User Guide
Page 3
Table of contents 1 HP Deskjet Ink Advantage 4640 e-All-in-One series Help 1 2 Get to know the HP Deskjet 4640 series ...3 Printer parts ...4 Control panel and status lights ...6 Wireless settings ...8 3 Print ...9 Print documents ...10 Print photos ...12 Print envelopes ...14 Print Quick Forms ...16 Print with HP wireless direct ...17 Print ... Tips for print success ...21 4 Paper basics ...25 Recommended papers for printing ...26 Load media ...28 Load original ...32 Order HP paper supplies ...34 5 Copy and scan ...35 Copy documents ...36 Scan to a computer ...39 Tips for copy success ...41 ...
Table of contents 1 HP Deskjet Ink Advantage 4640 e-All-in-One series Help 1 2 Get to know the HP Deskjet 4640 series ...3 Printer parts ...4 Control panel and status lights ...6 Wireless settings ...8 3 Print ...9 Print documents ...10 Print photos ...12 Print envelopes ...14 Print Quick Forms ...16 Print with HP wireless direct ...17 Print ... Tips for print success ...21 4 Paper basics ...25 Recommended papers for printing ...26 Load media ...28 Load original ...32 Order HP paper supplies ...34 5 Copy and scan ...35 Copy documents ...36 Scan to a computer ...39 Tips for copy success ...41 ...
User Guide
Page 7
1 HP Deskjet Ink Advantage 4640 e-All-inOne series Help Learn how to use your HP Deskjet 4640 series ● Printer parts on page 4 ● Control panel and status lights on page 6 ● Load media on page 28 ● Print on page 9 ● Copy documents on page 36 ● Scan to a computer on page 39 ● Replace the cartridges on page 75 ● Clear a paper jam on page 92 ● Check the estimated ink levels on page 72 ENWW 1
1 HP Deskjet Ink Advantage 4640 e-All-inOne series Help Learn how to use your HP Deskjet 4640 series ● Printer parts on page 4 ● Control panel and status lights on page 6 ● Load media on page 28 ● Print on page 9 ● Copy documents on page 36 ● Scan to a computer on page 39 ● Replace the cartridges on page 75 ● Clear a paper jam on page 92 ● Check the estimated ink levels on page 72 ENWW 1
User Guide
Page 9
2 Get to know the HP Deskjet 4640 series ● Printer parts ● Control panel and status lights ● Wireless settings ENWW 3
2 Get to know the HP Deskjet 4640 series ● Printer parts ● Control panel and status lights ● Wireless settings ENWW 3
User Guide
Page 10
Printer parts ● Front and top views of the HP Deskjet 4640 series 1 Lid 2 Lid-backing 3 Scanner glass 4 Automatic Document Feeder (ADF) 5 Cartridge access door 6 Cleanout 7 Printer display 8 Control panel 9 Paper tray 10 Paper tray extender (also referred to as the tray extender) 11 Cartridge access area 12 Paper-width guides 4 Chapter 2 Get to know the HP Deskjet 4640 series ENWW
Printer parts ● Front and top views of the HP Deskjet 4640 series 1 Lid 2 Lid-backing 3 Scanner glass 4 Automatic Document Feeder (ADF) 5 Cartridge access door 6 Cleanout 7 Printer display 8 Control panel 9 Paper tray 10 Paper tray extender (also referred to as the tray extender) 11 Cartridge access area 12 Paper-width guides 4 Chapter 2 Get to know the HP Deskjet 4640 series ENWW
User Guide
Page 11
● Rear view of the HP Deskjet 4640 series 13 Fax port (2-EXT) 14 Fax port (1-LINE) 15 USB port 16 Power connection ENWW Printer parts 5
● Rear view of the HP Deskjet 4640 series 13 Fax port (2-EXT) 14 Fax port (1-LINE) 15 USB port 16 Power connection ENWW Printer parts 5
User Guide
Page 12
... to the Home screen, the screen that is displayed on the display to assist in Sleep mode. ePrint button: Press the button to know the HP Deskjet 4640 series ENWW OK: Confirms the current selection. The printer automatically enters Sleep mode after 5 minutes of copies. Selection button: The function of copies. Help: On the...
... to the Home screen, the screen that is displayed on the display to assist in Sleep mode. ePrint button: Press the button to know the HP Deskjet 4640 series ENWW OK: Confirms the current selection. The printer automatically enters Sleep mode after 5 minutes of copies. Selection button: The function of copies. Help: On the...
User Guide
Page 14
... page displays the network status, hostname, network name, and menu. more . 1. Print a wireless network test report. Press the button next to Settings to know the HP Deskjet 4640 series ENWW Establish a Wi-Fi Protected Setup (WPS) connection. Select Print Report, and then select Test Report. Turn wireless on page 83. 8 Chapter 2 Get to access...
... page displays the network status, hostname, network name, and menu. more . 1. Print a wireless network test report. Press the button next to Settings to know the HP Deskjet 4640 series ENWW Establish a Wi-Fi Protected Setup (WPS) connection. Select Print Report, and then select Test Report. Turn wireless on page 83. 8 Chapter 2 Get to access...
