User Guide
Page 9
...8226; Installing the printer software Additional setup and instructions for using the printer: • Selecting and storing paper and specialty media • Loading paper • Performing printing, copying, scanning, and faxing tasks, depending on your printer model • Configuring printer settings • Viewing and printing documents and photos • Setting up and using printer software • Setting up and configuring the printer on a network, depending on your printer model • Caring for and maintaining the printer • Troubleshooting and solving problems Help using...
...8226; Installing the printer software Additional setup and instructions for using the printer: • Selecting and storing paper and specialty media • Loading paper • Performing printing, copying, scanning, and faxing tasks, depending on your printer model • Configuring printer settings • Viewing and printing documents and photos • Setting up and using printer software • Setting up and configuring the printer on a network, depending on your printer model • Caring for and maintaining the printer • Troubleshooting and solving problems Help using...
User Guide
Page 36
... printer back on the printer • The appropriate Ethernet cable to the computer using a USB cable or Ethernet cable. 4 Duplex unit Note: Optional trays lock together when stacked. Remove stacked trays one at a time from the top down. 3 Align the printer with the USB symbol on . 5 Set the printer software to recognize the optional input source. Attaching cables Connect the printer to the Ethernet port Additional printer setup 36 For more information, see "Updating available options in the printer driver" on page...
... printer back on the printer • The appropriate Ethernet cable to the computer using a USB cable or Ethernet cable. 4 Duplex unit Note: Optional trays lock together when stacked. Remove stacked trays one at a time from the top down. 3 Align the printer with the USB symbol on . 5 Set the printer software to recognize the optional input source. Attaching cables Connect the printer to the Ethernet port Additional printer setup 36 For more information, see "Updating available options in the printer driver" on page...
User Guide
Page 50
... serial cable to the menu with port settings. e Print a menu settings page. 2 Install the printer driver: a Insert the Software and Documentation CD. If the CD does not launch after a minute, then launch the CD manually: 1 Click , or click Start and then click Run. 2 In the Run or Start Search box, type D:\setup.exe, where D is the port where the serial cable attaches to accept the Printer Software License Agreement. k Make any necessary changes to complete the printer software installation. 3 Set...
... serial cable to the menu with port settings. e Print a menu settings page. 2 Install the printer driver: a Insert the Software and Documentation CD. If the CD does not launch after a minute, then launch the CD manually: 1 Click , or click Start and then click Run. 2 In the Run or Start Search box, type D:\setup.exe, where D is the port where the serial cable attaches to accept the Printer Software License Agreement. k Make any necessary changes to complete the printer software installation. 3 Set...
User Guide
Page 100
Note: If you selected Encrypted PDF, then enter your original document, viewable by most Web browsers and graphics programs • XPS-Creates a single XML Paper Specification (XPS) file with your new setting displayed. • When "Original Size" is set to Mixed Letter/Legal, you can choose the size of your password twice. appears. • When using the ADF, touch Cancel Job while Scanning... The e-mail screen appears with multiple pages, viewable using an Internet Explorer-hosted...
Note: If you selected Encrypted PDF, then enter your original document, viewable by most Web browsers and graphics programs • XPS-Creates a single XML Paper Specification (XPS) file with your new setting displayed. • When "Original Size" is set to Mixed Letter/Legal, you can choose the size of your password twice. appears. • When using the ADF, touch Cancel Job while Scanning... The e-mail screen appears with multiple pages, viewable using an Internet Explorer-hosted...
User Guide
Page 114
... time it takes to be scanned for the fax. Sides (Duplex) This option informs the printer if the original document is in Fax Server Mode. Faxing 114 The Deleting Selected Jobs screen appears, the selected jobs are going to fax. • Touch a paper size button to cancel. 3 Touch Delete Selected Jobs. Color can scan an original document that size as the Original Size setting. Only three jobs appear on both sides). Note: Color is not available when Fax is simplex (printed on one side) or duplex (printed...
... time it takes to be scanned for the fax. Sides (Duplex) This option informs the printer if the original document is in Fax Server Mode. Faxing 114 The Deleting Selected Jobs screen appears, the selected jobs are going to fax. • Touch a paper size button to cancel. 3 Touch Delete Selected Jobs. Color can scan an original document that size as the Original Size setting. Only three jobs appear on both sides). Note: Color is not available when Fax is simplex (printed on one side) or duplex (printed...
User Guide
Page 120
... both sides). Resolution This option adjusts the output quality of your new setting displayed. • When "Original Size" is already in use, then you enter a number that the shortcut name and number are prompted to select another number. 7 Touch Send It to start the scan, or touch to return to Auto Size Sense, the scanner automatically determines the size of the original document. Increasing the image resolution increases the file size and the time needed...
