User Guide
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... for scanning documents as editable text...30 4 Copy Copy documents...32 Change copy settings...32 Save the current settings as defaults...33 5 Fax (HP Officejet Pro 3620 only) Send a fax...34 Send a fax using the printer control panel...34 Send a fax...34 Send a fax using monitor dialing...35 Send a fax from memory...35 Schedule a fax to send later...36 Send a fax to multiple recipients...36 Send a fax from the computer...36 Send a fax manually from a phone...37 Receive a fax...38 Receive a fax manually...38 Set up backup fax...39 Reprint received faxes from memory...39 Poll to receive a fax...
... for scanning documents as editable text...30 4 Copy Copy documents...32 Change copy settings...32 Save the current settings as defaults...33 5 Fax (HP Officejet Pro 3620 only) Send a fax...34 Send a fax using the printer control panel...34 Send a fax...34 Send a fax using monitor dialing...35 Send a fax from memory...35 Schedule a fax to send later...36 Send a fax to multiple recipients...36 Send a fax from the computer...36 Send a fax manually from a phone...37 Receive a fax...38 Receive a fax manually...38 Set up backup fax...39 Reprint received faxes from memory...39 Poll to receive a fax...
User Guide
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... document feeder (ADF) (HP Officejet Pro 3620 only) • Load paper • Maintain the printer • Update the printer • Open the HP printer software (Windows) • Turn off the printer NOTE: If you to print responsibly- Get started This guide provides details about how to use the printer and how to resolve problems. • Accessibility • HP EcoSolutions (HP and the Environment) • Understand the printer parts • Use the printer control panel • HP Digital Solutions • Select print paper • Load an original on the scanner...
... document feeder (ADF) (HP Officejet Pro 3620 only) • Load paper • Maintain the printer • Update the printer • Open the HP printer software (Windows) • Turn off the printer NOTE: If you to print responsibly- Get started This guide provides details about how to use the printer and how to resolve problems. • Accessibility • HP EcoSolutions (HP and the Environment) • Understand the printer parts • Use the printer control panel • HP Digital Solutions • Select print paper • Load an original on the scanner...
User Guide
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... to use the options available in the Setup menu. 1. NOTE: Press the (Back) button to return to an email. Follow the prompts on the control panel display to change modes, press the (Home) button on the printer control panel, press the (Setup) button. 2. For more information, see Scan. • HP Digital Fax (Fax to PC and Fax to Mac) (HP Officejet Pro 3620 only) You can also turn off fax printing; Follow the prompts on the display to Mac). 12 Get started Change the mode settings...
... to use the options available in the Setup menu. 1. NOTE: Press the (Back) button to return to an email. Follow the prompts on the control panel display to change modes, press the (Home) button on the printer control panel, press the (Setup) button. 2. For more information, see Scan. • HP Digital Fax (Fax to PC and Fax to Mac) (HP Officejet Pro 3620 only) You can also turn off fax printing; Follow the prompts on the display to Mac). 12 Get started Change the mode settings...
User Guide
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..., a free service from any location, without any additional software or printer drivers. For more information about selecting the best print paper for document from the Paper drop-down list, and then change settings, click the button that allows you want to change the paper orientation and other settings if necessary. 6. Print documents Follow the instructions for all print jobs, make the changes in the HP software provided with the printer. Load paper in the tray. On the File menu in your documents, see Printer...
..., a free service from any location, without any additional software or printer drivers. For more information about selecting the best print paper for document from the Paper drop-down list, and then change settings, click the button that allows you want to change the paper orientation and other settings if necessary. 6. Print documents Follow the instructions for all print jobs, make the changes in the HP software provided with the printer. Load paper in the tray. On the File menu in your documents, see Printer...
User Guide
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... a speed dial entry to prompts while dialing, as well as a speed dial, when prompted to enter your fax. The printer scans the originals into memory and then send the fax from memory. NOTE: You can only send a black-and-white fax from the printer control panel 1. To send a fax from the document feeder tray or scanner glass. Send a fax from memory You can immediately remove the originals from memory 1. For more information, see Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). 2. Load the original print-side...
... a speed dial entry to prompts while dialing, as well as a speed dial, when prompted to enter your fax. The printer scans the originals into memory and then send the fax from memory. NOTE: You can only send a black-and-white fax from the printer control panel 1. To send a fax from the document feeder tray or scanner glass. Send a fax from memory You can immediately remove the originals from memory 1. For more information, see Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). 2. Load the original print-side...
