User Guide
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...63 Copying from one size to another...63 Making copies using paper from a selected tray ...64 Copying on both sides of the paper (duplexing) ...64 Reducing or enlarging copies ...65 Making a copy lighter or darker ...65 Adjusting copy quality...66 Collating copies...66 Placing separator sheets...mail using a shortcut number ...71 Sending an e-mail using the address book ...72 Canceling an e-mail...72 Faxing 73 Getting the printer ready to fax...73 Initial fax setup...74 Choosing a fax connection...75 Connecting to an analog telephone line ...76 Connecting to a DSL service ...76 Connecting to a PBX...
...63 Copying from one size to another...63 Making copies using paper from a selected tray ...64 Copying on both sides of the paper (duplexing) ...64 Reducing or enlarging copies ...65 Making a copy lighter or darker ...65 Adjusting copy quality...66 Collating copies...66 Placing separator sheets...mail using a shortcut number ...71 Sending an e-mail using the address book ...72 Canceling an e-mail...72 Faxing 73 Getting the printer ready to fax...73 Initial fax setup...74 Choosing a fax connection...75 Connecting to an analog telephone line ...76 Connecting to a DSL service ...76 Connecting to a PBX...
User Guide
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......91 Customizing fax settings...91 Changing the fax resolution ...91 Making a fax lighter or darker ...92 Sending a fax at a scheduled time...92 Viewing a fax log...92 Canceling an outgoing fax...93 Understanding fax options...93 Original Size ...93 Content...93 Sides (Duplex) ...93 Resolution...94 Darkness...94 Improving fax quality...94 Holding and forwarding faxes...94 Holding faxes...94 Forwarding a fax ...95...
......91 Customizing fax settings...91 Changing the fax resolution ...91 Making a fax lighter or darker ...92 Sending a fax at a scheduled time...92 Viewing a fax log...92 Canceling an outgoing fax...93 Understanding fax options...93 Original Size ...93 Content...93 Sides (Duplex) ...93 Resolution...94 Darkness...94 Improving fax quality...94 Holding and forwarding faxes...94 Holding faxes...94 Forwarding a fax ...95...
User Guide
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......119 Active NIC menu...119 Network menu ...119 Wireless menu...120 USB menu ...121 Settings menu...123 General Settings menu ...123 Copy Settings menu ...126 Fax Settings menu...128 Flash Drive menu ...134 Print Settings ...137 Set Date and Time ...146 Understanding printer messages 148 List of status and error messages...
......119 Active NIC menu...119 Network menu ...119 Wireless menu...120 USB menu ...121 Settings menu...123 General Settings menu ...123 Copy Settings menu ...126 Fax Settings menu...128 Flash Drive menu ...134 Print Settings ...137 Set Date and Time ...146 Understanding printer messages 148 List of status and error messages...
User Guide
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......200 Caller ID is not shown...200 Cannot send or receive a fax...201 Can send but not receive faxes...202 Can receive but not send faxes...203 Received fax has poor print quality...203 Blocking junk faxes...204 Solving option problems...204 Option does not operate correctly or quits... have jagged or uneven edges ...207 Clipped images...208 Dark lines ...208 Gray background ...208 Incorrect margins...209 Light colored line, white line, or incorrectly colored line 209 Paper curl...210 Print irregularities ...210 Repeating defects...211 Skewed print...211 Print is too light ...211 Print...
......200 Caller ID is not shown...200 Cannot send or receive a fax...201 Can send but not receive faxes...202 Can receive but not send faxes...203 Received fax has poor print quality...203 Blocking junk faxes...204 Solving option problems...204 Option does not operate correctly or quits... have jagged or uneven edges ...207 Clipped images...208 Dark lines ...208 Gray background ...208 Incorrect margins...209 Light colored line, white line, or incorrectly colored line 209 Paper curl...210 Print irregularities ...210 Repeating defects...211 Skewed print...211 Print is too light ...211 Print...
User Guide
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... during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm. CAUTION-SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, ...
... during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm. CAUTION-SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, ...
User Guide
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... 6 Standard 250-sheet tray (Tray 1) 7 Manual feeder 8 Optional 650-sheet duo drawer (Tray 2) Basic functions of the scanner The scanner provides copy, fax, and scan-to your computer, an e-mail address, or a USB flash memory device. You can: • Make quick copies, or change the settings ...on the printer control panel to perform specific copy jobs. • Send a fax using the printer control panel. • Send a fax to multiple fax destinations at the same time. • Scan documents and send them to -network capability for workgroups.
