User Guide
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...selecting and using paper...13 Load an original on the scanner glass...14 Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only 14 Load paper...15 Load standard-size paper...16 Load envelopes...16 Load cards...17 Maintain the printer...18 Clean the scanner ...glass and lid backing...18 Clean the exterior ...19 Clean the automatic document feeder (ADF) (HP Officejet Pro 3620 only 19 Restore factory defaults...21 Update the printer...21 Update the printer using the printer control panel...21 Update the printer using the...
...selecting and using paper...13 Load an original on the scanner glass...14 Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only 14 Load paper...15 Load standard-size paper...16 Load envelopes...16 Load cards...17 Maintain the printer...18 Clean the scanner ...glass and lid backing...18 Clean the exterior ...19 Clean the automatic document feeder (ADF) (HP Officejet Pro 3620 only 19 Restore factory defaults...21 Update the printer...21 Update the printer using the printer control panel...21 Update the printer using the...
User Guide
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......29 Guidelines for scanning documents as editable text...30 4 Copy Copy documents...32 Change copy settings...32 Save the current settings as defaults...33 5 Fax (HP Officejet Pro 3620 only) Send a fax...34 Send a fax using the printer control panel...34 Send a fax...34 Send a fax using monitor dialing...35 Send a fax from memory... numbers to the junk fax list...41 Remove numbers from the junk fax list...41 Print a Junk List...42 Receive faxes to your computer using HP Digital Fax (Fax to PC and Fax to Mac 42 Fax to PC and Fax to Mac requirements...42 Activate Fax to PC and Fax...
......29 Guidelines for scanning documents as editable text...30 4 Copy Copy documents...32 Change copy settings...32 Save the current settings as defaults...33 5 Fax (HP Officejet Pro 3620 only) Send a fax...34 Send a fax using the printer control panel...34 Send a fax...34 Send a fax using monitor dialing...35 Send a fax from memory... numbers to the junk fax list...41 Remove numbers from the junk fax list...41 Print a Junk List...42 Receive faxes to your computer using HP Digital Fax (Fax to PC and Fax to Mac 42 Fax to PC and Fax to Mac requirements...42 Activate Fax to PC and Fax...
User Guide
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...ink level...55 Replace the ink cartridge...56 Store printing supplies...57 Anonymous usage information storage...57 8 Solve a problem HP support...58 Obtain electronic support...58 HP support by phone...59 Before you call...59 Phone support period...59 Telephone support numbers...59 After the phone support ... edited...71 Error messages appear...72 Scanned image quality is poor...72 Scan defects are apparent...73 Solve fax problems (HP Officejet Pro 3620 only)...73 The fax test failed...73 Solve problems using HP ePrint and HP websites...82 Solve problems using HP ePrint...82 Solve problems using...
...ink level...55 Replace the ink cartridge...56 Store printing supplies...57 Anonymous usage information storage...57 8 Solve a problem HP support...58 Obtain electronic support...58 HP support by phone...59 Before you call...59 Phone support period...59 Telephone support numbers...59 After the phone support ... edited...71 Error messages appear...72 Scanned image quality is poor...72 Scan defects are apparent...73 Solve fax problems (HP Officejet Pro 3620 only)...73 The fax test failed...73 Solve problems using HP ePrint and HP websites...82 Solve problems using HP ePrint...82 Solve problems using...
User Guide
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... server cannot be opened...85 Troubleshoot installation issues...85 Hardware installation suggestions...86 HP software installation suggestions...86 Understand the printer status report...86 Understand the network configuration page...87 Uninstall and ...on both sides of a page...102 Print resolution...103 Copy specifications...103 Fax specifications (HP Officejet Pro 3620 only)...103 Scan specifications...103 HP ePrint specifications...104 HP website specifications...104 Environmental specifications...104 Electrical specifications...104 Acoustic emission specifications...104 Regulatory information......
... server cannot be opened...85 Troubleshoot installation issues...85 Hardware installation suggestions...86 HP software installation suggestions...86 Understand the printer status report...86 Understand the network configuration page...87 Uninstall and ...on both sides of a page...102 Print resolution...103 Copy specifications...103 Fax specifications (HP Officejet Pro 3620 only)...103 Scan specifications...103 HP ePrint specifications...104 HP website specifications...104 Environmental specifications...104 Electrical specifications...104 Acoustic emission specifications...104 Regulatory information......
