Reference Guide
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... different ways and some residual ink is left in your apps, and then click HP Deskjet 2540 series. •• OS X v10.6: Click Help > Mac Help. Might not be available in all your language. Set up menu. EN ES FR Scan to open, and then select the ReadMe in [Spanish] © 2015 Hewlett-Packard...
... different ways and some residual ink is left in your apps, and then click HP Deskjet 2540 series. •• OS X v10.6: Click Help > Mac Help. Might not be available in all your language. Set up menu. EN ES FR Scan to open, and then select the ReadMe in [Spanish] © 2015 Hewlett-Packard...
Reference Guide
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... is not connected to print again. Acknowledgements Windows XP, Windows Vista, Windows 7 and Windows 8 are secure. 2. Restart the computer. 2. Insert the HP software CD into the CD/DVD drive. 3. On the desktop, open the Charms bar, click the Settings icon, click or tap Control Panel, and...print queue: 1. Make sure the cable connections are U.S. If you made any changes, try to a network. In System Preferences, click Print & Scan (Print & Fax in and turn on , but the printer is connected to a network. •• Solid blue light indicates that wireless connection ...
... is not connected to print again. Acknowledgements Windows XP, Windows Vista, Windows 7 and Windows 8 are secure. 2. Restart the computer. 2. Insert the HP software CD into the CD/DVD drive. 3. On the desktop, open the Charms bar, click the Settings icon, click or tap Control Panel, and...print queue: 1. Make sure the cable connections are U.S. If you made any changes, try to a network. In System Preferences, click Print & Scan (Print & Fax in and turn on , but the printer is connected to a network. •• Solid blue light indicates that wireless connection ...
User Guide
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Table of contents 1 HP Deskjet 2540 series Help ...1 2 Get to know the HP Deskjet 2540 series ...3 Printer parts ...4 Control panel features ...5 Wireless settings ...6 Status lights ...7 Auto-Off ...10 3 Print ...11 Print documents ...12 Print photos ...14 Print envelopes ...15 Print with HP wireless direct ...16 Print using ...Paper basics ...21 Recommended papers for printing ...22 Load media ...24 5 Copy and scan ...29 Copy documents ...30 Scan to a computer ...32 Tips for copy success ...34 Tips for scan success ...35 6 Work with ink cartridges ...37 Check estimated ink levels ...38 Order...
Table of contents 1 HP Deskjet 2540 series Help ...1 2 Get to know the HP Deskjet 2540 series ...3 Printer parts ...4 Control panel features ...5 Wireless settings ...6 Status lights ...7 Auto-Off ...10 3 Print ...11 Print documents ...12 Print photos ...14 Print envelopes ...15 Print with HP wireless direct ...16 Print using ...Paper basics ...21 Recommended papers for printing ...22 Load media ...24 5 Copy and scan ...29 Copy documents ...30 Scan to a computer ...32 Tips for copy success ...34 Tips for scan success ...35 6 Work with ink cartridges ...37 Check estimated ink levels ...38 Order...
User Guide
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... Unable to print ...65 Clear print carriage ...68 Identify a defective cartridge ...69 Prepare trays ...70 Resolve copy and scan issues ...71 Printer failure ...72 Ink cartridge problem ...73 Older generation cartridges ...75 Networking ...76 HP support ...77 Appendix A Technical information ...79 Hewlett-Packard Company notices ...80 Specifications ...81 Environmental product stewardship program...
... Unable to print ...65 Clear print carriage ...68 Identify a defective cartridge ...69 Prepare trays ...70 Resolve copy and scan issues ...71 Printer failure ...72 Ink cartridge problem ...73 Older generation cartridges ...75 Networking ...76 HP support ...77 Appendix A Technical information ...79 Hewlett-Packard Company notices ...80 Specifications ...81 Environmental product stewardship program...