... 6 Standard 250-sheet tray (Tray 1) 7 Manual feeder 8 Optional 650-sheet duo drawer (Tray 2) Basic functions of the scanner The scanner provides copy, fax, and scan-to your computer, an e-mail address, or a USB flash memory device. You can: • Make quick copies, or change the settings ...on the printer control panel to perform specific copy jobs. • Send a fax using the printer control panel. • Send a fax to multiple fax destinations at the same time. • Scan documents and send them to -network capability for workgroups.
User Guide
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...messages. Use the address book when scanning to e-mail. 2 Display area View scanning, copying, faxing, and printing options as well as the number of copies to enhance copy, scan, e-mail, or fax quality. Item 1 Copy Description Press the Copy button to enter the copy function. 2 Content...print job. 3 Keypad area Enter numbers, letters, or symbols on the display, print using the USB flash memory device, or change the default fax settings. Choose from Text, Text/Photo, or Photo. Learning about the printer 18 Item Description 1 Selections and settings Select a function such as Copy...
...messages. Use the address book when scanning to e-mail. 2 Display area View scanning, copying, faxing, and printing options as well as the number of copies to enhance copy, scan, e-mail, or fax quality. Item 1 Copy Description Press the Copy button to enter the copy function. 2 Content...print job. 3 Keypad area Enter numbers, letters, or symbols on the display, print using the USB flash memory device, or change the default fax settings. Choose from Text, Text/Photo, or Photo. Learning about the printer 18 Item Description 1 Selections and settings Select a function such as Copy...
User Guide
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Note: The duplex feature is not available on selected printer models. 9 Fax Press the Fax button to enter the fax function. Learning about the printer 19 Note: Fax mode is not available on selected printer models. 10 Scan/Email Press the Scan/Email button to enter the scan or ... and Collate settings. 6 Address Book Press to enter the address book. 7 Darkness Press the Darkness button to adjust the current darkness settings. 8 Duplex 2-Sided Press the Duplex 2-Sided button to e-mail function. Item 4 Scale Description Press the Scale button to change the size of the paper.
Note: The duplex feature is not available on selected printer models. 9 Fax Press the Fax button to enter the fax function. Learning about the printer 19 Note: Fax mode is not available on selected printer models. 10 Scan/Email Press the Scan/Email button to enter the scan or ... and Collate settings. 6 Address Book Press to enter the address book. 7 Darkness Press the Darkness button to adjust the current darkness settings. 8 Duplex 2-Sided Press the Duplex 2-Sided button to e-mail function. Item 4 Scale Description Press the Scale button to change the size of the paper.
User Guide
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Item 1 Menu Description Press to enter the administration menus. 2 Display View scanning, copying, faxing, and printing options as well as status and error messages Note: The fax feature is not available on selected printer models. 3 Stop/Cancel Press to stop all printer activity. 4 Color start Press to copy or scan in color. 5 Black start Press to copy or scan in black and white. 6 Right arrow Press to scroll right. 7 Select Press to accept menu selections and settings. Learning about the printer 20
Item 1 Menu Description Press to enter the administration menus. 2 Display View scanning, copying, faxing, and printing options as well as status and error messages Note: The fax feature is not available on selected printer models. 3 Stop/Cancel Press to stop all printer activity. 4 Color start Press to copy or scan in color. 5 Black start Press to copy or scan in black and white. 6 Right arrow Press to scroll right. 7 Select Press to accept menu selections and settings. Learning about the printer 20
User Guide
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...• Solid green-The printer is on selected printer models. or three-second dial pause in a fax number. In the Fax To: field, a Dial Pause is displayed. When outside of the Fax menu, fax function, or home screen, pressing the Redial/Pause button causes an error beep. Item 1 Redial/Pause ...is represented by a comma (,). • From the home screen, press the Redial/Pause button to the Ready screen. Learning about the printer 21 Note: The fax buttons, keypad, and USB port are not available on , but idle. • Blinking red-Operator intervention is needed. 10 Back Press ...
...• Solid green-The printer is on selected printer models. or three-second dial pause in a fax number. In the Fax To: field, a Dial Pause is displayed. When outside of the Fax menu, fax function, or home screen, pressing the Redial/Pause button causes an error beep. Item 1 Redial/Pause ...is represented by a comma (,). • From the home screen, press the Redial/Pause button to the Ready screen. Learning about the printer 21 Note: The fax buttons, keypad, and USB port are not available on , but idle. • Blinking red-Operator intervention is needed. 10 Back Press ...