User Guide
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Contents Environmental product stewardship program...113 Paper use...113 Plastics...113 Material safety data sheets...113 Recycling program...113 HP inkjet supplies recycling program...113 Disposal of waste equipment by users in private households in the European Union 114... (China only)...115 RoHS notices (Ukraine only)...116 Third-party licenses...117 B HP supplies and accessories Order printing supplies online...126 Supplies...126 Ink cartridges...126 HP paper...127 C Additional fax setup (HP Officejet Pro 3620 only) Set up faxing (parallel phone systems)...128 Select the correct fax setup ...
Contents Environmental product stewardship program...113 Paper use...113 Plastics...113 Material safety data sheets...113 Recycling program...113 HP inkjet supplies recycling program...113 Disposal of waste equipment by users in private households in the European Union 114... (China only)...115 RoHS notices (Ukraine only)...116 Third-party licenses...117 B HP supplies and accessories Order printing supplies online...126 Supplies...126 Ink cartridges...126 HP paper...127 C Additional fax setup (HP Officejet Pro 3620 only) Set up faxing (parallel phone systems)...128 Select the correct fax setup ...
User Guide
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... the printer parts • Use the printer control panel • HP Digital Solutions • Select print paper • Load an original on the scanner glass • Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only) • Load paper • Maintain the printer •... Update the printer • Open the HP printer software (Windows) • Turn off the printer NOTE: If you to print ...
... the printer parts • Use the printer control panel • HP Digital Solutions • Select print paper • Load an original on the scanner glass • Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only) • Load paper • Maintain the printer •... Update the printer • Open the HP printer software (Windows) • Turn off the printer NOTE: If you to print ...
User Guide
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...night and weekends. From the Home screen on the printer. Auto Power-Off is reduced while in Sleep mode. Schedule On and Off (HP Officejet Pro 3620 only) Using the Schedule On and Off feature, you can set the schedule. 8 Get started After initial setup of inactivity to avoid...missing. Auto Power-Off turns the printer off at 8 a.m. The functions will resume after 5 minutes of time. CAUTION: HP recommends that you choose. Auto Power-Off (HP Officejet Pro 3610 only) Auto Power-Off is missing. and turn off completely, so you must use . Using the buttons to the right,...
...night and weekends. From the Home screen on the printer. Auto Power-Off is reduced while in Sleep mode. Schedule On and Off (HP Officejet Pro 3620 only) Using the Schedule On and Off feature, you can set the schedule. 8 Get started After initial setup of inactivity to avoid...missing. Auto Power-Off turns the printer off at 8 a.m. The functions will resume after 5 minutes of time. CAUTION: HP recommends that you choose. Auto Power-Off (HP Officejet Pro 3610 only) Auto Power-Off is missing. and turn off completely, so you must use . Using the buttons to the right,...
User Guide
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...7 Control panel 8 Power button 9 and Document feeder tray and paper guides (HP Officejet Pro 3620 only) 10 11 Automatic document feeder (ADF) (HP Officejet Pro 3620 only) Understand the printer parts 9 If the printer has an HP automatic two-sided printing accessory (duplexer), see Print on both sides (duplexing). ...print mode to a draft setting. Doing so wastes ink and shortens the life of the paper. For more information, visit www.hp.com/recycle. • Optimize paper usage by printing on both sides of the cartridges. Understand the printer parts This section contains ...
...7 Control panel 8 Power button 9 and Document feeder tray and paper guides (HP Officejet Pro 3620 only) 10 11 Automatic document feeder (ADF) (HP Officejet Pro 3620 only) Understand the printer parts 9 If the printer has an HP automatic two-sided printing accessory (duplexer), see Print on both sides (duplexing). ...print mode to a draft setting. Doing so wastes ink and shortens the life of the paper. For more information, visit www.hp.com/recycle. • Optimize paper usage by printing on both sides of the cartridges. Understand the printer parts This section contains ...
User Guide
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Chapter 1 Printing supplies area 1 Ink cartridge access door 2 Printhead 3 Ink cartridge NOTE: Printing supplies should be kept in the printer to prevent possible print quality issues or printhead damage. Back view 1 Automatic two-sided printing accessory (duplexer) 2 Universal serial bus (USB) port 3 Ethernet network port 4 Power input 5 Fax port (1-LINE ) (HP Officejet Pro 3620 only) 6 Fax port (2-EXT) (HP Officejet Pro 3620 only) 10 Get started Do not turn off the printer when an ink cartridge is missing. Avoid removing supplies for extended periods of time.
