Setup Guide
Page 8
Do not touch the copper-colored contacts on the print cartridge. No toque los contactos color cobre del cartucho de impresión. • HP Fax Abra el embalaje y retire la cinta del cartucho de impresión sin tocar los contactos color cobre. 8 Open the print cartridge Abrir el cartucho de impresión Open the package and remove the tape from the print cartridge without touching the copper-colored contacts.
Do not touch the copper-colored contacts on the print cartridge. No toque los contactos color cobre del cartucho de impresión. • HP Fax Abra el embalaje y retire la cinta del cartucho de impresión sin tocar los contactos color cobre. 8 Open the print cartridge Abrir el cartucho de impresión Open the package and remove the tape from the print cartridge without touching the copper-colored contacts.
Setup Guide
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.... You have the paper loaded into place. Refer to the HP Fax and the wall. Problem: Action: Paper keeps feeding continuously through the device. Problem: Cannot send a fax / no dial tone. Make sure you insert the print cartridge. Re-insert the cartridge making sure it snaps firmly into... the document tray. Make sure the phone line has no dial tone. Troubleshooting www.hp.com/support Problem: Action: The Install...
.... You have the paper loaded into place. Refer to the HP Fax and the wall. Problem: Action: Paper keeps feeding continuously through the device. Problem: Cannot send a fax / no dial tone. Make sure you insert the print cartridge. Re-insert the cartridge making sure it snaps firmly into... the document tray. Make sure the phone line has no dial tone. Troubleshooting www.hp.com/support Problem: Action: The Install...
User Guide
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...Quick start 1 Load paper 1 Load documents to fax or copy 2 Send a fax 2 Receive a fax 3 Make a copy 3 Make a telephone call 4 2 HP Fax basics 5 The HP 640 Fax 6 Parts of the HP Fax 6 Control Panel of HP Fax 8 The menus 10 Overview of menu options 11 BASIC FAX menu 11 ADVANCED FAX menu 13 TOOLS menu 13 Loudspeaker 13 Navigate the...buttons 14 Enter dates, times, text, and telephone numbers 15 Most text fields 15 Fax header telephone number 16 Speed dialing 17 Store a number in the phone book 17 Print the phone book 18 Dial from the phone book 18 One-touch dialing 18 Phone...
...Quick start 1 Load paper 1 Load documents to fax or copy 2 Send a fax 2 Receive a fax 3 Make a copy 3 Make a telephone call 4 2 HP Fax basics 5 The HP 640 Fax 6 Parts of the HP Fax 6 Control Panel of HP Fax 8 The menus 10 Overview of menu options 11 BASIC FAX menu 11 ADVANCED FAX menu 13 TOOLS menu 13 Loudspeaker 13 Navigate the...buttons 14 Enter dates, times, text, and telephone numbers 15 Most text fields 15 Fax header telephone number 16 Speed dialing 17 Store a number in the phone book 17 Print the phone book 18 Dial from the phone book 18 One-touch dialing 18 Phone...
User Guide
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... a document 25 Delete a document 25 Send a document 25 Print a document 26 Image TCR 26 Distinctive ring (DRPD 27 Step 1-Teach the HP Fax the ring pattern 27 Step 2-Set up distinctive ring (DRPD) answer mode 27 Answer/receive mode 28 4 Advanced faxing 31 Broadcasting 31 Delayed fax 32 Polling 33 Setting send polling 33 Polling...
... a document 25 Delete a document 25 Send a document 25 Print a document 26 Image TCR 26 Distinctive ring (DRPD 27 Step 1-Teach the HP Fax the ring pattern 27 Step 2-Set up distinctive ring (DRPD) answer mode 27 Answer/receive mode 28 4 Advanced faxing 31 Broadcasting 31 Delayed fax 32 Polling 33 Setting send polling 33 Polling...
User Guide
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... cartridge carrier contacts 48 Clean the document scanner area 49 Adjust the scanner 51 LCD error messages 51 Troubleshooting 54 Fax problems 54 Print quality problems 56 Paper feeding problems 56 7 Specifications and regulatory information 57 Paper types and sizes 57 Document types ...and sizes 57 Acceptable documents 57 Print cartridge 58 Product specifications 58 A sample of ITU #1 test chart (reduced to 60.5 60 Environmental product stewardship program 61 Regulatory...
... cartridge carrier contacts 48 Clean the document scanner area 49 Adjust the scanner 51 LCD error messages 51 Troubleshooting 54 Fax problems 54 Print quality problems 56 Paper feeding problems 56 7 Specifications and regulatory information 57 Paper types and sizes 57 Document types ...and sizes 57 Acceptable documents 57 Print cartridge 58 Product specifications 58 A sample of ITU #1 test chart (reduced to 60.5 60 Environmental product stewardship program 61 Regulatory...
