Users Manual - English
Page 1
...MANUAL IntelliFAX 3550 CONTENTS Chapter1 SETUP & PREPARATION BEFORE USE Chapter2 THE CONTROL PANEL KEYS Chapter3 HOW TO USE ON-SCREEN PROGRAMMING(OSP)AND HELP KEY Chapter4 TELEPHONE FUNCTION SETTINGS Chapter5 USING THE UNIT AS A TELEPHONE Chapter6 SENDING FAXES Chapter7 RECEIVING FAXES AND OTHER CALLS Chapter8 HOW TO USE THE COPY FUNCTION Chapter9 POLLING Chapter10 REMOTE FAX OPTIONS Chapter11 PRINTING REPORTS AND LISTS Chapter12 REPLACING THE TONER CARTRIDGE AND DRUM UNIT Chapter13 REGULAR MAINTENANCE AND TROUBLESHOOTING Chapter14 IMPORTANT INFORMATION Chapter15 INDEX Chapter16 SPECIFICATIONS...
...MANUAL IntelliFAX 3550 CONTENTS Chapter1 SETUP & PREPARATION BEFORE USE Chapter2 THE CONTROL PANEL KEYS Chapter3 HOW TO USE ON-SCREEN PROGRAMMING(OSP)AND HELP KEY Chapter4 TELEPHONE FUNCTION SETTINGS Chapter5 USING THE UNIT AS A TELEPHONE Chapter6 SENDING FAXES Chapter7 RECEIVING FAXES AND OTHER CALLS Chapter8 HOW TO USE THE COPY FUNCTION Chapter9 POLLING Chapter10 REMOTE FAX OPTIONS Chapter11 PRINTING REPORTS AND LISTS Chapter12 REPLACING THE TONER CARTRIDGE AND DRUM UNIT Chapter13 REGULAR MAINTENANCE AND TROUBLESHOOTING Chapter14 IMPORTANT INFORMATION Chapter15 INDEX Chapter16 SPECIFICATIONS...
Users Manual - English
Page 5
...Switch (Fax/Telephone Mode 7-3 Setting the F/T Ring Time 7-4 Smoothing 7-4 Setting the Size of the Recording Paper 7-5 Printing a Reduced Copy of the Incoming Document 7-6 Auto Reduction 7-6 Using Fixed Reduction Ratios 7-6 • Selecting the Ratios of Fixed Reduction 7-7 • Reception into Memory (Out of Paper Reception 7-7 Setting the Print Density 7-8 Toner Save Function 7-8 Speaker Volume 7-9 Ring Volume 7-9 B) REMOTE ACTIVATION 7-10 What is Remote Activation 7-10 • Connecting an External or Extension Telephone 7-10 Using Remote Codes 7-10 Using the Activation...
...Switch (Fax/Telephone Mode 7-3 Setting the F/T Ring Time 7-4 Smoothing 7-4 Setting the Size of the Recording Paper 7-5 Printing a Reduced Copy of the Incoming Document 7-6 Auto Reduction 7-6 Using Fixed Reduction Ratios 7-6 • Selecting the Ratios of Fixed Reduction 7-7 • Reception into Memory (Out of Paper Reception 7-7 Setting the Print Density 7-8 Toner Save Function 7-8 Speaker Volume 7-9 Ring Volume 7-9 B) REMOTE ACTIVATION 7-10 What is Remote Activation 7-10 • Connecting an External or Extension Telephone 7-10 Using Remote Codes 7-10 Using the Activation...
Users Manual - English
Page 6
... Memory 7-20 • Clearing a Caller IDs Stored in Memory 7-21 Printing the Caller ID List 7-21 F) RECEIVE PASSWORD 7-22 Turning Receive Password ON or OFF 7-22 y HOW TO USE THE COPY FUNCTION 8-1 Making Single and Multiple Copies 8-1 Making a Single Copy 8-1 Making Multiple Copies 8-2 Reducing and Enlarging Copies 8-2 • What to Do When You Get a MEMORY FULL Message while Making Copies 8-3 y POLLING 9-1 • What Is Polling 9-1 • How Does It Work 9-1 • When to Use Polling 9-1 Polling Another Fax Machine (Calling 9-2 Setting...
