Software & Network Users Manual - English
Page 1
Where it says 'MFC' in this user's guide, please read 'MFC' as 'DCP'. This documentation is for both MFC and DCP models. SOFTWARE USER'S GUIDE For DCP users; Version A
Where it says 'MFC' in this user's guide, please read 'MFC' as 'DCP'. This documentation is for both MFC and DCP models. SOFTWARE USER'S GUIDE For DCP users; Version A
Software & Network Users Manual - English
Page 4
Scan to Image ...72 Scan to OCR ...72 Scan to File...73 5 Remote Setup (Not available for DCP models and MFC-240C) Remote Setup...74 6 Brother PC-FAX Software (MFC models only) PC-FAX sending ...76 Setting up user information...77 Sending setup...78 Setting up a cover page...79 Entering ...cover page information...79 Address Book ...80 Speed Dial setup ...81 Brother Address Book ...82 Setting up a member in the Address Book...
Scan to Image ...72 Scan to OCR ...72 Scan to File...73 5 Remote Setup (Not available for DCP models and MFC-240C) Remote Setup...74 6 Brother PC-FAX Software (MFC models only) PC-FAX sending ...76 Setting up user information...77 Sending setup...78 Setting up a cover page...79 Entering ...cover page information...79 Address Book ...80 Speed Dial setup ...81 Brother Address Book ...82 Setting up a member in the Address Book...
Software & Network Users Manual - English
Page 7
Section I Windows® I Printing 2 Scanning 22 ControlCenter3 44 Network Scanning (For models with built-in network support) 68 Remote Setup (Not available for DCP models and MFC-240C) 74 Brother PC-FAX Software (MFC models only) 76 PhotoCapture Center® (Not available for MFC-3360C) 94
Section I Windows® I Printing 2 Scanning 22 ControlCenter3 44 Network Scanning (For models with built-in network support) 68 Remote Setup (Not available for DCP models and MFC-240C) 74 Brother PC-FAX Software (MFC models only) 76 PhotoCapture Center® (Not available for MFC-3360C) 94
Software & Network Users Manual - English
Page 10
You can display the status monitor on your PC-in Start/All Programs/Brother/MFC-XXXX on your PC, the Status Monitor icon appears on the desktop. 4 Note For more devices, allowing you start up your PC. There are two .... A yellow icon indicates a warning. A red icon indicates an error has occurred. Monitoring the machine's status 1 Once you to get immediate notification of one or more information about using the Status Monitor software, right-click the Status Monitor icon and choose Help. Printing Status Monitor 1 1 The Status Monitor utility is a configurable...
You can display the status monitor on your PC-in Start/All Programs/Brother/MFC-XXXX on your PC, the Status Monitor icon appears on the desktop. 4 Note For more devices, allowing you start up your PC. There are two .... A yellow icon indicates a warning. A red icon indicates an error has occurred. Monitoring the machine's status 1 Once you to get immediate notification of one or more information about using the Status Monitor software, right-click the Status Monitor icon and choose Help. Printing Status Monitor 1 1 The Status Monitor utility is a configurable...
Software & Network Users Manual - English
Page 29
Note • For Windows® XP: Choose TW-Brother MFC-XXXX USB or TW-Brother MFC-XXXX LAN. • For other software applications. Scanning Accessing the Scanner 2 a Start the ScanSoft® PaperPort® SE software that was installed during the MFL-Pro Suite installation to scan a document. 2 Note The instructions for scanning in the left side of...
Note • For Windows® XP: Choose TW-Brother MFC-XXXX USB or TW-Brother MFC-XXXX LAN. • For other software applications. Scanning Accessing the Scanner 2 a Start the ScanSoft® PaperPort® SE software that was installed during the MFL-Pro Suite installation to scan a document. 2 Note The instructions for scanning in the left side of...
Software & Network Users Manual - English
Page 35
Scanning Scanning a document using from other applications that Brother included with your machine or you choose TW-Brother MFC-XXXX, the TWAIN driver will vary when scanning from the Scanner drop-down list. b Click File, then Scan. The process will start. The Scan panel ... 2 For Windows® XP you can scan images directly into the PaperPort® SE viewer that support WIA or TWAIN scanning. Note • Choose WIA-Brother MFC-XXXX USB or WIA-Brother MFC-XXXX LAN (Where XXXX is your software application to scan the document.
