Operating Instructions
Page 3
...manuals. Also refer to this manual before using the machine, how to enter text, and how to install the CD-ROMs provided. ❖ General Settings Guide Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. It ...explains security functions that are relevant to what you are in this manual for explanations on how to connect the machine. ❖ Troubleshooting Provides a guide to solving common problems...
...manuals. Also refer to this manual before using the machine, how to enter text, and how to install the CD-ROMs provided. ❖ General Settings Guide Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. It ...explains security functions that are relevant to what you are in this manual for explanations on how to connect the machine. ❖ Troubleshooting Provides a guide to solving common problems...
Operating Instructions
Page 4
... Supplement" include descriptions of functions and settings that are supported might not be available on this machine. ❖ Other manuals • Manuals for This Machine • Safety Information • Quick Reference Copy Guide • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX...
... Supplement" include descriptions of functions and settings that are supported might not be available on this machine. ❖ Other manuals • Manuals for This Machine • Safety Information • Quick Reference Copy Guide • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX...
Operating Instructions
Page 3
... this manual for the procedures for registering administrators, as well as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. ❖ Troubleshooting Provides a guide to solving common problems, and explains... how to read the Safety Information in this manual for explanations on how to the functions of the machine. This manual provides an introduction to place originals. ❖ Facsimile Reference Explains Facsimile functions and operations. ❖ Printer Reference ...
... this manual for the procedures for registering administrators, as well as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. ❖ Troubleshooting Provides a guide to solving common problems, and explains... how to read the Safety Information in this manual for explanations on how to the functions of the machine. This manual provides an introduction to place originals. ❖ Facsimile Reference Explains Facsimile functions and operations. ❖ Printer Reference ...
Operating Instructions
Page 4
..., and information about operating systems that are supported might also differ slightly from those of this machine. ❖ Other manuals • Manuals for This Machine • Safety Information • Quick Reference Copy Guide • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX...
..., and information about operating systems that are supported might also differ slightly from those of this machine. ❖ Other manuals • Manuals for This Machine • Safety Information • Quick Reference Copy Guide • Quick Reference Fax Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX...
Operating Instructions
Page 5
...Read This Manual 1 Symbols ...1 Name of Power Failure 35 When an Error Occurs Using Internet Fax 36 Error Mail Notification 36 Error Report (E-Mail 36 Server-Generated Error E-mail 36 4. When the Machine Does Not Operate As Wanted Indicators ...3 Panel Tone...4 When the Function Status Indicator Lights Up... in Red 5 When You Have Problems Operating the Machine 6 When a Job Is Not Performed 9 2. Troubleshooting When Using the Facsimile Function Adjusting the Volume 19 When a Message Is Displayed 22 When You Cannot Send or Receive Fax Messages As Wanted 29 When Memory Is Full 33 ...
...Read This Manual 1 Symbols ...1 Name of Power Failure 35 When an Error Occurs Using Internet Fax 36 Error Mail Notification 36 Error Report (E-Mail 36 Server-Generated Error E-mail 36 4. When the Machine Does Not Operate As Wanted Indicators ...3 Panel Tone...4 When the Function Status Indicator Lights Up... in Red 5 When You Have Problems Operating the Machine 6 When a Job Is Not Performed 9 2. Troubleshooting When Using the Facsimile Function Adjusting the Volume 19 When a Message Is Displayed 22 When You Cannot Send or Receive Fax Messages As Wanted 29 When Memory Is Full 33 ...
Operating Instructions
Page 6
5. Clearing Misfeeds Removing Jammed Paper 81 8. Remarks Where to Put Your Machine 85 Machine Environment 85 Moving...86 Power Connection...87 Access to Send a Scanned File 54 When ...When You Cannot Send Scanned Files 54 When You Cannot Browse the Network to the Machine 88 When Not Used for a Long Time 88 Maintaining Your Machine 89 Cleaning the Exposure Glass 89 Cleaning the Exposure Glass Cover 90 Cleaning the ARDF...Paper Size in the Optional Paper Tray Unit (Tray 2 73 Adding Toner...77 Replacing Toner...78 Sending Fax Messages When Toner Has Run Out 79 Waste Toner...79 7.