User Guide
Page 7
QUICK START QUICK START QUICK START QUICK START 1 Quick start 1 Please refer to the later chapters for printing. The HP Fax is designed to work with the print side facing you to open the Paper Tray Cover to Ltr or A4 paper width. Always load with a variety of plain paper...'s been conditioned for detailed instructions. 1 The "arrow buttons" located at the left and right of your new fax machine. For more information, see Paper Size on the paper's packaging. The "print side" is set correctly in A4, Letter, and Legal sizes. QUICK START QUICK START QUICK START QUICK START...
QUICK START QUICK START QUICK START QUICK START 1 Quick start 1 Please refer to the later chapters for printing. The HP Fax is designed to work with the print side facing you to open the Paper Tray Cover to Ltr or A4 paper width. Always load with a variety of plain paper...'s been conditioned for detailed instructions. 1 The "arrow buttons" located at the left and right of your new fax machine. For more information, see Paper Size on the paper's packaging. The "print side" is set correctly in A4, Letter, and Legal sizes. QUICK START QUICK START QUICK START QUICK START...
User Guide
Page 8
... information, see One-touch dialing on page 18. • Pressing the Speed Dial button, when Search & Dial appears in the document feeder. Load documents to fax or copy 3 3 Fan, neatly stack, then insert up to 50 sheets of these methods: • Entering the number and pressing Start/Enter. • ... and search for the number. Place the document to be sent (up to document width. Dial the number by using one of paper with the print side facing you dial, then pressing Start/Enter. • Pressing and holding a One Touch button. When the correct number appears, press Start/Enter. For...
... information, see One-touch dialing on page 18. • Pressing the Speed Dial button, when Search & Dial appears in the document feeder. Load documents to fax or copy 3 3 Fan, neatly stack, then insert up to 50 sheets of these methods: • Entering the number and pressing Start/Enter. • ... and search for the number. Place the document to be sent (up to document width. Dial the number by using one of paper with the print side facing you dial, then pressing Start/Enter. • Pressing and holding a One Touch button. When the correct number appears, press Start/Enter. For...
User Guide
Page 9
Zoom Rate then 97% will display. Print Order then Normal will display. 5. If you should hang up the telephone. Once you hear fax tones from both machines (this may take several seconds), you hear fax tones, press the Start/Enter button. 3. Multiple copies or copies with options/settings 1....document feeder. 2. Turn the page face down and insert it into the document feeder. 2. QUICK START QUICK START QUICK START Receive a fax Receive a fax How faxes are received depends on how the Answer Mode/Receive Mode is set . Make a copy You can make multiple copies of copies. 4. ...
Zoom Rate then 97% will display. Print Order then Normal will display. 5. If you should hang up the telephone. Once you hear fax tones from both machines (this may take several seconds), you hear fax tones, press the Start/Enter button. 3. Multiple copies or copies with options/settings 1....document feeder. 2. Turn the page face down and insert it into the document feeder. 2. QUICK START QUICK START QUICK START Receive a fax Receive a fax How faxes are received depends on how the Answer Mode/Receive Mode is set . Make a copy You can make multiple copies of copies. 4. ...
User Guide
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...print the documents. 5 Number keypad: Dials telephone and fax numbers and enters letters and symbols in a text field. 7 Speed Dial: Stores and dials 50 telephone/fax numbers. 8 Redial/Pause: • Automatically redials the last number or allows you to select one -touch dialing. 6 Symbols: [The 0 key]. The HP 640 Fax Control Panel of HP Fax... Figure 2-4 Control panel of HP Fax 11 13 ...
...print the documents. 5 Number keypad: Dials telephone and fax numbers and enters letters and symbols in a text field. 7 Speed Dial: Stores and dials 50 telephone/fax numbers. 8 Redial/Pause: • Automatically redials the last number or allows you to select one -touch dialing. 6 Symbols: [The 0 key]. The HP 640 Fax Control Panel of HP Fax... Figure 2-4 Control panel of HP Fax 11 13 ...
User Guide
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... Schedule Inform System Data Caller ID Junk Fax Print Fax MEMORY CLEAR Fax Header Dial/Schedule Journal Factory Default TOOLS Clean Cartridge Align Cartridge View Ink Level Adjust Scanner Self Test The menus The menus 10 HP Fax basics SET FAX HEADER SET DATE & TIME BASIC FAX ADVANCED FAX SET UP SOUND Fax Number Fax Name Date Format Date & Time Silent...