... Memory 7-20 • Clearing a Caller IDs Stored in Memory 7-21 Printing the Caller ID List 7-21 F) RECEIVE PASSWORD 7-22 Turning Receive Password ON or OFF 7-22 y HOW TO USE THE COPY FUNCTION 8-1 Making Single and Multiple Copies 8-1 Making a Single Copy 8-1 Making Multiple Copies 8-2 Reducing and Enlarging Copies 8-2 • What to Do When You Get a MEMORY FULL Message while Making Copies 8-3 y POLLING 9-1 • What Is Polling 9-1 • How Does It Work 9-1 • When to Use Polling 9-1 Polling Another Fax Machine (Calling 9-2 Setting...
Users Manual - English
Page 25
... programming options and settings. HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY User-friendly Programming We have to choose from (see pages 3-2 through 3-6 for these Level One Functions), as they guide you enter function mode, your fax machine with on -screen prompt messages to offer. Press Function ENTER NO. & SET 1.TEMP.SETTINGS 2.CANCEL JOB 3.PRINT REPORTS Left arrow sequence 4.SET AUTO DIAL 5.USER OPTIONS 6.TEL OPTIONS Right arrow or auto scroll sequence 7.SETUP...
... programming options and settings. HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY User-friendly Programming We have to choose from (see pages 3-2 through 3-6 for these Level One Functions), as they guide you enter function mode, your fax machine with on -screen prompt messages to offer. Press Function ENTER NO. & SET 1.TEMP.SETTINGS 2.CANCEL JOB 3.PRINT REPORTS Left arrow sequence 4.SET AUTO DIAL 5.USER OPTIONS 6.TEL OPTIONS Right arrow or auto scroll sequence 7.SETUP...
Users Manual - English
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... Options Factory setting Page Use TIMER to send your documents at a faster rate by pressing X (right arrow). (See page 2-4 to locate this table to the recipient using the CALL RESERVE function. Function Selection Table If you can perform most of theseoptionsbypressingSet whentheoptionyouwantappearsontheLCD. To help message giving brief instructions on your new fax model can also move through 3-6). 3550-US-5.0 HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY...
... Options Factory setting Page Use TIMER to send your documents at a faster rate by pressing X (right arrow). (See page 2-4 to locate this table to the recipient using the CALL RESERVE function. Function Selection Table If you can perform most of theseoptionsbypressingSet whentheoptionyouwantappearsontheLCD. To help message giving brief instructions on your new fax model can also move through 3-6). 3550-US-5.0 HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY...
Users Manual - English
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... TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY Level one of Options Factory setting Page If you enter REMOTE CODE, you when it . 6-11 3-6 FAXSTORAGE You can send a fax without canceling the Timer or Polled waiting, even if there are received to send any stored faxes that were stored in the memory. PAGING ON will cause the fax machine to only from a remote telephone. OFF/FAX FORWARD/PAGING OFF 10-3~5 3. SET PASSWORD Limits fax receiving to page you...
... TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY Level one of Options Factory setting Page If you enter REMOTE CODE, you when it . 6-11 3-6 FAXSTORAGE You can send a fax without canceling the Timer or Polled waiting, even if there are received to send any stored faxes that were stored in the memory. PAGING ON will cause the fax machine to only from a remote telephone. OFF/FAX FORWARD/PAGING OFF 10-3~5 3. SET PASSWORD Limits fax receiving to page you...
Users Manual - English
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... automatically reset when a fax is received, the machine starts to copy, or the machine is activated when the heater stops. Press Set. 6. THE DISPLAY WILL SHOW: 01/01/1997 00:00 1.TEMP.SETTINGS 5.USER OPTIONS 8.SLEEP MODE SLEEP TIME:00MIN SLEEP TIME:05MIN 8.SLEEP MODE Ch. 3 NOTICE - KEYS TO PRESS 1. Entersleeptime(00to99)byusing number keys. Choose one. 2. NOTE: Thecoolingfanwillcontinuetorununtilthetemperatureofthemachine reaches a certain level. 3550-US-5.0 HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY How to Set the Sleep Time Sleep mode reduces power consumption...
