User Guide
Page 7
.... This warranty applies only to print heads, toner, drums, ink cartridges, print cartridges, refill ribbons, therma PLUS paper, thermal paper, and the cordless handset battery. Except as Paper Feeding Kit, Fuser and Laser Units. You are responsible for Printers, or to a Brother Authorized Service Center within the United States (and does not include shipping outside , the United States, this warranty covers only warranty service within the applicable warranty period. The...
.... This warranty applies only to print heads, toner, drums, ink cartridges, print cartridges, refill ribbons, therma PLUS paper, thermal paper, and the cordless handset battery. Except as Paper Feeding Kit, Fuser and Laser Units. You are responsible for Printers, or to a Brother Authorized Service Center within the United States (and does not include shipping outside , the United States, this warranty covers only warranty service within the applicable warranty period. The...
User Guide
Page 8
... credit card account number that you provide until Brother receives your original Product and determines that your Machine: When a replacement Machine is entitled to replace your original Product is authorized by the limited warranty; (iii) the proper packaging instructions are not covered by Brother, and you have with the Machine that you and charged for any service and/or replacement parts/products at a conveniently located Authorized Service Center.
... credit card account number that you provide until Brother receives your original Product and determines that your Machine: When a replacement Machine is entitled to replace your original Product is authorized by the limited warranty; (iii) the proper packaging instructions are not covered by Brother, and you have with the Machine that you and charged for any service and/or replacement parts/products at a conveniently located Authorized Service Center.
User Guide
Page 12
...-Brother cordless external telephone (FAX-2480C only 50 Using remote codes 50 8 Dialing and storing numbers How to Dial ...51 Manual dialing 51 One-Touch dialing 51 Speed-Dialing 51 Search ...52 Fax Redial ...52 Storing numbers 53 Storing a pause 53 Storing One-Touch dial numbers 53 Storing Speed-Dial numbers 54 Changing One-Touch and Speed-Dial numbers 54 Setting up groups for broadcasting 55 Dialing access codes and credit card numbers 55 9 Message Center (FAX-2580C only) Message Center Mode 56 Setting up the Message Center...
...-Brother cordless external telephone (FAX-2480C only 50 Using remote codes 50 8 Dialing and storing numbers How to Dial ...51 Manual dialing 51 One-Touch dialing 51 Speed-Dialing 51 Search ...52 Fax Redial ...52 Storing numbers 53 Storing a pause 53 Storing One-Touch dial numbers 53 Storing Speed-Dial numbers 54 Changing One-Touch and Speed-Dial numbers 54 Setting up groups for broadcasting 55 Dialing access codes and credit card numbers 55 9 Message Center (FAX-2580C only) Message Center Mode 56 Setting up the Message Center...
User Guide
Page 13
... Retrieving fax messages 67 Changing your Fax Forwarding number 67 11 Printing Reports Fax reports...68 Transmission Verification Report 68 Fax Journal (activity report 68 Reports ...69 How to print a report 69 12 Polling Polling overview 70 Polling receive ...70 Setup to receive polling 70 Sequential polling 70 Polled transmit (Black & White only 71 Set up for polled transmit 71 Section III Copy 13 Making copies How to copy...74 Entering Copy mode 74 Making a single copy 74 Making multiple copies 74 Stop copying 74...
... Retrieving fax messages 67 Changing your Fax Forwarding number 67 11 Printing Reports Fax reports...68 Transmission Verification Report 68 Fax Journal (activity report 68 Reports ...69 How to print a report 69 12 Polling Polling overview 70 Polling receive ...70 Setup to receive polling 70 Sequential polling 70 Polled transmit (Black & White only 71 Set up for polled transmit 71 Section III Copy 13 Making copies How to copy...74 Entering Copy mode 74 Making a single copy 74 Making multiple copies 74 Stop copying 74...
User Guide
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... 91 Legal limitations for copying 91 Trademarks 92 B Troubleshooting and Routine Maintenance Troubleshooting 93 If you are having difficulty with your machine 93 Error messages 97 Transferring your faxes or Fax Journal report 101 Document jam 101 Printer jam or paper jam 102 Dial Tone ...103 Phone line interference 104 Routine maintenance 104 Replacing the ink cartridges 104 Cleaning the outside of the machine 106 Cleaning the scanner 107 Cleaning the machine printer platen 108 Cleaning the paper pick-up roller 108 Cleaning the print...
