Facsimile Reference [Basic Features]
Page 2
... not emit hazardous light, since the beam is subject to change without prior notice. Caution: Use of controls or adjustments or performance of size notation are subject to the following pages. Machine Types The model names of your office products. Check the type of the machine do not appear in some countries. The supplier shall not be liable for quick reference. In...
... not emit hazardous light, since the beam is subject to change without prior notice. Caution: Use of controls or adjustments or performance of size notation are subject to the following pages. Machine Types The model names of your office products. Check the type of the machine do not appear in some countries. The supplier shall not be liable for quick reference. In...
Facsimile Reference [Basic Features]
Page 4
... Original Is Jammed 43 Scan Settings ...44 Resolution ...44 Original Type...46 Changing Scan Settings 46 Dialing ...47 Entering Numbers Directly 47 Pause ...48 Tone ...48 Using Quick Dials...49 Using Speed Dials...50 Using Group Dials ...51 When specifying a group with a Quick Dial 52 When specifying a group with the Group Key 52 Reception Modes 54 Selecting the Reception Mode 54 Receiving Messages in Manual Receive 55 3. Programming Own Name/Fax Header/Own Fax Number 57 Own Name / Fax Header 58 Programming ...58 Editing...59 Deleting ...60 Own Fax Number ...61 Programming ...61...
... Original Is Jammed 43 Scan Settings ...44 Resolution ...44 Original Type...46 Changing Scan Settings 46 Dialing ...47 Entering Numbers Directly 47 Pause ...48 Tone ...48 Using Quick Dials...49 Using Speed Dials...50 Using Group Dials ...51 When specifying a group with a Quick Dial 52 When specifying a group with the Group Key 52 Reception Modes 54 Selecting the Reception Mode 54 Receiving Messages in Manual Receive 55 3. Programming Own Name/Fax Header/Own Fax Number 57 Own Name / Fax Header 58 Programming ...58 Editing...59 Deleting ...60 Own Fax Number ...61 Programming ...61...
Facsimile Reference [Basic Features]
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Troubleshooting Loading Paper in the Main Paper Tray 91 Replacing the Toner Cartridge 92 Toner Cartridge Storage 95 Adjusting Volume 96 Clearing Original Jams 98 Clearing a Copy, Fax, or Print Jam 99 Error Messages 101 Indicators ...103 Solving Problems 104 When Things Don't Go as Expected 106 Printing the Help List 107 INDEX...108 iii Groups ...79 Programming ...79 Editing ...82 Deleting ...85 To delete a destination from a group 85 To delete an entire group 86 Entering Characters 88 Available Characters 88 Keys ...88 How to Enter Characters 89 4.
Troubleshooting Loading Paper in the Main Paper Tray 91 Replacing the Toner Cartridge 92 Toner Cartridge Storage 95 Adjusting Volume 96 Clearing Original Jams 98 Clearing a Copy, Fax, or Print Jam 99 Error Messages 101 Indicators ...103 Solving Problems 104 When Things Don't Go as Expected 106 Printing the Help List 107 INDEX...108 iii Groups ...79 Programming ...79 Editing ...82 Deleting ...85 To delete a destination from a group 85 To delete an entire group 86 Entering Characters 88 Available Characters 88 Keys ...88 How to Enter Characters 89 4.
Facsimile Reference [Basic Features]
Page 7
... printed out if fax messages are received during the night or on holidays to block out unwanted messages p.116 "Authorized Reception", Advanced Features to send a message on a two-sided original p.53 "Duplex Original Settings", Advanced Features to send a fax message which pages to consult for transmission vanced Features to find a stored Speed Dial quickly to send a fax at a specific time to cut down on my telephone bill Reference p.51 "Using Group Dials" and p.79 "Groups" p.70 "Quick Dial Key...
... printed out if fax messages are received during the night or on holidays to block out unwanted messages p.116 "Authorized Reception", Advanced Features to send a message on a two-sided original p.53 "Duplex Original Settings", Advanced Features to send a fax message which pages to consult for transmission vanced Features to find a stored Speed Dial quickly to send a fax at a specific time to cut down on my telephone bill Reference p.51 "Using Group Dials" and p.79 "Groups" p.70 "Quick Dial Key...
Facsimile Reference [Basic Features]
Page 10
... complies with your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to users in the state of the transmission, the date and time it unlawful for which charges exceed local or long-distance transmission charges.) In order to program the date and time into your document by the FAX HEADER feature. -Notice about the Telephone Consumer Protection Act...
... complies with your FAX machine, you should complete the following steps: Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to users in the state of the transmission, the date and time it unlawful for which charges exceed local or long-distance transmission charges.) In order to program the date and time into your document by the FAX HEADER feature. -Notice about the Telephone Consumer Protection Act...
