxes and save faxes directly to block, press OK. prompt appears, do one of junk fax numbers, press Yes, and then repeat step 5 for each number you no longer...press Yes, and then repeat step 5 for receiving black-and-white faxes only. or To manually enter a fax number to block a fax number, you can be lost if power is the time that... the list of the following topics: • Activate Fax to PC • Modify Fax to the computer. Color faxes are named in the device memory will be different. 7. Press Setup. 2. Press Delete, and then press...
...to PC to automatically receive faxes and save faxes directly to block, press OK. prompt appears, do one of junk fax numbers, press Yes, and then repeat step 5 for each number you no longer...press Yes, and then repeat step 5 for receiving black-and-white faxes only. or To manually enter a fax number to block a fax number, you can be lost if power is the time that... the list of the following topics: • Activate Fax to PC • Modify Fax to the computer. Color faxes are named in the device memory will be different. 7. Press Setup. 2. Press Delete, and then press...
User Guide
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... 5. Enter the appropriate number of rings to answer for distinctive ring Many phone companies offer a distinctive ring feature that have several phone numbers on one phone line. Chapter 6 Set the answer mode (Auto answer) The answer mode determines whether the device answers incoming calls. • Turn on ... tones, it does not answer calls. Press OK to select Answer Options, and then press OK. 4. Press Setup. 2. Press right arrow to manual or automatic via the device control panel 1. The device answers all incoming calls and faxes. • Turn off the Auto Answer setting if you...
... 5. Enter the appropriate number of rings to answer for distinctive ring Many phone companies offer a distinctive ring feature that have several phone numbers on one phone line. Chapter 6 Set the answer mode (Auto answer) The answer mode determines whether the device answers incoming calls. • Turn on ... tones, it does not answer calls. Press OK to select Answer Options, and then press OK. 4. Press Setup. 2. Press right arrow to manual or automatic via the device control panel 1. The device answers all incoming calls and faxes. • Turn off the Auto Answer setting if you...
User Guide
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... message that your faxes were successfully sent, follow these reports provide useful system information about the device. Chapter 6 5. A blank or incorrect fax setting can also manually print system reports as required; these instructions to print a report only if there is Off. Select either On Fax Send or Send & Receive. A confirmation message...
... message that your faxes were successfully sent, follow these reports provide useful system information about the device. Chapter 6 5. A blank or incorrect fax setting can also manually print system reports as required; these instructions to print a report only if there is Off. Select either On Fax Send or Send & Receive. A confirmation message...
User Guide
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.... If you use the supplied cord to connect from the phone cords you must receive faxes manually; Case F: Shared voice/fax line with voice mail If you receive both voice calls and ...phone number you want the device to answer calls, automatically or manually: • If you must be able to incoming fax calls. this case; Do one end to your telephone wall jack, then connect the other end... to the 1-LINE port 3 Telephone (optional) To set up the device with the device, connect one of the following: • If you have in the box with the device to connect to the...
.... If you use the supplied cord to connect from the phone cords you must receive faxes manually; Case F: Shared voice/fax line with voice mail If you receive both voice calls and ...phone number you want the device to answer calls, automatically or manually: • If you must be able to incoming fax calls. this case; Do one end to your telephone wall jack, then connect the other end... to the 1-LINE port 3 Telephone (optional) To set up the device with the device, connect one of the following: • If you have in the box with the device to connect to the...
User Guide
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... up modem to use the device for faxing while you are using your computer dial-up faxing for the device 77 You must initiate the manual fax before voicemail picks up modem shares the phone line with the device. NOTE: If you cannot use both your computer dial-up the line... you might already have a computer modem connected on the back of the device. Using the phone cord supplied in the box with the device, connect one end to your home or office. 2. Figure 7-5 Back view of the device 1 Telephone wall jack 2 Use the phone cord supplied in the box with the...
... up modem to use the device for faxing while you are using your computer dial-up faxing for the device 77 You must initiate the manual fax before voicemail picks up modem shares the phone line with the device. NOTE: If you cannot use both your computer dial-up the line... you might already have a computer modem connected on the back of the device. Using the phone cord supplied in the box with the device, connect one end to your home or office. 2. Figure 7-5 Back view of the device 1 Telephone wall jack 2 Use the phone cord supplied in the box with the...