... 91 Legal limitations for copying 91 Trademarks 92 B Troubleshooting and Routine Maintenance Troubleshooting 93 If you are having difficulty with your machine 93 Error messages 97 Transferring your faxes or Fax Journal report 101 Document jam 101 Printer jam or paper jam 102 Dial Tone ...103 Phone line interference 104 Routine maintenance 104 Replacing the ink cartridges 104 Cleaning the outside of the machine 106 Cleaning the scanner 107 Cleaning the machine printer platen 108 Cleaning the paper pick-up roller 108 Cleaning the print...
User Guide
Page 22
..., check the print quality, and check the available ink volume. 5 Fax Resolution Lets you temporarily change the resolution when sending a fax. 6 Mode keys: Fax Lets you access Fax mode. Copy Lets you access Copy mode. 7 Copy Options Lets you temporarily change multiple copy settings. 8 Menu keys: Menu Lets you access the Menu to program your settings in the machine. a Search/Speed Dial Lets you look up and use your settings in the machine. 6 9 Start keys: Color Start Lets you start sending faxes or making copies in full color. Black...
..., check the print quality, and check the available ink volume. 5 Fax Resolution Lets you temporarily change the resolution when sending a fax. 6 Mode keys: Fax Lets you access Fax mode. Copy Lets you access Copy mode. 7 Copy Options Lets you temporarily change multiple copy settings. 8 Menu keys: Menu Lets you access the Menu to program your settings in the machine. a Search/Speed Dial Lets you look up and use your settings in the machine. 6 9 Start keys: Color Start Lets you start sending faxes or making copies in full color. Black...
User Guide
Page 42
...- Changing your memory security password 4 a Press Menu, 2, 0, 1. Press OK. c Enter the registered 4-digit number for a new password. Press OK. Press OK. b Press a or b to choose Set Password. Memory Security is automatically turned off the memory security 4 a Press Menu. Press OK. enter the new password. c Enter the registered 4-digit password. Note If there is a power failure the data will not need to set the password, you enter the wrong password, the LCD shows Wrong Password and stays offline. Turning...
...- Changing your memory security password 4 a Press Menu, 2, 0, 1. Press OK. c Enter the registered 4-digit number for a new password. Press OK. Press OK. b Press a or b to choose Set Password. Memory Security is automatically turned off the memory security 4 a Press Menu. Press OK. enter the new password. c Enter the registered 4-digit password. Note If there is a power failure the data will not need to set the password, you enter the wrong password, the LCD shows Wrong Password and stays offline. Turning...
User Guide
Page 45
... stop the job. Press OK. b Press Menu, 2, 2, 0. Broadcasting (Black & White only) 5 Broadcasting is when the same fax message is set Scan Size to A4. d Repeat c until you have entered all the fax numbers you send a color fax, the machine will vary depending on the types of jobs in the memory. However, color faxes cannot be stored in the memory and the number of the faxes will be able to use either a One-Touch, Speed-Dial, a Group or a manually entered number using the dial...
... stop the job. Press OK. b Press Menu, 2, 2, 0. Broadcasting (Black & White only) 5 Broadcasting is when the same fax message is set Scan Size to A4. d Repeat c until you have entered all the fax numbers you send a color fax, the machine will vary depending on the types of jobs in the memory. However, color faxes cannot be stored in the memory and the number of the faxes will be able to use either a One-Touch, Speed-Dial, a Group or a manually entered number using the dial...
User Guide
Page 48
... as the phone line is sending from memory, receiving faxes or printing PC data. Note In Real Time Transmission, the automatic redial feature does not work when using the scanner glass. Sending in real time for memory transmission. Press OK. Press OK. c Press a or b to Off). Chapter 5 Dual access (Black & White only) 5 You can dial a number and start scanning the fax into memory-even when the machine is free, the machine will start dialing and sending. If the memory is full...
... as the phone line is sending from memory, receiving faxes or printing PC data. Note In Real Time Transmission, the automatic redial feature does not work when using the scanner glass. Sending in real time for memory transmission. Press OK. Press OK. c Press a or b to Off). Chapter 5 Dual access (Black & White only) 5 You can dial a number and start scanning the fax into memory-even when the machine is free, the machine will start dialing and sending. If the memory is full...
User Guide
Page 71
... Menu, 2, 3, 3. 3.Set Quick-Dial 3.Setup Groups b Choose an empty location where you want to send the same fax message to many fax numbers you can combine more than one Quick-Dial number when you dial. c Use the dial pad to enter a Group number (1 to dial an access code for 8 a cheaper rate long distance carrier. This feature may be added manually by entering them on the dial pad: One-Touch key 1, 7, 0, 0, 1 (on One-Touch key 2. You can also add...