... automatically reset when a fax is received, the machine starts to copy, or the machine is activated when the heater stops. Press Set. 6. THE DISPLAY WILL SHOW: 01/01/1997 00:00 1.TEMP.SETTINGS 5.USER OPTIONS 8.SLEEP MODE SLEEP TIME:00MIN SLEEP TIME:05MIN 8.SLEEP MODE Ch. 3 NOTICE - KEYS TO PRESS 1. Entersleeptime(00to99)byusing number keys. Choose one. 2. NOTE: Thecoolingfanwillcontinuetorununtilthetemperatureofthemachine reaches a certain level. 3550-US-5.0 HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY How to Set the Sleep Time Sleep mode reduces power consumption...
Users Manual - English
Page 41
... groups. Helpful Hints If your fax machine is connected to a PBX, you chose is already in the memory during Out-of a power failure. KEYS TO PRESS THE DISPLAY WILL SHOW: 1. Press 1 to assign a new number to the One-Touch key or Speed-Dial number, or press 2 to erase the old number and name. All other settings in the SET AUTO DIAL, USER OPTIONS and SETUP SYSTEM functions (see page 3-3~6) are replacing an existing number with an internal...
... groups. Helpful Hints If your fax machine is connected to a PBX, you chose is already in the memory during Out-of a power failure. KEYS TO PRESS THE DISPLAY WILL SHOW: 1. Press 1 to assign a new number to the One-Touch key or Speed-Dial number, or press 2 to erase the old number and name. All other settings in the SET AUTO DIAL, USER OPTIONS and SETUP SYSTEM functions (see page 3-3~6) are replacing an existing number with an internal...
Users Manual - English
Page 43
... the call using One-Touch or Speed-Dialing. Youcanreplacethehandsetwithoutdisconnecting the call is answered. If you can dial numbers manually, by pressing the number keys, or by using Hook, you used to "tone"temporarily. You can listen to normal after 2 seconds. When you hear a dial tone, press Speed-Dial and then the two-digit Speed-Dial number. 3. Manual Dialing 1. If you pick up the handset when the call . USING THE UNIT AS A TELEPHONE Your fax machine can not...
... the call using One-Touch or Speed-Dialing. Youcanreplacethehandsetwithoutdisconnecting the call is answered. If you can dial numbers manually, by pressing the number keys, or by using Hook, you used to "tone"temporarily. You can listen to normal after 2 seconds. When you hear a dial tone, press Speed-Dial and then the two-digit Speed-Dial number. 3. Manual Dialing 1. If you pick up the handset when the call . USING THE UNIT AS A TELEPHONE Your fax machine can not...
Users Manual - English
Page 62
.../12/1996 15:25 FAX: NO. & START COPY: PRESS COPY 1.TEMP.SETTINGS 1.TEMP.SETTINGS 3.CALL RESERVE CALL RESERVE:OFF SELECT { } & SET Insert the documents into the feeder. 2. Press Function. 3. If the recipient picks up your fax has been printed on the receiving end, the receiving fax machine will ring as if it rings, your fax machine will leave a fax message asking the recipient to the recipient using the Call Reservation feature...
.../12/1996 15:25 FAX: NO. & START COPY: PRESS COPY 1.TEMP.SETTINGS 1.TEMP.SETTINGS 3.CALL RESERVE CALL RESERVE:OFF SELECT { } & SET Insert the documents into the feeder. 2. Press Function. 3. If the recipient picks up your fax has been printed on the receiving end, the receiving fax machine will ring as if it rings, your fax machine will leave a fax message asking the recipient to the recipient using the Call Reservation feature...
Users Manual - English
Page 66
... using an automatically answers answering machine. The number of rings is selected and lit Mode Light How it works When to answer calls before the TAD picks up the call is not a the same line, even if it fax it will receive the answering machine on the fax machine. • InF/TmodeyoumustsettheRingDelayandF/TRingTime.Ifyouhaveextensionphonesonthe line, set so you to work with Distinctive Ringing. 2. the same line. TAD (External Telephone Answering Device or machine) Fax TAD F/ T The answering machine controls the phone line...
... using an automatically answers answering machine. The number of rings is selected and lit Mode Light How it works When to answer calls before the TAD picks up the call is not a the same line, even if it fax it will receive the answering machine on the fax machine. • InF/TmodeyoumustsettheRingDelayandF/TRingTime.Ifyouhaveextensionphonesonthe line, set so you to work with Distinctive Ringing. 2. the same line. TAD (External Telephone Answering Device or machine) Fax TAD F/ T The answering machine controls the phone line...
