Reference Guide
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...in the cartridge after it from the recommended software during software installation. Printer registration: www.register.hp.com. In the Help Viewer window, choose HP Deskjet 2540 series from : www.hp.com/ePrint/DJ2540. Declaration of different ways and some residual ink is used in the printing..., L.P. On the Web: Additional help and information: www.hp.com/go /inkusage. EN ES FR Scan to the ReadMe.chm. www.hp.com/mobile/dj2540 Standard data rates may apply. HP Deskjet 2540 All-in your apps, and then click HP Deskjet 2540 series. •• OS X v10.6: Click Help >...
...in the cartridge after it from the recommended software during software installation. Printer registration: www.register.hp.com. In the Help Viewer window, choose HP Deskjet 2540 series from : www.hp.com/ePrint/DJ2540. Declaration of different ways and some residual ink is used in the printing..., L.P. On the Web: Additional help and information: www.hp.com/go /inkusage. EN ES FR Scan to the ReadMe.chm. www.hp.com/mobile/dj2540 Standard data rates may apply. HP Deskjet 2540 All-in your apps, and then click HP Deskjet 2540 series. •• OS X v10.6: Click Help >...
Reference Guide
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... Make sure the printer is on -screen and the printed setup instructions that are unable to do so. 4. In System Preferences, click Print & Scan (Print & Fax in the circle next to install the printer software. If you made any changes, try to manage the print job: ••...you are secure. 2. Click Open Print Queue. 3. Restart the computer. 3. After the installation finishes, restart the computer. registered trademarks of the HP software components that the printer is not selected as the default printer, right-click the printer icon and choose Set as your printer has a ...
... Make sure the printer is on -screen and the printed setup instructions that are unable to do so. 4. In System Preferences, click Print & Scan (Print & Fax in the circle next to install the printer software. If you made any changes, try to manage the print job: ••...you are secure. 2. Click Open Print Queue. 3. Restart the computer. 3. After the installation finishes, restart the computer. registered trademarks of the HP software components that the printer is not selected as the default printer, right-click the printer icon and choose Set as your printer has a ...
User Guide
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Table of contents 1 HP Deskjet 2540 series Help ...1 2 Get to know the HP Deskjet 2540 series ...3 Printer parts ...4 Control panel features ...5 Wireless settings ...6 Status lights ...7 Auto-Off ...10 3 Print ...11 Print documents ...12 Print photos ...14 Print envelopes ...15 Print with HP wireless direct ...16 Print using ...Paper basics ...21 Recommended papers for printing ...22 Load media ...24 5 Copy and scan ...29 Copy documents ...30 Scan to a computer ...32 Tips for copy success ...34 Tips for scan success ...35 6 Work with ink cartridges ...37 Check estimated ink levels ...38 Order...
Table of contents 1 HP Deskjet 2540 series Help ...1 2 Get to know the HP Deskjet 2540 series ...3 Printer parts ...4 Control panel features ...5 Wireless settings ...6 Status lights ...7 Auto-Off ...10 3 Print ...11 Print documents ...12 Print photos ...14 Print envelopes ...15 Print with HP wireless direct ...16 Print using ...Paper basics ...21 Recommended papers for printing ...22 Load media ...24 5 Copy and scan ...29 Copy documents ...30 Scan to a computer ...32 Tips for copy success ...34 Tips for scan success ...35 6 Work with ink cartridges ...37 Check estimated ink levels ...38 Order...
User Guide
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... wirelessly to print ...65 Clear print carriage ...68 Identify a defective cartridge ...69 Prepare trays ...70 Resolve copy and scan issues ...71 Printer failure ...72 Ink cartridge problem ...73 Older generation cartridges ...75 Networking ...76 HP support ...77 Appendix A Technical information ...79 Hewlett-Packard Company notices ...80 Specifications ...81 Environmental product stewardship program...
... wirelessly to print ...65 Clear print carriage ...68 Identify a defective cartridge ...69 Prepare trays ...70 Resolve copy and scan issues ...71 Printer failure ...72 Ink cartridge problem ...73 Older generation cartridges ...75 Networking ...76 HP support ...77 Appendix A Technical information ...79 Hewlett-Packard Company notices ...80 Specifications ...81 Environmental product stewardship program...