Facsimile Reference [Basic Features]
Page 19
... recommend use of recycled paper which is environmentally friendly. To exit Energy Saver mode: • In Energy Saver Standby mode, press the {Energy Saver/Clear Modes} key. • In FAX Standby mode, press any key. • Place an original. • Pick up the optional handset or the external telephone handset. Note ❒ When you load paper in memory are still sent and the machine can still receive messages.
... recommend use of recycled paper which is environmentally friendly. To exit Energy Saver mode: • In Energy Saver Standby mode, press the {Energy Saver/Clear Modes} key. • In FAX Standby mode, press any key. • Place an original. • Pick up the optional handset or the external telephone handset. Note ❒ When you load paper in memory are still sent and the machine can still receive messages.
Facsimile Reference [Basic Features]
Page 20
...; If the power is being printed out. This machine can communicate with a telephone call. • Be sure to ventilate the room where the machine is used to make a copy of information stored in memory, or use of the machine. • If sending or receiving an important message by communication speed. The machine will stop printing and paper may cause condensation to read the following information before reattempting copying or requesting a fax be received. See p.44...
...; If the power is being printed out. This machine can communicate with a telephone call. • Be sure to ventilate the room where the machine is used to make a copy of information stored in memory, or use of the machine. • If sending or receiving an important message by communication speed. The machine will stop printing and paper may cause condensation to read the following information before reattempting copying or requesting a fax be received. See p.44...
Facsimile Reference [Basic Features]
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... injury when you misuse the machine without following the instructions under this manual. Limitation This symbol indicates numerical limits, functions that might result in this symbol. Reference This symbol indicates a reference. {} Keys built into the control panel of symbols is not followed, paper might be misfed, originals might be damaged, or data might result in which are...
... injury when you misuse the machine without following the instructions under this manual. Limitation This symbol indicates numerical limits, functions that might result in this symbol. Reference This symbol indicates a reference. {} Keys built into the control panel of symbols is not followed, paper might be misfed, originals might be damaged, or data might result in which are...
Facsimile Reference [Basic Features]
Page 26
... button to remove jammed paper fed from the optional paper tray unit. 10. Optional paper tray unit (Option) You can load more suitable for Type1) A received fax message will be printed on the control panel. 6. When making copies on paper in this tray if the size of paper in this cover when changing the toner cartridge and the photo conductor unit inside the machine. 20 AZX004 7. Lower right cover Open this tray. A received message also will be printed on custom size paper, thick paper...
... button to remove jammed paper fed from the optional paper tray unit. 10. Optional paper tray unit (Option) You can load more suitable for Type1) A received fax message will be printed on the control panel. 6. When making copies on paper in this tray if the size of paper in this cover when changing the toner cartridge and the photo conductor unit inside the machine. 20 AZX004 7. Lower right cover Open this tray. A received message also will be printed on custom size paper, thick paper...
Facsimile Reference [Basic Features]
Page 29
... your specific requirements. 4. Control Panel 1 1. Display This guides you through tasks and informs you want to print a help list. User Function keys Each of the machine status. Option} key Press to E-mail 2. {Help} key Press the Help key when you of these can be programmed for Type2. Control Panel The following illustration is for rapid access to frequently used functions. ❖ Functions programmed by default ❖ Type1 Key Function F1 Print Journal F2 Fax Header Print F3 Group Dial...
... your specific requirements. 4. Control Panel 1 1. Display This guides you through tasks and informs you want to print a help list. User Function keys Each of the machine status. Option} key Press to E-mail 2. {Help} key Press the Help key when you of these can be programmed for Type2. Control Panel The following illustration is for rapid access to frequently used functions. ❖ Functions programmed by default ❖ Type1 Key Function F1 Print Journal F2 Fax Header Print F3 Group Dial...
Facsimile Reference [Basic Features]
Page 30
... out. Add Toner indicator Blinks when toner is selected. 20. ing with the optional NIC FAX unit. See p.92 "Replacing the Toner Cartridge". 11. Load Paper indicator Lights when a paper tray is empty or the paper tray is carried out. Quick Dial Key Flip Plate There are two Quick Dial Key Flip Plates. • To access Quick Dials {01} to {30}, flip both plates left . • To access Quick Dials {61} to switch between Memory Transmission and Immediate Transmission modes. Also...
... out. Add Toner indicator Blinks when toner is selected. 20. ing with the optional NIC FAX unit. See p.92 "Replacing the Toner Cartridge". 11. Load Paper indicator Lights when a paper tray is empty or the paper tray is carried out. Quick Dial Key Flip Plate There are two Quick Dial Key Flip Plates. • To access Quick Dials {01} to {30}, flip both plates left . • To access Quick Dials {61} to switch between Memory Transmission and Immediate Transmission modes. Also...
Facsimile Reference [Basic Features]
Page 35
... you enter a user code which is not programmed, an error message appears and the Restricted Access display is shown. -Restricted Access Use this function to restrict access to the machine or monitor machine usage by the Personal Box func- See p.139 "User Parameters", Advanced Features . ❒ When Restricted Access is turned on, incoming faxes are received and printed as normal. ❒ User names printed on or off with the number keys. Note ❒...
