Reference Guide
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...computer, and then follow the on the app bar, click the icon with the printer's name, and then click Help. •• Windows® 7, Windows Vista®, and Windows® XP: Click Start > All Programs > HP > HP Deskjet 2540 series > Help. •• OS X Mountain Lion, Lion: Click Help >... the ReadMe.chm. Double-click ReadMe.html and select the ReadMe in your apps, and then click HP Deskjet 2540 series. •• OS X v10.6: Click Help > Mac Help. Ink usage: www.hp.com/go /support. In the Help Viewer window, click Help for all languages. *K9B54-90005* ...
...computer, and then follow the on the app bar, click the icon with the printer's name, and then click Help. •• Windows® 7, Windows Vista®, and Windows® XP: Click Start > All Programs > HP > HP Deskjet 2540 series > Help. •• OS X Mountain Lion, Lion: Click Help >... the ReadMe.chm. Double-click ReadMe.html and select the ReadMe in your apps, and then click HP Deskjet 2540 series. •• OS X v10.6: Click Help > Mac Help. Ink usage: www.hp.com/go /support. In the Help Viewer window, click Help for all languages. *K9B54-90005* ...
Reference Guide
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... Indicates low on ink or an ink cartridge problem. 9 Control panel display: Indicates the number of copies by pressing the button multiple times. Increase the number of copies, media error, and wireless signal strength. 10 Wireless direct status light: Solid white light indicates HP wireless direct is on...Color button: Starts a color copy job. Control Panel English 1 On button: Turns the printer on or off . Press the button to turn on or off . 11 Wireless status light: Indicates whether the printer has a wireless connection to start Wi-Fi Protected Setup (WPS) push button mode. Acts...
... Indicates low on ink or an ink cartridge problem. 9 Control panel display: Indicates the number of copies by pressing the button multiple times. Increase the number of copies, media error, and wireless signal strength. 10 Wireless direct status light: Solid white light indicates HP wireless direct is on...Color button: Starts a color copy job. Control Panel English 1 On button: Turns the printer on or off . Press the button to turn on or off . 11 Wireless status light: Indicates whether the printer has a wireless connection to start Wi-Fi Protected Setup (WPS) push button mode. Acts...
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English HP printer limited warranty statement HP product Software Media Printer Print or Ink cartridges Printheads (only applies to products with customer replaceable printheads) Accessories Duration of limited warranty 90 days 1 year Until the HP ink is depleted or the "end of the defect, refund the purchase price for the product. 7. b. c. If HP is unable to repair or replace...
English HP printer limited warranty statement HP product Software Media Printer Print or Ink cartridges Printheads (only applies to products with customer replaceable printheads) Accessories Duration of limited warranty 90 days 1 year Until the HP ink is depleted or the "end of the defect, refund the purchase price for the product. 7. b. c. If HP is unable to repair or replace...
User Guide
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Table of contents 1 HP Deskjet 2540 series Help ...1 2 Get to know the HP Deskjet 2540 series ...3 Printer parts ...4 Control panel features ...5 Wireless settings ...6 Status lights ...7 Auto-Off ...10 3 Print ...11 Print documents ...12 Print photos ...14 Print envelopes ...15 Print with HP wireless direct ...16 Print using the maximum dpi ...18 Tips for ...29 Copy documents ...30 Scan to a computer ...32 Tips for copy success ...34 Tips for scan success ...35 6 Work with ink cartridges ...37 Check estimated ink levels ...38 Order ink supplies ...39 Choose right ink cartridges ...40 ENWW iii
Table of contents 1 HP Deskjet 2540 series Help ...1 2 Get to know the HP Deskjet 2540 series ...3 Printer parts ...4 Control panel features ...5 Wireless settings ...6 Status lights ...7 Auto-Off ...10 3 Print ...11 Print documents ...12 Print photos ...14 Print envelopes ...15 Print with HP wireless direct ...16 Print using the maximum dpi ...18 Tips for ...29 Copy documents ...30 Scan to a computer ...32 Tips for copy success ...34 Tips for scan success ...35 6 Work with ink cartridges ...37 Check estimated ink levels ...38 Order ink supplies ...39 Choose right ink cartridges ...40 ENWW iii
User Guide
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... print ...65 Clear print carriage ...68 Identify a defective cartridge ...69 Prepare trays ...70 Resolve copy and scan issues ...71 Printer failure ...72 Ink cartridge problem ...73 Older generation cartridges ...75 Networking ...76 HP support ...77 Appendix A Technical information ...79 Hewlett-Packard Company notices ...80 Specifications ...81 Environmental product stewardship program 84 Regulatory notices...
... print ...65 Clear print carriage ...68 Identify a defective cartridge ...69 Prepare trays ...70 Resolve copy and scan issues ...71 Printer failure ...72 Ink cartridge problem ...73 Older generation cartridges ...75 Networking ...76 HP support ...77 Appendix A Technical information ...79 Hewlett-Packard Company notices ...80 Specifications ...81 Environmental product stewardship program 84 Regulatory notices...
