Quick Use Guide
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Xerox WorkCentre 4250/4260 Series Quick Use Guide Thank you will successfully: Connect the WorkCentre 4250/4260 Series Printer to a network Set-up the WorkCentre 4250/4260 Series Printer Install optional features Operate the WorkCentre 4250/4260 Series Printer Contents Install the WorkCentre 4250/4260 Series 3 Switch On the Machine 5 Your WorkCentre 4250/4260 7 Connecting to the Network 10 Install Print Drivers 12 E-mail Setup...
Xerox WorkCentre 4250/4260 Series Quick Use Guide Thank you will successfully: Connect the WorkCentre 4250/4260 Series Printer to a network Set-up the WorkCentre 4250/4260 Series Printer Install optional features Operate the WorkCentre 4250/4260 Series Printer Contents Install the WorkCentre 4250/4260 Series 3 Switch On the Machine 5 Your WorkCentre 4250/4260 7 Connecting to the Network 10 Install Print Drivers 12 E-mail Setup...
Quick Use Guide
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4 In addition you will have: • Power Cord • User Documentation CD • System Administration CD • Print Driver CD (Not supplied with the WorkCentre 4250 copier only machine) • Nuance CD (Not supplied with the WorkCentre 4250 copier only machine) • Quick Use Guide (this book) • Toner Cartridge • Control Panel Labels • Product Enablement Key • Telephone Cable (WorkCentre 4250/4260 Series 'X' and 'XF' machine with Fax only). 4 quick use guide
4 In addition you will have: • Power Cord • User Documentation CD • System Administration CD • Print Driver CD (Not supplied with the WorkCentre 4250 copier only machine) • Nuance CD (Not supplied with the WorkCentre 4250 copier only machine) • Quick Use Guide (this book) • Toner Cartridge • Control Panel Labels • Product Enablement Key • Telephone Cable (WorkCentre 4250/4260 Series 'X' and 'XF' machine with Fax only). 4 quick use guide
Quick Use Guide
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...document. Installs both the print drivers and the scan drivers. The driver screen is successful, continue on screen messages to complete the installation. 10 When the Print Driver is successfully installed, either send a test print from the print driver or submit a job to the WorkCentre 4250/4260 Series printer. 11 ...If the printing operation is displayed. Click OK to start automatically, go to the Start menu, click Run and browse to the CD drive. The Print Drivers are on page 33. NOTE...
...document. Installs both the print drivers and the scan drivers. The driver screen is successful, continue on screen messages to complete the installation. 10 When the Print Driver is successfully installed, either send a test print from the print driver or submit a job to the WorkCentre 4250/4260 Series printer. 11 ...If the printing operation is displayed. Click OK to start automatically, go to the Start menu, click Run and browse to the CD drive. The Print Drivers are on page 33. NOTE...
Quick Use Guide
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...File > Print and select the Xerox WorkCentre 4250/4260 Series from the Xerox website at the device, press the Job Status button on page 12. To install the print drivers refer to Install Print Drivers on the control panel. 20 quick use guide To view the queue at www.xerox.com/support. 2 Open the ...document to be sent to the machine and will be printed. Choose the options required for your PC. The print driver has various tabs that the correct printer driver has been installed on your printing job and...
...File > Print and select the Xerox WorkCentre 4250/4260 Series from the Xerox website at the device, press the Job Status button on page 12. To install the print drivers refer to Install Print Drivers on the control panel. 20 quick use guide To view the queue at www.xerox.com/support. 2 Open the ...document to be sent to the machine and will be printed. Choose the options required for your PC. The print driver has various tabs that the correct printer driver has been installed on your printing job and...
Quick Use Guide
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.... Alternatively you can access Help information and tips from www.xerox.com/support. • User Guide - Messages, screen instructions and graphics provide additional information. On the Print Driver Click Help on the printer driver screen or press [F1] on the PC keyboard for information...any time to the network and installing optional features. provides detailed instructions and information about all the features on CDs with the WorkCentre 4250/ 4260 Series. quick use guide 35 Help When using your device, detailed and timely help screens. You can access the ...
.... Alternatively you can access Help information and tips from www.xerox.com/support. • User Guide - Messages, screen instructions and graphics provide additional information. On the Print Driver Click Help on the printer driver screen or press [F1] on the PC keyboard for information...any time to the network and installing optional features. provides detailed instructions and information about all the features on CDs with the WorkCentre 4250/ 4260 Series. quick use guide 35 Help When using your device, detailed and timely help screens. You can access the ...