Chapter 1 Printing supplies area 1 Ink cartridge access door 2 Printhead 3 Ink cartridge NOTE: Printing supplies should be kept in the printer to prevent possible print quality issues or printhead damage. Back view 1 Automatic two-sided printing accessory (duplexer) 2 Universal serial bus (USB) port 3 Ethernet network port 4 Power input 5 Fax port (1-LINE ) (HP Officejet Pro 3620 only) 6 Fax port (2-EXT) (HP Officejet Pro 3620 only) 10 Get started Do not turn off the printer when an ink cartridge is missing. Avoid removing supplies for extended periods of time.
User Guide
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...button next to the mode that you want to Mac). 12 Get started For more information, see Scan. • HP Digital Fax (Fax to PC and Fax to Mac) (HP Officejet Pro 3620 only) You can automatically receive faxes and save them to change the printer settings or print reports, use . this saves...the available settings, and then select the setting you want to Computer You can also turn off fax printing; HP Digital Solutions These solutions can help simplify and streamline your computer using HP Digital Fax (Fax to PC and Fax to use the options available in the Setup menu. 1. Chapter ...
...button next to the mode that you want to Mac). 12 Get started For more information, see Scan. • HP Digital Fax (Fax to PC and Fax to Mac) (HP Officejet Pro 3620 only) You can automatically receive faxes and save them to change the printer settings or print reports, use . this saves...the available settings, and then select the setting you want to Computer You can also turn off fax printing; HP Digital Solutions These solutions can help simplify and streamline your computer using HP Digital Fax (Fax to PC and Fax to use the options available in the Setup menu. 1. Chapter ...
User Guide
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...the scanner lid. 2. Close the lid. Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only) CAUTION: Do not load photos in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). this might not work correctly if the scanner glass and lid backing are not clean. Do ...scanned, copied, or faxed using the ADF. For more information, see Load paper or Load an original in the ADF; NOTE: 2 On the HP Officejet Pro 3620, remove all originals from the document feeder tray before lifting the lid on the scanner glass. 1. Chapter 1 • • • When ...
...the scanner lid. 2. Close the lid. Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only) CAUTION: Do not load photos in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). this might not work correctly if the scanner glass and lid backing are not clean. Do ...scanned, copied, or faxed using the ADF. For more information, see Load paper or Load an original in the ADF; NOTE: 2 On the HP Officejet Pro 3620, remove all originals from the document feeder tray before lifting the lid on the scanner glass. 1. Chapter 1 • • • When ...
User Guide
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Perform these maintenance procedures as necessary. • Clean the scanner glass and lid backing • Clean the exterior • Clean the automatic document feeder (ADF) (HP Officejet Pro 3620 only) • Restore factory defaults Clean the scanner glass and lid backing Dust or dirt on the scanner glass, scanner lid backing, or scanner frame ...
Perform these maintenance procedures as necessary. • Clean the scanner glass and lid backing • Clean the exterior • Clean the automatic document feeder (ADF) (HP Officejet Pro 3620 only) • Restore factory defaults Clean the scanner glass and lid backing Dust or dirt on the scanner glass, scanner lid backing, or scanner frame ...
User Guide
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... of which can damage the scanner glass. Remove all of the printer, as well as from the electrical socket. Clean the automatic document feeder (ADF) (HP Officejet Pro 3620 only) If the ADF picks up plain paper, you can leave streaks on the scanner glass. Lightly dampen a clean lint-free cloth with a dry, soft...
... of which can damage the scanner glass. Remove all of the printer, as well as from the electrical socket. Clean the automatic document feeder (ADF) (HP Officejet Pro 3620 only) If the ADF picks up plain paper, you can leave streaks on the scanner glass. Lightly dampen a clean lint-free cloth with a dry, soft...
User Guide
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...-side down in the right-front corner of the scanner glass or print-side up in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). 2. Open the HP printer software. If necessary, make sure the scan feature is turned on. When scanning documents, you can search, copy, paste... an original to a computer from the printer control panel 1. In the window that you can use the HP software to scan documents into editable text. NOTE: 3 On the HP Officejet Pro 3620, use the HP printer software to scan documents into a format that appears, select Print, Scan & Fax or Print &...
...-side down in the right-front corner of the scanner glass or print-side up in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). 2. Open the HP printer software. If necessary, make sure the scan feature is turned on. When scanning documents, you can search, copy, paste... an original to a computer from the printer control panel 1. In the window that you can use the HP software to scan documents into editable text. NOTE: 3 On the HP Officejet Pro 3620, use the HP printer software to scan documents into a format that appears, select Print, Scan & Fax or Print &...
