Reference Guide
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... Standard data rates may apply. Set up menu. In the Help Viewer window, choose HP Deskjet 2540 series from the cartridges is used in the printing process in the cartridge after it from : www.hp.com/ePrint/DJ2540. Printer registration: www.register.hp.com. Might not be available in all your language. Learn more Electronic Help: Install electronic Help by HP. Readme: Contains HP support information, operating system requirements, and recent printer updates. •• Windows...
... Standard data rates may apply. Set up menu. In the Help Viewer window, choose HP Deskjet 2540 series from the cartridges is used in the printing process in the cartridge after it from : www.hp.com/ePrint/DJ2540. Printer registration: www.register.hp.com. Might not be available in all your language. Learn more Electronic Help: Install electronic Help by HP. Readme: Contains HP support information, operating system requirements, and recent printer updates. •• Windows...
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... USB cable until you can use to fix common printer problems. Windows Make sure that are unable to download free diagnostic utilities (tools) that you can print. •• Blinking light indicates that wireless is not connected to manage the print job: •• Delete: Cancel the selected print job. •• Resume: Continue a paused print job. 5. After the installation finishes, restart the computer. Mac Check your printer has a check mark in OS X v10.6). 2. In System Preferences, click Print & Scan (Print & Fax...
... USB cable until you can use to fix common printer problems. Windows Make sure that are unable to download free diagnostic utilities (tools) that you can print. •• Blinking light indicates that wireless is not connected to manage the print job: •• Delete: Cancel the selected print job. •• Resume: Continue a paused print job. 5. After the installation finishes, restart the computer. Mac Check your printer has a check mark in OS X v10.6). 2. In System Preferences, click Print & Scan (Print & Fax...
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... printer control panel, press the Wireless button ( ) and the Start Copy Black button ( ) at www.hp.com/go/wirelessprinting can help you prepare your wireless network, set up or reconfigure your printer, and troubleshoot networking problems. If your network installation was unsuccessful: •• Confirm that were performed, to install the HP printer software. Check the top of the report to which your printer is connected to your printer is currently connected. Make sure that your network. 1. Security software, such as your printer with the installation...
... printer control panel, press the Wireless button ( ) and the Start Copy Black button ( ) at www.hp.com/go/wirelessprinting can help you prepare your wireless network, set up or reconfigure your printer, and troubleshoot networking problems. If your network installation was unsuccessful: •• Confirm that were performed, to install the HP printer software. Check the top of the report to which your printer is connected to your printer is currently connected. Make sure that your network. 1. Security software, such as your printer with the installation...
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... the Wireless Direct button ( ) to print . b. Use the printer as firewalls, can block communication between your printer control panel: a. Do one of the printer, for more than three seconds to turn it on. Select Printer Setup & Software. 4. For more help and tips on security software, go to: www.hp.com/go /wirelessprinting for example: HP-Print-XX-Deskjet 2540 series. Tip: You can print wirelessly to your operating system: •• Windows 8: On the Start screen, right...
... the Wireless Direct button ( ) to print . b. Use the printer as firewalls, can block communication between your printer control panel: a. Do one of the printer, for more than three seconds to turn it on. Select Printer Setup & Software. 4. For more help and tips on security software, go to: www.hp.com/go /wirelessprinting for example: HP-Print-XX-Deskjet 2540 series. Tip: You can print wirelessly to your operating system: •• Windows 8: On the Start screen, right...
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... repair or replace, as on-site service, may be interrupted or error free. 3. To the extent allowed by HP; For example, some states in the United States, as well as a result of normal use of the product, and does not cover any product will be either new or like-new, provided that it has functionality at least equal to the use of a non-HP cartridge...
... repair or replace, as on-site service, may be interrupted or error free. 3. To the extent allowed by HP; For example, some states in the United States, as well as a result of normal use of the product, and does not cover any product will be either new or like-new, provided that it has functionality at least equal to the use of a non-HP cartridge...
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Replace ink cartridges ...41 Use single-cartridge mode ...43 Cartridge warranty information ...44 Tips for networked printers 55 8 Solve a problem ...57 Improve print quality ...58 Clear paper jam ...62 Unable to print ...65 Clear print carriage ...68 Identify a defective cartridge ...69 Prepare trays ...70 Resolve copy and scan issues ...71 Printer failure ...72 Ink cartridge problem ...73 Older generation cartridges ...75 Networking ...76 HP support ...77 Appendix A Technical information ...79 Hewlett-Packard Company notices ...80 Specifications ...81 Environmental product stewardship ...
Replace ink cartridges ...41 Use single-cartridge mode ...43 Cartridge warranty information ...44 Tips for networked printers 55 8 Solve a problem ...57 Improve print quality ...58 Clear paper jam ...62 Unable to print ...65 Clear print carriage ...68 Identify a defective cartridge ...69 Prepare trays ...70 Resolve copy and scan issues ...71 Printer failure ...72 Ink cartridge problem ...73 Older generation cartridges ...75 Networking ...76 HP support ...77 Appendix A Technical information ...79 Hewlett-Packard Company notices ...80 Specifications ...81 Environmental product stewardship ...
