Fax Guide
Page 2
Contents Introduction 5 Finding information about the printer...5 Understanding the parts of the printer 7 Understanding the parts of the printer...7 Fax Setup 9 Getting the printer ready to fax...9 Using an RJ11 adapter ...9 Choosing a fax connection...12 Connecting to an answering machine...13... phone service ...18 Using Fax 19 Loading original documents on the scanner glass 19 Loading original documents into the Automatic Document Feeder 20 Sending a fax...22 Entering a fax number ...22 Sending a fax using the software...23 Sending a fax using the control panel ...23 Sending a fax...
Contents Introduction 5 Finding information about the printer...5 Understanding the parts of the printer 7 Understanding the parts of the printer...7 Fax Setup 9 Getting the printer ready to fax...9 Using an RJ11 adapter ...9 Choosing a fax connection...12 Connecting to an answering machine...13... phone service ...18 Using Fax 19 Loading original documents on the scanner glass 19 Loading original documents into the Automatic Document Feeder 20 Sending a fax...22 Entering a fax number ...22 Sending a fax using the software...23 Sending a fax using the control panel ...23 Sending a fax...
Fax Guide
Page 23
..., transparencies, photo paper, or thin media (such as magazine clippings) into the ADF or on the scanner glass. 3 From the control panel, press Fax Mode. 4 Enter a fax number or press Phone ...Book to select a number from the Speed Dial or Group Dial list. Sending a fax using the software. 1 Load an original document facedown in the Automatic Document Feeder (ADF). 2 From the desktop, double-click...37. 5 If you want to send a fax to someone using the control panel 1 Make sure the printer is on page 22. Note: A fax number can scan a document to the computer and then fax...
..., transparencies, photo paper, or thin media (such as magazine clippings) into the ADF or on the scanner glass. 3 From the control panel, press Fax Mode. 4 Enter a fax number or press Phone ...Book to select a number from the Speed Dial or Group Dial list. Sending a fax using the software. 1 Load an original document facedown in the Automatic Document Feeder (ADF). 2 From the desktop, double-click...37. 5 If you want to send a fax to someone using the control panel 1 Make sure the printer is on page 22. Note: A fax number can scan a document to the computer and then fax...
User's Guide
Page 4
Uninstall and reinstall the software ...36 Loading paper ... paper...40 Loading original documents into the Automatic Document Feeder 41 Loading original documents on the scanner glass 43 Printing 44 Printing basic documents...44 Printing a document...44 Printing a Web page ...copies...46 Printing the last page first (reverse page order)...47 Printing multiple pages on one sheet (N-Up)...47 Pausing print jobs...47 Canceling print jobs...47 Printing specialty documents...48...transparencies...51 Printing a banner ...51 Changing printer settings...52 Saving and deleting print settings ...52 Contents 4
Uninstall and reinstall the software ...36 Loading paper ... paper...40 Loading original documents into the Automatic Document Feeder 41 Loading original documents on the scanner glass 43 Printing 44 Printing basic documents...44 Printing a document...44 Printing a Web page ...copies...46 Printing the last page first (reverse page order)...47 Printing multiple pages on one sheet (N-Up)...47 Pausing print jobs...47 Canceling print jobs...47 Printing specialty documents...48...transparencies...51 Printing a banner ...51 Changing printer settings...52 Saving and deleting print settings ...52 Contents 4
User's Guide
Page 8
... able to communicate with the computer 108 Problems when copying or scanning...108 Wrong printer is attached...108 Updating the printer software ...108 Bidirectional communication is not established...109 Experiencing poor quality or incorrect output ...109 Jams and misfeeds troubleshooting...110 ...113 Paper continues to jam...114 Copy troubleshooting...114 Copier does not respond ...114 Scanner unit does not close...114 Poor copy quality...115 Partial document or photo copies...116 Scan troubleshooting...116 Scanner does not respond ...116 Scan was not successful ...117 Scanning takes too long...