User Guide
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1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page 62 ● Check estimated ink levels on page 38 ENWW 1
1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page 62 ● Check estimated ink levels on page 38 ENWW 1
User Guide
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In the printer software, select Print & scan, and then select Maintain Your Printer to access the printer toolbox. 3. In the printer toolbox, click Advanced Settings, and then follow the on . Even when ... models with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. To change the Auto-Off setting from the printer software. Auto-Off Auto-Off is automatically enabled by default when you choose...
In the printer software, select Print & scan, and then select Maintain Your Printer to access the printer toolbox. 3. In the printer toolbox, click Advanced Settings, and then follow the on . Even when ... models with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. To change the Auto-Off setting from the printer software. Auto-Off Auto-Off is automatically enabled by default when you choose...
User Guide
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... box by clicking the Advanced button on the Layout or Paper/Quality tab. ● To change default print settings, click Print & Scan, and then click Set Preferences in the input tray to make sure there is not acceptable, see Improve print quality on page 58...Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. ● If you want to copying or scanning. Depending on your operating system, do not apply to print a black and white document using black ink only...
... box by clicking the Advanced button on the Layout or Paper/Quality tab. ● To change default print settings, click Print & Scan, and then click Set Preferences in the input tray to make sure there is not acceptable, see Improve print quality on page 58...Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. ● If you want to copying or scanning. Depending on your operating system, do not apply to print a black and white document using black ink only...
User Guide
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5 Copy and scan ● Copy documents ● Scan to a computer ● Tips for copy success ● Tips for scan success ENWW 29
5 Copy and scan ● Copy documents ● Scan to a computer ● Tips for copy success ● Tips for scan success ENWW 29
User Guide
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b. a. Lift the lid of the scanner glass. 30 Chapter 5 Copy and scan ENWW Load original. Load either small photo paper or full-size paper in normal quality print mode. Copy documents NOTE: All documents are copied in the input tray. 2. Load original print side down on the right front corner of the printer. You cannot change the print mode quality when copying. 1-sided original to 1-sided copy 1.
b. a. Lift the lid of the scanner glass. 30 Chapter 5 Copy and scan ENWW Load original. Load either small photo paper or full-size paper in normal quality print mode. Copy documents NOTE: All documents are copied in the input tray. 2. Load original print side down on the right front corner of the printer. You cannot change the print mode quality when copying. 1-sided original to 1-sided copy 1.
User Guide
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Load original. a. Close the lid. 2. Start the scan job using the printer software. Scan to a computer NOTE: To scan to a computer, the HP Deskjet 2540 series and computer must be connected and turned on your operating system, do one of the following to open the printer software: 32 Chapter 5 Copy and scan ENWW c. Start scan. Depending on . Lift the lid of the scanner glass. a. Single page scan 1. Load original print side down on the right front corner of the printer. b.
Load original. a. Close the lid. 2. Start the scan job using the printer software. Scan to a computer NOTE: To scan to a computer, the HP Deskjet 2540 series and computer must be connected and turned on your operating system, do one of the following to open the printer software: 32 Chapter 5 Copy and scan ENWW c. Start scan. Depending on . Lift the lid of the scanner glass. a. Single page scan 1. Load original print side down on the right front corner of the printer. b.
User Guide
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● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on -screen. b. ENWW Scan to a computer 33 You will see scan options that you can select on the app bar, and then click the icon with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. In the printer software, select the Print & Scan tab, and then select Scan a Document or Photo under Scan.
● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on -screen. b. ENWW Scan to a computer 33 You will see scan options that you can select on the app bar, and then click the icon with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. In the printer software, select the Print & Scan tab, and then select Scan a Document or Photo under Scan.