User Guide
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... an original on the scanner glass or Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). 2. Scan using Webscan Webscan is only available for HP Officejet Pro 3620. This allows you scan photos and documents from your printer to edit letters, newspaper clippings, and... document feeder (ADF) is a feature of the scanner glass or print-side up in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). 2. Double-click HP Scan in the left pane, change any settings, and then click Start Scan. 4. NOTE: 2 The automatic document feeder (...
... an original on the scanner glass or Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). 2. Scan using Webscan Webscan is only available for HP Officejet Pro 3620. This allows you scan photos and documents from your printer to edit letters, newspaper clippings, and... document feeder (ADF) is a feature of the scanner glass or print-side up in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). 2. Double-click HP Scan in the left pane, change any settings, and then click Start Scan. 4. NOTE: 2 The automatic document feeder (...
User Guide
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...information about cleaning the scanner glass or ADF, see Clean the scanner glass and lid backing or Clean the automatic document feeder (ADF) (HP Officejet Pro 3620 only). • Make sure the document is clean. To successfully convert the document to editable text, the original must be loaded with...is faint or wrinkled. ◦ The text is too small. ◦ The structure of the document is clear. Click Save. Guidelines for HP Officejet Pro 3620. • Make sure the scanner glass or ADF window is loaded correctly. Chapter 3 Extract just the text, without any of the formatting ...
...information about cleaning the scanner glass or ADF, see Clean the scanner glass and lid backing or Clean the automatic document feeder (ADF) (HP Officejet Pro 3620 only). • Make sure the document is clean. To successfully convert the document to editable text, the original must be loaded with...is faint or wrinkled. ◦ The text is too small. ◦ The structure of the document is clear. Click Save. Guidelines for HP Officejet Pro 3620. • Make sure the scanner glass or ADF window is loaded correctly. Chapter 3 Extract just the text, without any of the formatting ...
User Guide
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...copy settings for single copy jobs, or you are copying a document when a fax arrives, the fax is stored in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). Make sure you are copying a photo, place the photo on the scanner glass face down on the scanner glass or Load an original in... high-quality grayscale copies on a variety of the scanner glass. 3. NOTE: If you can be stored in the main tray. NOTE: On the HP Officejet Pro 3620, if you have paper loaded in memory might be used as shown on the icon on different paper sizes You can use these settings for...
...copy settings for single copy jobs, or you are copying a document when a fax arrives, the fax is stored in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). Make sure you are copying a photo, place the photo on the scanner glass face down on the scanner glass or Load an original in... high-quality grayscale copies on a variety of the scanner glass. 3. NOTE: If you can be stored in the main tray. NOTE: On the HP Officejet Pro 3620, if you have paper loaded in memory might be used as shown on the icon on different paper sizes You can use these settings for...
User Guide
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... verify the fax is set a number of fax options, such as part of the initial setup, by using either the control panel or the HP software provided with the recipient before sending any faxes. This section contains the following topics: • Send a fax • Send a fax using... send color or black-and-white faxes and receive black-and-white faxes. 5 Fax (HP Officejet Pro 3620 only) You can use a calling card to charge the call and you to tone prompts while dialing. 34 Fax (HP Officejet Pro 3620 only) For more information, see Test fax setup. Using the printer control panel, you...
... verify the fax is set a number of fax options, such as part of the initial setup, by using either the control panel or the HP software provided with the recipient before sending any faxes. This section contains the following topics: • Send a fax • Send a fax using... send color or black-and-white faxes and receive black-and-white faxes. 5 Fax (HP Officejet Pro 3620 only) You can use a calling card to charge the call and you to tone prompts while dialing. 34 Fax (HP Officejet Pro 3620 only) For more information, see Test fax setup. Using the printer control panel, you...
User Guide
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...your calling card PIN stored as control the pace of the scanner glass or print-side up in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). 2. From the Home screen, press the button next to Send Fax. TIP: To add a pause in the automatic document feeder (ADF... you hear the dial tone, enter the number by the calling card service. Load the originals print-side up in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). 2. When you are entering, press * repeatedly, until a dash (-) appears on the scanner glass or Load an original in the ADF. From the...
...your calling card PIN stored as control the pace of the scanner glass or print-side up in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). 2. From the Home screen, press the button next to Send Fax. TIP: To add a pause in the automatic document feeder (ADF... you hear the dial tone, enter the number by the calling card service. Load the originals print-side up in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). 2. When you are entering, press * repeatedly, until a dash (-) appears on the scanner glass or Load an original in the ADF. From the...