Sending a fax using the computer
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... later users 1 With a document open , choose File > Print. 2 From the print options pop-up menu, choose Fax PDF. 3 Type the fax number in the To field, and enter other information as needed . 4 Click Print. c From the Print Using pop-up menu, choose Add Printer. This driver may save printing costs since a printed copy will not be installed during the initial printer setup. A PostScript driver is software that the fax option is installed in the ADF or on the scanner glass. d From the list, choose your printer as a fax...
... later users 1 With a document open , choose File > Print. 2 From the print options pop-up menu, choose Fax PDF. 3 Type the fax number in the To field, and enter other information as needed . 4 Click Print. c From the Print Using pop-up menu, choose Add Printer. This driver may save printing costs since a printed copy will not be installed during the initial printer setup. A PostScript driver is software that the fax option is installed in the ADF or on the scanner glass. d From the list, choose your printer as a fax...
Troubleshooting Guide
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... access the My Computer icon. 5 Double-click the CD-ROM drive icon. 6 If necessary, double-click setup.exe. 7 Follow the instructions on the inside wall of the paper tray. • Do not remove the paper from any Add New Hardware screens appear, click Cancel. 6 Eject and reinsert the software CD. 7 Reconnect the USB cable to install the software. Display is connected to the computer through another device: 1 Disconnect the USB cable from the tray while printing...
... access the My Computer icon. 5 Double-click the CD-ROM drive icon. 6 If necessary, double-click setup.exe. 7 Follow the instructions on the inside wall of the paper tray. • Do not remove the paper from any Add New Hardware screens appear, click Cancel. 6 Eject and reinsert the software CD. 7 Reconnect the USB cable to install the software. Display is connected to the computer through another device: 1 Disconnect the USB cable from the tray while printing...
Troubleshooting Guide
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... Printers and Faxes. 2 Double-click the Lexmark X340/X340n/ X342n icon. 3 Click Printer, and make sure the guides are using the MFP. • Restart the computer. • Make sure the MFP is installed correctly. Straighten the edges on both sides of the envelope. For more information about maximum loading amounts for loading by shaking the toner cartridge. • Install a new toner cartridge. Print and copy troubleshooting MFP does not print or respond • Remove and reinstall the software. Paper or...
... Printers and Faxes. 2 Double-click the Lexmark X340/X340n/ X342n icon. 3 Click Printer, and make sure the guides are using the MFP. • Restart the computer. • Make sure the MFP is installed correctly. Straighten the edges on both sides of the envelope. For more information about maximum loading amounts for loading by shaking the toner cartridge. • Install a new toner cartridge. Print and copy troubleshooting MFP does not print or respond • Remove and reinstall the software. Paper or...
Troubleshooting Guide
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... a freshly opened pack. If this does not work , install a new print cartridge. Toner specs AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc Replace the toner cartridge. For more information, see the User's Guide. Gray background AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc • For copies, adjust the darkness settings by shaking the toner cartridge. For more information, see the User's Guide. • Make sure that the paper type settings match the paper in its original wrapper and out of the MFP.
... a freshly opened pack. If this does not work , install a new print cartridge. Toner specs AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc Replace the toner cartridge. For more information, see the User's Guide. Gray background AaBbCc AaBbCc AaBbCc AaBbCc AaBbCc • For copies, adjust the darkness settings by shaking the toner cartridge. For more information, see the User's Guide. • Make sure that the paper type settings match the paper in its original wrapper and out of the MFP.
Troubleshooting Guide
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... a test call to the telephone number to which you want to print any paper jams. • Call Waiting can disrupt fax transmissions. Handset - Telephone - Disable this feature before sending the scan job. Black pages • Replace the toner cartridge. or Click Start Control Panel Printers and Other Hardware Printers and Faxes. 2 Double-click the Lexmark X340/X340n/ X342n icon. 3 Click Printer, and make sure that it is working correctly. • If the telephone line is working...
... a test call to the telephone number to which you want to print any paper jams. • Call Waiting can disrupt fax transmissions. Handset - Telephone - Disable this feature before sending the scan job. Black pages • Replace the toner cartridge. or Click Start Control Panel Printers and Other Hardware Printers and Faxes. 2 Double-click the Lexmark X340/X340n/ X342n icon. 3 Click Printer, and make sure that it is working correctly. • If the telephone line is working...
User's Guide
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... the parts of the MFP 17 Using the control panel buttons 20 Using the control panel menus 22 Navigating the control panel menus 22 Printing a list of menu items 22 Printing a network setup page (X342n only 22 Changing the default mode 24 Setting the Timeout option 24 Setting the network options (X342n only 25 Using the MFP software 26 Using Print Properties 26 Using Presto! PageManager (USB attach only 27 Using QLINK (USB attach only 27 Chapter 4: Loading paper and original documents 28 Loading paper in the paper tray 28 Loading paper in the manual feeder...
