User Guide
Page 7
... options 2 Control panel 3 Display screen 4 Power saver feature 5 Xerox supplies and accessories 6 Print Media 10 Storing paper 10 Paper weights 10 Capacities of input sources 11 Supported media and media sizes 12 Custom paper sizes 13 Unacceptable media 14 Loading Media 15 Loading media in Tray 1, 2, or 3 15 Printing Jobs 36 Output 38 Printing on special paper 39 Printing envelopes 41 Printing labels 43 Printing transparencies 45 Printing two-sided (duplex) jobs 47 Troubleshooting 50 Replacing the Laser Print Cartridge 50 Troubleshooting print quality 54 User Guide...
... options 2 Control panel 3 Display screen 4 Power saver feature 5 Xerox supplies and accessories 6 Print Media 10 Storing paper 10 Paper weights 10 Capacities of input sources 11 Supported media and media sizes 12 Custom paper sizes 13 Unacceptable media 14 Loading Media 15 Loading media in Tray 1, 2, or 3 15 Printing Jobs 36 Output 38 Printing on special paper 39 Printing envelopes 41 Printing labels 43 Printing transparencies 45 Printing two-sided (duplex) jobs 47 Troubleshooting 50 Replacing the Laser Print Cartridge 50 Troubleshooting print quality 54 User Guide...
User Guide
Page 9
... the US, Canada, & EEA, service is at its authorized service representative to resolve issues professionally and quickly, however the Customer must first contact Xerox Telephone Support personnel or that the Phaser 5400 Laser Printer will provide warranty repair at Customer's site without charge as provided below. Service is available within the customary on-site service area in the United States and Canada for products...
... the US, Canada, & EEA, service is at its authorized service representative to resolve issues professionally and quickly, however the Customer must first contact Xerox Telephone Support personnel or that the Phaser 5400 Laser Printer will provide warranty repair at Customer's site without charge as provided below. Service is available within the customary on-site service area in the United States and Canada for products...
User Guide
Page 10
Claims will be billed on a time and material basis; e) to perform user maintenance or cleaning or to the current Xerox procedure. all service thereafter shall be handled according to repair damage, malfunction, or degradation of performance resulting from use or improper or inadequate maintenance and care. XEROX' RESPONSIBILITY TO REPAIR, REPLACE, OR OFFER A REFUND FOR DEFECTIVE PRODUCTS AND CUSTOMER REPLACEABLE CONSUMABLES IS THE SOLE AND...
Claims will be billed on a time and material basis; e) to perform user maintenance or cleaning or to the current Xerox procedure. all service thereafter shall be handled according to repair damage, malfunction, or degradation of performance resulting from use or improper or inadequate maintenance and care. XEROX' RESPONSIBILITY TO REPAIR, REPLACE, OR OFFER A REFUND FOR DEFECTIVE PRODUCTS AND CUSTOMER REPLACEABLE CONSUMABLES IS THE SOLE AND...
User Guide
Page 14
... the driver or front panel. Do not open the covers. Do not switch off and on. Keep hands, hair, neckties, etc., away from one location to the Xerox Phaser 5400 Laser Printer Installation Setup poster. Do not place any packaging materials is 27 kg (60 lbs.). The printer is back-heavy and could cause personal injury. Wait 10-15 seconds between switching the printer off the printer power...
... the driver or front panel. Do not open the covers. Do not switch off and on. Keep hands, hair, neckties, etc., away from one location to the Xerox Phaser 5400 Laser Printer Installation Setup poster. Do not place any packaging materials is 27 kg (60 lbs.). The printer is back-heavy and could cause personal injury. Wait 10-15 seconds between switching the printer off the printer power...
User Guide
Page 20
... and Troubleshooting Manual. Displays information about the status of menus to print): Tray 2 Empty 4 Xerox Phaser 5400 Laser Printer Access the menus by pressing the Menu keys (labeled 1 or 5). Overview Display screen The control panel's display screen: Provides access to a hierarchy of the printer (or the job in process): Examples: The printer is online and ready to accept print jobs: Ready The printer is processing data: Processing... The printer is waiting for more data: Waiting... The printer is low on toner: Toner Low A tray...
