Quick Use Guide
Page 5
.../4260 Series Printer to a network Set-up the WorkCentre 4250/4260 Series Printer Install optional features Operate the WorkCentre 4250/4260 Series Printer Contents Install the WorkCentre 4250/4260 Series 3 Switch On the Machine 5 Your WorkCentre 4250/4260 7 Connecting to the Network 10 Install Print Drivers 12 E-mail Setup ...13 Fax Setup ...15 Installing Option Kits...
.../4260 Series Printer to a network Set-up the WorkCentre 4250/4260 Series Printer Install optional features Operate the WorkCentre 4250/4260 Series Printer Contents Install the WorkCentre 4250/4260 Series 3 Switch On the Machine 5 Your WorkCentre 4250/4260 7 Connecting to the Network 10 Install Print Drivers 12 E-mail Setup ...13 Fax Setup ...15 Installing Option Kits...
Quick Use Guide
Page 8
4 In addition you will have: • Power Cord • User Documentation CD • System Administration CD • Print Driver CD (Not supplied with the WorkCentre 4250 copier only machine) • Nuance CD (Not supplied with the WorkCentre 4250 copier only machine) • Quick Use Guide (this book) • Toner Cartridge • Control Panel Labels • Product Enablement Key • Telephone Cable (WorkCentre 4250/4260 Series 'X' and 'XF' machine with Fax only). 4 quick use guide
4 In addition you will have: • Power Cord • User Documentation CD • System Administration CD • Print Driver CD (Not supplied with the WorkCentre 4250 copier only machine) • Nuance CD (Not supplied with the WorkCentre 4250 copier only machine) • Quick Use Guide (this book) • Toner Cartridge • Control Panel Labels • Product Enablement Key • Telephone Cable (WorkCentre 4250/4260 Series 'X' and 'XF' machine with Fax only). 4 quick use guide
Quick Use Guide
Page 16
...NOTE: If you wish to install different print drivers or are using a different operating system refer to install Print Drivers using the Print Driver CD. Install Print Driver - Install Scan Driver - You can use the installer, load the Drivers CD-ROM delivered with your machine. 12... full explanation refer to Troubleshooting on the Drivers CD that accompanied your machine. Installs just the scan drivers. Click OK to the WorkCentre 4250/4260 Series printer. 11 If the printing operation is displayed. Installs just the print drivers. To install Print Drivers use guide
...NOTE: If you wish to install different print drivers or are using a different operating system refer to install Print Drivers using the Print Driver CD. Install Print Driver - Install Scan Driver - You can use the installer, load the Drivers CD-ROM delivered with your machine. 12... full explanation refer to Troubleshooting on the Drivers CD that accompanied your machine. Installs just the scan drivers. Click OK to the WorkCentre 4250/4260 Series printer. 11 If the printing operation is displayed. Installs just the print drivers. To install Print Drivers use guide
Quick Use Guide
Page 24
Click File > Print and select the Xerox WorkCentre 4250/4260 Series from the Xerox website at the device, press the Job Status button on page 12. The print driver has various tabs that the correct printer driver has been installed on your printing job and click OK to print the document. 4 The print job will appear in the Active Jobs queue...
Click File > Print and select the Xerox WorkCentre 4250/4260 Series from the Xerox website at the device, press the Job Status button on page 12. The print driver has various tabs that the correct printer driver has been installed on your printing job and click OK to print the document. 4 The print job will appear in the Active Jobs queue...
Quick Use Guide
Page 39
...www.xerox.com/support. • User Guide - Messages, screen instructions and graphics provide additional information. Documentation Most answers to your questions will be provided by the documentation that is available at any time to the network and installing optional features. On the Print Driver Click...your machine to access the on-line help is supplied on CDs with the WorkCentre 4250/ 4260 Series. provides detailed instructions and information about all the features on the displayed printer driver screen. Help When using your device, detailed and timely help screens. You...
...www.xerox.com/support. • User Guide - Messages, screen instructions and graphics provide additional information. Documentation Most answers to your questions will be provided by the documentation that is available at any time to the network and installing optional features. On the Print Driver Click...your machine to access the on-line help is supplied on CDs with the WorkCentre 4250/ 4260 Series. provides detailed instructions and information about all the features on the displayed printer driver screen. Help When using your device, detailed and timely help screens. You...
System Administration Guide
Page 4
... the Printer Driver 43 USB Printing (Windows XP/2000/2003 45 Information Checklist 45 Procedure 45 Configure your Print Driver 46 Information Checklist 46 Procedure 46 Configure the Windows Printer Driver 48 Bi-Directional Communication 48 Manual Print Driver Configuration 50 Apple Mac 50 TCP/IP Printing (OSX 50 Information Checklist 50 Install the Print Driver 50 iv Xerox WorkCentre 4250/4260...