5. Clearing Misfeeds Removing Jammed Paper 81 8. Remarks Where to Put Your Machine 85 Machine Environment 85 Moving...86 Power Connection...87 Access to Send a Scanned File 54 When ...When You Cannot Send Scanned Files 54 When You Cannot Browse the Network to the Machine 88 When Not Used for a Long Time 88 Maintaining Your Machine 89 Cleaning the Exposure Glass 89 Cleaning the Exposure Glass Cover 90 Cleaning the ARDF...Paper Size in the Optional Paper Tray Unit (Tray 2 73 Adding Toner...77 Replacing Toner...78 Sending Fax Messages When Toner Has Run Out 79 Waste Toner...79 7.
Operating Instructions
Page 25
... document is printed. You can change the volume of and possible solutions for facsimile function problems. Adjusting the Volume The following sounds that the machine makes. ❖ On Hook Mode Heard when the {On Hook Dial} key is pressed. ❖ At Transmission Heard when immediate transmission ...is performed. ❖ At Reception Heard when the machine receives a document. ❖ At Dialing Heard after pressing the {Start} key, until the line connects to adjust the volume. A Press the ...
... document is printed. You can change the volume of and possible solutions for facsimile function problems. Adjusting the Volume The following sounds that the machine makes. ❖ On Hook Mode Heard when the {On Hook Dial} key is pressed. ❖ At Transmission Heard when immediate transmission ...is performed. ❖ At Reception Heard when the machine receives a document. ❖ At Dialing Heard after pressing the {Start} key, until the line connects to adjust the volume. A Press the ...
Operating Instructions
Page 28
...the settings... nation list. or sender's name later. Troubleshooting When Using the Facsimile Function When a Message Is Displayed This section describes the machine's main messages. If other function. was pressed. ample, noise or cross talk). tive. scanned on the control panel to standby mode and...Other functions can resume operation. Scanning will be stopped and only scanned page(s) will enter standby mode after update finishes. Cannot send fax as scanner is being up- current scan job under another function. To do this, press the {Clear/Stop} key on the ...
...the settings... nation list. or sender's name later. Troubleshooting When Using the Facsimile Function When a Message Is Displayed This section describes the machine's main messages. If other function. was pressed. ample, noise or cross talk). tive. scanned on the control panel to standby mode and...Other functions can resume operation. Scanning will be stopped and only scanned page(s) will enter standby mode after update finishes. Cannot send fax as scanner is being up- current scan job under another function. To do this, press the {Clear/Stop} key on the ...
Operating Instructions
Page 35
...in standby. Originals", Facsimile Reference. LAN-Fax Driver does not work . Contact the administrator. not work . ry Transmission. See "Canceling a Transmission", Facsimile Reference. simile Reference. Cannot cancel an Im- mediate Transmission. See "Con- 3 necting the Machine to a "maximum email size" error. ...When You Cannot Send or Receive Fax Messages As Wanted When You Cannot Send or Receive Fax Messages As Wanted This section describes likely causes of the Internet fax document exceeds the maximum email size specified on the machine. down. The size of and...
...in standby. Originals", Facsimile Reference. LAN-Fax Driver does not work . Contact the administrator. not work . ry Transmission. See "Canceling a Transmission", Facsimile Reference. simile Reference. Cannot cancel an Im- mediate Transmission. See "Con- 3 necting the Machine to a "maximum email size" error. ...When You Cannot Send or Receive Fax Messages As Wanted When You Cannot Send or Receive Fax Messages As Wanted This section describes likely causes of the Internet fax document exceeds the maximum email size specified on the machine. down. The size of and...
Operating Instructions
Page 36
...It is possible only during communication. See "Registering Names to a Group", General Settings Guide. ❖ Reception Problem Cause Solution The machine failed to print When the B Load Paper indica- See "Substitute Reception", Facsimile Reference. tor is impossible. but reception is lit. ...78 "Replacing Toner". If a group was set for the tions exceeds the maximum specified for a group. The machine failed to print received fax documents. Reception is possible, but The terminal adaptor setting is canceled but transmission is impossi- The number of ...