... and Troubleshooting Manual. Displays information about the status of menus to print): Tray 2 Empty 4 Xerox Phaser 5400 Laser Printer Access the menus by pressing the Menu keys (labeled 1 or 5). Overview Display screen The control panel's display screen: Provides access to a hierarchy of the printer (or the job in process): Examples: The printer is online and ready to accept print jobs: Ready The printer is processing data: Processing... The printer is waiting for more data: Waiting... The printer is low on toner: Toner Low A tray...
User Guide
Page 21
... time is initiated, it will wake up the printer. Press the On Line key (labeled 0) to the System Menu. 2. Overview There is a problem (in this mode, the printer systems are designed to use . Your Phaser 5400 laser printer is 60 minutes. Press the Menu keys (labeled 1 or 5) to scroll to exit the menus. Press the Enter key (labeled 4). 5. In this case, a paper jam has occurred while feeding from Tray 3): Tray...
... time is initiated, it will wake up the printer. Press the On Line key (labeled 0) to the System Menu. 2. Overview There is a problem (in this mode, the printer systems are designed to use . Your Phaser 5400 laser printer is 60 minutes. Press the Menu keys (labeled 1 or 5) to scroll to exit the menus. Press the Enter key (labeled 4). 5. In this case, a paper jam has occurred while feeding from Tray 3): Tray...
User Guide
Page 23
... 220 V (50 Hz) * Average life of 5 percent using Letteror A4-size paper. Xerox professional printing paper Item Standard Papers Xerox 4024 DP Xerox Business Multi-purpose 4200 Xerox 4024 DP 3-hole punch Xerox 4024 DP Xerox 4024 DP Xerox Premier Paper Xerox Business Paper Xerox Cover Stock Alternative Paper Xerox Image Series Smooth Recycled Paper Xerox Planet Plus Size Description Letter (U. The printer displays a message on page coverage of a Laser Print Cartridge is based on the control panel when the toner is low and when you need to replace the Laser Print Cartridge.
... 220 V (50 Hz) * Average life of 5 percent using Letteror A4-size paper. Xerox professional printing paper Item Standard Papers Xerox 4024 DP Xerox Business Multi-purpose 4200 Xerox 4024 DP 3-hole punch Xerox 4024 DP Xerox 4024 DP Xerox Premier Paper Xerox Business Paper Xerox Cover Stock Alternative Paper Xerox Image Series Smooth Recycled Paper Xerox Planet Plus Size Description Letter (U. The printer displays a message on page coverage of a Laser Print Cartridge is based on the control panel when the toner is low and when you need to replace the Laser Print Cartridge.
User Guide
Page 25
... sheets of paper Supplements the standard output bin Duplex Module Enables automatic duplex capability Memory (DIMMs) Increases the font capability and enhances the speed of data transfer and complex page processing Memory kits available in three configurations, packaged in single units each: 16 Mbytes 32 Mbytes 64 Mbytes Flash Memory (DIMMS) Provides 8 Mbytes of memory for storage of A4- Overview Options (cont'd.) Option and Features Part Number 2,000-Sheet Feeder Enables loading of up to 2,000 sheets of paper of downloaded fonts...
... sheets of paper Supplements the standard output bin Duplex Module Enables automatic duplex capability Memory (DIMMs) Increases the font capability and enhances the speed of data transfer and complex page processing Memory kits available in three configurations, packaged in single units each: 16 Mbytes 32 Mbytes 64 Mbytes Flash Memory (DIMMS) Provides 8 Mbytes of memory for storage of A4- Overview Options (cont'd.) Option and Features Part Number 2,000-Sheet Feeder Enables loading of up to 2,000 sheets of paper of downloaded fonts...