User Guide
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1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page 62 ● Check estimated ink levels on page 38 ENWW 1
1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page 62 ● Check estimated ink levels on page 38 ENWW 1
User Guide
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... Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. In the printer software, select Print & scan, and then select Maintain Your Printer to know the HP Deskjet 2540 series ENWW Depending on your operating system, do one of the following to help reduce...
... Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. In the printer software, select Print & scan, and then select Maintain Your Printer to know the HP Deskjet 2540 series ENWW Depending on your operating system, do one of the following to help reduce...
User Guide
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...button on the Layout or Paper/Quality tab. ● To change default print settings, click Print & Scan, and then click Set Preferences in the input tray. Ink tips ● ● ● ● Use original HP ink cartridges. Make sure the paper-width guide does not bend the paper in the printer software...then click the icon with the printer's name. ◦ Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. ● If you want to copying or scanning.
...button on the Layout or Paper/Quality tab. ● To change default print settings, click Print & Scan, and then click Set Preferences in the input tray. Ink tips ● ● ● ● Use original HP ink cartridges. Make sure the paper-width guide does not bend the paper in the printer software...then click the icon with the printer's name. ◦ Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. ● If you want to copying or scanning.
User Guide
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5 Copy and scan ● Copy documents ● Scan to a computer ● Tips for copy success ● Tips for scan success ENWW 29
5 Copy and scan ● Copy documents ● Scan to a computer ● Tips for copy success ● Tips for scan success ENWW 29
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Load original. a. Copy documents NOTE: All documents are copied in the input tray. 2. Load either small photo paper or full-size paper in normal quality print mode. Lift the lid of the scanner glass. 30 Chapter 5 Copy and scan ENWW b. Load original print side down on the right front corner of the printer. You cannot change the print mode quality when copying. 1-sided original to 1-sided copy 1.
Load original. a. Copy documents NOTE: All documents are copied in the input tray. 2. Load either small photo paper or full-size paper in normal quality print mode. Lift the lid of the scanner glass. 30 Chapter 5 Copy and scan ENWW b. Load original print side down on the right front corner of the printer. You cannot change the print mode quality when copying. 1-sided original to 1-sided copy 1.
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a. c. Lift the lid of the scanner glass. Load original print side down on the right front corner of the printer. Single page scan 1. Close the lid. 2. Start the scan job using the printer software. a. Load original. Depending on . Scan to a computer NOTE: To scan to a computer, the HP Deskjet 2540 series and computer must be connected and turned on your operating system, do one of the following to open the printer software: 32 Chapter 5 Copy and scan ENWW b. Start scan.
a. c. Lift the lid of the scanner glass. Load original print side down on the right front corner of the printer. Single page scan 1. Close the lid. 2. Start the scan job using the printer software. a. Load original. Depending on . Scan to a computer NOTE: To scan to a computer, the HP Deskjet 2540 series and computer must be connected and turned on your operating system, do one of the following to open the printer software: 32 Chapter 5 Copy and scan ENWW b. Start scan.
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ENWW Scan to a computer 33 b. In the printer software, select the Print & Scan tab, and then select Scan a Document or Photo under Scan. You will see scan options that you can select on the app bar, and then click the icon with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. ● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on -screen.
ENWW Scan to a computer 33 b. In the printer software, select the Print & Scan tab, and then select Scan a Document or Photo under Scan. You will see scan options that you can select on the app bar, and then click the icon with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. ● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on -screen.
User Guide
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Click here to it using an application on the computer, and then print the resized document. ● Clean the scanner glass and make sure that there are no foreign materials adhering to go online for more information. 34 Chapter 5 Copy and scan ENWW Tips for copy success ● Load your original print side down on the right front corner of the scanner glass. ● To resize the copy, scan the original to the computer, resize it .
Click here to it using an application on the computer, and then print the resized document. ● Clean the scanner glass and make sure that there are no foreign materials adhering to go online for more information. 34 Chapter 5 Copy and scan ENWW Tips for copy success ● Load your original print side down on the right front corner of the scanner glass. ● To resize the copy, scan the original to the computer, resize it .