... the Printer Driver 43 USB Printing (Windows XP/2000/2003 45 Information Checklist 45 Procedure 45 Configure your Print Driver 46 Information Checklist 46 Procedure 46 Configure the Windows Printer Driver 48 Bi-Directional Communication 48 Manual Print Driver Configuration 50 Apple Mac 50 TCP/IP Printing (OSX 50 Information Checklist 50 Install the Print Driver 50 iv Xerox WorkCentre 4250/4260...
System Administration Guide
Page 5
TABLE OF CONTENTS Configure your Apple Mac Print Driver 52 Information Checklist 52 Procedure 52 UNIX 53 Print Driver Options: Enable/Disable the Banner Sheet 54 From the Print Driver 54 From the Machine 54 5 Network Scanning ...55 Overview 55 Information Checklist 55 Enable the Feature from the Machine 56 Configure a Repository 56 File Transfer ... 68 Setup the Template Pool Location 69 Procedure 69 Scan Template Management 69 6 Store Files...71 Overview 71 Information Checklist 71 Use the Feature 71 Xerox WorkCentre 4250/4260 Series System Administration Guide v
TABLE OF CONTENTS Configure your Apple Mac Print Driver 52 Information Checklist 52 Procedure 52 UNIX 53 Print Driver Options: Enable/Disable the Banner Sheet 54 From the Print Driver 54 From the Machine 54 5 Network Scanning ...55 Overview 55 Information Checklist 55 Enable the Feature from the Machine 56 Configure a Repository 56 File Transfer ... 68 Setup the Template Pool Location 69 Procedure 69 Scan Template Management 69 6 Store Files...71 Overview 71 Information Checklist 71 Use the Feature 71 Xerox WorkCentre 4250/4260 Series System Administration Guide v
System Administration Guide
Page 8
... 111 Test Network Accounting 111 13 Xerox Standard Accounting 113 Overview 113 Information Checklist 114 Enable Xerox Standard Accounting in CentreWare Internet Services 114 Enable Xerox Standard Accounting from the Machine 115 Enable Xerox Standard Accounting in your Print Driver 115 Windows 115 Mac OS 116 ... Optional Step: Print a Usage Report 121 Optional Step: Backup and Clone Settings to Another Machine 122 Create Back-up file 122 Clone Settings to another machine 122 14 SMart eSolutions ...125 Overview 125 Information Checklist 125 viii Xerox WorkCentre 4250/4260 Series...
... 111 Test Network Accounting 111 13 Xerox Standard Accounting 113 Overview 113 Information Checklist 114 Enable Xerox Standard Accounting in CentreWare Internet Services 114 Enable Xerox Standard Accounting from the Machine 115 Enable Xerox Standard Accounting in your Print Driver 115 Windows 115 Mac OS 116 ... Optional Step: Print a Usage Report 121 Optional Step: Backup and Clone Settings to Another Machine 122 Create Back-up file 122 Clone Settings to another machine 122 14 SMart eSolutions ...125 Overview 125 Information Checklist 125 viii Xerox WorkCentre 4250/4260 Series...
System Administration Guide
Page 47
...; UNIX on page 53 • Print Driver Options: Enable/Disable the Banner Sheet on page 54 Windows Printing LPR Printing Ensure Print Services for Unix is enabled Follow the relevant steps below that Print Services for Unix is loaded 3. From your Workstation, load the CentreWare Print and Fax Drivers CD into your computer. Xerox WorkCentre 4250/4260 Series System Administration...
...; UNIX on page 53 • Print Driver Options: Enable/Disable the Banner Sheet on page 54 Windows Printing LPR Printing Ensure Print Services for Unix is enabled Follow the relevant steps below that Print Services for Unix is loaded 3. From your Workstation, load the CentreWare Print and Fax Drivers CD into your computer. Xerox WorkCentre 4250/4260 Series System Administration...
System Administration Guide
Page 48
Click on the [OK] button. 6. When you are finished, return to enable the service. 36 Xerox WorkCentre 4250/4260 Series System Administration Guide Verify that the [Internet Protocol (TCP/IP)] protocol has been loaded. Click on the [Next] ...Click on [Properties]. 2. f) Click on [Start], [Settings] then [Control Panel]. Close the [Add/Remove Programs] window. Windows 2000/2003 1. If this page. 5. 4 Print Drivers 7. Scroll down to [Other Network File and Print Services] and click on the checkbox to this software is not present, install it is loaded: a) Click on the...
