Sending a fax using the computer
Page 2
...: If you cannot locate the Software and Documentation CD, you can download the driver from the list" area, choose your printer from the Lexmark Web site at www.lexmark.com. 2 From the Drivers & Downloads menu, click Driver Finder. 3 Select your printer, select your operating system, and then select the ... site at www.lexmark.com. For Windows users 1 Click , or click Start and then click Run. 2 In the Start Search or Run box, type control printers. Sending a fax using the computer 2 Using the World Wide Web 1 Go to manually add the options in the Print Emulation column. 8 Click Add ...
...: If you cannot locate the Software and Documentation CD, you can download the driver from the list" area, choose your printer from the Lexmark Web site at www.lexmark.com. 2 From the Drivers & Downloads menu, click Driver Finder. 3 Select your printer, select your operating system, and then select the ... site at www.lexmark.com. For Windows users 1 Click , or click Start and then click Run. 2 In the Start Search or Run box, type control printers. Sending a fax using the computer 2 Using the World Wide Web 1 Go to manually add the options in the Print Emulation column. 8 Click Add ...
Troubleshooting Guide
Page 1
... the network options are properly configured. If the MFP is not lit 1 Turn off the MFP. 2 Disconnect the power supply cord from the wall outlet, and then from the computer. 2 From the desktop, click Start Programs Lexmark Lexmark Software Uninstall. 3 Follow the instructions on the X342n... document and paper jams. • Use only recommended print materials. • Do not mix paper types in the paper tray and the manual feeder. • Do not overload the paper tray. If the software installation screen does not appear: 1 From the desktop, double-click ...
... the network options are properly configured. If the MFP is not lit 1 Turn off the MFP. 2 Disconnect the power supply cord from the wall outlet, and then from the computer. 2 From the desktop, click Start Programs Lexmark Lexmark Software Uninstall. 3 Follow the instructions on the X342n... document and paper jams. • Use only recommended print materials. • Do not mix paper types in the paper tray and the manual feeder. • Do not overload the paper tray. If the software installation screen does not appear: 1 From the desktop, double-click ...
Troubleshooting Guide
Page 2
... and copy troubleshooting MFP does not print or respond • Remove and reinstall the software. or Click Start Control Panel Printers and Other Hardware Printers and Faxes. 2 Double-click the Lexmark X340/X340n/ X342n icon. 3 Click Printer, and make sure the guides ..., press Menu. 2 Press or repeatedly until MACHINE SETUP appears. 3 Press . 4 Press or repeatedly until scanning is complete before using the manual feeder, this is securely latched on a level surface Paper does not feed • Make sure paper is installed correctly. For more information about...
... and copy troubleshooting MFP does not print or respond • Remove and reinstall the software. or Click Start Control Panel Printers and Other Hardware Printers and Faxes. 2 Double-click the Lexmark X340/X340n/ X342n icon. 3 Click Printer, and make sure the guides ..., press Menu. 2 Press or repeatedly until MACHINE SETUP appears. 3 Press . 4 Press or repeatedly until scanning is complete before using the manual feeder, this is securely latched on a level surface Paper does not feed • Make sure paper is installed correctly. For more information about...
Troubleshooting Guide
Page 3
... is not too wet. Keep paper in the tray are aligned with the edges of the paper. • Make sure the paper guides for the manual feeder are aligned with the edges of high humidity areas until Toner Dark appears. 5 Press . 6 Press or repeatedly to adjust the darkness settings. 7 ... sure the paper guides in its original wrapper and out of the paper. For more information, see the User's Guide. Clean the inside of the MFP. For more information, see the User's Guide. If this does not work , install a new print cartridge. Gray background AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc •...
... is not too wet. Keep paper in the tray are aligned with the edges of the paper. • Make sure the paper guides for the manual feeder are aligned with the edges of high humidity areas until Toner Dark appears. 5 Press . 6 Press or repeatedly to adjust the darkness settings. 7 ... sure the paper guides in its original wrapper and out of the paper. For more information, see the User's Guide. Clean the inside of the MFP. For more information, see the User's Guide. If this does not work , install a new print cartridge. Gray background AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc •...
Troubleshooting Guide
Page 5
As an alternative, dial the telephone number manually. Received fax has poor quality Ask that the sender: • Check that you wish to dial. - MFP receives a blank fax • Ask the sender to the Ready prompt. • If you would like to make sure it if necessary. There may have ...
As an alternative, dial the telephone number manually. Received fax has poor quality Ask that the sender: • Check that you wish to dial. - MFP receives a blank fax • Ask the sender to the Ready prompt. • If you would like to make sure it if necessary. There may have ...