... Menu, 2, 3, 3. 3.Set Quick-Dial 3.Setup Groups b Choose an empty location where you want to send the same fax message to many fax numbers you can combine more than one Quick-Dial number when you dial. c Use the dial pad to enter a Group number (1 to dial an access code for 8 a cheaper rate long distance carrier. This feature may be added manually by entering them on the dial pad: One-Touch key 1, 7, 0, 0, 1 (on One-Touch key 2. You can also add...
User Guide
Page 80
... to make your code inactive, press Clear/Back in step b to reset the machine when you have finished. Before you are away from a touch tone telephone or another fax machine. Setting a Remote Access Code 10 The remote access code lets you access the remote retrieval features when you can use the remote access code and remote commands to retrieve fax messages. The factory default code is set up . Using your Remote Access Code 10 a Dial your fax number...
... to make your code inactive, press Clear/Back in step b to reset the machine when you have finished. Before you are away from a touch tone telephone or another fax machine. Setting a Remote Access Code 10 The remote access code lets you access the remote retrieval features when you can use the remote access code and remote commands to retrieve fax messages. The factory default code is set up . Using your Remote Access Code 10 a Dial your fax number...
User Guide
Page 84
... using the Menu keys. Press OK. (For example: enter 19:45 for every fax you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. Every 50 Faxes The machine will only print if there is a transmission error, with 200 jobs before it without erasing the jobs from its memory. When the Verification Report is turned Off or Off+Image...
... using the Menu keys. Press OK. (For example: enter 19:45 for every fax you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. Every 50 Faxes The machine will only print if there is a transmission error, with 200 jobs before it without erasing the jobs from its memory. When the Verification Report is turned Off or Off+Image...
User Guide
Page 93
... example, press 5 3 to scan the document. Note Page Layout Options 2 in 1(P), 2 in 1(L), 4 in 1(P), 4 in 1(L) or Poster are using the scanner glass, go to step g. When you use the poster feature your machine divides your document. a Make sure you are in 1 (L) or Poster(3 × 3). Making copies c Use the dial pad to enter the number of the layout. Press OK. Press OK. f Press Black Start or Color Start. b Load your document into sections, then...
... example, press 5 3 to scan the document. Note Page Layout Options 2 in 1(P), 2 in 1(L), 4 in 1(P), 4 in 1(L) or Poster are using the scanner glass, go to step g. When you use the poster feature your machine divides your document. a Make sure you are in 1 (L) or Poster(3 × 3). Making copies c Use the dial pad to enter the number of the layout. Press OK. Press OK. f Press Black Start or Color Start. b Load your document into sections, then...
User Guide
Page 96
Press OK. a Make sure you are in Copy mode . Paper size 13 If copying on page 20. 80 c Use the dial pad to enter the number of copies (up to 99). Note To change the default paper type setting see Paper Type on Letter, Legal, A4, A5 or Photo (4"(W) × 6"(H)) paper. Press OK. You can copy on page 20. f Press Black Start or Color Start. c Use the dial pad to enter the number of copies (up to 99). Note To change the default paper type setting see Paper Size on paper other...
Press OK. a Make sure you are in Copy mode . Paper size 13 If copying on page 20. 80 c Use the dial pad to enter the number of copies (up to 99). Note To change the default paper type setting see Paper Type on Letter, Legal, A4, A5 or Photo (4"(W) × 6"(H)) paper. Press OK. You can copy on page 20. f Press Black Start or Color Start. c Use the dial pad to enter the number of copies (up to 99). Note To change the default paper type setting see Paper Size on paper other...
User Guide
Page 110
... correct receiving mode for a dial tone. The sender's scanner may be dirty. Ask the sender to make a copy to check the line. 94 Machine feeds multiple pages Printed pages are using the paper support flap. (See Loading paper and other media on page 13.) Make sure you are cut off . Make sure you pull out the paper support until the ink is with static or interference on page 34.) Check all line cord connections. (Canada only) Change Tone/Pulse setting. (See Quick Setup Guide.) Send a fax manually...
... correct receiving mode for a dial tone. The sender's scanner may be dirty. Ask the sender to make a copy to check the line. 94 Machine feeds multiple pages Printed pages are using the paper support flap. (See Loading paper and other media on page 13.) Make sure you are cut off . Make sure you pull out the paper support until the ink is with static or interference on page 34.) Check all line cord connections. (Canada only) Change Tone/Pulse setting. (See Quick Setup Guide.) Send a fax manually...
User Guide
Page 114
Press Stop/Exit. See Using the ADF on page 101. DR Mode in Use The machine is set to warm up. 98 Open the scanner cover and remove any important messages. Then, disconnect the machine from the power for several minuites, then reconnect it . (FAX-2580C) Disconnect the machine from the ADF was sending the data to cool down. fax machine stopped the call. Document Jam The document was not inserted or fed properly, or the document scanned from...
