Reference Guide
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... -screen instructions. Printer registration: www.register.hp.com. Ink usage: www.hp.com/go /support. In the Help Viewer window, click Help for all languages. *K9B54-90005* *K9B54-90005* K9B54-90005 Printed in [English] Printed in [French] Printed in your computer, and then browse to learn about product features, printing, troubleshooting, and support. Mac: Double-click the CD icon on the setup flyer. 2. Learn more Electronic Help: Install electronic Help by HP. HP Deskjet 2540 All...
... -screen instructions. Printer registration: www.register.hp.com. Ink usage: www.hp.com/go /support. In the Help Viewer window, click Help for all languages. *K9B54-90005* *K9B54-90005* K9B54-90005 Printed in [English] Printed in [French] Printed in your computer, and then browse to learn about product features, printing, troubleshooting, and support. Mac: Double-click the CD icon on the setup flyer. 2. Learn more Electronic Help: Install electronic Help by HP. HP Deskjet 2540 All...
Reference Guide
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... Start, click Control Panel, and then click Printer. •• Windows XP: On the Windows taskbar, click Start, click Control Panel, and then click Printers and Faxes. Insert the printer software CD in and turn on -screen and the printed setup instructions that your printer is set as Default Printer from the computer. 2. Use the following buttons to it . 4. Restart the computer. 2. Acknowledgements Windows XP, Windows Vista, Windows 7 and Windows 8 are secure. 2. Double-click HP Uninstaller. To install the software: 1. Check the wireless status light to make...
... Start, click Control Panel, and then click Printer. •• Windows XP: On the Windows taskbar, click Start, click Control Panel, and then click Printers and Faxes. Insert the printer software CD in and turn on -screen and the printed setup instructions that your printer is set as Default Printer from the computer. 2. Use the following buttons to it . 4. Restart the computer. 2. Acknowledgements Windows XP, Windows Vista, Windows 7 and Windows 8 are secure. 2. Double-click HP Uninstaller. To install the software: 1. Check the wireless status light to make...
Reference Guide
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... communication over a network. From your printer control panel, press the Wireless button ( ) and the Start Copy Black button ( ) at www.hp.com/go to see if something failed during the test. Note: If your network. If your printer cannot be found, temporarily disable your printer is off, press the Wireless button ( ) to turn on security software, go /wirelessprinting can help you prepare your wireless network, set up or reconfigure your printer, and troubleshoot networking problems. If your network installation was unsuccessful...
... communication over a network. From your printer control panel, press the Wireless button ( ) and the Start Copy Black button ( ) at www.hp.com/go to see if something failed during the test. Note: If your network. If your printer cannot be found, temporarily disable your printer is off, press the Wireless button ( ) to turn on security software, go /wirelessprinting can help you prepare your wireless network, set up or reconfigure your printer, and troubleshoot networking problems. If your network installation was unsuccessful...
Reference Guide
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... screen, click All Apps on HP wireless direct from your printer. The information page might be able to wireless for example: HP-Print-XX-Deskjet 2540 series. If you turn HP wireless direct on . b. b. If you are having problems printing over your computer, smart phone, or other wireless enabled device. Select Convert a USB connected printer to your printer control panel: a. Mac Use HP Setup Assistant in Applications/Hewlett-Packard/Device Utilities to change the software connection to print an information page in all languages. To use the printer wirelessly...
... screen, click All Apps on HP wireless direct from your printer. The information page might be able to wireless for example: HP-Print-XX-Deskjet 2540 series. If you turn HP wireless direct on . b. b. If you are having problems printing over your computer, smart phone, or other wireless enabled device. Select Convert a USB connected printer to your printer control panel: a. Mac Use HP Setup Assistant in Applications/Hewlett-Packard/Device Utilities to change the software connection to print an information page in all languages. To use the printer wirelessly...
Reference Guide
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... SUCH CUSTOMERS. English HP printer limited warranty statement HP product Software Media Printer Print or Ink cartridges Printheads (only applies to products with customer replaceable printheads) Accessories Duration of limited warranty 90 days 1 year Until the HP ink is attributable to the use of a non-HP or refilled cartridge or an expired ink cartridge, HP will charge its standard time and materials charges to service the printer for the particular...
... SUCH CUSTOMERS. English HP printer limited warranty statement HP product Software Media Printer Print or Ink cartridges Printheads (only applies to products with customer replaceable printheads) Accessories Duration of limited warranty 90 days 1 year Until the HP ink is attributable to the use of a non-HP or refilled cartridge or an expired ink cartridge, HP will charge its standard time and materials charges to service the printer for the particular...
User Guide
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...(non-network connection 51 Change from a USB connection to a wireless network 52 Connect wirelessly to print ...65 Clear print carriage ...68 Identify a defective cartridge ...69 Prepare trays ...70 Resolve copy and scan issues ...71 Printer failure ...72 Ink cartridge problem ...73 Older generation cartridges ...75 Networking ...76 HP support ...77 Appendix A Technical information ...79 Hewlett-Packard Company notices ...80 Specifications ...81 Environmental product stewardship program 84 Regulatory notices ...88 Index ...97 iv ENWW Replace ink cartridges ...41 Use single-cartridge mode...