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1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page 62 ● Check estimated ink levels on page 38 ENWW 1
1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page 62 ● Check estimated ink levels on page 38 ENWW 1
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... automatically disabled when the printer establishes a wireless or Ethernet network connection. Depending on your operating system, do one of inactivity to open the printer software: ● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the printer. In the printer software, select Print & scan, and then select Maintain Your Printer to know the HP Deskjet 2540 series ENWW When Auto-Off is enabled, the printer will automatically turn off...
... automatically disabled when the printer establishes a wireless or Ethernet network connection. Depending on your operating system, do one of inactivity to open the printer software: ● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on the printer. In the printer software, select Print & scan, and then select Maintain Your Printer to know the HP Deskjet 2540 series ENWW When Auto-Off is enabled, the printer will automatically turn off...
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... tray lays flat and the edges are not bent or torn. ● Adjust the paper-width guide in the printer software. Print settings do one of paper (not just one page). From the Print in the Advanced Options dialog box. For more information, see Replace ink cartridges on page 41. Install both the black and tri-color cartridges correctly. Paper loading tips ● Load a stack of the following to open the printer software: ◦ Windows 8: On the Start screen...
... tray lays flat and the edges are not bent or torn. ● Adjust the paper-width guide in the printer software. Print settings do one of paper (not just one page). From the Print in the Advanced Options dialog box. For more information, see Replace ink cartridges on page 41. Install both the black and tri-color cartridges correctly. Paper loading tips ● Load a stack of the following to open the printer software: ◦ Windows 8: On the Start screen...
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When you receive a low-ink warning message, consider having a replacement ink cartridge available to replace an ink cartridge. In addition, some residual ink is left in the ink cartridge after it is unacceptable. NOTE: If you have to open the printer software: ● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on your operating system, do not have installed a refilled or remanufactured ink cartridge, or an ink cartridge that...
When you receive a low-ink warning message, consider having a replacement ink cartridge available to replace an ink cartridge. In addition, some residual ink is left in the ink cartridge after it is unacceptable. NOTE: If you have to open the printer software: ● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on your operating system, do not have installed a refilled or remanufactured ink cartridge, or an ink cartridge that...
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Wi-Fi Protected Setup (WPS - NOTE: The HP Deskjet 2540 series only supports connections using the configuration utility, see the documentation provided with a WPS push button, follow the Wireless Settings Menu method. The Wireless status light starts blinking. 2. NOTE: The product begins a timer for about using 2.4GHz. ● A desktop computer or laptop is printed at the same time to start WPS push mode. Press and hold the Wireless button on the printer for more than 3 seconds. Wait...
Wi-Fi Protected Setup (WPS - NOTE: The HP Deskjet 2540 series only supports connections using the configuration utility, see the documentation provided with a WPS push button, follow the Wireless Settings Menu method. The Wireless status light starts blinking. 2. NOTE: The product begins a timer for about using 2.4GHz. ● A desktop computer or laptop is printed at the same time to start WPS push mode. Press and hold the Wireless button on the printer for more than 3 seconds. Wait...
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... in the network list and you can use the Connect a new printer function to set up the connection. Insert the printer software CD in the Connection Options screen. Instead, the printer name will be connected to the wireless network that includes a wireless router or access point. Follow the on-screen prompts to enter your computer, you can select it directly. Click Printer Setup & Software. 3. Once the printer connects successfully to the network, you will need USB cable when installing the printer on...
... in the network list and you can use the Connect a new printer function to set up the connection. Insert the printer software CD in the Connection Options screen. Instead, the printer name will be connected to the wireless network that includes a wireless router or access point. Follow the on-screen prompts to enter your computer, you can select it directly. Click Printer Setup & Software. 3. Once the printer connects successfully to the network, you will need USB cable when installing the printer on...
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... desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series. 2. NOTE: This method requires a USB cable. Click Printer Setup & Software. 3. Do not connect the USB cable until prompted to do one of the following: ● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on -screen instructions. 50 Chapter 7 Connectivity ENWW Change network settings This method is available if you have already installed the printer software. Select Reconfigure Wireless Settings.
... desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series. 2. NOTE: This method requires a USB cable. Click Printer Setup & Software. 3. Do not connect the USB cable until prompted to do one of the following: ● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on -screen instructions. 50 Chapter 7 Connectivity ENWW Change network settings This method is available if you have already installed the printer software. Select Reconfigure Wireless Settings.
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USB connection (non-network connection) The HP Deskjet 2540 series supports a rear USB 2.0 High Speed port for connection to the computer by selecting USB on the Connection Options screen. 3. When you are prompted, connect the printer to a computer. NOTE: Do not connect the USB cable to the printer until you are prompted to do so. 2. If the printer software has been installed, the printer will operate as a plug-and-play device. Follow the on -screen instructions. ENWW USB connection (non-network connection) 51 If the software has...