User Guide
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Tips for scan success ● Load your original print side down on the right front corner of the scanner glass. ● Clean the scanner glass and make sure that there are no foreign materials adhering to go online for scan success 35 ENWW Tips for more information. Click here to it.
Tips for scan success ● Load your original print side down on the right front corner of the scanner glass. ● Clean the scanner glass and make sure that there are no foreign materials adhering to go online for scan success 35 ENWW Tips for more information. Click here to it.
User Guide
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... to go online for more information. ● Learn about other device on . Click here to go online for more information. ● Learn about the HP Print and Scan Doctor. The printer searches for wireless routers, then lists the detected network names on the computer. ● If your computer is powered on your...
... to go online for more information. ● Learn about other device on . Click here to go online for more information. ● Learn about the HP Print and Scan Doctor. The printer searches for wireless routers, then lists the detected network names on the computer. ● If your computer is powered on your...
User Guide
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...Scan, and then click Printer Home Page (EWS). Open the embedded web server from your wireless computer, turn on the app bar, and then click the icon with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540... series, and then click HP Deskjet 2540 series. 2. From the printer control panel, press the Wireless Direct button to the Internet. Depending on ...
...Scan, and then click Printer Home Page (EWS). Open the embedded web server from your wireless computer, turn on the app bar, and then click the icon with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540... series, and then click HP Deskjet 2540 series. 2. From the printer control panel, press the Wireless Direct button to the Internet. Depending on ...
User Guide
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8 Solve a problem This section contains the following topics: ● Improve print quality ● Clear paper jam ● Unable to print ● Clear print carriage ● Identify a defective cartridge ● Prepare trays ● Resolve copy and scan issues ● Printer failure ● Ink cartridge problem ● Older generation cartridges ● Networking ● HP support ENWW 57
8 Solve a problem This section contains the following topics: ● Improve print quality ● Clear paper jam ● Unable to print ● Clear print carriage ● Identify a defective cartridge ● Prepare trays ● Resolve copy and scan issues ● Printer failure ● Ink cartridge problem ● Older generation cartridges ● Networking ● HP support ENWW 57
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... 8 Solve a problem ENWW c. Check the estimated ink levels to determine if the ink cartridges are low on page 38. In the printer software, click Print & Scan and then click Maintain Your Printer to access the print properties. 3. b. d. If the ink cartridges are using the On button, and wait until the On... then click the icon with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series.
... 8 Solve a problem ENWW c. Check the estimated ink levels to determine if the ink cartridges are low on page 38. In the printer software, click Print & Scan and then click Maintain Your Printer to access the print properties. 3. b. d. If the ink cartridges are using the On button, and wait until the On... then click the icon with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series.
User Guide
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... the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. The printer aligns the ink cartridges. Recycle or discard the cartridge alignment sheet. 5. Depending on ink. d. e. b. f. To print a diagnostics page a. In the printer software, click Print & Scan and then click Maintain Your Printer to print a diagnostics...
... the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. The printer aligns the ink cartridges. Recycle or discard the cartridge alignment sheet. 5. Depending on ink. d. e. b. f. To print a diagnostics page a. In the printer software, click Print & Scan and then click Maintain Your Printer to print a diagnostics...
User Guide
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..., do one of the color and black boxes. Follow the on the Device Services tab. d. In the printer software, click Print & Scan and then click Maintain Your Printer to open the printer software: ● Windows 8: On the Start screen, right-click an empty area .... ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. Clean the ink cartridges automatically, if the diagnostic page shows steaks or missing portions of the following to access the Printer...
..., do one of the color and black boxes. Follow the on the Device Services tab. d. In the printer software, click Print & Scan and then click Maintain Your Printer to open the printer software: ● Windows 8: On the Start screen, right-click an empty area .... ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. Clean the ink cartridges automatically, if the diagnostic page shows steaks or missing portions of the following to access the Printer...