... both sides). Resolution This option adjusts the output quality of your new setting displayed. • When "Original Size" is already in use, then you enter a number that the shortcut name and number are prompted to select another number. 7 Touch Send It to start the scan, or touch to return to Auto Size Sense, the scanner automatically determines the size of the original document. Increasing the image resolution increases the file size and the time needed...
User Guide
Page 121
... be turned on that protects the file contents from Text, Text/Photo, or Photo. Send As This option sets the output (PDF, TIFF, JPEG or XPS) for the scanned image. • PDF-Creates a single file with multiple pages, viewable with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET Framework, or by downloading a third party standalone viewer Content This option tells the printer the original document type. Advanced Options Touching this button opens a screen...
... be turned on that protects the file contents from Text, Text/Photo, or Photo. Send As This option sets the output (PDF, TIFF, JPEG or XPS) for the scanned image. • PDF-Creates a single file with multiple pages, viewable with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET Framework, or by downloading a third party standalone viewer Content This option tells the printer the original document type. Advanced Options Touching this button opens a screen...
User Guide
Page 125
... original document. Color This option tells the printer the color of information saved. Original Size This option sets the size of your scanned documents will turn out in portrait or landscape orientation and then changes the Sides and Binding settings to match the original document orientation. Sides (Duplex) This option informs the printer if your scanned file. If Multi-page TIFF is simplex (printed on both sides). Text-Emphasizes sharp, black, high-resolution text against a clean, white background Text/Photo-Used...
... original document. Color This option tells the printer the color of information saved. Original Size This option sets the size of your scanned documents will turn out in portrait or landscape orientation and then changes the Sides and Binding settings to match the original document orientation. Sides (Duplex) This option informs the printer if your scanned file. If Multi-page TIFF is simplex (printed on both sides). Text-Emphasizes sharp, black, high-resolution text against a clean, white background Text/Photo-Used...
User Guide
Page 127
... Log Set Date and Time Settings General Settings Copy Settings Fax Settings E-mail Settings FTP Settings Flash Drive Menu Print Settings Help Print all guides Copy guide E-mail guide Fax guide FTP guide Information guide Print Defects guide Supplies Guide Understanding printer menus 127 Paper Menu Reports Network/Ports Default Source Paper Size/Type Configure MP Substitute Size Paper Texture Paper Loading Custom Types Custom Names Custom Scan Sizes Custom Bin Names Universal Setup Bin Setup Menu Settings Page Device Statistics Network Setup Page Network Setup Page Wireless Setup...
... Log Set Date and Time Settings General Settings Copy Settings Fax Settings E-mail Settings FTP Settings Flash Drive Menu Print Settings Help Print all guides Copy guide E-mail guide Fax guide FTP guide Information guide Print Defects guide Supplies Guide Understanding printer menus 127 Paper Menu Reports Network/Ports Default Source Paper Size/Type Configure MP Substitute Size Paper Texture Paper Loading Custom Types Custom Names Custom Scan Sizes Custom Bin Names Universal Setup Bin Setup Menu Settings Page Device Statistics Network Setup Page Network Setup Page Wireless Setup...
User Guide
Page 143
... network card Understanding printer menus 143 Network Card menu This menu is available from the printer control panel and then exiting the menus causes the printer to an external print server through the USB port. Sets the printer to process Macintosh binary PostScript print jobs Notes: • Auto is attached to restart. Note: This menu item is available only if the printer is the factory default setting. • The Off setting filters print jobs using a USB cable. Menu item Job Buffering Off On Auto Mac...
... network card Understanding printer menus 143 Network Card menu This menu is available from the printer control panel and then exiting the menus causes the printer to an external print server through the USB port. Sets the printer to process Macintosh binary PostScript print jobs Notes: • Auto is attached to restart. Note: This menu item is available only if the printer is the factory default setting. • The Off setting filters print jobs using a USB cable. Menu item Job Buffering Off On Auto Mac...
User Guide
Page 148
.... Understanding printer menus 148 SMTP Setup menu Use the following menu to e-mail privileges Note: "No authentication required" is the factory default setting. Specifies server information Notes: • The message boxes have a limitation of time in seconds before the server stops trying to send the e-mail Note: 30 seconds is a required item. Specifies the amount of 512 characters. • None is the factory default setting for scan to configure the SMTP server...
.... Understanding printer menus 148 SMTP Setup menu Use the following menu to e-mail privileges Note: "No authentication required" is the factory default setting. Specifies server information Notes: • The message boxes have a limitation of time in seconds before the server stops trying to send the e-mail Note: 30 seconds is a required item. Specifies the amount of 512 characters. • None is the factory default setting for scan to configure the SMTP server...