Scanning Scanning a document using from other applications that Brother included with your machine or you choose TW-Brother MFC-XXXX, the TWAIN driver will vary when scanning from the Scanner drop-down list. b Click File, then Scan. The process will start. The Scan panel ... 2 For Windows® XP you can scan images directly into the PaperPort® SE viewer that support WIA or TWAIN scanning. Note • Choose WIA-Brother MFC-XXXX USB or WIA-Brother MFC-XXXX LAN (Where XXXX is your software application to scan the document.
Software & Network Users Manual - English
Page 53
CUSTOM SCAN 3 You can choose the destination application, such as a standard attachment. PHOTOCAPTURE (USB only) (Not available for MFC-3360C) 3 There are three ways of accessing data stored on your PC. You can configure the button name and settings for each of ...® NotePad, Microsoft® Word, Corel® WordPerfect® or any word processing application on your PC. E-mail (Default: your default E-mail software) Lets you scan a page or document directly into an E-mail application as Microsoft® Paint, Corel® Paint Shop Pro®, Adobe® PhotoShop®...
CUSTOM SCAN 3 You can choose the destination application, such as a standard attachment. PHOTOCAPTURE (USB only) (Not available for MFC-3360C) 3 There are three ways of accessing data stored on your PC. You can configure the button name and settings for each of ...® NotePad, Microsoft® Word, Corel® WordPerfect® or any word processing application on your PC. E-mail (Default: your default E-mail software) Lets you scan a page or document directly into an E-mail application as Microsoft® Paint, Corel® Paint Shop Pro®, Adobe® PhotoShop®...
Software & Network Users Manual - English
Page 54
...automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 76.) Receive (Not available for MFC-240C and MFC-3360C) By clicking this button, the PC-FAX receive software is activated and your PC starts receiving fax data from the control... panel menu of the Brother machine. (See PC-FAX receiving (Not available for MFC-240C and MFC-3360C) on page 89.) ...
...automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 76.) Receive (Not available for MFC-240C and MFC-3360C) By clicking this button, the PC-FAX receive software is activated and your PC starts receiving fax data from the control... panel menu of the Brother machine. (See PC-FAX receiving (Not available for MFC-240C and MFC-3360C) on page 89.) ...
Software & Network Users Manual - English
Page 69
You can also configure the address book and change some general machine settings. 3 Send 3 The Send button lets you send and receive faxes. ControlCenter3 PC-FAX (MFC models only) 3 The PC-FAX option lets you scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 76.) To change the Send settings, right-click the Send button and click ControlCenter Configuration. You can change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. 63
You can also configure the address book and change some general machine settings. 3 Send 3 The Send button lets you send and receive faxes. ControlCenter3 PC-FAX (MFC models only) 3 The PC-FAX option lets you scan a document and automatically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 76.) To change the Send settings, right-click the Send button and click ControlCenter Configuration. You can change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast settings. 63
Software & Network Users Manual - English
Page 70
...function, you must select the PC-FAX Receive option 3 from the start menu. (See Running the PC-FAX Receiving software on your Brother machine. When the PC-FAX receiving software is running, you can open the viewer application with the View Received button. (PaperPort® SE) Note You ...panel menu of the Brother machine. (See Running the PC-FAX Receiving software on your PC on page 91.) To configure the PC-FAX Receive software, see Setting up your PC. ControlCenter3 Receive/View Received (Not available for MFC-240C and MFC-3360C) 3 The Brother PC-FAX Receiving software option lets you ...
...function, you must select the PC-FAX Receive option 3 from the start menu. (See Running the PC-FAX Receiving software on your Brother machine. When the PC-FAX receiving software is running, you can open the viewer application with the View Received button. (PaperPort® SE) Note You ...panel menu of the Brother machine. (See Running the PC-FAX Receiving software on your PC on page 91.) To configure the PC-FAX Receive software, see Setting up your PC. ControlCenter3 Receive/View Received (Not available for MFC-240C and MFC-3360C) 3 The Brother PC-FAX Receiving software option lets you ...
