Quick Reference Guide
Page 1
RICOH COPIERS PRINT ƒ COPY ƒ SCAN TO E-MAIL Quick Reference Guide Basic Printing & Scanning Functions
RICOH COPIERS PRINT ƒ COPY ƒ SCAN TO E-MAIL Quick Reference Guide Basic Printing & Scanning Functions
Quick Reference Guide
Page 2
RICOH TABLE OF CONTENTS Printing from a Windows PC 3 How to Print a Document 3 Duplex Printing 4 Staple Your Print Job 5 Printing from a Mac (Apple 7 How to Print a Document 7 Duplex Printing 8 Staple Your Print Job 8 Making Copies 10 Scan to E-Mail 11 Turning Off the Power (Shutting Down 16 Page 2
RICOH TABLE OF CONTENTS Printing from a Windows PC 3 How to Print a Document 3 Duplex Printing 4 Staple Your Print Job 5 Printing from a Mac (Apple 7 How to Print a Document 7 Duplex Printing 8 Staple Your Print Job 8 Making Copies 10 Scan to E-Mail 11 Turning Off the Power (Shutting Down 16 Page 2
Quick Reference Guide
Page 3
... you want to print a document. Click OK to the first Print dialog box. 7. You'll return to save the settings. Setting the print options varies depending on how you want to Print a Document 1. Page 3 For more detailed information, see "Print Options" in the Printing Guide that came with your machine. 6. RICOH Printing from the drop down list 3. With an open file/document, select File, then Print from the menu of the application. The printer properties dialog...
... you want to print a document. Click OK to the first Print dialog box. 7. You'll return to save the settings. Setting the print options varies depending on how you want to Print a Document 1. Page 3 For more detailed information, see "Print Options" in the Printing Guide that came with your machine. 6. RICOH Printing from the drop down list 3. With an open file/document, select File, then Print from the menu of the application. The printer properties dialog...
Quick Reference Guide
Page 4
RICOH Duplex Printing 1. OFF: Your document will print on two sides), with booklet finishers. Booklet - Only available with an open file/document, select File, then Print from the drop down list. 6. Click Properties. Open to Left: This will print 1 sided. Select this to be used from the menu of the paper in a vertical direction, so the pages can be read like a book. Select the appropriate printer name to print on both sides of the...
RICOH Duplex Printing 1. OFF: Your document will print on two sides), with booklet finishers. Booklet - Only available with an open file/document, select File, then Print from the drop down list. 6. Click Properties. Open to Left: This will print 1 sided. Select this to be used from the menu of the paper in a vertical direction, so the pages can be read like a book. Select the appropriate printer name to print on both sides of the...
Quick Reference Guide
Page 5
Page 5 Staple Your Print Job 1. The Print Dialog Box appears. 2. Select the appropriate printer name to send a print job. The print job is printed on both sides of the application. To Staple your print job, with an open file/document, select File, then Print from the drop down list 3. The printer properties dialog box appears. 4. Display the Setup tab. Click Properties. Click OK or Print to be used from the menu of paper in the specified direction. RICOH 7. Set other print options you require and click OK. 8.
Page 5 Staple Your Print Job 1. The Print Dialog Box appears. 2. Select the appropriate printer name to send a print job. The print job is printed on both sides of the application. To Staple your print job, with an open file/document, select File, then Print from the drop down list 3. The printer properties dialog box appears. 4. Display the Setup tab. Click Properties. Click OK or Print to be used from the menu of paper in the specified direction. RICOH 7. Set other print options you require and click OK. 8.
Quick Reference Guide
Page 6
... left hand side and print. Select this to staple double on the left and print. Page 6 Select this to staple double on the right hand side and print. 7. Select this to send a print job. Select this to staple in the upper right and print Two at Left - Click OK or Print to staple double on the top of document and print. Click the Staple drop down list. 6. RICOH 5.
... left hand side and print. Select this to staple double on the left and print. Page 6 Select this to staple double on the right hand side and print. 7. Select this to send a print job. Select this to staple in the upper right and print Two at Left - Click OK or Print to staple double on the top of document and print. Click the Staple drop down list. 6. RICOH 5.
Quick Reference Guide
Page 7
... "Print Options" in the Printer Features tab. Page 7 With an open file/document, select File, then Print from the drop down list 3. Once you are found in the Printing Guide that came with your machine. 6. RICOH Printing from a Mac (Apple) How to be used from the menu of the application. The Print Dialog Box appears. 2. Printer-Specific options are satisfied with your selections, click Print. Select the appropriate printer name to Print a Document 1. All page setting, print preview and printer specific...
... "Print Options" in the Printer Features tab. Page 7 With an open file/document, select File, then Print from the drop down list 3. Once you are found in the Printing Guide that came with your machine. 6. RICOH Printing from a Mac (Apple) How to be used from the menu of the application. The Print Dialog Box appears. 2. Printer-Specific options are satisfied with your selections, click Print. Select the appropriate printer name to Print a Document 1. All page setting, print preview and printer specific...
Quick Reference Guide
Page 8
Select the appropriate printer name to be used from the menu of the application. To print Duplex (on two sides), with an open file/document, select File, then Print from the drop down list 3. When the box is not checked, your documents will print as One-Sided. Set other print options you require and click Print. To Staple your documents will print as Two-Sided. 4. Select the Print Options dropdown box. RICOH Duplex Printing 1. Staple Your Print Job 1. The Print Dialog Box...
Select the appropriate printer name to be used from the menu of the application. To print Duplex (on two sides), with an open file/document, select File, then Print from the drop down list 3. When the box is not checked, your documents will print as One-Sided. Set other print options you require and click Print. To Staple your documents will print as Two-Sided. 4. Select the Print Options dropdown box. RICOH Duplex Printing 1. Staple Your Print Job 1. The Print Dialog Box...