User Guide
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1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page 62 ● Check estimated ink levels on page 38 ENWW 1
1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page 62 ● Check estimated ink levels on page 38 ENWW 1
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...: White light indicates the status of copies, media error, and wireless status. Cartridge lights: Indicates low ink or ink cartridge problems. Control panel display: Indicates the number of HP wireless direct. Start Copy Black button: Starts a black-and-white copy job. ENWW Control panel features...button: Stops the current operation. Press the button to turn off the printer, then unplug the power cord. Control panel features Feature 1 2 3 4 5 6 7 8 9 Description On button: Turns the printer on or off HP wireless direct. To completely remove power, turn on or off. Press the...
...: White light indicates the status of copies, media error, and wireless status. Cartridge lights: Indicates low ink or ink cartridge problems. Control panel display: Indicates the number of HP wireless direct. Start Copy Black button: Starts a black-and-white copy job. ENWW Control panel features...button: Stops the current operation. Press the button to turn off the printer, then unplug the power cord. Control panel features Feature 1 2 3 4 5 6 7 8 9 Description On button: Turns the printer on or off HP wireless direct. To completely remove power, turn on or off. Press the...
User Guide
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...to the right, close the cartridge access door. ● Cartridge carriage inside the printer has stalled. See below to learn about blinking lights and what to resume. For more information, see Replace ink cartridges on page 41. ● If the print quality is blinking. Attention light ... blinking. For more information. If the problem persists, contact HP. See Clear print carriage on page 68 for more information, see Prepare trays on page 70. ● Cartridge access door is turned on the printer. When the printer is processing a job, the On button light will be ...
...to the right, close the cartridge access door. ● Cartridge carriage inside the printer has stalled. See below to learn about blinking lights and what to resume. For more information, see Replace ink cartridges on page 41. ● If the print quality is blinking. Attention light ... blinking. For more information. If the problem persists, contact HP. See Clear print carriage on page 68 for more information, see Prepare trays on page 70. ● Cartridge access door is turned on the printer. When the printer is processing a job, the On button light will be ...
User Guide
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...clear a paper jam, see Replace ink cartridges on page 41. ● There is no message on your printer. ● If the print quality is low on ink and will need to be replaced soon. ● Continue to print using the correct HP ink cartridge for more information about the problem... any button, except Cancel, to know the HP Deskjet 2540 series ENWW For more information, see Load media on page 24. ● There is counterfeit. ◦ Install the ink cartridge, or remove the pink tape from the ink cartridge, or replace the defective ink 8 Chapter 2 Get to resume printing. Light...
...clear a paper jam, see Replace ink cartridges on page 41. ● There is no message on your printer. ● If the print quality is low on ink and will need to be replaced soon. ● Continue to print using the correct HP ink cartridge for more information about the problem... any button, except Cancel, to know the HP Deskjet 2540 series ENWW For more information, see Load media on page 24. ● There is counterfeit. ◦ Install the ink cartridge, or remove the pink tape from the ink cartridge, or replace the defective ink 8 Chapter 2 Get to resume printing. Light...
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... in an error state. Wireless status light and the wireless strength indicator are blinking. The printer has a problem establishing the wireless network, an error occurs or overlap session is counterfeit, replace the corresponding ink cartridge with an original HP ink cartridge, or press any button, except the Cancel button, to resume printing. For more...
... in an error state. Wireless status light and the wireless strength indicator are blinking. The printer has a problem establishing the wireless network, an error occurs or overlap session is counterfeit, replace the corresponding ink cartridge with an original HP ink cartridge, or press any button, except the Cancel button, to resume printing. For more...
User Guide
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... jam. ● Load the paper with the printer's name. ◦ Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. ● If you want to print a black and white document using black ink only, click the Advanced button. Depending on...
... jam. ● Load the paper with the printer's name. ◦ Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. ● If you want to print a black and white document using black ink only, click the Advanced button. Depending on...
User Guide
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... time. You do not need to : www.hp.com/go/anticounterfeit ● Ink level warnings and indicators provide estimates for planning purposes only. Notes ● Original HP ink cartridges are designed and tested with HP printers and papers to help you receive a low-ink warning message, consider having a replacement ink cartridge available to avoid possible printing delays. Product...
... time. You do not need to : www.hp.com/go/anticounterfeit ● Ink level warnings and indicators provide estimates for planning purposes only. Notes ● Original HP ink cartridges are designed and tested with HP printers and papers to help you receive a low-ink warning message, consider having a replacement ink cartridge available to avoid possible printing delays. Product...
User Guide
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... Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. NOTE: If you have to replace an ink cartridge. You do one of ink remaining in another printer, the ink level indicator might need to replace the ink cartridges until the print quality is used .
... Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. NOTE: If you have to replace an ink cartridge. You do one of ink remaining in another printer, the ink level indicator might need to replace the ink cartridges until the print quality is used .