Click on the [OK] button. 6. When you are finished, return to enable the service. 36 Xerox WorkCentre 4250/4260 Series System Administration Guide Verify that the [Internet Protocol (TCP/IP)] protocol has been loaded. Click on the [Next] ...Click on [Properties]. 2. f) Click on [Start], [Settings] then [Control Panel]. Close the [Add/Remove Programs] window. Windows 2000/2003 1. If this page. 5. 4 Print Drivers 7. Scroll down to [Other Network File and Print Services] and click on the checkbox to this software is not present, install it is loaded: a) Click on the...
System Administration Guide
Page 50
...) is enabled by default. Click on the [Next] button. 27. If you want to print via the Internet. Click on the [Properties] tab. 4. Click on the [Protocols] link. 6. The printer driver will show the http:// IP address of the device and the ipp:// IP address of the ...button. The Printer URL will install. 29. Click on the [Next] button.to Print a Test Page. 26. At your workstation, open the web browser and enter the TCP/IP address of the device. 38 Xerox WorkCentre 4250/4260 Series System Administration Guide b) If you will be sharing this printer as...
...) is enabled by default. Click on the [Next] button. 27. If you want to print via the Internet. Click on the [Properties] tab. 4. Click on the [Protocols] link. 6. The printer driver will show the http:// IP address of the device and the ipp:// IP address of the ...button. The Printer URL will install. 29. Click on the [Next] button.to Print a Test Page. 26. At your workstation, open the web browser and enter the TCP/IP address of the device. 38 Xerox WorkCentre 4250/4260 Series System Administration Guide b) If you will be sharing this printer as...
System Administration Guide
Page 52
.... 40 Xerox WorkCentre 4250/4260 Series System Administration Guide Also known as a direct TCP/IP connection or sockets interface, it sends information directly to reboot machine. Select [Raw TCP/IP Printing] in Windows 2000 and other third-party applications and operating systems. Raw TCP/IP Printing is faster and more reliable than LPD printing. 4 Print Drivers 13...
.... 40 Xerox WorkCentre 4250/4260 Series System Administration Guide Also known as a direct TCP/IP connection or sockets interface, it sends information directly to reboot machine. Select [Raw TCP/IP Printing] in Windows 2000 and other third-party applications and operating systems. Raw TCP/IP Printing is faster and more reliable than LPD printing. 4 Print Drivers 13...
System Administration Guide
Page 54
..., click on the [Next] button. 25. Click on the [Next] button. Select the model of your machine. 42 Xerox WorkCentre 4250/4260 Series System Administration Guide b) Enter a Share Name. 4 Print Drivers i) Click on the [OK] button. 16. Click on the [Next] button. 27. Click on the [Next] button.... 20. Enter Printer Name (or accept the default name). 19. Verify that the test page is printed at the machine. j) Click on the ...
..., click on the [Next] button. 25. Click on the [Next] button. Select the model of your machine. 42 Xerox WorkCentre 4250/4260 Series System Administration Guide b) Enter a Share Name. 4 Print Drivers i) Click on the [OK] button. 16. Click on the [Next] button. 27. Click on the [Next] button.... 20. Enter Printer Name (or accept the default name). 19. Verify that the test page is printed at the machine. j) Click on the ...
System Administration Guide
Page 56
...print machine. Click on the [Next] button. 7. Click on the [Next] button. 9. Click on [Create a New Port]. 10. Select your CD drive. 14. Locate the folder containing the printer drivers on [Open] (and [Open] again, if necessary). 17. It may prevent other clients, then: a) Select: 44 Xerox WorkCentre... 4250/4260 Series System Administration Guide Click on the CD and select the required Windows printer driver. 16. Windows 2000/2003 a) Click on the [OK] button. If already...
...print machine. Click on the [Next] button. 7. Click on the [Next] button. 9. Click on [Create a New Port]. 10. Select your CD drive. 14. Locate the folder containing the printer drivers on [Open] (and [Open] again, if necessary). 17. It may prevent other clients, then: a) Select: 44 Xerox WorkCentre... 4250/4260 Series System Administration Guide Click on the CD and select the required Windows printer driver. 16. Windows 2000/2003 a) Click on the [OK] button. If already...
System Administration Guide
Page 57
... [Share Name] - c) Click on the [Finish] button. Click on the [Next] button. 24. A print driver has been installed and is correct for the location of the printer drivers. 9. Connect the USB cable to the machine and the other end to your CD drive. 10. Click on...Share Name. Click on the [Next] button. 28. The printer driver will automatically detect the new hardware and install the appropriate driver. 3. Click on [Browse] to [Search for suitable driver]. 5. The printer driver will install. 13. Xerox WorkCentre 4250/4260 Series System Administration Guide 45 Close the [Test Page] ...