Quick Reference Guide
Page 9
Printer Features contain two Feature Sets labeled General 1 and General 2. Shown at the right is the typical choice: Top left. 7. For Stapling, select the General 2 option. 6. Then choose the desired Staple Function from the available options. 5. RICOH 4. Set other print options you require and click Print. Page 9 Then choose Printer Features from the available options.
Printer Features contain two Feature Sets labeled General 1 and General 2. Shown at the right is the typical choice: Top left. 7. For Stapling, select the General 2 option. 6. Then choose the desired Staple Function from the available options. 5. RICOH 4. Set other print options you require and click Print. Page 9 Then choose Printer Features from the available options.
Quick Reference Guide
Page 10
Buttons toggle on the document feeder (Face Up). 2. Place the originals on /off to the touch): Select Paper size Select any Duplexing (twosided) copying options Select Sorting/Stacking option Select any Stapling option Select any special options as required (Note - Select any Hole Punching option Page 10 RICOH Making Copies 1.
Buttons toggle on the document feeder (Face Up). 2. Place the originals on /off to the touch): Select Paper size Select any Duplexing (twosided) copying options Select Sorting/Stacking option Select any Stapling option Select any special options as required (Note - Select any Hole Punching option Page 10 RICOH Making Copies 1.
Quick Reference Guide
Page 11
... your individual e-mail box and then forward that e-mail and attachment as appropriate or add a group profile and include those email addresses into the group profile. Using the number pad, enter the number of copies desired. 4. RICOH 3. The main Scan to E-Mail In this function, the scanned data can be sent as an attached file. Press the START key Scan to E-mail screen opens Page 11 Press the Scanner button on e-mail.
... your individual e-mail box and then forward that e-mail and attachment as appropriate or add a group profile and include those email addresses into the group profile. Using the number pad, enter the number of copies desired. 4. RICOH 3. The main Scan to E-Mail In this function, the scanned data can be sent as an attached file. Press the START key Scan to E-mail screen opens Page 11 Press the Scanner button on e-mail.
Quick Reference Guide
Page 12
The third method is to press the Manual Entry button. Next, press the PPS-LDAP button. The second method is you could select a name from the frequently used list that appears in the center of the screen by clicking the Search Dest. button. Page 12 Start by Pressing on the name. RICOH 3. When the entry screen opens, enter the full e-mail address (i.e.: [email protected]) Click the OK button. The first is to search the PPS e-mail directory (LDAP). There are 3 methods to select the e-mail address for sending the file. To search by Name, press the Name button.
The third method is to press the Manual Entry button. Next, press the PPS-LDAP button. The second method is you could select a name from the frequently used list that appears in the center of the screen by clicking the Search Dest. button. Page 12 Start by Pressing on the name. RICOH 3. When the entry screen opens, enter the full e-mail address (i.e.: [email protected]) Click the OK button. The first is to search the PPS e-mail directory (LDAP). There are 3 methods to select the e-mail address for sending the file. To search by Name, press the Name button.
Quick Reference Guide
Page 13
.... Press the Shift key for a Last Name, press the End Word button. After selecting OK, you're returned to look for Last Name. It automatically returns to send the document. If looking for the first letter. The Advanced Search window opens. To do that, press the Advanced Search button. Then press the OK button. RICOH Enter the Name of the...
.... Press the Shift key for a Last Name, press the End Word button. After selecting OK, you're returned to look for Last Name. It automatically returns to send the document. If looking for the first letter. The Advanced Search window opens. To do that, press the Advanced Search button. Then press the OK button. RICOH Enter the Name of the...
Quick Reference Guide
Page 14
A Search Results screen will display. The address will appear. Page 14 RICOH You are returned to the main scan screen. Press the To button. Then press the OK button. Press the Name to the Search screen. To ensure the file is sent in PDF format, press the Send File Type / Name button. Press the Start Search button. You are returned to select it.
A Search Results screen will display. The address will appear. Page 14 RICOH You are returned to the main scan screen. Press the To button. Then press the OK button. Press the Name to the Search screen. To ensure the file is sent in PDF format, press the Send File Type / Name button. Press the Start Search button. You are returned to select it.
Quick Reference Guide
Page 15
To preview the document before it is selected. RICOH Ensure that PDF button is sent, press the Preview button. Click the OK button. Page 15 This is optional. Load the document(s) in the feed tray and press the Start button. If you selected Preview, the Preview screen will open. After reviewing the preview, press the Send button.
To preview the document before it is selected. RICOH Ensure that PDF button is sent, press the Preview button. Click the OK button. Page 15 This is optional. Load the document(s) in the feed tray and press the Start button. If you selected Preview, the Preview screen will open. After reviewing the preview, press the Send button.
Quick Reference Guide
Page 16
Turning Off the Power (Shutting Down) When turning off the power, be sure that the following shutdown procedure. Before turning off the power of the equipment, perform the following three conditions are satisfied: ƒ No jobs are left in the printing job list (press the Job List button to view) ƒ The ERROR lamp is not blinking ƒ No PCs are accessing the equipment via the network (Data light blinking) Flip the Orange button to OFF.
Turning Off the Power (Shutting Down) When turning off the power, be sure that the following shutdown procedure. Before turning off the power of the equipment, perform the following three conditions are satisfied: ƒ No jobs are left in the printing job list (press the Job List button to view) ƒ The ERROR lamp is not blinking ƒ No PCs are accessing the equipment via the network (Data light blinking) Flip the Orange button to OFF.