System Administration Guide
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... 32 Clone a Machine 32 Install Clone File to another Device 33 4 Print Drivers...35 Windows Printing 35 LPR Printing 35 Ensure Print Services for Unix is enabled 35 Install Printer Driver 37 Internet Printing Protocol (IPP) Port 38 Raw TCP/IP Printing (Port 9100...45 Configure your Print Driver 46 Information Checklist 46 Procedure 46 Configure the Windows Printer Driver 48 Bi-Directional Communication 48 Manual Print Driver Configuration 50 Apple Mac 50 TCP/IP Printing (OSX 50 Information Checklist 50 Install the Print Driver 50 iv Xerox WorkCentre 4250/4260 Series System ...
... 32 Clone a Machine 32 Install Clone File to another Device 33 4 Print Drivers...35 Windows Printing 35 LPR Printing 35 Ensure Print Services for Unix is enabled 35 Install Printer Driver 37 Internet Printing Protocol (IPP) Port 38 Raw TCP/IP Printing (Port 9100...45 Configure your Print Driver 46 Information Checklist 46 Procedure 46 Configure the Windows Printer Driver 48 Bi-Directional Communication 48 Manual Print Driver Configuration 50 Apple Mac 50 TCP/IP Printing (OSX 50 Information Checklist 50 Install the Print Driver 50 iv Xerox WorkCentre 4250/4260 Series System ...
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TABLE OF CONTENTS Configure your Apple Mac Print Driver 52 Information Checklist 52 Procedure 52 UNIX 53 Print Driver Options: Enable/Disable the Banner Sheet 54 From the Print Driver 54 From the Machine 54 5 Network Scanning ...55 Overview 55 Information Checklist 55 Enable the Feature from the Machine 56 Configure a Repository 56 File... 68 Setup the Template Pool Location 69 Procedure 69 Scan Template Management 69 6 Store Files...71 Overview 71 Information Checklist 71 Use the Feature 71 Xerox WorkCentre 4250/4260 Series System Administration Guide v
TABLE OF CONTENTS Configure your Apple Mac Print Driver 52 Information Checklist 52 Procedure 52 UNIX 53 Print Driver Options: Enable/Disable the Banner Sheet 54 From the Print Driver 54 From the Machine 54 5 Network Scanning ...55 Overview 55 Information Checklist 55 Enable the Feature from the Machine 56 Configure a Repository 56 File... 68 Setup the Template Pool Location 69 Procedure 69 Scan Template Management 69 6 Store Files...71 Overview 71 Information Checklist 71 Use the Feature 71 Xerox WorkCentre 4250/4260 Series System Administration Guide v
System Administration Guide
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... Fax from Phonebook 103 Setting up a Cover Sheet 104 Setup Fax Options 104 Setup Phonebook Preferences 105 User Preferences 105 Xerox WorkCentre 4250/4260 Series System Administration Guide vii Automatically 102 Configure the Printer Driver - Manually 102 Use the Feature 102 Windows 102 Mac OS Users 103 Add Fax Recipient 103 Add Recipient from... 98 Forward to E-mail 99 Procedure 99 Print Local Copy 100 11 LAN Fax...101 Overview 101 Information Checklist 101 Enable LAN Fax (Windows Printer Drivers 101 Configure the Printer...
... Fax from Phonebook 103 Setting up a Cover Sheet 104 Setup Fax Options 104 Setup Phonebook Preferences 105 User Preferences 105 Xerox WorkCentre 4250/4260 Series System Administration Guide vii Automatically 102 Configure the Printer Driver - Manually 102 Use the Feature 102 Windows 102 Mac OS Users 103 Add Fax Recipient 103 Add Recipient from... 98 Forward to E-mail 99 Procedure 99 Print Local Copy 100 11 LAN Fax...101 Overview 101 Information Checklist 101 Enable LAN Fax (Windows Printer Drivers 101 Configure the Printer...