User Guide
Page 38
5. Make sure that the paper is placed at the center of the paper stack and insert it into the tray with the side to lock it into the tray. 6. Align the four corners of the tray, under the retaining clips on facing up. Note 3925-23 To reduce the possibility of misfeeds and jams, fan the stack of paper before inserting it . If the tray's metal base plate remains raised, press it down to be printed on both sides. . 3925-24 Loading Media 22 Xerox Phaser 5400 Laser Printer
5. Make sure that the paper is placed at the center of the paper stack and insert it into the tray with the side to lock it into the tray. 6. Align the four corners of the tray, under the retaining clips on facing up. Note 3925-23 To reduce the possibility of misfeeds and jams, fan the stack of paper before inserting it . If the tray's metal base plate remains raised, press it down to be printed on both sides. . 3925-24 Loading Media 22 Xerox Phaser 5400 Laser Printer
User Guide
Page 48
Align the four corners of the paper and place it gently touches the stopper inside the printer. 3925-42 32 Xerox Phaser 5400 Laser Printer Note To prevent possible jams, be sure to be printed facing up. Adjust the paper guide to fit the media you intend to insert the paper all the way in until it into the tray with the side to adjust the guides correctly and do not overload the tray. Loading Media 3925-41 4. Note Be sure to use. 3.
Align the four corners of the paper and place it gently touches the stopper inside the printer. 3925-42 32 Xerox Phaser 5400 Laser Printer Note To prevent possible jams, be sure to be printed facing up. Adjust the paper guide to fit the media you intend to insert the paper all the way in until it into the tray with the side to adjust the guides correctly and do not overload the tray. Loading Media 3925-41 4. Note Be sure to use. 3.
User Guide
Page 52
... proof printing of high-density documents). Booklet-style printing (if your printer has the optional Duplex Module). 36 Xerox Phaser 5400 Laser Printer Printing Jobs Printing Jobs When you print a job, you can use the print driver to select the following features, refer to use: Special paper - or double-sided printing (if the Duplex Module is installed); see page 49. see page 38. Paper size and media to the printer driver help or the Advanced Features and Troubleshooting Manual on the following features: Paper source Output bin -
... proof printing of high-density documents). Booklet-style printing (if your printer has the optional Duplex Module). 36 Xerox Phaser 5400 Laser Printer Printing Jobs Printing Jobs When you print a job, you can use the print driver to select the following features, refer to use: Special paper - or double-sided printing (if the Duplex Module is installed); see page 49. see page 38. Paper size and media to the printer driver help or the Advanced Features and Troubleshooting Manual on the following features: Paper source Output bin -
User Guide
Page 54
...-sheet capacity output bin to the Stacker Bin in one of two ways: From the printer's driver, select Standard Bin. From the printer's control panel, select Output Dest. 1,000-Sheet Stacker Bin The 1,000-Sheet Stacker Bin is an optional output device for use. 38 Xerox Phaser 5400 Laser Printer Refer to the Advanced Features and Troubleshooting Manual on the printer's CD-ROM for detailed instructions on configuring the 1,000-Sheet Stacker Bin for your print job to supplement the 500-Sheet Standard Output Bin. Printing Jobs Output Standard Bin The Standard Output Bin holds...
...-sheet capacity output bin to the Stacker Bin in one of two ways: From the printer's driver, select Standard Bin. From the printer's control panel, select Output Dest. 1,000-Sheet Stacker Bin The 1,000-Sheet Stacker Bin is an optional output device for use. 38 Xerox Phaser 5400 Laser Printer Refer to the Advanced Features and Troubleshooting Manual on the printer's CD-ROM for detailed instructions on configuring the 1,000-Sheet Stacker Bin for your print job to supplement the 500-Sheet Standard Output Bin. Printing Jobs Output Standard Bin The Standard Output Bin holds...
User Guide
Page 59
Printing Jobs Keep unused envelopes in their packaging to avoid the effects of the Multi-sheet Bypass Feeder. 2. Create a document with text located in the Multi-sheet Bypass Feeder, use the control panel to the instructions included with the labels for margin settings. 2. Select the Xerox Phaser 5400 laser printer driver. 4. Open the Properties dialog box. 5. Insert the label sheets into the trays or the Multi-sheet Bypass Feeder in the following manner: Side to be printed is face-up...