... Schedule Inform System Data Caller ID Junk Fax Print Fax MEMORY CLEAR Fax Header Dial/Schedule Journal Factory Default TOOLS Clean Cartridge Align Cartridge View Ink Level Adjust Scanner Self Test The menus The menus 10 HP Fax basics SET FAX HEADER SET DATE & TIME BASIC FAX ADVANCED FAX SET UP SOUND Fax Number Fax Name Date Format Date & Time Silent...
User Guide
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...Image TCR on two or more information, see Print reports on page 14. HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS Overview of menu options Overview of menu options Your fax machine has settings that you can use to receive faxes and copy. Paper Size A4, Letter and ... Discard Size If you turn off , you can use for display and reports: English, Spanish, and French. HP Fax basics 11 The settings are On and Off. ERROR: prints only when an error occurs. The settings are : Off, On-Always, and On-Daily. The Discard Size ...
...Image TCR on two or more information, see Print reports on page 14. HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS Overview of menu options Overview of menu options Your fax machine has settings that you can use to receive faxes and copy. Paper Size A4, Letter and ... Discard Size If you turn off , you can use for display and reports: English, Spanish, and French. HP Fax basics 11 The settings are On and Off. ERROR: prints only when an error occurs. The settings are : Off, On-Always, and On-Daily. The Discard Size ...
User Guide
Page 18
... concerning transmission or reception activities, the time and date of which you are connected: Tone or Pulse. 12 HP Fax basics The settings are On, On w/ Junk Fax, and Off. Set Junk Fax No. The settings are On and Off. For more information, see Distinctive ring (DRPD) on page 21....and hear a fax tone, enter the code and the fax will be installed on page 24. Caller ID You can program your telephone line by some telephone companies that number to one phone number and distinctive ring for a single copy on page 26. Image TCR Image TCR prints a sending ...
... concerning transmission or reception activities, the time and date of which you are connected: Tone or Pulse. 12 HP Fax basics The settings are On, On w/ Junk Fax, and Off. Set Junk Fax No. The settings are On and Off. For more information, see Distinctive ring (DRPD) on page 21....and hear a fax tone, enter the code and the fax will be installed on page 24. Caller ID You can program your telephone line by some telephone companies that number to one phone number and distinctive ring for a single copy on page 26. Image TCR Image TCR prints a sending ...
User Guide
Page 19
...in noise interference. Self Test Prints a self test to allow you have speakerphone capabilities. Cancel Schedule Cancels all scheduled faxes. Set Delayed Fax Allows you must speak using Loudspeaker, do not need to pick up a fax to be sent at once...handset and press Loudspeaker. HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS Loudspeaker ADVANCED FAX menu Option Settings Set Broadcasting Allows you to forward incoming faxes to another machine. Set Fax Forward Allows you to send a fax to see the estimated ...
...in noise interference. Self Test Prints a self test to allow you have speakerphone capabilities. Cancel Schedule Cancels all scheduled faxes. Set Delayed Fax Allows you must speak using Loudspeaker, do not need to pick up a fax to be sent at once...handset and press Loudspeaker. HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS Loudspeaker ADVANCED FAX menu Option Settings Set Broadcasting Allows you to forward incoming faxes to another machine. Set Fax Forward Allows you to send a fax to see the estimated ...
User Guide
Page 22
...you can only enter the numbers (for example, 1234567890). For the fax header that prints on all your faxes (see Set the fax header information on page 38), you can enter some punctuation in the fax header, use these steps. To punctuate the telephone number in the... number. n Enters a space. will display. Enter dates, times, text, and telephone numbers For example, to punctuate the fax header telephone number Key Produces # "space" * + 16 HP Fax basics Table 2-2 Keys to enter 'Jacque & Baja,Inc.' follow these keys. mmmmmmmmm '&' will display. n oo, , o, ...
...you can only enter the numbers (for example, 1234567890). For the fax header that prints on all your faxes (see Set the fax header information on page 38), you can enter some punctuation in the fax header, use these steps. To punctuate the telephone number in the... number. n Enters a space. will display. Enter dates, times, text, and telephone numbers For example, to punctuate the fax header telephone number Key Produces # "space" * + 16 HP Fax basics Table 2-2 Keys to enter 'Jacque & Baja,Inc.' follow these keys. mmmmmmmmm '&' will display. n oo, , o, ...
User Guide
Page 24
...by pressing OK. If you find the name 'NEW YORK', press the 6 button, which is loaded in the display, press Start/Enter. 18 HP Fax basics Press Menu repeatedly until Phonebook displays and press OK. One-touch dialing S Press and hold the number (0 through the phone book 1. You ...on page 18. Speed dialing 4. When the name and number you want appears in the document feeder, the HP Fax sends the fax. Enter the name (up to exit. Print the phone book 1. See Print the phone book on the phone pad. Press Speed Dial button once and when Search & Dial appears, press...