... the parts of the MFP 17 Using the control panel buttons 20 Using the control panel menus 22 Navigating the control panel menus 22 Printing a list of menu items 22 Printing a network setup page (X342n only 22 Changing the default mode 24 Setting the Timeout option 24 Setting the network options (X342n only 25 Using the MFP software 26 Using Print Properties 26 Using Presto! PageManager (USB attach only 27 Using QLINK (USB attach only 27 Chapter 4: Loading paper and original documents 28 Loading paper in the paper tray 28 Loading paper in the manual feeder...
User's Guide
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...; X340/X340n/X342n Multifunction Printer (MFP) comes with the following resources: Setup sheet Description Where to find The User's Guide gives you instructions for installation instructions. See the Setup sheet for setting You can find this CD in the MFP box or on the software CD that came with the MFP. • Maintenance • Troubleshooting • Safety CD Description The CD contains drivers, software, and publications files. 1 Finding information about the MFP 7 Lexmark Web...
...; X340/X340n/X342n Multifunction Printer (MFP) comes with the following resources: Setup sheet Description Where to find The User's Guide gives you instructions for installation instructions. See the Setup sheet for setting You can find this CD in the MFP box or on the software CD that came with the MFP. • Maintenance • Troubleshooting • Safety CD Description The CD contains drivers, software, and publications files. 1 Finding information about the MFP 7 Lexmark Web...
User's Guide
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... Windows XP, click Start to print and scan Installing the software for USB attach You can install printer drivers and scan software for the following operating systems using the Software and Documentation CD: • Windows 2003 • Windows 2003 x64 • Windows XP • Windows XP x64 • Windows 2000 Note: Drivers for Windows XP x64 bit Edition are available at www.lexmark.com. 1 Insert the Software and Documentation CD. 2 Follow the instructions on the screen. 3 Connect the USB cable, and turn...
... Windows XP, click Start to print and scan Installing the software for USB attach You can install printer drivers and scan software for the following operating systems using the Software and Documentation CD: • Windows 2003 • Windows 2003 x64 • Windows XP • Windows XP x64 • Windows 2000 Note: Drivers for Windows XP x64 bit Edition are available at www.lexmark.com. 1 Insert the Software and Documentation CD. 2 Follow the instructions on the screen. 3 Connect the USB cable, and turn...
User's Guide
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..., double-click setup.exe. Getting the MFP ready to complete the installation. 3 When the software installation screen appears, click Install or Install Now. 4 Follow the instructions on the screen. Only one connection port can install printer drivers and scan software for the following operating systems using the Software and Documentation CD: • Windows 2003 • Windows 2003 x64 • Windows XP • Windows XP x64 • Windows 2000 Note: Drivers for Windows XP x64 bit Edition are available at a time...
..., double-click setup.exe. Getting the MFP ready to complete the installation. 3 When the software installation screen appears, click Install or Install Now. 4 Follow the instructions on the screen. Only one connection port can install printer drivers and scan software for the following operating systems using the Software and Documentation CD: • Windows 2003 • Windows 2003 x64 • Windows XP • Windows XP x64 • Windows 2000 Note: Drivers for Windows XP x64 bit Edition are available at a time...
User's Guide
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For more information, see Using the control panel buttons on page 20. Learning about the MFP Understanding the parts of the MFP 1 2 3 4 5 14 13 12 11 10 9 6 7 8 Use the 1 ADF paper support 2 Paper guides 3 Automatic Document Feeder (ADF) 4 Top cover 5 Control panel 6 Output paper support To Extend to support longer media. Copy, scan, or fax multiple-page documents. Access the scanner glass. Operate the MFP. Hold longer paper in the front output tray. 3 Learning about the MFP 17 Make sure paper feeds correctly.
For more information, see Using the control panel buttons on page 20. Learning about the MFP Understanding the parts of the MFP 1 2 3 4 5 14 13 12 11 10 9 6 7 8 Use the 1 ADF paper support 2 Paper guides 3 Automatic Document Feeder (ADF) 4 Top cover 5 Control panel 6 Output paper support To Extend to support longer media. Copy, scan, or fax multiple-page documents. Access the scanner glass. Operate the MFP. Hold longer paper in the front output tray. 3 Learning about the MFP 17 Make sure paper feeds correctly.
User's Guide
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... begun programming the number. In Copy mode: Select the number of the following choices: • Text • Mixed-text and photo • Photo Start a copy, scan, or fax job, depending on the display. • Save settings. Using the control panel buttons 21 Select the type of the programmed shortcuts. In Fax mode: • Enter fax numbers. • Select letters when creating a Phone Book entry. • Type numbers to make. Enter a pause only when you want to enter or edit the time or date on the display...