User Guide
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...do one of the following to www.hp.com/buy/supplies. ENWW Order ink supplies 39 The correct cartridge number appears when you may still view supplies information and print a list for the HP Deskjet 2540 series, go to open the printer software: ● Windows 8: On the..., and then click the icon with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. Order ink supplies Before ordering cartridges, locate the correct cartridge...
...do one of the following to www.hp.com/buy/supplies. ENWW Order ink supplies 39 The correct cartridge number appears when you may still view supplies information and print a list for the HP Deskjet 2540 series, go to open the printer software: ● Windows 8: On the..., and then click the icon with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. Order ink supplies Before ordering cartridges, locate the correct cartridge...
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Original HP cartridges are designed and tested with ink cartridges ENWW Choose right ink cartridges HP recommends that you easily produce great results, time after time. 40 Chapter 6 Work with HP printers to help you use original HP cartridges.
Original HP cartridges are designed and tested with ink cartridges ENWW Choose right ink cartridges HP recommends that you easily produce great results, time after time. 40 Chapter 6 Work with HP printers to help you use original HP cartridges.
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Press down to the center of the printer. Load paper. 3. Insert one new ink cartridge. Remove the ink cartridge from the slot. 4. b. ENWW Replace ink cartridges 41 a. Check that power is on. 2. a. Replace ink cartridges To replace the ink cartridges 1. Remove the ink cartridge. Open the cartridge access door and wait for the print carriage to move to release the ink cartridge, then remove it from the packaging.
Press down to the center of the printer. Load paper. 3. Insert one new ink cartridge. Remove the ink cartridge from the slot. 4. b. ENWW Replace ink cartridges 41 a. Check that power is on. 2. a. Replace ink cartridges To replace the ink cartridges 1. Remove the ink cartridge. Open the cartridge access door and wait for the print carriage to move to release the ink cartridge, then remove it from the packaging.
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Close the cartridge access door. c. d. NOTE: The HP printer software prompts you to align the ink cartridges when you print a document after installing the new ink cartridge. 42 Chapter 6 Work with ink cartridges ENWW Slide the ink cartridge into slot until it clicks into place. b. Remove the plastic tape using the pink pull tab.
Close the cartridge access door. c. d. NOTE: The HP printer software prompts you to align the ink cartridges when you print a document after installing the new ink cartridge. 42 Chapter 6 Work with ink cartridges ENWW Slide the ink cartridge into slot until it clicks into place. b. Remove the plastic tape using the pink pull tab.
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... removed from the computer. During single-cartridge mode, the printer can copy documents, copy photos, and print jobs from each ink cartridge. If the message is displayed and two ink cartridges are installed in the HP Deskjet 2540 series to operate the HP Deskjet 2540 series with only one ink cartridge. ENWW Use single-cartridge mode 43 Exit single-cartridge...
... removed from the computer. During single-cartridge mode, the printer can copy documents, copy photos, and print jobs from each ink cartridge. If the message is displayed and two ink cartridges are installed in the HP Deskjet 2540 series to operate the HP Deskjet 2540 series with only one ink cartridge. ENWW Use single-cartridge mode 43 Exit single-cartridge...
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... warranty is applicable when the cartridge is not depleted and the end of the HP Limited Warranty Statement, see the printed documentation that have been refilled, remanufactured, refurbished, misused, or tampered with ink cartridges ENWW During the warranty period, the cartridge is covered as long as indicated: For a ... has not been reached. The end of warranty date, in YYYY/MM/DD format, may be found on the cartridge as the HP ink is used in its designated HP printing device. This warranty does not cover HP ink cartridges that came with the printer. 44 Chapter 6 Work with .
... warranty is applicable when the cartridge is not depleted and the end of the HP Limited Warranty Statement, see the printed documentation that have been refilled, remanufactured, refurbished, misused, or tampered with ink cartridges ENWW During the warranty period, the cartridge is covered as long as indicated: For a ... has not been reached. The end of warranty date, in YYYY/MM/DD format, may be found on the cartridge as the HP ink is used in its designated HP printing device. This warranty does not cover HP ink cartridges that came with the printer. 44 Chapter 6 Work with .
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...snap into the correct slots. You do not need to replace the cartridges until you remove a cartridge from drying out, always turn the printer off using the On button, and wait until the On button light goes out. ● Do not open or untape cartridges until ...unprotected, cartridges begin to work with cartridges Use the following tips to dry out. See Replace ink cartridges on the cartridges reduces ink evaporation. ● Insert the cartridges into place. ● Align the printer for any reason, try to avoid possible printing delays. ENWW Tips for working with cartridges: ...
...snap into the correct slots. You do not need to replace the cartridges until you remove a cartridge from drying out, always turn the printer off using the On button, and wait until the On button light goes out. ● Do not open or untape cartridges until ...unprotected, cartridges begin to work with cartridges Use the following tips to dry out. See Replace ink cartridges on the cartridges reduces ink evaporation. ● Insert the cartridges into place. ● Align the printer for any reason, try to avoid possible printing delays. ENWW Tips for working with cartridges: ...