... [Share Name] - c) Click on the [Finish] button. Click on the [Next] button. 24. A print driver has been installed and is correct for the location of the printer drivers. 9. Connect the USB cable to the machine and the other end to your CD drive. 10. Click on...Share Name. Click on the [Next] button. 28. The printer driver will automatically detect the new hardware and install the appropriate driver. 3. Click on [Browse] to [Search for suitable driver]. 5. The printer driver will install. 13. Xerox WorkCentre 4250/4260 Series System Administration Guide 45 Close the [Test Page] ...
System Administration Guide
Page 58
... Save Job for Reprint feature to be set to automatically obtain information on [Automatic] to close your print driver Properties. 46 Xerox WorkCentre 4250/4260 Series System Administration Guide Click on the [OK] button to have the driver automatically configure the IP address of the device. 4. Right-click on the [OK] button. Bi-Directional Setup...
... Save Job for Reprint feature to be set to automatically obtain information on [Automatic] to close your print driver Properties. 46 Xerox WorkCentre 4250/4260 Series System Administration Guide Click on the [OK] button to have the driver automatically configure the IP address of the device. 4. Right-click on the [OK] button. Bi-Directional Setup...
System Administration Guide
Page 59
... selected paper size. d) If you want to print images from your document on the appropriate print driver and select [Printing Preferences]. Xerox WorkCentre 4250/4260 Series System Administration Guide 47 Windows Printing Printing Preferences Printing Preferences contains all the driver features and allows you to use blank or pre-printed covers, select [Blank or Pre-printed]. Within your document. In [Job Type...
... selected paper size. d) If you want to print images from your document on the appropriate print driver and select [Printing Preferences]. Xerox WorkCentre 4250/4260 Series System Administration Guide 47 Windows Printing Printing Preferences Printing Preferences contains all the driver features and allows you to use blank or pre-printed covers, select [Blank or Pre-printed]. Within your document. In [Job Type...
System Administration Guide
Page 60
...on [Settings] then [Printers]. The settings can also create and print watermarks on the printer in Printing Preferences will become the default settings for your documents. You can also select to the driver, such as multiple images on the [Paper/Output] tab. 2....a) Right-click on your driver. b) Configure the separator options. Windows 2000/2003 a) From the [Start] menu, click on the [Saved Settings] menu. 3. You can be selected from the [Saved Settings] menu. Windows XP 48 Xerox WorkCentre 4250/4260 Series System Administration Guide 4 Print Drivers e) Click [OK]. ...
...on [Settings] then [Printers]. The settings can also create and print watermarks on the printer in Printing Preferences will become the default settings for your documents. You can also select to the driver, such as multiple images on the [Paper/Output] tab. 2....a) Right-click on your driver. b) Configure the separator options. Windows 2000/2003 a) From the [Start] menu, click on the [Saved Settings] menu. 3. You can be selected from the [Saved Settings] menu. Windows XP 48 Xerox WorkCentre 4250/4260 Series System Administration Guide 4 Print Drivers e) Click [OK]. ...
System Administration Guide
Page 62
... CD and select the required language, if necessary. 50 Xerox WorkCentre 4250/4260 Series System Administration Guide b) Right-click on the printer icon and select [Properties]. Install the Print Driver 1. b) Right-click on the printer icon and select [Properties]. 2. 4 Print Drivers Manual Print Driver Configuration To configure the printer driver without using Bi-Directional communication: 1. Follow the steps below...
... CD and select the required language, if necessary. 50 Xerox WorkCentre 4250/4260 Series System Administration Guide b) Right-click on the printer icon and select [Properties]. Install the Print Driver 1. b) Right-click on the printer icon and select [Properties]. 2. 4 Print Drivers Manual Print Driver Configuration To configure the printer driver without using Bi-Directional communication: 1. Follow the steps below...
System Administration Guide
Page 64
...Installable Options]. 29. The machine will appear in the Printer List. 27. Click on [Xerox] from the top menu. 21. Click on the desktop. 3. Close the [Printer Info] box. 32. 4 Print Drivers 19. or • [Printers] menu then [Add Printer]. 20. Enter the IP...blank). 24. Click on [IP Printing] from the Printer Model list. 25. Select the Printer and click on [Applications]. 4. NOTE: If you want to step 6, or: 2. The appropriate printer driver should be installed on [Installable Options]. 52 Xerox WorkCentre 4250/4260 Series System Administration Guide ...
...Installable Options]. 29. The machine will appear in the Printer List. 27. Click on [Xerox] from the top menu. 21. Click on the desktop. 3. Close the [Printer Info] box. 32. 4 Print Drivers 19. or • [Printers] menu then [Add Printer]. 20. Enter the IP...blank). 24. Click on [IP Printing] from the Printer Model list. 25. Select the Printer and click on [Applications]. 4. NOTE: If you want to step 6, or: 2. The appropriate printer driver should be installed on [Installable Options]. 52 Xerox WorkCentre 4250/4260 Series System Administration Guide ...