System Administration Guide
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... or Vista 110 Mac OS X 111 Test Network Accounting 111 13 Xerox Standard Accounting 113 Overview 113 Information Checklist 114 Enable Xerox Standard Accounting in CentreWare Internet Services 114 Enable Xerox Standard Accounting from the Machine 115 Enable Xerox Standard Accounting in your Print Driver 115 Windows 115 Mac OS 116 Create a Group Account 116... to Another Machine 122 Create Back-up file 122 Clone Settings to another machine 122 14 SMart eSolutions ...125 Overview 125 Information Checklist 125 viii Xerox WorkCentre 4250/4260 Series System Administration Guide
... or Vista 110 Mac OS X 111 Test Network Accounting 111 13 Xerox Standard Accounting 113 Overview 113 Information Checklist 114 Enable Xerox Standard Accounting in CentreWare Internet Services 114 Enable Xerox Standard Accounting from the Machine 115 Enable Xerox Standard Accounting in your Print Driver 115 Windows 115 Mac OS 116 Create a Group Account 116... to Another Machine 122 Create Back-up file 122 Clone Settings to another machine 122 14 SMart eSolutions ...125 Overview 125 Information Checklist 125 viii Xerox WorkCentre 4250/4260 Series System Administration Guide
System Administration Guide
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...Server IP Address(es) at a time before entering the numbers from the keypad. Existing operational network utilising the TCP/IP protocol. 2. Xerox WorkCentre 4250/4260 Series System Administration Guide 15 Touch [Close]. 35. Enable Dynamic DNS Registration NOTE: If your DNS server does not support dynamic updates... DNS Server IP Address at a time before entering the new name. 33. Follow the steps in Chapter 4, LPR Printing, Install Printer Driver on the network. 3. DHCP or BOOTP Server should be available on page 37. Touch [Save]. DNS/DDNS Configuration 29. This feature will...
...Server IP Address(es) at a time before entering the numbers from the keypad. Existing operational network utilising the TCP/IP protocol. 2. Xerox WorkCentre 4250/4260 Series System Administration Guide 15 Touch [Close]. 35. Enable Dynamic DNS Registration NOTE: If your DNS server does not support dynamic updates... DNS Server IP Address at a time before entering the new name. 33. Follow the steps in Chapter 4, LPR Printing, Install Printer Driver on the network. 3. DHCP or BOOTP Server should be available on page 37. Touch [Save]. DNS/DDNS Configuration 29. This feature will...
System Administration Guide
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...that the Common UNIX Printing System (CUPS) is available at cups.org. 2. Enter http://127.0.0.1:631/printers in the [Driver] menu. 28 Xerox WorkCentre 4250/4260 Series System Administration Guide Linux operating system that supports printtool. Follow the steps in the [Make] menu. 16. Click... on [Continue]. 11. Click on [Continue]. 15. Click on [Xerox] in Chapter 3, Configure Static IPv4 Addressing using the Machine User...
...that the Common UNIX Printing System (CUPS) is available at cups.org. 2. Enter http://127.0.0.1:631/printers in the [Driver] menu. 28 Xerox WorkCentre 4250/4260 Series System Administration Guide Linux operating system that supports printtool. Follow the steps in the [Make] menu. 16. Click... on [Continue]. 11. Click on [Continue]. 15. Click on [Xerox] in Chapter 3, Configure Static IPv4 Addressing using the Machine User...
System Administration Guide
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... 42 • USB Printing (Windows XP/2000/2003) on page 45 • Configure your Print Driver on page 46 • Bi-Directional Communication on page 48 • Manual Print Driver Configuration on page 50 • TCP/IP Printing (OSX) on page 50 • Configure your ...]. 6. Click on [Add/Remove Windows Components] in the left hand column. 4 Print Drivers This chapter explains how to your operating system: Windows XP 1. Verify that Print Services for Unix is loaded 3. Xerox WorkCentre 4250/4260 Series System Administration Guide 35 Click on [Control Panel]. 5. Click on your CD...
... 42 • USB Printing (Windows XP/2000/2003) on page 45 • Configure your Print Driver on page 46 • Bi-Directional Communication on page 48 • Manual Print Driver Configuration on page 50 • TCP/IP Printing (OSX) on page 50 • Configure your ...]. 6. Click on [Add/Remove Windows Components] in the left hand column. 4 Print Drivers This chapter explains how to your operating system: Windows XP 1. Verify that Print Services for Unix is loaded 3. Xerox WorkCentre 4250/4260 Series System Administration Guide 35 Click on [Control Panel]. 5. Click on your CD...