...It is possible only during communication. See "Registering Names to a Group", General Settings Guide. ❖ Reception Problem Cause Solution The machine failed to print When the B Load Paper indica- See "Substitute Reception", Facsimile Reference. tor is impossible. but reception is lit. ...78 "Replacing Toner". If a group was set for the tions exceeds the maximum specified for a group. The machine failed to print received fax documents. Reception is possible, but The terminal adaptor setting is canceled but transmission is impossi- The number of ...
Operating Instructions
Page 37
...You Cannot Send or Receive Fax Messages As Wanted ❖ Printing Problem Cause Solution Print is slanted. Print is slanted. The paper is fed in the recommended temperature and humidity condition. See p.65 "Loading Paper". The number of the machine. Load paper only as high... an appropriate location. has blemishes. The tray's side fences may not be placed on the side 3 fences of location to Put Your Machine". The machine's cover is slanted. Misfeeds occur frequently. creased. Use paper that has been stored in at a slant. Use recommended paper. See ...
...You Cannot Send or Receive Fax Messages As Wanted ❖ Printing Problem Cause Solution Print is slanted. Print is slanted. The paper is fed in the recommended temperature and humidity condition. See p.65 "Loading Paper". The number of the machine. Load paper only as high... an appropriate location. has blemishes. The tray's side fences may not be placed on the side 3 fences of location to Put Your Machine". The machine's cover is slanted. Misfeeds occur frequently. creased. Use paper that has been stored in at a slant. Use recommended paper. See ...
Operating Instructions
Page 38
...supplier or refill- dirty. See "Image Density (Con- • The original of received Image density is too dark. Other fax machine's name is too dark Using toner bottles not recom- Use ASCII characters (for Admin or Web Image Monitor, in the recommended...destination is too thin. Use only toner bottles recom- function. 3 Background of the transmitted trast)", Facsimile Reference. See p.89 "Maintaining Your Machine". When using SmartDeviceMonitor for example: a-z, 0- 9). 32 Received image is too The paper is are not made. light. original on the ...
...supplier or refill- dirty. See "Image Density (Con- • The original of received Image density is too dark. Other fax machine's name is too dark Using toner bottles not recom- Use ASCII characters (for Admin or Web Image Monitor, in the recommended...destination is too thin. Use only toner bottles recom- function. 3 Background of the transmitted trast)", Facsimile Reference. See p.89 "Maintaining Your Machine". When using SmartDeviceMonitor for example: a-z, 0- 9). 32 Received image is too The paper is are not made. light. original on the ...
Operating Instructions
Page 39
... problems related to standby mode and starts transmitting the stored pages. 33 The following functions are lost from If any documents have memory if the machine remains for Memo- If fax documents received through Memory fax documents stored for this reason, a Power Failure been lost stored in memory have been lost . the documents.
... problems related to standby mode and starts transmitting the stored pages. 33 The following functions are lost from If any documents have memory if the machine remains for Memo- If fax documents received through Memory fax documents stored for this reason, a Power Failure been lost stored in memory have been lost . the documents.
Operating Instructions
Page 41
...for about 12 hours because the main power switch is turned off, there is a power cut, or the power cord is removed, contents of the Fax memory are lost , resend it . 35 R CAUTION: • When you disconnect the power plug from memory, a Power Failure Report is automatically printed... display before pulling out the plug. Lost items will not be lost , ask the sender to guard against future data loss. If you unplug the machine. If a document received by Memory Reception or Substitute Reception was deleted from the wall outlet, always pull the plug (not the cable). Important 3...
...for about 12 hours because the main power switch is turned off, there is a power cut, or the power cord is removed, contents of the Fax memory are lost , resend it . 35 R CAUTION: • When you disconnect the power plug from memory, a Power Failure Report is automatically printed... display before pulling out the plug. Lost items will not be lost , ask the sender to guard against future data loss. If you unplug the machine. If a document received by Memory Reception or Substitute Reception was deleted from the wall outlet, always pull the plug (not the cable). Important 3...
Operating Instructions
Page 42
...an incorrect e-mail address). A "cc" of this error e-mail to the originator of e-mail that the machine sends if an Internet Fax error occurs. Error Mail Notification The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message...printed. 36 Troubleshooting When Using the Facsimile Function When an Error Occurs Using Internet Fax This section describes reports that cannot be sent, the Error Report (E-Mail) is printed by the machine when it is unable to send an Error Mail Notification. Server-Generated Error E-...