User's Guide
Page 3
... Loading paper and original documents 28 Loading paper in the paper tray 28 Loading paper in the manual feeder 32 Contents 3 Contents Chapter 1: Finding information about the MFP 7 Chapter 2: Setting up the MFP 9 Installing an overlay for another language 10 Installing an additional paper tray 11 Getting the...14 Connecting directly to a telephone wall jack 14 Connecting to a telephone 15 Getting the MFP ready to copy 16 Chapter 3: Learning about the MFP 17 Understanding the parts of the MFP 17 Using the control panel buttons 20 Using the control panel menus 22 Navigating the ...
... Loading paper and original documents 28 Loading paper in the paper tray 28 Loading paper in the manual feeder 32 Contents 3 Contents Chapter 1: Finding information about the MFP 7 Chapter 2: Setting up the MFP 9 Installing an overlay for another language 10 Installing an additional paper tray 11 Getting the...14 Connecting directly to a telephone wall jack 14 Connecting to a telephone 15 Getting the MFP ready to copy 16 Chapter 3: Learning about the MFP 17 Understanding the parts of the MFP 17 Using the control panel buttons 20 Using the control panel menus 22 Navigating the ...
User's Guide
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... sheet 40 Printing the last page first (reverse order 41 Chapter 6: Faxing 42 Sending a fax ...43 Sending a fax automatically 43 Sending a fax manually 43 Sending a fax to a group (broadcast fax 44 Sending a fax at a scheduled time (delay send 44 Adding a prefix before dialing 45 ...Adding a pause while dialing 45 Receiving a fax ...45 Receiving a fax automatically 45 Receiving a fax manually 46 Forwarding faxes ...46 Printing fax activity reports 47 Customizing fax settings 47 Setting up shortcuts 47 Using the Speed Dial buttons 48 Using the...
... sheet 40 Printing the last page first (reverse order 41 Chapter 6: Faxing 42 Sending a fax ...43 Sending a fax automatically 43 Sending a fax manually 43 Sending a fax to a group (broadcast fax 44 Sending a fax at a scheduled time (delay send 44 Adding a prefix before dialing 45 ...Adding a pause while dialing 45 Receiving a fax ...45 Receiving a fax automatically 45 Receiving a fax manually 46 Forwarding faxes ...46 Printing fax activity reports 47 Customizing fax settings 47 Setting up shortcuts 47 Using the Speed Dial buttons 48 Using the...
User's Guide
Page 18
Load paper manually. Verify the level of the MFP 18 Access the toner cartridge. Lock the scanner unit during transport. Scan, copy, or fax a single-page document. Understanding the parts of paper in the paper tray. Use the 7 Front output tray 8 Front cover 9 Paper tray 10 Manual feeder 11 Paper level indicator 12 Access button 13 Scanner glass 14 Scanner lock To Hold paper as it exits the MFP. Release the front cover. Load paper automatically.
Load paper manually. Verify the level of the MFP 18 Access the toner cartridge. Lock the scanner unit during transport. Scan, copy, or fax a single-page document. Understanding the parts of paper in the paper tray. Use the 7 Front output tray 8 Front cover 9 Paper tray 10 Manual feeder 11 Paper level indicator 12 Access button 13 Scanner glass 14 Scanner lock To Hold paper as it exits the MFP. Release the front cover. Load paper automatically.
User's Guide
Page 20
Using the control panel buttons The display shows: • MFP status • Messages • Menus 1 23 4 56 7 12 11 10 9 8 Press To 1 Copy Access the Copy mode to dial shortcut 6. Note: Press Shift, and then ... selected when the button light is on . 9 Options (Fax) • Access the Broadcast function. • Delay sending a fax. • Cancel a fax. 10 (On/Off Hook) Manually send or receive a fax. Using the control panel buttons 20
Using the control panel buttons The display shows: • MFP status • Messages • Menus 1 23 4 56 7 12 11 10 9 8 Press To 1 Copy Access the Copy mode to dial shortcut 6. Note: Press Shift, and then ... selected when the button light is on . 9 Options (Fax) • Access the Broadcast function. • Delay sending a fax. • Cancel a fax. 10 (On/Off Hook) Manually send or receive a fax. Using the control panel buttons 20
User's Guide
Page 31
Loading paper in the manual feeder on the front of the paper tray, shows the amount of paper. 7 Squeeze and adjust the paper guides until they lightly touch the side of the stack of paper currently in the tray. Incorrect adjustments may cause paper jams. 8 Close the paper tray. Note: The paper level indicator, on page 32. For more information, see Loading paper in the paper tray 31 Note: If you experience problems with the paper feed, use the manual feeder. Note: Do not push the paper guides far enough to cause the materials to warp.