User Guide
Page 168
... factory default setting. Fax Mode (Fax Server Setup) menu Fax Server mode sends the fax job to a fax server for scan to fax Notes: • Text is used when the document is a high-quality photograph or inkjet print. Specifies SMTP server port information Note: 25 is the default SMTP gateway port. Understanding printer menus 168 Specifies the image type for scan to fax Specifies the type of content that will be scanned to fax Lightens or darkens the output Note: 5 factory default setting. Specifies the resolution level for transmission. Menu item Double...
... factory default setting. Fax Mode (Fax Server Setup) menu Fax Server mode sends the fax job to a fax server for scan to fax Notes: • Text is used when the document is a high-quality photograph or inkjet print. Specifies SMTP server port information Note: 25 is the default SMTP gateway port. Understanding printer menus 168 Specifies the image type for scan to fax Specifies the type of content that will be scanned to fax Lightens or darkens the output Note: 5 factory default setting. Specifies the resolution level for transmission. Menu item Double...
User Guide
Page 182
... deleted if the printer loses power. This requirement ensures that stored jobs are obtained, the stored jobs print. They are inserted in a separate print queue, so other jobs print normally. Understanding printer menus 182 Menu item Separator Source Tray Manual Feeder Envelope Feeder Blank Pages Do Not Print Print Print Settings Setup menu Menu item Printer Language PCL Emulation PS Emulation Job Waiting On Off Description Specifies a paper source Specifies whether blank pages are stored in a print job Note: Do Not Print is installed...
... deleted if the printer loses power. This requirement ensures that stored jobs are obtained, the stored jobs print. They are inserted in a separate print queue, so other jobs print normally. Understanding printer menus 182 Menu item Separator Source Tray Manual Feeder Envelope Feeder Blank Pages Do Not Print Print Print Settings Setup menu Menu item Printer Language PCL Emulation PS Emulation Job Waiting On Off Description Specifies a paper source Specifies whether blank pages are stored in a print job Note: Do Not Print is installed...
User Guide
Page 224
Scanner Jam Access Cover Open Close the bottom ADF door to clear the message. Troubleshooting 224 Serial The printer is using a different paper tray. • Check tray length and width guides and make sure the print job is requesting the correct paper size and type. Try one or more of the following : • Remove the toner cartridge, and then reinstall it. • Remove the toner cartridge, and then install a new one. 32 Cartridge part number unsupported by device Remove the print cartridge, and then install a supported one. 34 Short paper Try one...
Scanner Jam Access Cover Open Close the bottom ADF door to clear the message. Troubleshooting 224 Serial The printer is using a different paper tray. • Check tray length and width guides and make sure the print job is requesting the correct paper size and type. Try one or more of the following : • Remove the toner cartridge, and then reinstall it. • Remove the toner cartridge, and then install a new one. 32 Cartridge part number unsupported by device Remove the print cartridge, and then install a supported one. 34 Short paper Try one...
User Guide
Page 303
... one size to another 86 improving copy quality 95 making transparencies 85 multiple pages on one sheet 90 on both sides of the paper (duplexing) 88 photos 85 placing separator sheets between copies 89 quick copy 84 reducing 88 selecting a tray 86 to 106 documents, printing for Macintosh users 71 for Windows users 71 duplex unit installing 35 duplexing 88 E Embedded Web Server 212 administrator settings 212 checking device status 213 does not open 215 networking settings 212 setting up e-mail alerts 213 Embedded Web Server Administrator's Guide 212...
... one size to another 86 improving copy quality 95 making transparencies 85 multiple pages on one sheet 90 on both sides of the paper (duplexing) 88 photos 85 placing separator sheets between copies 89 quick copy 84 reducing 88 selecting a tray 86 to 106 documents, printing for Macintosh users 71 for Windows users 71 duplex unit installing 35 duplexing 88 E Embedded Web Server 212 administrator settings 212 checking device status 213 does not open 215 networking settings 212 setting up e-mail alerts 213 Embedded Web Server Administrator's Guide 212...
User Guide
Page 304
... 77 printing from Windows 76 Help menu 194 holding faxes 116 home screen buttons 15 HTML menu 192 I Image menu 193 information, finding 9 Insert Tray 219 installation wireless network 40, 43 installing options in driver 39 printer software 38 installing options order of installation 34 installing printer software adding options 39 internal print server installing 30 troubleshooting 271 Internal Solutions Port troubleshooting 271 Internal Solutions Port, network changing port settings 48 IPv6 menu 145 J jams avoiding 231 locating jam areas 232 locations 232 numbers 232 jams, clearing 200...
... 77 printing from Windows 76 Help menu 194 holding faxes 116 home screen buttons 15 HTML menu 192 I Image menu 193 information, finding 9 Insert Tray 219 installation wireless network 40, 43 installing options in driver 39 printer software 38 installing options order of installation 34 installing printer software adding options 39 internal print server installing 30 troubleshooting 271 Internal Solutions Port troubleshooting 271 Internal Solutions Port, network changing port settings 48 IPv6 menu 145 J jams avoiding 231 locating jam areas 232 locations 232 numbers 232 jams, clearing 200...