User Guide
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Click here to go online for copy success ● Load your original print side down on the right front corner of the scanner glass. ● To resize the copy, scan the original to the computer, resize it using an application on the computer, and then print the resized document. ● Clean the scanner glass and make sure that there are no foreign materials adhering to it. Tips for more information. 34 Chapter 5 Copy and scan ENWW
Click here to go online for copy success ● Load your original print side down on the right front corner of the scanner glass. ● To resize the copy, scan the original to the computer, resize it using an application on the computer, and then print the resized document. ● Clean the scanner glass and make sure that there are no foreign materials adhering to it. Tips for more information. 34 Chapter 5 Copy and scan ENWW
User Guide
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Click here to it. ENWW Tips for more information. Tips for scan success ● Load your original print side down on the right front corner of the scanner glass. ● Clean the scanner glass and make sure that there are no foreign materials adhering to go online for scan success 35
Click here to it. ENWW Tips for more information. Tips for scan success ● Load your original print side down on the right front corner of the scanner glass. ● Clean the scanner glass and make sure that there are no foreign materials adhering to go online for scan success 35
User Guide
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... computer is powered on the computer. ● If your network security settings. Click here to go online for more information. ● Learn about the HP Print and Scan Doctor. Click here to go online for more information. ● Learn how to change from the VPN before you need to disconnect from a USB...
... computer is powered on the computer. ● If your network security settings. Click here to go online for more information. ● Learn about the HP Print and Scan Doctor. Click here to go online for more information. ● Learn how to change from the VPN before you need to disconnect from a USB...
User Guide
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....168.0.12, type the following address: http://192.168.223.1. However, some settings, you might need a password. Click Print & Scan, and then click Printer Home Page (EWS). From your computer. Open the embedded web server through network NOTE: The printer must have... Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. You can access the EWS through HP wireless direct 1. Open the embedded web server through either the network, the printer software, or...
....168.0.12, type the following address: http://192.168.223.1. However, some settings, you might need a password. Click Print & Scan, and then click Printer Home Page (EWS). From your computer. Open the embedded web server through network NOTE: The printer must have... Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. You can access the EWS through HP wireless direct 1. Open the embedded web server through either the network, the printer software, or...
User Guide
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8 Solve a problem This section contains the following topics: ● Improve print quality ● Clear paper jam ● Unable to print ● Clear print carriage ● Identify a defective cartridge ● Prepare trays ● Resolve copy and scan issues ● Printer failure ● Ink cartridge problem ● Older generation cartridges ● Networking ● HP support ENWW 57
8 Solve a problem This section contains the following topics: ● Improve print quality ● Clear paper jam ● Unable to print ● Clear print carriage ● Identify a defective cartridge ● Prepare trays ● Resolve copy and scan issues ● Printer failure ● Ink cartridge problem ● Older generation cartridges ● Networking ● HP support ENWW 57
User Guide
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... printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. In the printer software, click Print & Scan and then click Set Preferences to access the print properties. 3. The printer toolbox appears. b. Load letter or A4 unused...
... printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. In the printer software, click Print & Scan and then click Set Preferences to access the print properties. 3. The printer toolbox appears. b. Load letter or A4 unused...
User Guide
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f. To print a diagnostics page a. In the printer software, click Print & Scan and then click Maintain Your Printer to print a diagnostics page. e. Press the Start Copy Black button. Recycle or discard the cartridge alignment sheet. 5. d. ... the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. b. The printer aligns the ink cartridges. Print a diagnostics page if the ink cartridges are not low on the Device Reports tab to...
f. To print a diagnostics page a. In the printer software, click Print & Scan and then click Maintain Your Printer to print a diagnostics page. e. Press the Start Copy Black button. Recycle or discard the cartridge alignment sheet. 5. d. ... the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. b. The printer aligns the ink cartridges. Print a diagnostics page if the ink cartridges are not low on the Device Reports tab to...
User Guide
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...the color and black boxes. Click Clean Ink Cartridges on -screen instructions. 60 Chapter 8 Solve a problem ENWW In the printer software, click Print & Scan and then click Maintain Your Printer to open the printer software: ● Windows 8: On the Start screen, right-click an empty area on the ...the icon with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. Load letter or A4 unused plain white paper into the input tray. b.
...the color and black boxes. Click Clean Ink Cartridges on -screen instructions. 60 Chapter 8 Solve a problem ENWW In the printer software, click Print & Scan and then click Maintain Your Printer to open the printer software: ● Windows 8: On the Start screen, right-click an empty area on the ...the icon with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. Load letter or A4 unused plain white paper into the input tray. b.