Loading paper in the manual feeder on the front of the paper tray, shows the amount of paper. 7 Squeeze and adjust the paper guides until they lightly touch the side of the stack of paper currently in the tray. Incorrect adjustments may cause paper jams. 8 Close the paper tray. Note: The paper level indicator, on page 32. For more information, see Loading paper in the paper tray 31 Note: If you experience problems with the paper feed, use the manual feeder. Note: Do not push the paper guides far enough to cause the materials to warp.
User's Guide
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... paper, you are using the computer. Loading paper in the manual feeder Use the manual feeder to the paper width. Loading paper in the paper tray. For information on page 33. 1 Make sure: • You use paper designed for laser printers. • The paper is not used or damaged. ...• If you follow the instructions that are not currently loaded in the manual feeder 32 The MFP automatically engages the print media.
... paper, you are using the computer. Loading paper in the manual feeder Use the manual feeder to the paper width. Loading paper in the paper tray. For information on page 33. 1 Make sure: • You use paper designed for laser printers. • The paper is not used or damaged. ...• If you follow the instructions that are not currently loaded in the manual feeder 32 The MFP automatically engages the print media.
User's Guide
Page 34
...x 216/5.5 x 8.5) A5 (148 x 210/5.83 x 8.27) 1 Maximum capacity may damage the MFP. Do not use vinyl labels with the MFP. 4 Feed card stock one sheet at a time through the manual feeder. Loading various paper types 34 Warning: Using unsupported media sizes may be reduced depending on paper... 2 Feed envelopes one sheet at a time through the manual feeder. It must exit through the manual feeder. 3 The MFP is intended for laser printers. Feed one sheet at a time through the rear output slot. Lexmark recommends full-sized sheets of postcard stock designed for occasional ...
...x 216/5.5 x 8.5) A5 (148 x 210/5.83 x 8.27) 1 Maximum capacity may damage the MFP. Do not use vinyl labels with the MFP. 4 Feed card stock one sheet at a time through the manual feeder. Loading various paper types 34 Warning: Using unsupported media sizes may be reduced depending on paper... 2 Feed envelopes one sheet at a time through the manual feeder. It must exit through the manual feeder. 3 The MFP is intended for laser printers. Feed one sheet at a time through the rear output slot. Lexmark recommends full-sized sheets of postcard stock designed for occasional ...
User's Guide
Page 39
... Advanced button. 8 Select the envelope size loaded, and click OK. 9 Click OK. Printing 39 Note: Make sure the envelope flap is also selected in the manual feeder. 5 Printing Printing a document 1 Load paper. 2 With a document open , click File Æ Print. 3 Click Properties, Options, Setup, or Preferences. 4 From the Layout tab, select Landscape...
... Advanced button. 8 Select the envelope size loaded, and click OK. 9 Click OK. Printing 39 Note: Make sure the envelope flap is also selected in the manual feeder. 5 Printing Printing a document 1 Load paper. 2 With a document open , click File Æ Print. 3 Click Properties, Options, Setup, or Preferences. 4 From the Layout tab, select Landscape...
User's Guide
Page 40
Note: • If you are using the manual feeder, load one sheet 1 Load paper. 2 With a document open, click File Æ Print. 3 Click Properties, Options, Setup, or Preferences. Printing multiple pages on one transparency ... Print. 10 Click OK or Print. Printing transparencies 1 Load transparencies. Printing collated copies If you print multiple copies of a document, you use a transparency designed for laser printers. 2 With a document open , click File Æ Print. 3 From Copies, select the Collate check box. 4 Click OK or Print. Printing transparencies 40...
Note: • If you are using the manual feeder, load one sheet 1 Load paper. 2 With a document open, click File Æ Print. 3 Click Properties, Options, Setup, or Preferences. Printing multiple pages on one transparency ... Print. 10 Click OK or Print. Printing transparencies 1 Load transparencies. Printing collated copies If you print multiple copies of a document, you use a transparency designed for laser printers. 2 With a document open , click File Æ Print. 3 From Copies, select the Collate check box. 4 Click OK or Print. Printing transparencies 40...
User's Guide
Page 43
...-down on the scanner glass. 3 From the control panel, press Fax. 4 Press to an active, analog telephone line. Sending a fax 43 Sending a fax manually 1 Make sure the MFP is on. 2 Load an original document face-up into the ADF or face-down on the scanner glass. Sending a fax Note: Make sure the...
...-down on the scanner glass. 3 From the control panel, press Fax. 4 Press to an active, analog telephone line. Sending a fax 43 Sending a fax manually 1 Make sure the MFP is on. 2 Load an original document face-up into the ADF or face-down on the scanner glass. Sending a fax Note: Make sure the...