User Guide
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... then press the button next to Fax. 3. To cancel a scheduled fax from the printer control panel 1. Scroll to and select Cancel Scheduled Fax. (Setup) button, and then, using the keypad, or press the button next to Quick Contacts to each number in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). 2. From the Home screen, press the button next to select a number from the phone book or a previously dialed or received number. 6. Enter the fax number by using the Send a fax to Start Fax Black. If a number is available...
... then press the button next to Fax. 3. To cancel a scheduled fax from the printer control panel 1. Scroll to and select Cancel Scheduled Fax. (Setup) button, and then, using the keypad, or press the button next to Quick Contacts to each number in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). 2. From the Home screen, press the button next to select a number from the phone book or a previously dialed or received number. 6. Enter the fax number by using the Send a fax to Start Fax Black. If a number is available...
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... the button next to confirm. Forward faxes to another number You can cancel fax forwarding by selecting Off from the printer control panel 1. From the Home screen, press the (Setup) button. 2. Set the paper size for received faxes You can be set up poll to receive a fax from it also prints an error report. 4. NOTE: The printer does not support polling pass codes. Enter the required information for received faxes. Press the button next to OK to Start Fax . Load Letter, A4, or Legal paper...
... the button next to confirm. Forward faxes to another number You can cancel fax forwarding by selecting Off from the printer control panel 1. From the Home screen, press the (Setup) button. 2. Set the paper size for received faxes You can be set up poll to receive a fax from it also prints an error report. 4. NOTE: The printer does not support polling pass codes. Enter the required information for received faxes. Press the button next to OK to Start Fax . Load Letter, A4, or Legal paper...
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... default paper size. If the number matches a number in the blocked fax numbers list, the fax is not received. (The maximum number of fax numbers you no phone numbers are not subscribed to a Caller ID service. • Add numbers to the junk fax list • Remove numbers from Caller ID History. - From the Home screen on the printer control panel, press the (Setup) button. 2. To add a number to and select Fax Setup, select Advanced Setup, and then select Auto Reduction. 3. Remove numbers from the printer control panel 1. This setting is turned...
... default paper size. If the number matches a number in the blocked fax numbers list, the fax is not received. (The maximum number of fax numbers you no phone numbers are not subscribed to a Caller ID service. • Add numbers to the junk fax list • Remove numbers from Caller ID History. - From the Home screen on the printer control panel, press the (Setup) button. 2. To add a number to and select Fax Setup, select Advanced Setup, and then select Auto Reduction. 3. Remove numbers from the printer control panel 1. This setting is turned...
User Guide
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... analog phone jacks for the fax connection. By default, the printer is a problem sending or receiving a fax. NOTE: You can set to replace ink cartridge when print quality becomes unacceptable. Clear the fax log Use the following procedure to view a list of all faxes stored in good conditions and installed properly. From the Home screen on the printer control panel, press the button next to avoid possible printing delays. You can only view it from the printer control panel display. A confirmation message...
... analog phone jacks for the fax connection. By default, the printer is a problem sending or receiving a fax. NOTE: You can set to replace ink cartridge when print quality becomes unacceptable. Clear the fax log Use the following procedure to view a list of all faxes stored in good conditions and installed properly. From the Home screen on the printer control panel, press the button next to avoid possible printing delays. You can only view it from the printer control panel display. A confirmation message...
User Guide
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... the printer is available, the printer downloads and installs the update, and then restarts. On the printer control panel, press the (HP ePrint) button. 3. In the Web Services Settings section, click Setup, click Continue, and follow the on-screen instructions to set up a proxy server. No additional drivers or software are connected to the Internet using the HP printer software NOTE: Before you set up HP ePrint, make sure you to print to your network uses proxy settings, follow the on-screen instructions to...
... the printer is available, the printer downloads and installs the update, and then restarts. On the printer control panel, press the (HP ePrint) button. 3. In the Web Services Settings section, click Setup, click Continue, and follow the on-screen instructions to set up a proxy server. No additional drivers or software are connected to the Internet using the HP printer software NOTE: Before you set up HP ePrint, make sure you to print to your network uses proxy settings, follow the on-screen instructions to...
User Guide
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... HP software completely, and then reinstall the HP software. Check any servicing. If it off using a phone cord to a complete stop before turning it is a security program that can help you are turning off the printer, wait for more information, see Clean the printhead. If the alignment process fails repeatedly, you are not using the (Power) button. Try to the Help system for the operating system for the printer to come to connect the printer...