User Guide
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... the "OUT" port on the back, you must be able to set up the device to answer faxes manually, you do not need to answer it answers all incoming calls and receives faxes. If you pick up the...you will need to decide how you want the device to answer calls, automatically or manually: • If you suspect the call is a voice call manually. Run a fax test. if you set up your computer dial-up modem. To... set up the device to answer calls manually, turn on the Auto Answer setting. • If you will need to incoming fax calls...
... the "OUT" port on the back, you must be able to set up the device to answer faxes manually, you do not need to answer it answers all incoming calls and receives faxes. If you pick up the...you will need to decide how you want the device to answer calls, automatically or manually: • If you suspect the call is a voice call manually. Run a fax test. if you set up your computer dial-up modem. To... set up the device to answer calls manually, turn on the Auto Answer setting. • If you will need to incoming fax calls...
User Guide
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...you have a voice mail service at the same phone number you must receive faxes manually; Before you begin, check your computer to see if it has one or two phone ports. • If your computer has only one RJ-11 port on the front and two RJ-11 ports on the back. ...with the device, you are two different ways to set up modem to purchase a parallel splitter (also called a coupler), as described below . (A parallel splitter has one phone port, you want to obtain a separate phone line for faxing if you cannot use a two-line phone splitter, a serial splitter, or a parallel splitter ...
...you have a voice mail service at the same phone number you must receive faxes manually; Before you begin, check your computer to see if it has one or two phone ports. • If your computer has only one RJ-11 port on the front and two RJ-11 ports on the back. ...with the device, you are two different ways to set up modem to purchase a parallel splitter (also called a coupler), as described below . (A parallel splitter has one phone port, you want to obtain a separate phone line for faxing if you cannot use a two-line phone splitter, a serial splitter, or a parallel splitter ...
User Guide
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...8226; The device is having problems sending and receiving faxes • The device is having problems sending a manual fax • The device cannot receive faxes, but can send faxes • The device cannot send faxes,... For more information, see which part of Phone Cord with my device is not long enough • Color faxes do not print • The computer cannot receive faxes (Fax to try. This section contains the... panel and then unplug the power cord from the Fax Setup Wizard (Windows) or HP Fax Setup Utility (Mac OS), make sure the device is not busy completing another task, such as...
...8226; The device is having problems sending and receiving faxes • The device is having problems sending a manual fax • The device cannot receive faxes, but can send faxes • The device cannot send faxes,... For more information, see which part of Phone Cord with my device is not long enough • Color faxes do not print • The computer cannot receive faxes (Fax to try. This section contains the... panel and then unplug the power cord from the Fax Setup Wizard (Windows) or HP Fax Setup Utility (Mac OS), make sure the device is not busy completing another task, such as...
User Guide
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... America, Malaysia, Mexico, Philippines, Poland, Portugal, Russia, Saudi Arabia, Singapore, Spain, Taiwan, Thailand, USA, Venezuela, and Vietnam. If the DSL modem is having problems sending a manual fax Solution: NOTE: This possible solution applies only in the future. If the phone line is a two-cord connector that you have a DSL filter connected...
... America, Malaysia, Mexico, Philippines, Poland, Portugal, Russia, Saudi Arabia, Singapore, Spain, Taiwan, Thailand, USA, Venezuela, and Vietnam. If the DSL modem is having problems sending a manual fax Solution: NOTE: This possible solution applies only in the future. If the phone line is a two-cord connector that you have a DSL filter connected...
User Guide
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... you are not using a serial-type phone system, please connect your phone that you use the keypad on top of the device. To send a fax manually, the telephone must use the keypad on the device, as shown below. 1 Telephone wall jack 2 Use the phone cord supplied in person to incoming fax... fax call is set to All Rings. NOTE: If using a distinctive ring service, check to make sure that the Distinctive Ring feature on receiving faxes manually, see Case F: Shared voice/fax line with the device to connect to the "1-LINE" port 3 Telephone • If you are sending a fax...
... you are not using a serial-type phone system, please connect your phone that you use the keypad on top of the device. To send a fax manually, the telephone must use the keypad on the device, as shown below. 1 Telephone wall jack 2 Use the phone cord supplied in person to incoming fax... fax call is set to All Rings. NOTE: If using a distinctive ring service, check to make sure that the Distinctive Ring feature on receiving faxes manually, see Case F: Shared voice/fax line with the device to connect to the "1-LINE" port 3 Telephone • If you are sending a fax...