User Guide
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For more information, see "Initial fax setup" on page 74. • Make sure the software is a feature on . Attaching cables 1 Connect the printer to a wall outlet. 1 Power cord socket 2 Ethernet port Note: The Ethernet port is installed before turning the printer on network models only. 3 USB port Additional printer setup 32 Notes: • For fax connections, see the Setup Guide. 2 Connect the power cord to the printer first and then to a computer or a network. • For a local connection, use a USB cable. • For a network connection, use an Ethernet cable.
For more information, see "Initial fax setup" on page 74. • Make sure the software is a feature on . Attaching cables 1 Connect the printer to a wall outlet. 1 Power cord socket 2 Ethernet port Note: The Ethernet port is installed before turning the printer on network models only. 3 USB port Additional printer setup 32 Notes: • For fax connections, see the Setup Guide. 2 Connect the power cord to the printer first and then to a computer or a network. • For a local connection, use a USB cable. • For a network connection, use an Ethernet cable.
User Guide
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... options. 5 Click OK. For Macintosh users In Mac OS X version 10.5 1 From the Apple menu, choose System Preferences. 2 Click Print & Fax. 3 Select the printer, and then click Options & Supplies. 4 Click Driver, and then add any installed hardware options, and then click Apply Changes.... Additional printer setup 35 b Click Printers and Faxes. b Click Settings Printers. 2 Select the printer. 3 Right-click the printer, and then select Properties. 4 Click the Install Options tab...
... options. 5 Click OK. For Macintosh users In Mac OS X version 10.5 1 From the Apple menu, choose System Preferences. 2 Click Print & Fax. 3 Select the printer, and then click Options & Supplies. 4 Click Driver, and then add any installed hardware options, and then click Apply Changes.... Additional printer setup 35 b Click Printers and Faxes. b Click Settings Printers. 2 Select the printer. 3 Right-click the printer, and then select Properties. 4 Click the Install Options tab...
User Guide
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.... 5 Double-click the printer icon. 6 Select the job to cancel. 4 From the keyboard, press Delete. In Windows XP: 1 Click Start. 2 From Printers and Faxes, double-click the printer icon. 3 Select the job to cancel. 7 From the keyboard, press Delete. Printing 60 A list of the window, click the Delete icon.... For Macintosh users In Mac OS X version 10.5: 1 From the Apple menu, choose System Preferences. 2 Click Print & Fax, and then double-click the printer icon. 3 From the printer window, select the job to cancel. 4 From the icon bar at the top of the...
.... 5 Double-click the printer icon. 6 Select the job to cancel. 4 From the keyboard, press Delete. In Windows XP: 1 Click Start. 2 From Printers and Faxes, double-click the printer icon. 3 Select the job to cancel. 7 From the keyboard, press Delete. Printing 60 A list of the window, click the Delete icon.... For Macintosh users In Mac OS X version 10.5: 1 From the Apple menu, choose System Preferences. 2 Click Print & Fax, and then double-click the printer icon. 3 From the printer window, select the job to cancel. 4 From the icon bar at the top of the...
User Guide
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...glass for multiple-page documents. Warning-Potential Damage: Do not touch cables or the printer in all countries or regions. Faxing 73 Getting the printer ready to fax The following connection methods may not be applicable in the area shown while actively sending or receiving... a fax. CAUTION-SHOCK HAZARD: Do not use the fax feature during a lightning storm. Faxing ADF Scanner glass Use the ADF for single pages, small items (such as postcards or photos), transparencies, photo...
...glass for multiple-page documents. Warning-Potential Damage: Do not touch cables or the printer in all countries or regions. Faxing 73 Getting the printer ready to fax The following connection methods may not be applicable in the area shown while actively sending or receiving... a fax. CAUTION-SHOCK HAZARD: Do not use the fax feature during a lightning storm. Faxing ADF Scanner glass Use the ADF for single pages, small items (such as postcards or photos), transparencies, photo...
User Guide
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...Press the button on for the first time or if the printer has been off for that button appears. Initial fax setup Many countries and regions require outgoing faxes to contain the following screens appear: Station Name Station Number 1 When Station Name appears, enter the name to ... entity, or individual sending the message) and station number (telephone number of the sending fax machine, business, other entity, or individual). To enter your fax setup information. If the printer has fax capabilities, then the following information in a margin at the top or bottom of each ...