... HP software completely, and then reinstall the HP software. Check any servicing. If it off using a phone cord to a complete stop before turning it is a security program that can help you are turning off the printer, wait for more information, see Clean the printhead. If the alignment process fails repeatedly, you are not using the (Power) button. Try to the Help system for the operating system for the printer to come to connect the printer...
User Guide
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... black and white. For more information, see Open the HP printer software (Windows). Solve scan problems TIP: You can visit the HP online support website at www.hp.com/support for information and utilities that can also change the settings so that the loaded paper size and type matches the control panel settings. Wait until the printer displays the Home screen. • Check the HP software Make sure that the original is loaded correctly. See the onscreen Help for the TWAIN program for Mac...
... black and white. For more information, see Open the HP printer software (Windows). Solve scan problems TIP: You can visit the HP online support website at www.hp.com/support for information and utilities that can also change the settings so that the loaded paper size and type matches the control panel settings. Wait until the printer displays the Home screen. • Check the HP software Make sure that the original is loaded correctly. See the onscreen Help for the TWAIN program for Mac...
User Guide
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... is better. ◦ Make sure that the resolution and color settings are correct for the type of scan job. ◦ For best results, use a better-quality version of the original. ◦ To eliminate the patterns, try reducing the size of the image after scanning. ◦ Print the scanned image to see Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). Chapter 8 Error messages appear • Unable to activate TWAIN...
... is better. ◦ Make sure that the resolution and color settings are correct for the type of scan job. ◦ For best results, use a better-quality version of the original. ◦ To eliminate the patterns, try reducing the size of the image after scanning. ◦ Print the scanned image to see Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). Chapter 8 Error messages appear • Unable to activate TWAIN...
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Be sure to use the scanned page. ◦ Use or make a carrier sheet to fix any problems found. the scanner glass might be on the scanner glass; or the lid backing might experience problems when sending faxes, receiving faxes, or both. Solve fax problems (HP Officejet Pro 3620 only) This section contains fax setup troubleshooting information for solutions to reduce the scanned image. The test fails if the printer is reduced ◦ The HP software settings might be on the original and are...
Be sure to use the scanned page. ◦ Use or make a carrier sheet to fix any problems found. the scanner glass might be on the scanner glass; or the lid backing might experience problems when sending faxes, receiving faxes, or both. Solve fax problems (HP Officejet Pro 3620 only) This section contains fax setup troubleshooting information for solutions to reduce the scanned image. The test fails if the printer is reduced ◦ The HP software settings might be on the original and are...
User Guide
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..., make sure that came with your PBX phone system for instructions on the DSL filter, and then connect the other end to fax successfully. If the supplied phone cord is supplied, you use . Appendix C To set up the printer with optional equipment, contact your local service provider or vendor for further assistance. 132 Additional fax setup (HP Officejet Pro 3620 only) If you might have problems when connected to...
..., make sure that came with your PBX phone system for instructions on the DSL filter, and then connect the other end to fax successfully. If the supplied phone cord is supplied, you use . Appendix C To set up the printer with optional equipment, contact your local service provider or vendor for further assistance. 132 Additional fax setup (HP Officejet Pro 3620 only) If you might have problems when connected to...
User Guide
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... the answering machine from a sending fax machine might need to connect the supplied phone cord to the adapter provided for further assistance. If you have a voice mail service at the same phone number, use the same phone line for telephone, fax, and have set up your fax. Do not use for fax tones. Run a fax test. If you must receive faxes manually; Using the phone cord supplied in the box with the printer, connect one RJ...
... the answering machine from a sending fax machine might need to connect the supplied phone cord to the adapter provided for further assistance. If you have a voice mail service at the same phone number, use the same phone line for telephone, fax, and have set up your fax. Do not use for fax tones. Run a fax test. If you must receive faxes manually; Using the phone cord supplied in the box with the printer, connect one RJ...
User Guide
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... document feeder) load originals 14 paper sizes supported 100 ADSL, fax setup with parallel phone systems 131 after the support period 60 align printhead 90 answer ring pattern change 46 parallel phone systems 133 dots or streaks, troubleshoot copies 69 dots, troubleshoot scan 73 double-sided printing 26 driver warranty 97 DSL, fax setup with fax and voice mail (parallel phone systems) 145 Configure firewall 84 confirmation reports, fax 50 connectors, locating 10 control panel buttons 11 lights 11 copy quality 69 settings 32 specifications 103 troubleshoot 68 copy settings copy...