Printing Jobs Keep unused envelopes in their packaging to avoid the effects of the Multi-sheet Bypass Feeder. 2. Create a document with text located in the Multi-sheet Bypass Feeder, use the control panel to the instructions included with the labels for margin settings. 2. Select the Xerox Phaser 5400 laser printer driver. 4. Open the Properties dialog box. 5. Insert the label sheets into the trays or the Multi-sheet Bypass Feeder in the following manner: Side to be printed is face-up...
User Guide
Page 63
... on page 12. Do not use envelopes, postcards, transparencies, or label paper for the proper orientation of 60-105 g/m2 (16-28 lbs. Open the Properties dialog box. 4. Click the OK button to pages 15 through 34 for duplex jobs. Select the Xerox Phaser 5400 laser printer driver. 3. In your application, select File and then Print. 2. Printing Jobs Printing two-sided (duplex) jobs With the optional Duplex Module installed, you can print two-sided (duplex) jobs. User Guide 47 Use only the paper sizes listed in...
... on page 12. Do not use envelopes, postcards, transparencies, or label paper for the proper orientation of 60-105 g/m2 (16-28 lbs. Open the Properties dialog box. 4. Click the OK button to pages 15 through 34 for duplex jobs. Select the Xerox Phaser 5400 laser printer driver. 3. In your application, select File and then Print. 2. Printing Jobs Printing two-sided (duplex) jobs With the optional Duplex Module installed, you can print two-sided (duplex) jobs. User Guide 47 Use only the paper sizes listed in...
User Guide
Page 66
... correctly connected to the printer. The media trays are inserted correctly and the doors are securely closed. Is there a control panel error message displayed? Your computer has the correct driver installed and properly configured for more than 15 minutes. For detailed troubleshooting information, refer to direct sunlight or artificial light for your printer. infoSMART™ Knowledge Base (troubleshooting knowledge database) on the CD-ROM that you replace the Laser Print Cartridge...
... correctly connected to the printer. The media trays are inserted correctly and the doors are securely closed. Is there a control panel error message displayed? Your computer has the correct driver installed and properly configured for more than 15 minutes. For detailed troubleshooting information, refer to direct sunlight or artificial light for your printer. infoSMART™ Knowledge Base (troubleshooting knowledge database) on the CD-ROM that you replace the Laser Print Cartridge...
User Guide
Page 71
... configuration Sheet is normal, check the 3925-60 Interface cable between the computer and printer, the printer set up, and application software. Remove the paper from the paper tray and fan it . 3925-59 Symptom: Blank prints The entire printed page is correctly loaded in the tray. Printable data may be in place. Replace the paper stock. If you just installed a new Laser Print Cartridge, the yellow sealing tape may be low. Replace the Laser Print Cartridge. Troubleshooting Symptom: Light or faint prints The overall image...
... configuration Sheet is normal, check the 3925-60 Interface cable between the computer and printer, the printer set up, and application software. Remove the paper from the paper tray and fan it . 3925-59 Symptom: Blank prints The entire printed page is correctly loaded in the tray. Printable data may be in place. Replace the paper stock. If you just installed a new Laser Print Cartridge, the yellow sealing tape may be low. Replace the Laser Print Cartridge. Troubleshooting Symptom: Light or faint prints The overall image...
User Guide
Page 75
... toner. refer to remove the toner accumulations. The Laser Print Cartridge may be contaminated with approved media. User Guide 59 Print several blank sheets of paper to the Advanced Features and Troubleshooting Manual for that the printer is located in a random pattern. Possible causes and solutions: The paper path may be defective. Replace the Bias Transfer Roll (in the Maintenance Kit). The Bias Transfer Roll may be defective. Replace the fuser (in the Maintenance Kit). Make sure that paper type...