Users Manual - English
Page 67
... automatically receive all your incoming faxes with no rings. 5. Here is ON). Regularphonecall 2. Press 6. 3. Press Z (left arrow) or X (right arrow) repeatedly until you find the number of rings before the fax machine will answer the line. 3550-US-5.0 BASIC SETUP TO RECEIVE FAXES RECEIVING FAXES AND OTHER CALLS Manual Reception (Manual Mode) When you set the Answer Mode to Manual, you must also press Start. Automatic Fax Reception (Fax Mode) You can receive your faxes in Automatic Fax Reception mode (Fax light is...
... automatically receive all your incoming faxes with no rings. 5. Here is ON). Regularphonecall 2. Press 6. 3. Press Z (left arrow) or X (right arrow) repeatedly until you find the number of rings before the fax machine will answer the line. 3550-US-5.0 BASIC SETUP TO RECEIVE FAXES RECEIVING FAXES AND OTHER CALLS Manual Reception (Manual Mode) When you set the Answer Mode to Manual, you must also press Start. Automatic Fax Reception (Fax Mode) You can receive your faxes in Automatic Fax Reception mode (Fax light is...
Users Manual - English
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... transmission or render some telephone systems or telephone sets. Troubleshooting Sometimes other equipment on the line, except an external phone connected to the fax machine. 3550-US-5.0 REMOTE ACTIVATION RECEIVING FAXES AND OTHER CALLS Using the Activation Code When you are at the fax machine, you will probably answer incoming calls before your phone line reserves a key that is in F/T mode, sometimes it will answer a call that includes the Activation Code, your callers to press the same key three times...
... transmission or render some telephone systems or telephone sets. Troubleshooting Sometimes other equipment on the line, except an external phone connected to the fax machine. 3550-US-5.0 REMOTE ACTIVATION RECEIVING FAXES AND OTHER CALLS Using the Activation Code When you are at the fax machine, you will probably answer incoming calls before your phone line reserves a key that is in F/T mode, sometimes it will answer a call that includes the Activation Code, your callers to press the same key three times...
Users Manual - English
Page 81
... fax machine recognizes the ring pattern, all incoming calls on third ring. Flowchart of an Incoming Call Incoming Call All extension phones ring, fax machine is silent. (The answer mode must : 1. Fax machine begins ringing on the fax machine. To use the Distinctive Ringing feature you or a telephone answering device can answer the main number(s). Otherwise, you will not hear the first two rings of short short, long short, etc. The fax machine always listens to answer that time. Fax machine automatically receives and prints fax message...
... fax machine recognizes the ring pattern, all incoming calls on third ring. Flowchart of an Incoming Call Incoming Call All extension phones ring, fax machine is silent. (The answer mode must : 1. Fax machine begins ringing on the fax machine. To use the Distinctive Ringing feature you or a telephone answering device can answer the main number(s). Otherwise, you will not hear the first two rings of short short, long short, etc. The fax machine always listens to answer that time. Fax machine automatically receives and prints fax message...
Users Manual - English
Page 96
... is received into memory. (Function menu 8-1 to ON, see page 10-1) How Paging works (Paging ON) Incoming fax How Fax Forwarding works (Fax Forwarding ON) Incoming fax The fax is dialed. If Paging is ON, you will dial the registered pager telephone number. The registered fax forwarding number is stored in the memory. The machine sends stored fax from the memory to another fax machine. 3550-US-5.0 REMOTE FAX OPTIONS Paging/Fax Forwarding Fax Storage mode provides the additional option of either Paging or Fax Forwarding after fax messages have been received into the memory. 10...
... is received into memory. (Function menu 8-1 to ON, see page 10-1) How Paging works (Paging ON) Incoming fax How Fax Forwarding works (Fax Forwarding ON) Incoming fax The fax is dialed. If Paging is ON, you will dial the registered pager telephone number. The registered fax forwarding number is stored in the memory. The machine sends stored fax from the memory to another fax machine. 3550-US-5.0 REMOTE FAX OPTIONS Paging/Fax Forwarding Fax Storage mode provides the additional option of either Paging or Fax Forwarding after fax messages have been received into the memory. 10...