...by pressing OK. If you find the name 'NEW YORK', press the 6 button, which is loaded in the display, press Start/Enter. 18 HP Fax basics Press Menu repeatedly until Phonebook displays and press OK. One-touch dialing S Press and hold the number (0 through the phone book 1. You ...on page 18. Speed dialing 4. When the name and number you want appears in the document feeder, the HP Fax sends the fax. Enter the name (up to exit. Print the phone book 1. See Print the phone book on the phone pad. Press Speed Dial button once and when Search & Dial appears, press...
User Guide
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... the same kind of paper. The print side is designed to 50 sheets of paper in physical characteristics, you can be obtained with raised, embossed lettering HP Fax basics 19 HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS Paper types and sizes Paper types and sizes The HP Fax is usually indicated on the paper's packaging...
... the same kind of paper. The print side is designed to 50 sheets of paper in physical characteristics, you can be obtained with raised, embossed lettering HP Fax basics 19 HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS Paper types and sizes Paper types and sizes The HP Fax is usually indicated on the paper's packaging...
User Guide
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... before dialing the number. 1. TIP: You can use documents with light print or faint pencil markings. We recommend you want : • NORMAL is used for normal handwritten, typed, or printed documents. • LIGHTEN is used with normal-sized characters. • ...more information, see Document types and sizes on a ruled pad don't fax well. NOTE: You must set in the same manner for both faxes and copies. HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS Set document resolution and contrast for a single copy Set document resolution...
... before dialing the number. 1. TIP: You can use documents with light print or faint pencil markings. We recommend you want : • NORMAL is used for normal handwritten, typed, or printed documents. • LIGHTEN is used with normal-sized characters. • ...more information, see Document types and sizes on a ruled pad don't fax well. NOTE: You must set in the same manner for both faxes and copies. HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS Set document resolution and contrast for a single copy Set document resolution...
User Guide
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... to the desired option and press OK. • On: Activates the Caller ID feature. • On w/ Junk Fax: Activates Caller ID and ignores any fax registered as a junk fax (Block junk fax numbers on 1. Press until Caller ID displays and press OK. 3. Press until Add displays and press OK...allows you must set the Caller ID option to Caller ID services through your machine can display caller information. Print a list of the display. 24 Additional features Press until BASIC FAX displays and press OK. 2. The machine shows the first Caller ID number. 4. Turn Caller ID on...
... to the desired option and press OK. • On: Activates the Caller ID feature. • On w/ Junk Fax: Activates Caller ID and ignores any fax registered as a junk fax (Block junk fax numbers on 1. Press until Caller ID displays and press OK. 3. Press until Add displays and press OK...allows you must set the Caller ID option to Caller ID services through your machine can display caller information. Print a list of the display. 24 Additional features Press until BASIC FAX displays and press OK. 2. The machine shows the first Caller ID number. 4. Turn Caller ID on...
User Guide
Page 32
...is unavailable if the resolution is displayed, press OK. Use the buttons to select On and press OK. 6. It prints a Sending Confirm page with a miniaturized image of the first page of faxes you must set these instructions to set to Ready mode. To use image TCR, you send. Image TCR... Print a document 1. Follow these Menu options to print one or all documents and when the correct document ID is set the menu...
...is unavailable if the resolution is displayed, press OK. Use the buttons to select On and press OK. 6. It prints a Sending Confirm page with a miniaturized image of the first page of faxes you must set these instructions to set to Ready mode. To use image TCR, you send. Image TCR... Print a document 1. Follow these Menu options to print one or all documents and when the correct document ID is set the menu...
User Guide
Page 46
After you don't have called your HP Fax. This report shows the telephone numbers that have been printed will be empty if you have changed any setting, print this report to be blocked. Your machine stores the most recent 30 callers who have Caller ID turned on page 11. Press ... is turned on page 40. NOTE: Unplugging the fax machine power cord and plugging it at later time. To set up your changes. Reprinting faxes Report name Sending Confirm Schedule Inform System Data Caller ID Junk Fax Print Fax Content This report shows the fax number, the number of pages, elapsed time of...
After you don't have called your HP Fax. This report shows the telephone numbers that have been printed will be empty if you have changed any setting, print this report to be blocked. Your machine stores the most recent 30 callers who have Caller ID turned on page 11. Press ... is turned on page 40. NOTE: Unplugging the fax machine power cord and plugging it at later time. To set up your changes. Reprinting faxes Report name Sending Confirm Schedule Inform System Data Caller ID Junk Fax Print Fax Content This report shows the fax number, the number of pages, elapsed time of...