User Guide
Page 16
..., Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Click OK to begin printing. Push the stack of the paper. To print a document 1. Make sure the HP Deskjet 4640 series is open . 3. Select the appropriate options. ● On the Paper/Quality tab, select the appropriate paper type from the Media drop-down list. Slide the...
..., Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Click OK to begin printing. Push the stack of the paper. To print a document 1. Make sure the HP Deskjet 4640 series is open . 3. Select the appropriate options. ● On the Paper/Quality tab, select the appropriate paper type from the Media drop-down list. Slide the...
User Guide
Page 19
.... b. NOTE: The following options are available for the options can vary from the computer 1. Choose the appropriate paper size in your printer. Make sure the HP Deskjet 4640 series is the selected printer. 3. From the File menu in the Paper Size pop-up menu, choose Paper Type/Quality, and then choose the following if...
.... b. NOTE: The following options are available for the options can vary from the computer 1. Choose the appropriate paper size in your printer. Make sure the HP Deskjet 4640 series is the selected printer. 3. From the File menu in the Paper Size pop-up menu, choose Paper Type/Quality, and then choose the following if...
User Guide
Page 20
... of the paper tray. Click OK, and then click Print or OK in your software, click Print. 2. Make sure the HP Deskjet 4640 series is selected. 3. Place the envelopes in the center of the HP Deskjet 4640 series. To print an envelope 1. On the File menu in the Print dialog box. From the File menu in the Quality...
... of the paper tray. Click OK, and then click Print or OK in your software, click Print. 2. Make sure the HP Deskjet 4640 series is selected. 3. Place the envelopes in the center of the HP Deskjet 4640 series. To print an envelope 1. On the File menu in the Print dialog box. From the File menu in the Quality...
User Guide
Page 23
... to the printer without a router on page 87. ● Up to five computers and mobile devices can use the same HP wireless direct connection. ● HP wireless direct can print wirelessly from a computer, smart phone, tablet, or other wirelesscapable device-without a router on with security,... from a wireless-capable mobile device ● Print from a wireless-capable computer Print from the list of wireless networks shown such as HP-Print-**-Deskjet IA 4640 series (where ** are not able to the Internet. NOTE: At this time, these websites might not be used while the printer is ...
... to the printer without a router on page 87. ● Up to five computers and mobile devices can use the same HP wireless direct connection. ● HP wireless direct can print wirelessly from a computer, smart phone, tablet, or other wirelesscapable device-without a router on with security,... from a wireless-capable mobile device ● Print from a wireless-capable computer Print from the list of wireless networks shown such as HP-Print-**-Deskjet IA 4640 series (where ** are not able to the Internet. NOTE: At this time, these websites might not be used while the printer is ...
User Guide
Page 24
...2. If the printer has been installed and connected to identify your operating system. c. Select HP DESKJET IA 4640 series from the list of wireless networks shown such as HP-Print-**-Deskjet IA 4640 series (where ** are the unique characters to your computer with a USB cable, follow the ... & Software. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP DESKJET IA 4640 series, and then click Printer Setup & Software. For more information, see Connect wirelessly to a new wireless network or hotspot. a. NOTE:...
...2. If the printer has been installed and connected to identify your operating system. c. Select HP DESKJET IA 4640 series from the list of wireless networks shown such as HP-Print-**-Deskjet IA 4640 series (where ** are the unique characters to your computer with a USB cable, follow the ... & Software. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP DESKJET IA 4640 series, and then click Printer Setup & Software. For more information, see Connect wirelessly to a new wireless network or hotspot. a. NOTE:...
User Guide
Page 25
... the print options. ● OS X Lion and Mountain Lion: Click Show Details to close the advanced options. 10. Make sure the HP Deskjet 4640 series is selected. 3. In the Printer Features area, select Yes from the Print in your software, select Print. 2. Select the appropriate paper ...the available list. ● Plain Paper ● HP Photo Paper or other photo paper ● HP Matte Brochure or Professional Paper ● HP Glossy Brochure or Professional Paper ● HP Iron-on Transfers or other specialty Paper ● HP Matte Presentation or other settings and requires a large amount...
... the print options. ● OS X Lion and Mountain Lion: Click Show Details to close the advanced options. 10. Make sure the HP Deskjet 4640 series is selected. 3. In the Printer Features area, select Yes from the Print in your software, select Print. 2. Select the appropriate paper ...the available list. ● Plain Paper ● HP Photo Paper or other photo paper ● HP Matte Brochure or Professional Paper ● HP Glossy Brochure or Professional Paper ● HP Iron-on Transfers or other specialty Paper ● HP Matte Presentation or other settings and requires a large amount...
User Guide
Page 27
...color cartridges correctly. If the print quality is sufficient ink. Ink tips ● ● ● ● ● Use Original HP ink cartridges. Print settings do not bend the paper in the paper tray. Check the estimated ink levels in the cartridges to make sure there is...name. ◦ Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 4640 series, and then click HP Deskjet 4640 series. ● To select the number of paper (not just one page). Printer settings tips ● To change the page ...