Software & Network Users Manual - English
Page 73
ControlCenter3 Quick-Dial (Not available for each cartridge. You can then easily register or change the Quick-Dial numbers from your PC. 3 Ink Level 3 The Ink Level button opens the Status Monitor window, which displays the ink level for DCP models and MFC-240C) 3 The Quick-Dial button lets you view the Software User's Guide and the Network User's Guide in the Remote Setup Program. User's Guide 3 The User's Guide button lets you open the Set Quick-Dial window in HTML format. 67
ControlCenter3 Quick-Dial (Not available for each cartridge. You can then easily register or change the Quick-Dial numbers from your PC. 3 Ink Level 3 The Ink Level button opens the Status Monitor window, which displays the ink level for DCP models and MFC-240C) 3 The Quick-Dial button lets you view the Software User's Guide and the Network User's Guide in the Remote Setup Program. User's Guide 3 The User's Guide button lets you open the Set Quick-Dial window in HTML format. 67
Software & Network Users Manual - English
Page 82
... you use the Address Book Search feature to allow communication through port number 137. Note • The PC-FAX software can use your PC as a standard fax. 6 Brother PC-FAX Software (MFC models only) 6 Note If you are using Windows® XP or Windows® 2000 Professional, you must log... on the Brother PC-FAX feature, visit http://solutions.brother.com. You can only send Black & White fax documents. • If your...
... you use the Address Book Search feature to allow communication through port number 137. Note • The PC-FAX software can use your PC as a standard fax. 6 Brother PC-FAX Software (MFC models only) 6 Note If you are using Windows® XP or Windows® 2000 Professional, you must log... on the Brother PC-FAX feature, visit http://solutions.brother.com. You can only send Black & White fax documents. • If your...
Software & Network Users Manual - English
Page 83
Brother PC-FAX Software (MFC models only) Setting up user information 6 Note You can set up the User Information separately for each Windows® account. 77 c Click OK to create ...® 2000 and XP, you are using the Facsimile style user interface on page 86.) a Click the Start button, All Programs, Brother, MFC-XXXX (where XXXX is your model name), PC-FAX Sending, then PC-FAX Setup. The Brother PC-FAX Setup dialog box appears: 6 b Enter this information to save the User Information.
Brother PC-FAX Software (MFC models only) Setting up user information 6 Note You can set up the User Information separately for each Windows® account. 77 c Click OK to create ...® 2000 and XP, you are using the Facsimile style user interface on page 86.) a Click the Start button, All Programs, Brother, MFC-XXXX (where XXXX is your model name), PC-FAX Sending, then PC-FAX Setup. The Brother PC-FAX Setup dialog box appears: 6 b Enter this information to save the User Information.
Software & Network Users Manual - English
Page 84
Brother PC-FAX Software (MFC models only) Sending setup 6 From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. Outside line access Enter a number to access an outside line in your office). Include header To add header information to get an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to the top of the fax pages, check Include header. User interface Choose the user interface from two choices: Simple style or Facsimile style. Simple style 6 6 Facsimile style 6 78
Brother PC-FAX Software (MFC models only) Sending setup 6 From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. Outside line access Enter a number to access an outside line in your office). Include header To add header information to get an outside line here. This is sometimes required by local PBX telephone systems (for example, dialling 9 to the top of the fax pages, check Include header. User interface Choose the user interface from two choices: Simple style or Facsimile style. Simple style 6 6 Facsimile style 6 78
Software & Network Users Manual - English
Page 85
... information 6 Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page. When Count cover page is checked, the cover page will not be included in the page numbering. Brother PC-FAX Software (MFC models only) Setting up a cover page 6 From the PC...
... information 6 Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page. When Count cover page is checked, the cover page will not be included in the page numbering. Brother PC-FAX Software (MFC models only) Setting up a cover page 6 From the PC...
Software & Network Users Manual - English
Page 86
... Book, Outlook or Outlook Express. For more information, visit http://solutions.brother.com. 80 Click the Browse button to use for PC-FAX sending. For the address book file, you can choose in the FAX Sending dialog ... default e-mail application. • If your Outlook address book is installed on your PC, you must have Outlook running before using the Brother PC-FAX utility. Brother PC-FAX Software (MFC models only) Address Book 6 If Outlook or Outlook Express is password protected, you can use the Outlook or Outlook Express Address Book by...