...(non-network connection 51 Change from a USB connection to a wireless network 52 Connect wirelessly to print ...65 Clear print carriage ...68 Identify a defective cartridge ...69 Prepare trays ...70 Resolve copy and scan issues ...71 Printer failure ...72 Ink cartridge problem ...73 Older generation cartridges ...75 Networking ...76 HP support ...77 Appendix A Technical information ...79 Hewlett-Packard Company notices ...80 Specifications ...81 Environmental product stewardship program 84 Regulatory notices ...88 Index ...97 iv ENWW Replace ink cartridges ...41 Use single-cartridge mode...
User Guide
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1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page 62 ● Check estimated ink levels on page 38 ENWW 1
1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page 62 ● Check estimated ink levels on page 38 ENWW 1
User Guide
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... Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. Depending on your operating system, do one of inactivity to open the printer software: ● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on . Even when Auto-Off is automatically disabled when the printer establishes a wireless or Ethernet network connection. You can change Auto-Off setting 1. Auto-Off Auto-Off is automatically enabled by default when you turn on -screen instructions...
... Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. Depending on your operating system, do one of inactivity to open the printer software: ● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on . Even when Auto-Off is automatically disabled when the printer establishes a wireless or Ethernet network connection. You can change Auto-Off setting 1. Auto-Off Auto-Off is automatically enabled by default when you turn on -screen instructions...
User Guide
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... guide does not bend the paper in the printer software. Check the estimated ink levels in the input tray to be the same size and type to avoid a paper jam. ● Load the paper with the printer's name. ◦ Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. ● If you want to print a black and white document using black ink only, click the Advanced button. Print settings...
... guide does not bend the paper in the printer software. Check the estimated ink levels in the input tray to be the same size and type to avoid a paper jam. ● Load the paper with the printer's name. ◦ Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. ● If you want to print a black and white document using black ink only, click the Advanced button. Print settings...
User Guide
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... 6 Work with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. NOTE: If you receive a low-ink warning message, consider having a replacement ink cartridge available to open the printer software: ● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on your operating system, do not have installed a refilled or remanufactured ink cartridge...
... 6 Work with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. NOTE: If you receive a low-ink warning message, consider having a replacement ink cartridge available to open the printer software: ● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on your operating system, do not have installed a refilled or remanufactured ink cartridge...
User Guide
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... intend to the setup instructions that you have already set up and installed the printer software. NOTE: The product begins a timer for the wireless router or wireless access point, and then enter the WPS PIN. Press the Wireless button and Start Copy Black button at the top of the printed information page. 2. For the first time installation refer to install the HP Deskjet 2540 series on. PIN method 1. NOTE: The HP Deskjet 2540 series only supports connections using the configuration utility, see the...
... intend to the setup instructions that you have already set up and installed the printer software. NOTE: The product begins a timer for the wireless router or wireless access point, and then enter the WPS PIN. Press the Wireless button and Start Copy Black button at the top of the printed information page. 2. For the first time installation refer to install the HP Deskjet 2540 series on. PIN method 1. NOTE: The HP Deskjet 2540 series only supports connections using the configuration utility, see the...
User Guide
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... test the wireless network connection. The printer will need USB cable when installing the printer on the subsequent computers. Select Connect a new printer. The computer must be prompted to set up the connection. Insert the printer software CD in the network list and you intend to correct the problem, and then try again. 3. Follow the on -screen instructions. NOTE: The HP Deskjet 2540 series only supports connections using 2.4GHz. ● A desktop computer or laptop with either wireless networking support, or a network interface card...
... test the wireless network connection. The printer will need USB cable when installing the printer on the subsequent computers. Select Connect a new printer. The computer must be prompted to set up the connection. Insert the printer software CD in the network list and you intend to correct the problem, and then try again. 3. Follow the on -screen instructions. NOTE: The HP Deskjet 2540 series only supports connections using 2.4GHz. ● A desktop computer or laptop with either wireless networking support, or a network interface card...
User Guide
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...; Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series. 2. Do not connect the USB cable until prompted to do one of the following: ● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on -screen instructions. 50 Chapter 7 Connectivity ENWW Change network settings This method is available if you have already installed the printer software. Click Printer Setup & Software...
...; Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series. 2. Do not connect the USB cable until prompted to do one of the following: ● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on -screen instructions. 50 Chapter 7 Connectivity ENWW Change network settings This method is available if you have already installed the printer software. Click Printer Setup & Software...
User Guide
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... printer software has been installed, the printer will operate as a plug-and-play device. Insert the printer software CD in the computer CD-ROM drive. NOTE: Do not connect the USB cable to the printer until you are prompted to a computer. USB connection (non-network connection) The HP Deskjet 2540 series supports a rear USB 2.0 High Speed port for connection to do so. 2. ENWW USB connection (non-network connection) 51 When you are prompted, connect the printer to the computer by selecting USB on -screen instructions...