User Guide
Page 305
... M Macintosh wireless network installation 43 maintenance kit ordering 199 memory card installing 27 troubleshooting 270 Memory full, cannot print faxes 222 menu settings page printing 37 menus Active NIC 140 AppleTalk 146 Bin Setup 137 Booklet Adjustments 193 Confidential Print 149 Configure MP 131 Copy Settings 156 Custom Bin Names 136 Custom Names 135 Custom Scan Sizes 136 Custom Types 135 Default Source 128 diagram of 127 Disk Wiping 150 E-mail Settings 169 Fax Mode (Analog Fax Setup) 160 Fax Mode (Fax Server Setup) 168...
... M Macintosh wireless network installation 43 maintenance kit ordering 199 memory card installing 27 troubleshooting 270 Memory full, cannot print faxes 222 menu settings page printing 37 menus Active NIC 140 AppleTalk 146 Bin Setup 137 Booklet Adjustments 193 Confidential Print 149 Configure MP 131 Copy Settings 156 Custom Bin Names 136 Custom Names 135 Custom Scan Sizes 136 Custom Types 135 Default Source 128 diagram of 127 Disk Wiping 150 E-mail Settings 169 Fax Mode (Analog Fax Setup) 160 Fax Mode (Fax Server Setup) 168...
User Guide
Page 306
... 257 Paper Loading menu 134 Paper Size/Type menu 128 paper sizes, supported 66 Paper Texture menu 132 paper type custom 62 paper types supported by printer 69 where to load 69 paper weights supported by printer 69 PCL Emul menu 189 PDF menu 188 photoconductor replacing 202 photoconductors ordering 199 photos copying 85 port interface card 30 port settings configuring 48 PostScript menu 189 Power Saver adjusting 22 print job canceling from Macintosh 80 canceling from Windows 80 print quality cleaning the scanner glass 197 print quality test pages, printing 79 print quality troubleshooting blank...
... 257 Paper Loading menu 134 Paper Size/Type menu 128 paper sizes, supported 66 Paper Texture menu 132 paper type custom 62 paper types supported by printer 69 where to load 69 paper weights supported by printer 69 PCL Emul menu 189 PDF menu 188 photoconductor replacing 202 photoconductors ordering 199 photos copying 85 port interface card 30 port settings configuring 48 PostScript menu 189 Power Saver adjusting 22 print job canceling from Macintosh 80 canceling from Windows 80 print quality cleaning the scanner glass 197 print quality test pages, printing 79 print quality troubleshooting blank...
User Guide
Page 308
... document or photo scans 265 scan was not successful 264 scanner unit does not close 261 scanning takes too long or freezes the computer 264 scanner Automatic Document Feeder (ADF) 13 functions 12 registration 197 scanner glass 13 Scanner ADF Cover Open 224 scanner glass cleaning 197 scanner glass (flatbed) copying using the keypad 118 Security Audit Log menu 151 separator pad ordering 200 Serial 224 serial port 50 serial printing setting up 50 Set Date/Time menu 151 setting paper size 52 paper type 52 TCP/IP address...
... document or photo scans 265 scan was not successful 264 scanner unit does not close 261 scanning takes too long or freezes the computer 264 scanner Automatic Document Feeder (ADF) 13 functions 12 registration 197 scanner glass 13 Scanner ADF Cover Open 224 scanner glass cleaning 197 scanner glass (flatbed) copying using the keypad 118 Security Audit Log menu 151 separator pad ordering 200 Serial 224 serial port 50 serial printing setting up 50 Set Date/Time menu 151 setting paper size 52 paper type 52 TCP/IP address...
User Guide
Page 309
... black streaks 278 solid white streaks 278 streaked horizontal lines 279 streaked vertical lines 280 toner fog or background shading 281 toner rubs off 281 toner specks 282 troubleshooting, printer options 2,000-sheet drawer 270 flash memory card 270 hard disk with adapter 270 internal print server 271 Internal Solutions Port 271 memory card 270 Index 309 option not working 269 paper trays 269 USB/parallel interface card 271 troubleshooting, scan cannot scan from a computer 265 partial document or photo scans...
... black streaks 278 solid white streaks 278 streaked horizontal lines 279 streaked vertical lines 280 toner fog or background shading 281 toner rubs off 281 toner specks 282 troubleshooting, printer options 2,000-sheet drawer 270 flash memory card 270 hard disk with adapter 270 internal print server 271 Internal Solutions Port 271 memory card 270 Index 309 option not working 269 paper trays 269 USB/parallel interface card 271 troubleshooting, scan cannot scan from a computer 265 partial document or photo scans...