Press Stop/Exit. See Using the ADF on page 101. DR Mode in Use The machine is set to warm up. 98 Open the scanner cover and remove any important messages. Then, disconnect the machine from the power for several minuites, then reconnect it . (FAX-2580C) Disconnect the machine from the ADF was sending the data to cool down. fax machine stopped the call. Document Jam The document was not inserted or fed properly, or the document scanned from...
User Guide
Page 115
... can turn off Remote Fax Options. (See Turning off Remote Fax Options on page 45.) No Cartridge An ink cartridge is not installed properly. The paper is not properly loaded in the machine. Not Registered You tried to the Caller ID service from the memory on page 40.) Paper Jam Paper is not (See Storing Speed-Dial numbers on page 104.) No Paper Fed The machine is out of paper or paper is jammed in the paper tray. Troubleshooting and Routine Maintenance Error Message Cause...
... can turn off Remote Fax Options. (See Turning off Remote Fax Options on page 45.) No Cartridge An ink cartridge is not installed properly. The paper is not properly loaded in the machine. Not Registered You tried to the Caller ID service from the memory on page 40.) Paper Jam Paper is not (See Storing Speed-Dial numbers on page 104.) No Paper Fed The machine is out of paper or paper is jammed in the paper tray. Troubleshooting and Routine Maintenance Error Message Cause...
User Guide
Page 156
... display screen on the machine that shows interactive messages during fax transmission and resends the pages of One-Touch and Speed-Dial numbers that is plugged into a separate wall jack. Easy Receive Enables your machine. ECM (Error Correction Mode) Detects errors during OnScreen Programming and shows the date and time when the machine is 203 × 196 dpi. Extension phone A telephone using a telephone answering device (TAD). External phone A telephone that are using the same line...
... display screen on the machine that shows interactive messages during fax transmission and resends the pages of One-Touch and Speed-Dial numbers that is plugged into a separate wall jack. Easy Receive Enables your machine. ECM (Error Correction Mode) Detects errors during OnScreen Programming and shows the date and time when the machine is 203 × 196 dpi. Extension phone A telephone using a telephone answering device (TAD). External phone A telephone that are using the same line...
User Guide
Page 159
... Consumable items 138 Control panel overview 4 Copy color adjustment 79 Enlarge/Reduce 76 enter Copy mode 74 keys 75 multiple 74 paper 80 single 74 sort 78 temporary settings 75 using ADF 74 using scanner glass 8 Copy Options key 75 page layout (N in 1 77 paper size 80 paper type 80 poster 77 Cordless handset (FAX-2580C only) See Digital Cordless Handset User's Guide Cordless phone (non-Brother 50 Custom telephone features on a single line 96 D Dialing access codes and credit card numbers 54 Groups 29...
... Consumable items 138 Control panel overview 4 Copy color adjustment 79 Enlarge/Reduce 76 enter Copy mode 74 keys 75 multiple 74 paper 80 single 74 sort 78 temporary settings 75 using ADF 74 using scanner glass 8 Copy Options key 75 page layout (N in 1 77 paper size 80 paper type 80 poster 77 Cordless handset (FAX-2580C only) See Digital Cordless Handset User's Guide Cordless phone (non-Brother 50 Custom telephone features on a single line 96 D Dialing access codes and credit card numbers 54 Groups 29...
User Guide
Page 160
... 33 phone line interference 104 Real Time Transmission 32 Resolution 31 Fax/Tel mode answering at extension phones ...... 49, 50 double-ringing (voice calls 38 F/T Ring Time 38 Fax Receive Code 49, 50 Ring Delay 38 Telephone Answer Code 49, 50 FCC notices 88 G Gray scale 131 Groups for Broadcasting 55 H HELP LCD messages 118 using menu keys 119 Menu Table 118 I Ink cartridges checking ink volume 111 ink dot counter 104, 105 replacing 104...
... 33 phone line interference 104 Real Time Transmission 32 Resolution 31 Fax/Tel mode answering at extension phones ...... 49, 50 double-ringing (voice calls 38 F/T Ring Time 38 Fax Receive Code 49, 50 Ring Delay 38 Telephone Answer Code 49, 50 FCC notices 88 G Gray scale 131 Groups for Broadcasting 55 H HELP LCD messages 118 using menu keys 119 Menu Table 118 I Ink cartridges checking ink volume 111 ink dot counter 104, 105 replacing 104...