... able to communicate with the computer 108 Problems when copying or scanning...108 Wrong printer is attached...108 Updating the printer software ...108 Bidirectional communication is not established...109 Experiencing poor quality or incorrect output ...109 Jams and misfeeds troubleshooting...110 ...113 Paper continues to jam...114 Copy troubleshooting...114 Copier does not respond ...114 Scanner unit does not close...114 Poor copy quality...115 Partial document or photo copies...116 Scan troubleshooting...116 Scanner does not respond ...116 Scan was not successful ...117 Scanning takes too long...
User's Guide
Page 49
Note: Certain programs may cause text to be clipped or to print poster on the scanner glass. Printing a document as a poster 1 With a document open, click File Print. 2 .... 8 Click OK to close any damaged poster pages without having to print. b Click File Add Photo from Scanner. 4 If you are not scanning a new item, open . 9 Print the document. If this occurs, try decreasing or...page of the poster to show crop marks. 7 Click Select Pages To Print to reprint any printer software dialogs that are open the folder that make up the height and width of the left pane...
Note: Certain programs may cause text to be clipped or to print poster on the scanner glass. Printing a document as a poster 1 With a document open, click File Print. 2 .... 8 Click OK to close any damaged poster pages without having to print. b Click File Add Photo from Scanner. 4 If you are not scanning a new item, open . 9 Print the document. If this occurs, try decreasing or...page of the poster to show crop marks. 7 Click Select Pages To Print to reprint any printer software dialogs that are open the folder that make up the height and width of the left pane...
User's Guide
Page 59
... Quick Fixes tab. You can preview the changes to the image by clicking Automatic Brightness on the scanner glass. 3 From the desktop, double-click the Productivity Studio icon. 4 Click Scan. 5 Select...Enhancements tab. 3 Click Color Effects. 4 Apply a color effect. You can let the software automatically adjust only the brightness of the image by comparing the Before and After preview panes ... uneven lighting in your image by scanning from magazines or newspapers. 1 Make sure the printer is connected to be removed. 4 Adjust the brightness and contrast settings. Working with photos...
... Quick Fixes tab. You can preview the changes to the image by clicking Automatic Brightness on the scanner glass. 3 From the desktop, double-click the Productivity Studio icon. 4 Click Scan. 5 Select...Enhancements tab. 3 Click Color Effects. 4 Apply a color effect. You can let the software automatically adjust only the brightness of the image by comparing the Before and After preview panes ... uneven lighting in your image by scanning from magazines or newspapers. 1 Make sure the printer is connected to be removed. 4 Adjust the brightness and contrast settings. Working with photos...
User's Guide
Page 69
...the computer 1 Load an original document facedown into the ADF or on the scanner glass. Use the scanner glass for multiple-page A4, letter, or legal size documents. Note: If you want to save the scan, from the software application, click File Save As. 7 Enter the file name,..., transparencies, photo paper, or thin media (such as magazine clippings). Scanning 69 Place these items on the scanner glass. Scanning a document 1 Make sure the printer is connected to a computer, and both the printer and the computer are on. 2 Load an original document facedown into the ADF or on the...
...the computer 1 Load an original document facedown into the ADF or on the scanner glass. Use the scanner glass for multiple-page A4, letter, or legal size documents. Note: If you want to save the scan, from the software application, click File Save As. 7 Enter the file name,..., transparencies, photo paper, or thin media (such as magazine clippings). Scanning 69 Place these items on the scanner glass. Scanning a document 1 Make sure the printer is connected to a computer, and both the printer and the computer are on. 2 Load an original document facedown into the ADF or on the...
User's Guide
Page 70
...images for editing Use the Optical Character Recognition (OCR) software feature to turn scanned images into text you can edit with a word-processing application. 1 Make sure: • The printer is connected to a computer, and both the printer and the computer are on. • ABBYY Fine ...Reader is connected to a computer, and both the printer and the computer are on the scanner glass. 3 From the desktop, double-click the Productivity...
...images for editing Use the Optical Character Recognition (OCR) software feature to turn scanned images into text you can edit with a word-processing application. 1 Make sure: • The printer is connected to a computer, and both the printer and the computer are on. • ABBYY Fine ...Reader is connected to a computer, and both the printer and the computer are on the scanner glass. 3 From the desktop, double-click the Productivity...