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...on the [OK] button. 11. Click on [Start], [Control Panel] and double-click on [LPR Port Monitor] to enable the service. 36 Xerox WorkCentre 4250/4260 Series System Administration Guide Click on [Programs and Features]. 2. Click on [Properties]. 3. Close the [Add/Remove Programs] window. 14. Right-...Programs] icon. b) Double-click on the [OK] button. 6. d) Click on [Add/Remove Win Components] in Chapter 4, LPR Printing, Install Printer Driver on the [Finish] button. 13. c) Click on [Other Network File and Print Services]. When you are finished, return to select it is not...
...on the [OK] button. 11. Click on [Start], [Control Panel] and double-click on [LPR Port Monitor] to enable the service. 36 Xerox WorkCentre 4250/4260 Series System Administration Guide Click on [Programs and Features]. 2. Click on [Properties]. 3. Close the [Add/Remove Programs] window. 14. Right-...Programs] icon. b) Double-click on the [OK] button. 6. d) Click on [Add/Remove Win Components] in Chapter 4, LPR Printing, Install Printer Driver on the [Finish] button. 13. c) Click on [Other Network File and Print Services]. When you are finished, return to select it is not...
System Administration Guide
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...the Printer Model from the list. Enter: • Printer name for Windows XP/2000/2003. • Print Queue name for a Printer Driver. You will be prompted for Windows Vista. 10. Select the following option from the list below: • Windows 2000/2003 - Click on... • For Windows Vista - [A printer attached to this option in the far left column. Locate the Drivers folder on the [OK] button. 16. Xerox WorkCentre 4250/4260 Series System Administration Guide 37 Install Printer Driver 1. Click [Settings] then [Printers]. • Windows XP - Windows XP/2000/2003: a) Click on ...
...the Printer Model from the list. Enter: • Printer name for Windows XP/2000/2003. • Print Queue name for a Printer Driver. You will be prompted for Windows Vista. 10. Select the following option from the list below: • Windows 2000/2003 - Click on... • For Windows Vista - [A printer attached to this option in the far left column. Locate the Drivers folder on the [OK] button. 16. Xerox WorkCentre 4250/4260 Series System Administration Guide 37 Install Printer Driver 1. Click [Settings] then [Printers]. • Windows XP - Windows XP/2000/2003: a) Click on ...
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... Protocol (IPP) is enabled by default. At your workstation, open the web browser and enter the TCP/IP address of the device. 38 Xerox WorkCentre 4250/4260 Series System Administration Guide Select [Enable]. To configure the settings: a) Enter a Printer Name. If you want to print via the Internet...27. Windows 2000. • [Share Name] - Click on the [Connectivity] link. 5. How to step 25. 20. Press [Enter]. 3. The printer driver will show the http:// IP address of the device and the ipp:// IP address of the machine in the directory tree. 7. The [Printer Sharing Screen...
... Protocol (IPP) is enabled by default. At your workstation, open the web browser and enter the TCP/IP address of the device. 38 Xerox WorkCentre 4250/4260 Series System Administration Guide Select [Enable]. To configure the settings: a) Enter a Printer Name. If you want to print via the Internet...27. Windows 2000. • [Share Name] - Click on the [Connectivity] link. 5. How to step 25. 20. Press [Enter]. 3. The printer driver will show the http:// IP address of the device and the ipp:// IP address of the machine in the directory tree. 7. The [Printer Sharing Screen...
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... the far left column. 7. To create an IPP printer, click on [Connect to a printer on the [My Network Places] icon. Xerox WorkCentre 4250/4260 Series System Administration Guide 39 Windows 2000/2003 From your Workstation: a) Right-click on the Internet...]. 11. Click on [Add Printer... specific to Keep Jobs in the URL field. Enter a number for the [Operator Message]. 12. Click on the [Next] button. Install Printer Driver 1. Add a Local Printer. 6. Windows Printing 8. Enter information for the [Time to your operating system: Windows XP From your network (WINS or...
... the far left column. 7. To create an IPP printer, click on [Connect to a printer on the [My Network Places] icon. Xerox WorkCentre 4250/4260 Series System Administration Guide 39 Windows 2000/2003 From your Workstation: a) Right-click on the Internet...]. 11. Click on [Add Printer... specific to Keep Jobs in the URL field. Enter a number for the [Operator Message]. 12. Click on the [Next] button. Install Printer Driver 1. Add a Local Printer. 6. Windows Printing 8. Enter information for the [Time to your operating system: Windows XP From your network (WINS or...