... toner. refer to remove the toner accumulations. The Laser Print Cartridge may be contaminated with approved media. User Guide 59 Print several blank sheets of paper to the Advanced Features and Troubleshooting Manual for that the printer is located in a random pattern. Possible causes and solutions: The paper path may be defective. Replace the Bias Transfer Roll (in the Maintenance Kit). The Bias Transfer Roll may be defective. Replace the fuser (in the Maintenance Kit). Make sure that paper type...
User Guide
Page 110
...-ROM let you access the Xerox web site, where you to install your Xerox printer. Xerox Phaser 5400 Laser Printer CD-ROM Copy of this User Guide Quick Network Install Guide Advanced Features and Troubleshooting Manual Installation Setup poster Supplies/Options instructions Printer drivers ReadMe release notes Material Safety Data Sheets (MSDS) Software utilities Electronic registration software Font Manager Adobe Acrobat Reader Adobe Type Manager (ATM) 94 Xerox Phaser 5400 Laser Printer Getting Help Getting Help The Xerox Phaser 5400 Laser Printer's CD-ROM...
...-ROM let you access the Xerox web site, where you to install your Xerox printer. Xerox Phaser 5400 Laser Printer CD-ROM Copy of this User Guide Quick Network Install Guide Advanced Features and Troubleshooting Manual Installation Setup poster Supplies/Options instructions Printer drivers ReadMe release notes Material Safety Data Sheets (MSDS) Software utilities Electronic registration software Font Manager Adobe Acrobat Reader Adobe Type Manager (ATM) 94 Xerox Phaser 5400 Laser Printer Getting Help Getting Help The Xerox Phaser 5400 Laser Printer's CD-ROM...
User Guide
Page 117
Index Numerics 2,000-sheet feeder changing paper type 30 loading 27 500-sheet feeder paper jam 81 A A3/Ledger tray changing paper type 26 loading 20 A4/Letter tray changing paper type 19 loading 15 attention messages 6 B binding preferences 49 C capacities input source 11 components base printer 1 options 2 consumables 6 - 7 control panel duplex printing 48 envelope printing 41 features 3 label printing 43 printing transparencies 45 special paper printing 39 custom paper sizes 13 customer support phone numbers 96 User Guide 101
Index Numerics 2,000-sheet feeder changing paper type 30 loading 27 500-sheet feeder paper jam 81 A A3/Ledger tray changing paper type 26 loading 20 A4/Letter tray changing paper type 19 loading 15 attention messages 6 B binding preferences 49 C capacities input source 11 components base printer 1 options 2 consumables 6 - 7 control panel duplex printing 48 envelope printing 41 features 3 label printing 43 printing transparencies 45 special paper printing 39 custom paper sizes 13 customer support phone numbers 96 User Guide 101
User Guide
Page 120
...-sheet feeder 81 duplex unit 64 exit area 66 laser print cartridge 87 paper size/type mismatch 92 preventing 63 stacker area 70 tray 1 72 tray 2 or 3 77 part number labels 8 laser print cartridge 7 maintenance kit (110 V) 7 maintenance kit (220 V) 7 options 8 - 9 paper 7 transparency 8 power saver 5 print driver options 36 print quality test print 54 troubleshooting 54 printer components 1 control panel 3 troubleshooting 50 S safety x sales and support centers 95 spacing for printer xi special paper driver settings 39 printing 39 storing paper 10 supplies and accessories ordering 6 104 Xerox...
...-sheet feeder 81 duplex unit 64 exit area 66 laser print cartridge 87 paper size/type mismatch 92 preventing 63 stacker area 70 tray 1 72 tray 2 or 3 77 part number labels 8 laser print cartridge 7 maintenance kit (110 V) 7 maintenance kit (220 V) 7 options 8 - 9 paper 7 transparency 8 power saver 5 print driver options 36 print quality test print 54 troubleshooting 54 printer components 1 control panel 3 troubleshooting 50 S safety x sales and support centers 95 spacing for printer xi special paper driver settings 39 printing 39 storing paper 10 supplies and accessories ordering 6 104 Xerox...