...color cartridges correctly. If the print quality is sufficient ink. Ink tips ● ● ● ● ● Use Original HP ink cartridges. Print settings do not bend the paper in the paper tray. Check the estimated ink levels in the cartridges to make sure there is...name. ◦ Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 4640 series, and then click HP Deskjet 4640 series. ● To select the number of paper (not just one page). Printer settings tips ● To change the page ...
User Guide
Page 45
... the icon with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 4640 series, and then click HP Deskjet 4640 series. 2. Select the type of the scan, or make adjustments to exit the application. 5. Select Save if you see Load original on page 32...
... the icon with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 4640 series, and then click HP Deskjet 4640 series. 2. Select the type of the scan, or make adjustments to exit the application. 5. Select Save if you see Load original on page 32...
User Guide
Page 78
... then click the icon with cartridges ENWW In the printer software, click Estimated Ink Levels. To check the ink levels from the printer software 1. Open HP Utility. Select the HP Deskjet 4640 series from the cartridges is unacceptable. Click All Settings to return to replace the ...; Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 4640 series, and then click HP Deskjet 4640 series. 2. NOTE: Ink from the list of devices at the left in the cartridge after it is located in the Hewlett-Packard folder in...
... then click the icon with cartridges ENWW In the printer software, click Estimated Ink Levels. To check the ink levels from the printer software 1. Open HP Utility. Select the HP Deskjet 4640 series from the cartridges is unacceptable. Click All Settings to return to replace the ...; Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 4640 series, and then click HP Deskjet 4640 series. 2. NOTE: Ink from the list of devices at the left in the cartridge after it is located in the Hewlett-Packard folder in...
User Guide
Page 79
... the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 4640 series, and then click HP Deskjet 4640 series. 2. ENWW Order ink supplies 73 Order ink supplies Before ordering cartridges, locate the correct cartridge number. In the printer software, click Shop, and then click Shop For Supplies...
... the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 4640 series, and then click HP Deskjet 4640 series. 2. ENWW Order ink supplies 73 Order ink supplies Before ordering cartridges, locate the correct cartridge number. In the printer software, click Shop, and then click Shop For Supplies...
User Guide
Page 83
...tri-color cartridges in the HP Deskjet 4640 series to operate the HP Deskjet 4640 series with only one ink cartridge. When plastic tape covers the ink cartridge contacts, the printer cannot detect that the protective piece of plastic tape has been removed from the ink cartridge carriage. If the ...on the printer display. NOTE: When the HP Deskjet 4640 series operates in the printer, verify that the ink cartridge is removed from each ink cartridge. ENWW Use single-cartridge mode 77 The singlecartridge mode is initiated when an ink cartridge is installed. Use single-cartridge mode...
...tri-color cartridges in the HP Deskjet 4640 series to operate the HP Deskjet 4640 series with only one ink cartridge. When plastic tape covers the ink cartridge contacts, the printer cannot detect that the protective piece of plastic tape has been removed from the ink cartridge carriage. If the ...on the printer display. NOTE: When the HP Deskjet 4640 series operates in the printer, verify that the ink cartridge is removed from each ink cartridge. ENWW Use single-cartridge mode 77 The singlecartridge mode is initiated when an ink cartridge is installed. Use single-cartridge mode...
User Guide
Page 88
...Routers that support WPS often have a (WPS) button. ● If you use WPS PIN method to display the Wireless menu. NOTE: The HP Deskjet 4640 series only supports connections using Wi-Fi Protected Setup (WPS), you intend to the wireless network that you will need the following: ● A wireless... to press the WPS button on the networking device needs to be pressed or the router PIN needs to be connected to install the HP Deskjet 4640 series on the router's configuration page. 82 Chapter 9 Connectivity ENWW PIN method 1. NOTE: The printer begins a timer for approximately two minutes...
...Routers that support WPS often have a (WPS) button. ● If you use WPS PIN method to display the Wireless menu. NOTE: The HP Deskjet 4640 series only supports connections using Wi-Fi Protected Setup (WPS), you intend to the wireless network that you will need the following: ● A wireless... to press the WPS button on the networking device needs to be pressed or the router PIN needs to be connected to install the HP Deskjet 4640 series on the router's configuration page. 82 Chapter 9 Connectivity ENWW PIN method 1. NOTE: The printer begins a timer for approximately two minutes...
User Guide
Page 89
...requires router) 83 Scroll to select Wireless Setup Wizard, and then press OK. 3. Traditional wireless connection (requires router) To connect the HP Deskjet 4640 series to an integrated wireless WLAN 802.11 network, you will need the following . ● Windows 8: On the Start screen, right...app bar. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, and then click HP Deskjet 4640 series. 5. Follow the on -screen instructions. To connect the printer 1. Press the Wireless button from the printer control panel, and ...
...requires router) 83 Scroll to select Wireless Setup Wizard, and then press OK. 3. Traditional wireless connection (requires router) To connect the HP Deskjet 4640 series to an integrated wireless WLAN 802.11 network, you will need the following . ● Windows 8: On the Start screen, right...app bar. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, and then click HP Deskjet 4640 series. 5. Follow the on -screen instructions. To connect the printer 1. Press the Wireless button from the printer control panel, and ...