User's Guide
Page 46
... you are three fax forwarding settings: • Off-(Default) • Forward-The MFP sends the fax to the designated fax number. • Forward and Print-The MFP prints the fax and then sends it to manual answering mode. 1 Deselect Auto Answer: a From the control panel, press Fax. ... or repeatedly until Fax Forwarding is selected. and Print is selected. 6 Press . 7 Press or repeatedly until Forward or Fwd. The MFP receives the fax. Forwarding faxes 46 b Press Menu. Receiving a fax manually We recommend using this feature when the fax and the telephone share a telephone line.
... you are three fax forwarding settings: • Off-(Default) • Forward-The MFP sends the fax to the designated fax number. • Forward and Print-The MFP prints the fax and then sends it to manual answering mode. 1 Deselect Auto Answer: a From the control panel, press Fax. ... or repeatedly until Fax Forwarding is selected. and Print is selected. 6 Press . 7 Press or repeatedly until Forward or Fwd. The MFP receives the fax. Forwarding faxes 46 b Press Menu. Receiving a fax manually We recommend using this feature when the fax and the telephone share a telephone line.
User's Guide
Page 75
... guides are positioned correctly. • Make sure the recommended print side has the correct orientation when loading paper in the paper tray and the manual feeder. • Do not overload the paper tray. Use only new, unwrinkled paper. Prepare the stack of the envelope. Paper stacks poorly ... specialty media • Misfeeds or skews • Multiple sheets stick together. See Loading various paper types on the inside wall of paper into the MFP. against both sides of paper for each paper type. See Clearing a paper jam on a level surface Paper does not feed. Load a smaller...
... guides are positioned correctly. • Make sure the recommended print side has the correct orientation when loading paper in the paper tray and the manual feeder. • Do not overload the paper tray. Use only new, unwrinkled paper. Prepare the stack of the envelope. Paper stacks poorly ... specialty media • Misfeeds or skews • Multiple sheets stick together. See Loading various paper types on the inside wall of paper into the MFP. against both sides of paper for each paper type. See Clearing a paper jam on a level surface Paper does not feed. Load a smaller...
User's Guide
Page 76
....xx Paper Jam 251.xx Paper Jam 290 Scanner Jam 291 Scanner Jam 292 Scanner Jam Location of jam MFP input sensor Between MFP input and exit sensors Paper exit sensor Tray 1 Tray 2 Manual Feeder ADF Go to... 200/201 Paper Jam on page 77 202 Paper Jam on page 80 241/242...
....xx Paper Jam 251.xx Paper Jam 290 Scanner Jam 291 Scanner Jam 292 Scanner Jam Location of jam MFP input sensor Between MFP input and exit sensors Paper exit sensor Tray 1 Tray 2 Manual Feeder ADF Go to... 200/201 Paper Jam on page 77 202 Paper Jam on page 80 241/242...
User's Guide
Page 84
...scanning a document, wait until scanning is complete before using the manual feeder, this is closed. Make sure the toner cartridge is not...correctly. on page 73. For more information, see Installing a toner cartridge on page 62. Make sure the MFP is slow. Disconnect the USB cable, and then reconnect it. Restart the computer. or Click Start Æ...; Control Panel Æ Printers and Other Hardware Æ Printers and Faxes. 2 Double-click the Lexmark X340/X340n/X342n icon. 3 Click Printer, and make sure no check mark appears next to Pause Printing. 4 ...
...scanning a document, wait until scanning is complete before using the manual feeder, this is closed. Make sure the toner cartridge is not...correctly. on page 73. For more information, see Installing a toner cartridge on page 62. Make sure the MFP is slow. Disconnect the USB cable, and then reconnect it. Restart the computer. or Click Start Æ...; Control Panel Æ Printers and Other Hardware Æ Printers and Faxes. 2 Double-click the Lexmark X340/X340n/X342n icon. 3 Click Printer, and make sure no check mark appears next to Pause Printing. 4 ...
User's Guide
Page 86
... more information, see Cleaning the inside of the paper. Make sure the paper guides in the tray. For more information, see Loading paper in the manual feeder on page 35. Print quality troubleshooting 86 Make sure that the paper type settings match the paper in the tray are aligned with the... 28. For more information, see Setting the paper type and size on page 32. Make sure the paper guides for the manual feeder are aligned with the edges of the MFP. Clean the inside of the paper. For more information, see Loading paper in the paper tray on page 68. For more...
... more information, see Cleaning the inside of the paper. Make sure the paper guides in the tray. For more information, see Loading paper in the manual feeder on page 35. Print quality troubleshooting 86 Make sure that the paper type settings match the paper in the tray are aligned with the... 28. For more information, see Setting the paper type and size on page 32. Make sure the paper guides for the manual feeder are aligned with the edges of the MFP. Clean the inside of the paper. For more information, see Loading paper in the paper tray on page 68. For more...