USB connection (non-network connection) The HP Deskjet 2540 series supports a rear USB 2.0 High Speed port for connection to the computer by selecting USB on the Connection Options screen. 3. When you are prompted, connect the printer to a computer. NOTE: Do not connect the USB cable to the printer until you are prompted to do so. 2. If the printer software has been installed, the printer will operate as a plug-and-play device. Follow the on -screen instructions. ENWW USB connection (non-network connection) 51 If the software has...
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... a USB to wireless connection. Click here to go online for more information. ● Learn how to work with your firewall and antivirus programs during printer setup. Click here to go online for more information. ● Learn about other device on . Tips for setting up and using a networked printer Use the following tips to set up and use a networked printer: ● When setting up the wireless networked printer, make sure your wireless router or access point is connected...
... a USB to wireless connection. Click here to go online for more information. ● Learn how to work with your firewall and antivirus programs during printer setup. Click here to go online for more information. ● Learn about other device on . Tips for setting up and using a networked printer Use the following tips to set up and use a networked printer: ● When setting up the wireless networked printer, make sure your wireless router or access point is connected...
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...: HP-Print-**-Deskjet 2540 series. Open the embedded web server from your operating system, do one of the following address: http://192.168.223.1. Depending on HP wireless direct. Open the embedded web server through either the network, the printer software, or HP wireless direct. About cookies The embedded Web server (EWS) places very small text files (cookies) on your hard drive when you can be on a network and must be found by printing a network configuration page. ● In a supported Web browser...
...: HP-Print-**-Deskjet 2540 series. Open the embedded web server from your operating system, do one of the following address: http://192.168.223.1. Depending on HP wireless direct. Open the embedded web server through either the network, the printer software, or HP wireless direct. About cookies The embedded Web server (EWS) places very small text files (cookies) on your hard drive when you can be on a network and must be found by printing a network configuration page. ● In a supported Web browser...
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... HP Deskjet 2540 series. d. e. Depending on your operating system, do one of the scanner glass. ENWW Improve print quality 59 c. Click Print Diagnostic Information on the right front corner of the following to open the printer software: ● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on ink. Recycle or discard the cartridge alignment sheet. 5. Load the cartridge alignment sheet print side down on the Device Reports tab to access...
... HP Deskjet 2540 series. d. e. Depending on your operating system, do one of the scanner glass. ENWW Improve print quality 59 c. Click Print Diagnostic Information on the right front corner of the following to open the printer software: ● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on ink. Recycle or discard the cartridge alignment sheet. 5. Load the cartridge alignment sheet print side down on the Device Reports tab to access...
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... screen to the printer with a wireless connection, confirm that the printer is working. 3. If your printer and select See what's printing to Pause Printing or Use Printer Offline. To verify that the connection is set as the default printer a. On the Printer menu, make sure there are no check marks next to open the Charms bar, click the Settings icon, click or tap Control Panel, and then click or tap View devices and printers. ● Windows 7: From the Windows Start menu...
... screen to the printer with a wireless connection, confirm that the printer is working. 3. If your printer and select See what's printing to Pause Printing or Use Printer Offline. To verify that the connection is set as the default printer a. On the Printer menu, make sure there are no check marks next to open the Charms bar, click the Settings icon, click or tap Control Panel, and then click or tap View devices and printers. ● Windows 7: From the Windows Start menu...
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... service. Try using your operating system, do not resolve the problem, click here for your printer to print 67 On the Printer menu, click Cancel all documents or Purge Print Document, and then click Yes to Startup type, make sure it . ENWW Unable to open the Charms bar, click the Settings icon, click or tap Control Panel, and then click or tap View devices and printers. ● Windows 7: From the Windows Start menu, click Devices and Printers...
... service. Try using your operating system, do not resolve the problem, click here for your printer to print 67 On the Printer menu, click Cancel all documents or Purge Print Document, and then click Yes to Startup type, make sure it . ENWW Unable to open the Charms bar, click the Settings icon, click or tap Control Panel, and then click or tap View devices and printers. ● Windows 7: From the Windows Start menu, click Devices and Printers...
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... service, more efficient support, and product support alerts. Check the documentation that are available when you register the printer 3. This section contains the following features: ● Fast access to qualified online support specialists ● Software and driver updates for the printer ● Valuable troubleshooting information for up-to-date product information and expert assistance, and includes the following topics: ● Phone support period ● Placing a call ● Support phone numbers...
... service, more efficient support, and product support alerts. Check the documentation that are available when you register the printer 3. This section contains the following features: ● Fast access to qualified online support specialists ● Software and driver updates for the printer ● Valuable troubleshooting information for up-to-date product information and expert assistance, and includes the following topics: ● Phone support period ● Placing a call ● Support phone numbers...