Users Manual - English
Page 99
... touch tone phone, enter your fax by programming commands. Setting the Remote Access Code The initial setting for the remote access code on your FAX STORAGE to receive fax messages. (See page 10-1.) But if you would like to your new fax is 160*, don't use the Remote Access Code, you use 160 or 60* for the activation and deactivation code. 5. Press Stop to 999. WD#:18005551234_ 2.FAX FWD/PAGING What Is Remote Control Access? KEYS TO PRESS 1. THE DISPLAY...
... touch tone phone, enter your fax by programming commands. Setting the Remote Access Code The initial setting for the remote access code on your FAX STORAGE to receive fax messages. (See page 10-1.) But if you would like to your new fax is 160*, don't use the Remote Access Code, you use 160 or 60* for the activation and deactivation code. 5. Press Stop to 999. WD#:18005551234_ 2.FAX FWD/PAGING What Is Remote Control Access? KEYS TO PRESS 1. THE DISPLAY...
Users Manual - English
Page 123
...-947-1445 (Fax) 1-800-668-2768 (Voice) Error Messages Occasionally you may encounter a problem with a new one . (See page 12-1) CHECK PAPER SIZE Your Recording Paper size setting may also contact us via the Brother Bulletin Board and the Internet: U.S.A. When you see page 7-6~7). CHECK PAPER The machine is telling you can still print. Replace the toner cartridge with a new one if the display shows CHANGE DRUM. CHANGE TONER If the display shows CHANGE TONER and at the...
...-947-1445 (Fax) 1-800-668-2768 (Voice) Error Messages Occasionally you may encounter a problem with a new one . (See page 12-1) CHECK PAPER SIZE Your Recording Paper size setting may also contact us via the Brother Bulletin Board and the Internet: U.S.A. When you see page 7-6~7). CHECK PAPER The machine is telling you can still print. Replace the toner cartridge with a new one if the display shows CHANGE DRUM. CHANGE TONER If the display shows CHANGE TONER and at the...
Users Manual - English
Page 124
... the documents may occasionally jam. MACHINE ERROR XX and PRESS STOP KEY Turn off the power. You will pause its current print job and go into Cooling Down mode. Please check each of the document, and try sending the fax again. Open the control panel and remove the documents. (See page 13-5~6.) Then close the control panel, pressS t o p and insert the documents again, adjusting the guides on page 13-9. Please clear the jam and try again. COVER OPEN...
... the documents may occasionally jam. MACHINE ERROR XX and PRESS STOP KEY Turn off the power. You will pause its current print job and go into Cooling Down mode. Please check each of the document, and try sending the fax again. Open the control panel and remove the documents. (See page 13-5~6.) Then close the control panel, pressS t o p and insert the documents again, adjusting the guides on page 13-9. Please clear the jam and try again. COVER OPEN...
Users Manual - English
Page 126
... handset and to hear what is no dial tone, checktelephonelineconnectionsat faxmachineandwall jack. Change the TONE/PULSE setting. (See page 4-1) You should check all the telephone line connections (such as changing the toner cartridge and drum unit or if the machine has become overheated from heavy use it is not in the correct receiving mode for a dial tone. Fax Machine Does Not Answer When Called: Make sure the fax machine is in Manual mode (Fax and F/T lights out). Check it to see...
... handset and to hear what is no dial tone, checktelephonelineconnectionsat faxmachineandwall jack. Change the TONE/PULSE setting. (See page 4-1) You should check all the telephone line connections (such as changing the toner cartridge and drum unit or if the machine has become overheated from heavy use it is not in the correct receiving mode for a dial tone. Fax Machine Does Not Answer When Called: Make sure the fax machine is in Manual mode (Fax and F/T lights out). Check it to see...
Service Manual
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... values listed on the main PCB, be sure to wrap them in the path of the laser printing unit, be damaged due to the electricity charged in your eyes. (3) If the equipment has been printing, allow the fixing unit sufficient time to place screwdrivers or other parts removed for parts replacement. (5) Do not remove gears from the power outlet. (2) When servicing the...
... values listed on the main PCB, be sure to wrap them in the path of the laser printing unit, be damaged due to the electricity charged in your eyes. (3) If the equipment has been printing, allow the fixing unit sufficient time to place screwdrivers or other parts removed for parts replacement. (5) Do not remove gears from the power outlet. (2) When servicing the...