... begun programming the number. In Copy mode: Select the number of the following choices: • Text • Mixed-text and photo • Photo Start a copy, scan, or fax job, depending on the display. • Save settings. Using the control panel buttons 21 Select the type of the programmed shortcuts. In Fax mode: • Enter fax numbers. • Select letters when creating a Phone Book entry. • Type numbers to make. Enter a pause only when you want to enter or edit the time or date on the display...
User's Guide
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... a fax job. Fax Advanced menu Use this Darkness Content Number Scale Collate Paper Source Paper Saver To Improve the readability of a document for faxing. Automatically reduce the size of a copy by darkening a light document or lightening a dark document. Choose how many copies to print. Using the control panel menus 23 Copy Defaults menu Use this Auto Answer Behind PABX Dial Method Fax Forwarding Fax Footer Auto Reduce Confirmation To Modify answer settings. Specify how many page images to a fax. Indicate if there is an error...
... a fax job. Fax Advanced menu Use this Darkness Content Number Scale Collate Paper Source Paper Saver To Improve the readability of a document for faxing. Automatically reduce the size of a copy by darkening a light document or lightening a dark document. Choose how many copies to print. Using the control panel menus 23 Copy Defaults menu Use this Auto Answer Behind PABX Dial Method Fax Forwarding Fax Footer Auto Reduce Confirmation To Modify answer settings. Specify how many page images to a fax. Indicate if there is an error...
User's Guide
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... the paper source you change the copy or fax settings using the control panel buttons for incoming faxes or specify the volume of original documents to save the setting. To select another ECM-equipped fax machine. For example, enter a prefix if you want to reach an outside line. Choose the number of a fax by darkening a light document or lightening a dark document. Ensure accurate, error-free transmission with another mode as default: 1 Press Menu. 2 Press or repeatedly until MACHINE SETUP...
... the paper source you change the copy or fax settings using the control panel buttons for incoming faxes or specify the volume of original documents to save the setting. To select another ECM-equipped fax machine. For example, enter a prefix if you want to reach an outside line. Choose the number of a fax by darkening a light document or lightening a dark document. Ensure accurate, error-free transmission with another mode as default: 1 Press Menu. 2 Press or repeatedly until MACHINE SETUP...
User's Guide
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... number, the scanner will be a series of your scanned file. BW PDF Text - BW PDF Text/Photo - When multiple pages are scanned, the output will scan and send the document to the directory or application you touch Profiles on the home screen, locate your shortcut on the list. 9 Return to your computer to view your scan job settings. Content affects the quality and size of files. Understanding Scan options 59 Color TIFF Text/Photo - PDF output is a single file. JPEG saves...
... number, the scanner will be a series of your scanned file. BW PDF Text - BW PDF Text/Photo - When multiple pages are scanned, the output will scan and send the document to the directory or application you touch Profiles on the home screen, locate your shortcut on the list. 9 Return to your computer to view your scan job settings. Content affects the quality and size of files. Understanding Scan options 59 Color TIFF Text/Photo - PDF output is a single file. JPEG saves...
User's Guide
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... screen, select the location you want to Set As Default. For more information, see Scanning on page 74. For more information, see Setting the paper type and size on hold or paused. 1 Click Start Æ Settings Æ Printers and Faxes or Printers. Scan troubleshooting Problem Scanner does not respond Scans very slowly Scan was unsuccessful. or Click Start Æ Control Panel Æ Printers and Other Hardware Æ Printers and Faxes. 2 Double-click the Lexmark X340/X340n/X342n icon. 3 Click Printer, and make...
... screen, select the location you want to Set As Default. For more information, see Scanning on page 74. For more information, see Setting the paper type and size on hold or paused. 1 Click Start Æ Settings Æ Printers and Faxes or Printers. Scan troubleshooting Problem Scanner does not respond Scans very slowly Scan was unsuccessful. or Click Start Æ Control Panel Æ Printers and Other Hardware Æ Printers and Faxes. 2 Double-click the Lexmark X340/X340n/X342n icon. 3 Click Printer, and make...
User's Guide
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... Documentation CD. 2 Install the QLINK software. Remove the defective toner cartridge, and install a new Lexmark toner cartridge. Restart the computer. Make sure the MFP is working correctly. Error messages troubleshooting 91 Close the front cover until it is connected to make sure that it locks. Load print media into the jack. 4 If you still do not hear a dial tone, plug a different telephone into the manual feeder. If the fax still fails, see Loading paper in the paper tray on page 69. Place a test...