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...the [OK] button. 16. At your workstation, open for port 9100. Press [Enter]. 3. Click on [OK] to make this time. 40 Xerox WorkCentre 4250/4260 Series System Administration Guide Click on the [Reboot Machine] button and click on [Apply] to accept the changes or [Undo] to return the ...[OK] button. 15. Click on the [Next] button. 18. NOTE: The settings are that is contained in the directory tree. 7. 4 Print Drivers 13. Click on the [Finish] button. Raw TCP/IP Printing (Port 9100) Raw TCP/IP is faster and more reliable than LPD printing. Click on...
...the [OK] button. 16. At your workstation, open for port 9100. Press [Enter]. 3. Click on [OK] to make this time. 40 Xerox WorkCentre 4250/4260 Series System Administration Guide Click on the [Reboot Machine] button and click on [Apply] to accept the changes or [Undo] to return the ...[OK] button. 15. Click on the [Next] button. 18. NOTE: The settings are that is contained in the directory tree. 7. 4 Print Drivers 13. Click on the [Finish] button. Raw TCP/IP Printing (Port 9100) Raw TCP/IP is faster and more reliable than LPD printing. Click on...
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... Name box (or accept the default) and click on the [Next] button. 8. g) Click on [Settings]. b) Enter the Printer Name or IP Address of the printer. Xerox WorkCentre 4250/4260 Series System Administration Guide 41 e) Uncheck the box [Query]. f) Click on the [Finish] button. Click on the [Next] button. Follow the relevant steps for... left column. 3. Click on [Standard TCP/IP Port] from the Device Type drop down menu, and click on the [OK] button. Windows Printing Install Printer Driver 1. g) Click on [Control Panel] then [Printers]. 2.
... Name box (or accept the default) and click on the [Next] button. 8. g) Click on [Settings]. b) Enter the Printer Name or IP Address of the printer. Xerox WorkCentre 4250/4260 Series System Administration Guide 41 e) Uncheck the box [Query]. f) Click on the [Finish] button. Click on the [Next] button. Follow the relevant steps for... left column. 3. Click on [Standard TCP/IP Port] from the Device Type drop down menu, and click on the [OK] button. Windows Printing Install Printer Driver 1. g) Click on [Control Panel] then [Printers]. 2.
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...] button. 23. If the CD autoruns, click [Exit]. 11. Windows XP/2003. c) Click on the [Next] button. 27. The printer driver will return to the Add Printer Wizard window and be sharing this to be correctly configured on the machine. 2. You will install. 28. Click on...[Next] button. 25. Click on the [Next] button. 18. Click on the [Next] button. 22. The AppleTalk settings must be your machine. 42 Xerox WorkCentre 4250/4260 Series System Administration Guide j) Click on the [Have Disk] button. 12. Click on the [Finish] button. 9. Enter the [Location] (Add a ...
...] button. 23. If the CD autoruns, click [Exit]. 11. Windows XP/2003. c) Click on the [Next] button. 27. The printer driver will return to the Add Printer Wizard window and be sharing this to be correctly configured on the machine. 2. You will install. 28. Click on...[Next] button. 25. Click on the [Next] button. 18. Click on the [Next] button. 22. The AppleTalk settings must be your machine. 42 Xerox WorkCentre 4250/4260 Series System Administration Guide j) Click on the [Have Disk] button. 12. Click on the [Finish] button. 9. Enter the [Location] (Add a ...
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.... Select the required [Zone]. 10. If prompted, enter the Administrator's User ID [admin] and Password [1111], and click on [Network Connections] Xerox WorkCentre 4250/4260 Series System Administration Guide 43 Install the Printer Driver 1. Type a name for the machine in the directory tree. 7. b) Click on [Start]. On the [General] tab, if the AppleTalk Protocol...
.... Select the required [Zone]. 10. If prompted, enter the Administrator's User ID [admin] and Password [1111], and click on [Network Connections] Xerox WorkCentre 4250/4260 Series System Administration Guide 43 Install the Printer Driver 1. Type a name for the machine in the directory tree. 7. b) Click on [Start]. On the [General] tab, if the AppleTalk Protocol...