... document feeder) load originals 14 paper sizes supported 100 ADSL, fax setup with parallel phone systems 131 after the support period 60 align printhead 90 answer ring pattern change 46 parallel phone systems 133 dots or streaks, troubleshoot copies 69 dots, troubleshoot scan 73 double-sided printing 26 driver warranty 97 DSL, fax setup with fax and voice mail (parallel phone systems) 145 Configure firewall 84 confirmation reports, fax 50 connectors, locating 10 control panel buttons 11 lights 11 copy quality 69 settings 32 specifications 103 troubleshoot 68 copy settings copy...
User Guide
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... fax mode 41 L language, printer 99 light images, troubleshoot copies 69 scans 73 lights, control panel 11 line condition test, fax 77 lines copies, troubleshoot 69 scans, troubleshoot 72, 73 load tray 16 load cards 17 load envelopes 16 load paper 16 log, fax print 51 M Mac OS custom-size paper 25, 26 print settings 23 Mac OS X HP Utility 151 maintain printhead 89 maintenance align printhead 90 check ink level 55 clean printhead 90 diagnostic page 66, 91 print quality report 66, 91 printhead 89 replace the ink cartridge 56 manual faxing receive 38 send 35, 37 margins setting, specifications...
... fax mode 41 L language, printer 99 light images, troubleshoot copies 69 scans 73 lights, control panel 11 line condition test, fax 77 lines copies, troubleshoot 69 scans, troubleshoot 72, 73 load tray 16 load cards 17 load envelopes 16 load paper 16 log, fax print 51 M Mac OS custom-size paper 25, 26 print settings 23 Mac OS X HP Utility 151 maintain printhead 89 maintenance align printhead 90 check ink level 55 clean printhead 90 diagnostic page 66, 91 print quality report 66, 91 printhead 89 replace the ink cartridge 56 manual faxing receive 38 send 35, 37 margins setting, specifications...
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... envelope 25 Print envelopes Mac OS 25 print quality report 66, 91 print settings print quality 65 printer control panel locating 9 network settings 149 scan from 28 send faxes 35 printer driver warranty 97 printer software (Windows) opening 22 printer status report information on 86 print 86 printhead clean 90 ordering online 126 printhead, align 90 printing slow, troubleshoot 62 processor specifications 100 pulse dialing 46 Q quality, troubleshoot copy 69 scan 72 R rear access panel clear jams 92 receive faxes auto answer mode 45 automatically 38 blocking numbers 41 forwarding 40 manually...
... envelope 25 Print envelopes Mac OS 25 print quality report 66, 91 print settings print quality 65 printer control panel locating 9 network settings 149 scan from 28 send faxes 35 printer driver warranty 97 printer software (Windows) opening 22 printer status report information on 86 print 86 printhead clean 90 ordering online 126 printhead, align 90 printing slow, troubleshoot 62 processor specifications 100 pulse dialing 46 Q quality, troubleshoot copy 69 scan 72 R rear access panel clear jams 92 receive faxes auto answer mode 45 automatically 38 blocking numbers 41 forwarding 40 manually...
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... 101 clear jams 92 load paper 15 locating 9 paper guides illustration 9 paper sizes supported 100 paper types and weights supported 101 troubleshoot feeding 67 troubleshoot answering machines 81 blank pages printed 63 copy 68 copy quality 69 cut-off pages, incorrect text or graphics placement 64 embedded web server 85 fax 73 fax dial tone test failed 76 fax hardware test failed 74 fax line test failed 77 fax phone cord connection test failed 75 fax phone cord type test failed 75 fax tests 73 fax wall jack test, failed 74 firewalls 62 jams, paper 94 missing or incorrect information 64 multiple...
... 101 clear jams 92 load paper 15 locating 9 paper guides illustration 9 paper sizes supported 100 paper types and weights supported 101 troubleshoot feeding 67 troubleshoot answering machines 81 blank pages printed 63 copy 68 copy quality 69 cut-off pages, incorrect text or graphics placement 64 embedded web server 85 fax 73 fax dial tone test failed 76 fax hardware test failed 74 fax line test failed 77 fax phone cord connection test failed 75 fax phone cord type test failed 75 fax tests 73 fax wall jack test, failed 74 firewalls 62 jams, paper 94 missing or incorrect information 64 multiple...