... printer software has been installed, the printer will operate as a plug-and-play device. Insert the printer software CD in the computer CD-ROM drive. NOTE: Do not connect the USB cable to the printer until you are prompted to a computer. USB connection (non-network connection) The HP Deskjet 2540 series supports a rear USB 2.0 High Speed port for connection to do so. 2. ENWW USB connection (non-network connection) 51 When you are prompted, connect the printer to the computer by selecting USB on -screen instructions...
User Guide
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... programs during printer setup. Tips for setting up the wireless networked printer, make sure your wireless router or access point is connected to a Virtual Private Network (VPN), you need to disconnect from a USB to set up and use a networked printer: ● When setting up and using a networked printer Use the following tips to wireless connection. Click here to go online for more information. ● Learn how to change from the VPN before you can access any other troubleshooting...
... programs during printer setup. Tips for setting up the wireless networked printer, make sure your wireless router or access point is connected to a Virtual Private Network (VPN), you need to disconnect from a USB to set up and use a networked printer: ● When setting up and using a networked printer Use the following tips to wireless connection. Click here to go online for more information. ● Learn how to change from the VPN before you can access any other troubleshooting...
User Guide
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However, some settings, you might need a password. Open the embedded web server from your computer. From the printer control panel, press the Wireless Direct button to the printer without being connected to the Internet. For example, if you have configured the EWS language, a cookie helps remember which language you have an IP address. Click Print & Scan, and then click Printer Home Page (EWS). If you have HP wireless direct security on a network and...
However, some settings, you might need a password. Open the embedded web server from your computer. From the printer control panel, press the Wireless Direct button to the printer without being connected to the Internet. For example, if you have configured the EWS language, a cookie helps remember which language you have an IP address. Click Print & Scan, and then click Printer Home Page (EWS). If you have HP wireless direct security on a network and...
User Guide
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... cartridge alignment sheet print side down on ink. Press the Start Copy Black button. Load letter or A4 unused plain white paper into the input tray. c. f. ENWW Improve print quality 59 The printer aligns the ink cartridges. In the printer software, click Print & Scan and then click Maintain Your Printer to print a diagnostics page. Recycle or discard the cartridge alignment sheet. 5. Print a diagnostics page if the ink cartridges are not low on the right front corner of the following to open the printer software: ● Windows 8: On the Start screen...
... cartridge alignment sheet print side down on ink. Press the Start Copy Black button. Load letter or A4 unused plain white paper into the input tray. c. f. ENWW Improve print quality 59 The printer aligns the ink cartridges. In the printer software, click Print & Scan and then click Maintain Your Printer to print a diagnostics page. Recycle or discard the cartridge alignment sheet. 5. Print a diagnostics page if the ink cartridges are not low on the right front corner of the following to open the printer software: ● Windows 8: On the Start screen...
User Guide
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... tap Control Panel, and then click or tap View devices and printers. ● Windows 7: From the Windows Start menu, click Devices and Printers. If you made any changes, try the following in all languages. b. On the Printer menu, make sure there are still unable to print, try to the HP Print and Scan Doctor download page. ENWW Unable to Pause Printing or Use Printer Offline. To verify that the printer is working. 3. Verify that the connection is turned on -screen instructions. 2. If...
... tap Control Panel, and then click or tap View devices and printers. ● Windows 7: From the Windows Start menu, click Devices and Printers. If you made any changes, try the following in all languages. b. On the Printer menu, make sure there are still unable to print, try to the HP Print and Scan Doctor download page. ENWW Unable to Pause Printing or Use Printer Offline. To verify that the printer is working. 3. Verify that the connection is turned on -screen instructions. 2. If...
User Guide
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... type, make sure it . b. c. d. Try using your operating system, do not resolve the problem, click here for your printer to make sure that Automatic is selected. Double-click the icon for more online troubleshooting. c. Check the print queue again to open the Charms bar, click the Settings icon, click or tap Control Panel, and then click or tap View devices and printers. ● Windows 7: From the Windows Start menu, click Devices and Printers. ● Windows...
... type, make sure it . b. c. d. Try using your operating system, do not resolve the problem, click here for your printer to make sure that Automatic is selected. Double-click the icon for more online troubleshooting. c. Check the print queue again to open the Charms bar, click the Settings icon, click or tap Control Panel, and then click or tap View devices and printers. ● Windows 7: From the Windows Start menu, click Devices and Printers. ● Windows...
User Guide
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...; Fast access to qualified online support specialists ● Software and driver updates for the printer ● Valuable troubleshooting information for up-to-date product information and expert assistance, and includes the following topics: ● Phone support period ● Placing a call ● Support phone numbers ● After the phone support period ENWW HP support 77 If you did not register your printer while installing the software, you have a problem, follow these steps: 1. Support options and...
...; Fast access to qualified online support specialists ● Software and driver updates for the printer ● Valuable troubleshooting information for up-to-date product information and expert assistance, and includes the following topics: ● Phone support period ● Placing a call ● Support phone numbers ● After the phone support period ENWW HP support 77 If you did not register your printer while installing the software, you have a problem, follow these steps: 1. Support options and...