User's Guide
Page 72
... appears, click Cancel. Scanning 72 Creating a PDF from a scanned item 1 Load an original document facedown on the scanner glass. 2 From the desktop, double-click the Productivity Studio icon. 3 From the Welcome Screen, click Convert to ...to cancel it, you must cancel the job based on them in the preview pane. The software prepares your PDF and opens a Save dialog. 11 Enter a file name for your selections ... Cancel Scan. Click Add Files when you have made your selections. 8 Select Save all images as one of the following: • Select Add New Scan and repeat step 3 to scan another image or...
... appears, click Cancel. Scanning 72 Creating a PDF from a scanned item 1 Load an original document facedown on the scanner glass. 2 From the desktop, double-click the Productivity Studio icon. 3 From the Welcome Screen, click Convert to ...to cancel it, you must cancel the job based on them in the preview pane. The software prepares your PDF and opens a Save dialog. 11 Enter a file name for your selections ... Cancel Scan. Click Add Files when you have made your selections. 8 Select Save all images as one of the following: • Select Add New Scan and repeat step 3 to scan another image or...
User's Guide
Page 94
Try one or more information, see "Replacing print cartridges" on the cartridge carrier latches to dry at least 24 hours before stacking, displaying, or storing. CHECK PAPER .... For more of the following: CHECK DOCUMENT PLACEMENT Make sure the document or photo is sometimes helpful to remove the existing printer software and reinstall it. See "Loading paper" on the scanner glass in the upper left corner. Press down on page 78. CHECK PAPER LOADING • Load a smaller amount of a printed photo...
Try one or more information, see "Replacing print cartridges" on the cartridge carrier latches to dry at least 24 hours before stacking, displaying, or storing. CHECK PAPER .... For more of the following: CHECK DOCUMENT PLACEMENT Make sure the document or photo is sometimes helpful to remove the existing printer software and reinstall it. See "Loading paper" on the scanner glass in the upper left corner. Press down on page 78. CHECK PAPER LOADING • Load a smaller amount of a printed photo...
User's Guide
Page 95
...blank or incorrect page prints REMOVE THE STICKER AND TAPE FROM THE PRINT CARTRIDGES Lift the scanner unit, and remove the print cartridges from the print nozzles located on the bottom of...ink levels may seem inconsistent in the printer software are possible solutions. The type of documents you print and the print quality you print photos or graphics. Try one of the following: • In ...Windows Vista, click . • In Windows XP and earlier, click Start. 2 Click Programs or All Programs Lexmark X5400 Series. 3 Click ...
...blank or incorrect page prints REMOVE THE STICKER AND TAPE FROM THE PRINT CARTRIDGES Lift the scanner unit, and remove the print cartridges from the print nozzles located on the bottom of...ink levels may seem inconsistent in the printer software are possible solutions. The type of documents you print and the print quality you print photos or graphics. Try one of the following: • In ...Windows Vista, click . • In Windows XP and earlier, click Start. 2 Click Programs or All Programs Lexmark X5400 Series. 3 Click ...
User's Guide
Page 108
... run properly. 1 Start Windows. 2 When the desktop appears, insert the software CD for help attaching the printer. Is the original document loaded correctly on the scanner glass? • Make sure the original document is not able to exchange data. Updating the printer software The printer software needs to be updated to copy facedown on the Ports tab...
... run properly. 1 Start Windows. 2 When the desktop appears, insert the software CD for help attaching the printer. Is the original document loaded correctly on the scanner glass? • Make sure the original document is not able to exchange data. Updating the printer software The printer software needs to be updated to copy facedown on the Ports tab...
User's Guide
Page 116
Try one or more of the original document that the Original Size setting is displayed, see "Removing and reinstalling the software" on page 86. CHECK POWER If the light is not on, see "Power button is loaded facedown on page 122. Scan troubleshooting Scanner does not ...device for each file you are copying. CHECK PRINTER DEFAULT AND PAUSE SETTINGS 1 Windows Vista users, click Control Panel Printers. Windows 2000 users, click Start Settings Printers. 2 Double-click the print queue device. 3 Click Printer. • Make sure no check mark appears...