...an incorrect e-mail address). A "cc" of this error e-mail to the originator of e-mail that the machine sends if an Internet Fax error occurs. Error Mail Notification The machine sends the Error Mail Notification to the sender when it is unable to successfully receive a particular e-mail message...printed. 36 Troubleshooting When Using the Facsimile Function When an Error Occurs Using Internet Fax This section describes reports that cannot be sent, the Error Report (E-Mail) is printed by the machine when it is unable to send an Error Mail Notification. Server-Generated Error E-...
Operating Instructions
Page 51
... NT 4.0 A Click the [Start] button, point to [Settings], and then click [Printers]. B Click [Printers and Other Hardware]. D Click the icon of the machine. C Click the [Details] tab. On the [File] menu, click [Properties]. 4 C Click the [Ports] tab. Check if the print port setting is selected... to the following port:] list, confirm the correct port is selected. B Click the icon of the machine. When it to LPT1 or LPT2. B Click the icon of the machine. C Click [Printers and Faxes]. For Windows 95/98/Me A Click the [Start] button, point to [Settings], and then click...
... NT 4.0 A Click the [Start] button, point to [Settings], and then click [Printers]. B Click [Printers and Other Hardware]. D Click the icon of the machine. C Click the [Details] tab. On the [File] menu, click [Properties]. 4 C Click the [Ports] tab. Check if the print port setting is selected... to the following port:] list, confirm the correct port is selected. B Click the icon of the machine. When it to LPT1 or LPT2. B Click the icon of the machine. C Click [Printers and Faxes]. For Windows 95/98/Me A Click the [Start] button, point to [Settings], and then click...
Operating Instructions
Page 85
... display lights. Important ❒ Communication is in facsimile mode. Note that the machine is not possible if the number of communications executed af- The error message disappears. If you can still send fax documents. Note ❒ The communication results report cannot be re-used. ter ...operation. Waste Toner 6 Waste toner cannot be printed. ❒ If the fax screen does not appear in step A, press the {Facsimile} key. Adding Toner Sending Fax Messages When Toner Has Run Out When the machine has run out plus the number of communications not listed in the journal ...
... display lights. Important ❒ Communication is in facsimile mode. Note that the machine is not possible if the number of communications executed af- The error message disappears. If you can still send fax documents. Note ❒ The communication results report cannot be re-used. ter ...operation. Waste Toner 6 Waste toner cannot be printed. ❒ If the fax screen does not appear in step A, press the {Facsimile} key. Adding Toner Sending Fax Messages When Toner Has Run Out When the machine has run out plus the number of communications not listed in the journal ...
Operating Instructions
Page 97
... in the Optional Paper Tray Unit (Tray 2), 73 Changing the Paper Size, 70 Changing the Paper Size in the Paper Tray (Tray 1), 70 Cleaning the machine, 89 Combination Chart, 9 Combine, 15 Copies appear dirty, 13 Copies are too light, 13 D Display is off, 6 Duplex, 15 E Edit, 15 End ... 86 Error indicator, 3 Error log, 42 Error Mail Notification, 36 Error Report (E-Mail), 36 Exposure glass cover is dirty, 89 Exposure glass is dirty, 89 F Fax error report, 34 Function status indicator, 5 I Image is dirty, 46 Indicators, 3 Inserting Toner, 78 J Jammed paper, 81 L Letterhead paper, 67 Limit mark, ...
... in the Optional Paper Tray Unit (Tray 2), 73 Changing the Paper Size, 70 Changing the Paper Size in the Paper Tray (Tray 1), 70 Cleaning the machine, 89 Combination Chart, 9 Combine, 15 Copies appear dirty, 13 Copies are too light, 13 D Display is off, 6 Duplex, 15 E Edit, 15 End ... 86 Error indicator, 3 Error log, 42 Error Mail Notification, 36 Error Report (E-Mail), 36 Exposure glass cover is dirty, 89 Exposure glass is dirty, 89 F Fax error report, 34 Function status indicator, 5 I Image is dirty, 46 Indicators, 3 Inserting Toner, 78 J Jammed paper, 81 L Letterhead paper, 67 Limit mark, ...