... Book, Outlook or Outlook Express. For more information, visit http://solutions.brother.com. 80 Click the Browse button to use for PC-FAX sending. For the address book file, you can choose in the FAX Sending dialog ... default e-mail application. • If your Outlook address book is installed on your PC, you must have Outlook running before using the Brother PC-FAX utility. Brother PC-FAX Software (MFC models only) Address Book 6 If Outlook or Outlook Express is password protected, you can use the Outlook or Outlook Express Address Book by...
Software & Network Users Manual - English
Page 87
Registering an address in a Speed Dial button a Click the Speed Dial button you want to store on each of the ten Speed Dial buttons. c Click Add >>. b Click the member or group you want to program. Brother PC-FAX Software (MFC models only) Speed Dial setup 6 From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you want to clear. Clearing a Speed Dial button a Click the Speed Dial button you must choose the Facsimile style user interface.) You can register a member or group on the Speed Dial button. b Click Clear. 6 6 6 81
Registering an address in a Speed Dial button a Click the Speed Dial button you want to store on each of the ten Speed Dial buttons. c Click Add >>. b Click the member or group you want to program. Brother PC-FAX Software (MFC models only) Speed Dial setup 6 From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you want to clear. Clearing a Speed Dial button a Click the Speed Dial button you must choose the Facsimile style user interface.) You can register a member or group on the Speed Dial button. b Click Clear. 6 6 6 81
Software & Network Users Manual - English
Page 88
...: Setting up a member in the Address Book In the Brother Address Book dialog box you can add, edit and delete members and groups. Brother PC-FAX Software (MFC models only) Brother Address Book 6 a Click the Start button, All Programs, Brother, MFC-XXXX (where XXXX is a required field. The Brother Address Book Member Setup dialog box appears: 6 6 b In the...
...: Setting up a member in the Address Book In the Brother Address Book dialog box you can add, edit and delete members and groups. Brother PC-FAX Software (MFC models only) Brother Address Book 6 a Click the Start button, All Programs, Brother, MFC-XXXX (where XXXX is a required field. The Brother Address Book Member Setup dialog box appears: 6 6 b In the...
Software & Network Users Manual - English
Page 89
...have up a group for broadcasting 6 You can have been added, click OK. b Click the edit icon. The Brother Address Book Group Setup dialog box appears: 6 b Enter the name of the new group in the Group Members box.... Members added to the group appear in the Group Name field. a In the Brother Address Book dialog box, click the icon to be included in the group, and then click Add >>. d ...create a group to send the same PC-FAX to several recipients at one time. Brother PC-FAX Software (MFC models only) Setting up to 50 members in a group.
...have up a group for broadcasting 6 You can have been added, click OK. b Click the edit icon. The Brother Address Book Group Setup dialog box appears: 6 b Enter the name of the new group in the Group Members box.... Members added to the group appear in the Group Name field. a In the Brother Address Book dialog box, click the icon to be included in the group, and then click Add >>. d ...create a group to send the same PC-FAX to several recipients at one time. Brother PC-FAX Software (MFC models only) Setting up to 50 members in a group.
Software & Network Users Manual - English
Page 90
...Character. c If you are creating a Vcard, you are exporting to save the data. If you choose Vcard in the order you want them listed. a Do one of the file, and then click Save. 84 b From the Available Items column, choose the data fields you want to export and then click Add...'s outgoing E-mail. (A Vcard is an electronic business card that can be Vcard (*.vcf). Note Choose the items in a, Save as type: will be attached to e. Brother PC-FAX Software (MFC models only) Exporting the Address Book 6 You can export the whole Address Book to separate the data fields.
...Character. c If you are creating a Vcard, you are exporting to save the data. If you choose Vcard in the order you want them listed. a Do one of the file, and then click Save. 84 b From the Available Items column, choose the data fields you want to export and then click Add...'s outgoing E-mail. (A Vcard is an electronic business card that can be Vcard (*.vcf). Note Choose the items in a, Save as type: will be attached to e. Brother PC-FAX Software (MFC models only) Exporting the Address Book 6 You can export the whole Address Book to separate the data fields.