Try one or more of the original document that the Original Size setting is displayed, see "Removing and reinstalling the software" on page 86. CHECK POWER If the light is not on, see "Power button is loaded facedown on page 122. Scan troubleshooting Scanner does not ...device for each file you are copying. CHECK PRINTER DEFAULT AND PAUSE SETTINGS 1 Windows Vista users, click Control Panel Printers. Windows 2000 users, click Start Settings Printers. 2 Double-click the print queue device. 3 Click Printer. • Make sure no check mark appears...
User's Guide
Page 117
...original document facedown on page 119. Try one or more of the following: CLOSE OTHER SOFTWARE Close all programs not being used. RESTART COMPUTER Turn off and then restart your computer. CLEAN THE SCANNER GLASS If the scanner glass is marked with water. Try one or more of the following : CHECK... end of the USB cable into the USB port of the computer. Try one or more of the following : CHECK MESSAGES If an error message is displayed, see "Error messages on the printer display" on the scanner glass. 2 From the desktop, double-click the Productivity Studio icon. 3 ...
...original document facedown on page 119. Try one or more of the following: CLOSE OTHER SOFTWARE Close all programs not being used. RESTART COMPUTER Turn off and then restart your computer. CLEAN THE SCANNER GLASS If the scanner glass is marked with water. Try one or more of the following : CHECK... end of the USB cable into the USB port of the computer. Try one or more of the following : CHECK MESSAGES If an error message is displayed, see "Error messages on the printer display" on the scanner glass. 2 From the desktop, double-click the Productivity Studio icon. 3 ...
User's Guide
Page 134
...customizing settings copy 67 scan 74 custom-size paper, loading 40 custom-size paper, printing 51 D defaults resetting factory defaults 53 resetting printer software to factory defaults 52 Scan menu 74 descreening 59 Despeckle change setting 58 digital camera printing photos using the computer 60 document scanning ...69 documents attaching to e-mail 76 e-mailing 76 loading into the Automatic Document Feeder (ADF) 41 loading on scanner glass 43 printing 44 scanning images for editing 70 scanning text for editing 70 transferring all documents from CD or flash drive 54 ...
...customizing settings copy 67 scan 74 custom-size paper, loading 40 custom-size paper, printing 51 D defaults resetting factory defaults 53 resetting printer software to factory defaults 52 Scan menu 74 descreening 59 Despeckle change setting 58 digital camera printing photos using the computer 60 document scanning ...69 documents attaching to e-mail 76 e-mailing 76 loading into the Automatic Document Feeder (ADF) 41 loading on scanner glass 43 printing 44 scanning images for editing 70 scanning text for editing 70 transferring all documents from CD or flash drive 54 ...
User's Guide
Page 135
...print cartridges 78 printer software 28, 90 installing printer on wired network 33 installing printer on wired ...Lexmark Productivity Studio creating and viewing slideshow 62 Library scanning a photo to 71 library preferences changing 55 loading banner paper 40 custom-size paper 40 documents into the Automatic Document Feeder (ADF) 41 documents on the scanner...printer 36 printer to be configured does not appear in list of printers found on network 35 newspapers, loading on the scanner glass 43 noise emission levels 127 notices 126, 127, 128 N-up feature 47 O OCR, editing document text 70 One...
...print cartridges 78 printer software 28, 90 installing printer on wired network 33 installing printer on wired ...Lexmark Productivity Studio creating and viewing slideshow 62 Library scanning a photo to 71 library preferences changing 55 loading banner paper 40 custom-size paper 40 documents into the Automatic Document Feeder (ADF) 41 documents on the scanner...printer 36 printer to be configured does not appear in list of printers found on network 35 newspapers, loading on the scanner glass 43 noise emission levels 127 notices 126, 127, 128 N-up feature 47 O OCR, editing document text 70 One...