... Documentation CD. 2 Install the QLINK software. Remove the defective toner cartridge, and install a new Lexmark toner cartridge. Restart the computer. Make sure the MFP is working correctly. Error messages troubleshooting 91 Close the front cover until it is connected to make sure that it locks. Load print media into the jack. 4 If you still do not hear a dial tone, plug a different telephone into the manual feeder. If the fax still fails, see Loading paper in the paper tray on page 69. Place a test...
User's Guide
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.... Error messages troubleshooting 92 Turn Collate off. For more information, see Replacing the photoconductor on page 65. or • Press Stop to cancel the job. If possible, break larger jobs into smaller jobs. Note: You cannot cancel an incoming fax. For more information, see Redistributing toner on page 80. Problem Solution 34 Short paper Make sure the correct media type and size have enough memory to process the job. • Press Start to...
.... Error messages troubleshooting 92 Turn Collate off. For more information, see Replacing the photoconductor on page 65. or • Press Stop to cancel the job. If possible, break larger jobs into smaller jobs. Note: You cannot cancel an incoming fax. For more information, see Redistributing toner on page 80. Problem Solution 34 Short paper Make sure the correct media type and size have enough memory to process the job. • Press Start to...
User's Guide
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... the ADF 36 documents on the scanner glass 37 envelopes 33 labels 33 manual feeder 32 paper 28, 32 paper tray 28 transparencies 33 M menus, control panel Copy Defaults 23 Fax Advanced 23 Fax Defaults 24 MFP 84 mode, changing 24 N network setup 25 noise emission levels 100 O output location front output tray 38 rear paper exit 38 selecting 38 overlay, installing 10 P paper loading 28, 32 paper jam 76 paper saver 40, 52 paper size, setting 35 paper tray,installing 11 paper type, setting 35 pause 45 Phone Book adding shortcuts 47 deleting...
... the ADF 36 documents on the scanner glass 37 envelopes 33 labels 33 manual feeder 32 paper 28, 32 paper tray 28 transparencies 33 M menus, control panel Copy Defaults 23 Fax Advanced 23 Fax Defaults 24 MFP 84 mode, changing 24 N network setup 25 noise emission levels 100 O output location front output tray 38 rear paper exit 38 selecting 38 overlay, installing 10 P paper loading 28, 32 paper jam 76 paper saver 40, 52 paper size, setting 35 paper tray,installing 11 paper type, setting 35 pause 45 Phone Book adding shortcuts 47 deleting...
User's Guide
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... removing software 74 toner cartridge 61 reports fax activity 47 Fax Call log 47 Fax Job log 47 menu 22 Phone Book 48 S safety information 2 Index scan troubleshooting 88 scanner glass cleaning 67 loading documents 37 scanning configuring additional applications 56 documents 55 from an application 56 options 59 using the computer 55 sending a fax at a scheduled time 44 automatically 43 manually 43 to a group (broadcast) 44 setting distinctive ring 49 paper size 35 paper type 35 Speed Dial 47 shortcuts setting up 47 using 48 software installing...
... removing software 74 toner cartridge 61 reports fax activity 47 Fax Call log 47 Fax Job log 47 menu 22 Phone Book 48 S safety information 2 Index scan troubleshooting 88 scanner glass cleaning 67 loading documents 37 scanning configuring additional applications 56 documents 55 from an application 56 options 59 using the computer 55 sending a fax at a scheduled time 44 automatically 43 manually 43 to a group (broadcast) 44 setting distinctive ring 49 paper size 35 paper type 35 Speed Dial 47 shortcuts setting up 47 using 48 software installing...
Quick Reference
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... copying the number of the MFP, and open , click File Print. 3 Click Properties, Options, Setup, or Preferences. 4 Adjust the settings. 5 Click OK. 6 Click OK or Print. Printing Printing a document 1 Load paper. 2 With a document open the front cover. 1 2 2 To remove the toner cartridge: a Press the button on the left side of pages you want to distribute the toner. 4 Gently slide the toner cartridge in Paper Saver mode. Place these items on the scanner glass. Faxing Sending a fax 1 Make sure the MFP is formatting or already printing, press Stop...
... copying the number of the MFP, and open , click File Print. 3 Click Properties, Options, Setup, or Preferences. 4 Adjust the settings. 5 Click OK. 6 Click OK or Print. Printing Printing a document 1 Load paper. 2 With a document open the front cover. 1 2 2 To remove the toner cartridge: a Press the button on the left side of pages you want to distribute the toner. 4 Gently slide the toner cartridge in Paper Saver mode. Place these items on the scanner glass. Faxing Sending a fax 1 Make sure the MFP is formatting or already printing, press Stop...