...Press the button on for the first time or if the printer has been off for that button appears. Initial fax setup Many countries and regions require outgoing faxes to contain the following screens appear: Station Name Station Number 1 When Station Name appears, enter the name to ... entity, or individual sending the message) and station number (telephone number of the sending fax machine, business, other entity, or individual). To enter your fax setup information. If the printer has fax capabilities, then the following information in a margin at the top or bottom of each ...
User Guide
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...works best when directly connected to the next space. 4 After entering the Station Number, press . 3 When Station Number appears, enter the printer fax number. Connect to a telephone line, telephone, and answering machine See "Connecting a telephone or answering machine to a computer, but you do not...DSL filter) is an analog device that corresponds with equipment such as described in the TCP/IP section. 2 Click Settings. 3 Click Fax Settings. 4 Click Analog Fax Setup. 5 Click inside the Station Name box, and then enter the name to set up the printer, see the following table....
...works best when directly connected to the next space. 4 After entering the Station Number, press . 3 When Station Number appears, enter the printer fax number. Connect to a telephone line, telephone, and answering machine See "Connecting a telephone or answering machine to a computer, but you do not...DSL filter) is an analog device that corresponds with equipment such as described in the TCP/IP section. 2 Click Settings. 3 Click Fax Settings. 4 Click Analog Fax Setup. 5 Click inside the Station Name box, and then enter the name to set up the printer, see the following table....
User Guide
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Equipment and service options Connect through an adapter used in your area Connect to a computer with a modem Fax connection setup See "Connecting to a computer with the printer to a DSL service There is necessary for your country or region" on the back of the ... the printer. This plug is a plug installed in your home (such as telephones or answering machines) may not work . Note: Do not remove the plug. Faxing 76 See "Connecting to an adapter for the proper functioning of the telephone cable to an analog telephone line There is necessary for the proper...
Equipment and service options Connect through an adapter used in your area Connect to a computer with a modem Fax connection setup See "Connecting to a computer with the printer to a DSL service There is necessary for your country or region" on the back of the ... the printer. This plug is a plug installed in your home (such as telephones or answering machines) may not work . Note: Do not remove the plug. Faxing 76 See "Connecting to an adapter for the proper functioning of the telephone cable to an analog telephone line There is necessary for the proper...
User Guide
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... functioning of the telephone cable to the DSL filter. If you remove it, then other end of the printer. Note: Do not remove the plug. Faxing 77 Note: Your DSL filter may not work. Connecting to an active telephone wall jack.
... functioning of the telephone cable to the DSL filter. If you remove it, then other end of the printer. Note: Do not remove the plug. Faxing 77 Note: Your DSL filter may not work. Connecting to an active telephone wall jack.
User Guide
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... PBX system. Notes: • Make sure the terminal adapter is off. • When using a PBX system, dial the outside line prefix before dialing the fax number. • For more information on using a PBX, make sure the call waiting tone is set to the correct switch type for the proper functioning... of the printer. This may be useful for fax and telephone use a PBX or ISDN converter or terminal adapter, then follow these steps to connect the equipment: 1 Connect one end of the telephone...
... PBX system. Notes: • Make sure the terminal adapter is off. • When using a PBX system, dial the outside line prefix before dialing the fax number. • For more information on using a PBX, make sure the call waiting tone is set to the correct switch type for the proper functioning... of the printer. This may be useful for fax and telephone use a PBX or ISDN converter or terminal adapter, then follow these steps to connect the equipment: 1 Connect one end of the telephone...
User Guide
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... country- b Press the arrow buttons until Distinctive Rings appears, and then press . c Press the arrow buttons until the desired ring tone appears, and then press . Faxing 79 a From the printer control panel, press . 3 Change the distinctive ring setting to match the setting you connect to the printer by way of the... answering machine to the same telephone line 1 Remove the plug from the EXT port on the back of the printer. e Press the arrow buttons until Fax Settings appears, and then press .
... country- b Press the arrow buttons until Distinctive Rings appears, and then press . c Press the arrow buttons until the desired ring tone appears, and then press . Faxing 79 a From the printer control panel, press . 3 Change the distinctive ring setting to match the setting you connect to the printer by way of the... answering machine to the same telephone line 1 Remove the plug from the EXT port on the back of the printer. e Press the arrow buttons until Fax Settings appears, and then press .