User's Guide
Page 136
... supply port 25 print cartridge carrier 25 scanner glass 24 scanner unit 25 top cover 24 USB port 25...reduction 57 rotating 56 scanning multiple photos at one time using computer 71 scanning to Library 71... preserving 83 refilling 80 removing 79 using genuine Lexmark 80 wiping 82 print is dark or smudged ...printer no communication 108 printer cannot communicate over peer-to-peer network 106 printer does not feed paper, envelopes, or specialty media 113 printer plugged in but does not print 106 printer software installing 28 reinstalling 90 removing 90 updating 108 printer status checking 101 printer...
... supply port 25 print cartridge carrier 25 scanner glass 24 scanner unit 25 top cover 24 USB port 25...reduction 57 rotating 56 scanning multiple photos at one time using computer 71 scanning to Library 71... preserving 83 refilling 80 removing 79 using genuine Lexmark 80 wiping 82 print is dark or smudged ...printer no communication 108 printer cannot communicate over peer-to-peer network 106 printer does not feed paper, envelopes, or specialty media 113 printer plugged in but does not print 106 printer software installing 28 reinstalling 90 removing 90 updating 108 printer status checking 101 printer...
User's Guide
Page 137
... 83 loading documents 43 scanner unit 25 scanner unit does not close 114 scanning canceling a scan 72 creating a PDF from a scan 72 customizing settings 74 customizing settings using computer 73 editing images 70 editing text 70 from magazines and newspapers 59 multiple photos at one time using computer 71 ... changing 55 security information 32 setting up printer on wired network 33 settings are not saved 102 settings, saving 27 setup troubleshooting incorrect language appears on display 86 page does not print 88 power button is not lit 86 software does not install 87 sharpening photo 57 ...
... 83 loading documents 43 scanner unit 25 scanner unit does not close 114 scanning canceling a scan 72 creating a PDF from a scan 72 customizing settings 74 customizing settings using computer 73 editing images 70 editing text 70 from magazines and newspapers 59 multiple photos at one time using computer 71 ... changing 55 security information 32 setting up printer on wired network 33 settings are not saved 102 settings, saving 27 setup troubleshooting incorrect language appears on display 86 page does not print 88 power button is not lit 86 software does not install 87 sharpening photo 57 ...
User's Guide
Page 138
software settings, printer resetting to factory defaults 52 Solution Center understanding 31 Solution Center buttons ... or incorrect page prints 95 characters on printout are missing or unexpected 96 checking port setting 34 checking printer status 101 checking quality/speed settings 103 colors on paper do not match colors on the screen 96 ...appear in graphics or black areas 100 wrong printer attached 108 Troubleshooting button 31 troubleshooting, copy copier does not respond 114 partial document or photo copies 116 poor copy quality 115 scanner unit does not close 114 Index 138 troubleshooting...
software settings, printer resetting to factory defaults 52 Solution Center understanding 31 Solution Center buttons ... or incorrect page prints 95 characters on printout are missing or unexpected 96 checking port setting 34 checking printer status 101 checking quality/speed settings 103 colors on paper do not match colors on the screen 96 ...appear in graphics or black areas 100 wrong printer attached 108 Troubleshooting button 31 troubleshooting, copy copier does not respond 114 partial document or photo copies 116 poor copy quality 115 scanner unit does not close 114 Index 138 troubleshooting...
User's Guide
Page 139
... not successful 117 scanner does not respond 116 scanning takes too long or freezes the computer 117 troubleshooting, setup incorrect language appears on display 86 page does not print 88 power button is not lit 86 software does not install 87 U updating printer software 108 USB port 25 enabling 90 using One-Click Auto Fix... photos 45 Web site finding 11 white lines appear in graphics or black areas 100 wired (Ethernet) networking 33 wireless network networking overview 33 wrong printer attached 108 X XPS driver installing 28 Index 139
... not successful 117 scanner does not respond 116 scanning takes too long or freezes the computer 117 troubleshooting, setup incorrect language appears on display 86 page does not print 88 power button is not lit 86 software does not install 87 U updating printer software 108 USB port 25 enabling 90 using One-Click Auto Fix... photos 45 Web site finding 11 white lines appear in graphics or black areas 100 wired (Ethernet) networking 33 wireless network networking overview 33 wrong printer attached 108 X XPS driver installing 28 Index 139