... you enter a user code which is not programmed, an error message appears and the Restricted Access display is shown. -Restricted Access Use this function to restrict access to the machine or monitor machine usage by the Personal Box func- See p.139 "User Parameters", Advanced Features . ❒ When Restricted Access is turned on, incoming faxes are received and printed as normal. ❒ User names printed on or off with the number keys. Note ❒...
Facsimile Reference [Basic Features]
Page 42
... number of pages that you can store in memory are deleted. Limitation ❒ If memory is full (0% appears on the display), Memory Transmission is not lit, press the {Memory Trans.} key. ZHMS040E If it is lit. If the power is being sent, another user can operate the machine (people do not have to wait long to use the fax machine). • You can send the same original to help you re- Your fax...
... number of pages that you can store in memory are deleted. Limitation ❒ If memory is full (0% appears on the display), Memory Transmission is not lit, press the {Memory Trans.} key. ZHMS040E If it is lit. If the power is being sent, another user can operate the machine (people do not have to wait long to use the fax machine). • You can send the same original to help you re- Your fax...
Facsimile Reference [Basic Features]
Page 51
When sending fax messages with Fine (8x15.4 lines/mm, 200 (switch 00; the User Parameters (switch 20; bit 1,3). Note ❒ This machine can receive fax messages with Standard, Detail, Super Fine, and Extra Super Fine (optional). ❒ You can set the resolution type after the power is turned on or the 2 original with Extra Super Fine, the {Energy Saver/Clear Modes} key is other party's machine does not support the...
When sending fax messages with Fine (8x15.4 lines/mm, 200 (switch 00; the User Parameters (switch 20; bit 1,3). Note ❒ This machine can receive fax messages with Standard, Detail, Super Fine, and Extra Super Fine (optional). ❒ You can set the resolution type after the power is turned on or the 2 original with Extra Super Fine, the {Energy Saver/Clear Modes} key is other party's machine does not support the...
Facsimile Reference [Basic Features]
Page 60
... incoming call , so you have to use this machine as a telephone. Note ❒ When the optional extra G3 interface unit is assigned, proceed to step H in two ways. The machine will ring once to alert you have a dedicated fax line. A Press the {User Tools} key. 2 ❖ Manual Receive Use this mode if you of selecting the Reception Mode to answer all times. ❖ Auto Receive Use this mode if your line is displayed...
... incoming call , so you have to use this machine as a telephone. Note ❒ When the optional extra G3 interface unit is assigned, proceed to step H in two ways. The machine will ring once to alert you have a dedicated fax line. A Press the {User Tools} key. 2 ❖ Manual Receive Use this mode if you of selecting the Reception Mode to answer all times. ❖ Auto Receive Use this mode if your line is displayed...
Facsimile Reference [Basic Features]
Page 63
... codes using Quick Dial or Speed Dial, you send originals using up to the telephone line. ❖ Own Name This should be printed on that your fax number be used unless the other party. During communication, if the other party's fax machine supports Own Name, this replaces the Own Fax Number that supports the Own Name function. ❖ Fax Header This is ordinarily your display.) Note ❒ In some areas, the Own Fax Number is printed on the message received...
... codes using Quick Dial or Speed Dial, you send originals using up to the telephone line. ❖ Own Name This should be printed on that your fax number be used unless the other party. During communication, if the other party's fax machine supports Own Name, this replaces the Own Fax Number that supports the Own Name function. ❖ Fax Header This is ordinarily your display.) Note ❒ In some areas, the Own Fax Number is printed on the message received...
Facsimile Reference [Basic Features]
Page 71
... change fax numbers. grammed with a pro- See p.58 sion)", Advanced Features ; "SEP/PWD (SEP Code Polling tures . programming Quick Dial to print the destination name on the fax messages that the machine is in Use. Important ❒ We recommend that you use often into a Quick Dial key. Cannot Delete. code, SID, PWD (maximum 20 dig- ing the Quick Dial key. See p.101 "User Function Keys", Advanced Features . See p.105 "Reports/Lists", Advanced Features . 65 ty receives...
... change fax numbers. grammed with a pro- See p.58 sion)", Advanced Features ; "SEP/PWD (SEP Code Polling tures . programming Quick Dial to print the destination name on the fax messages that the machine is in Use. Important ❒ We recommend that you use often into a Quick Dial key. Cannot Delete. code, SID, PWD (maximum 20 dig- ing the Quick Dial key. See p.101 "User Function Keys", Advanced Features . See p.105 "Reports/Lists", Advanced Features . 65 ty receives...
Facsimile Reference [Basic Features]
Page 79
...), Tone, and Pause. See p.105 "Reports/Lists", fax number using up to Z/z). and p.48 "Pause". You can program the destination tion. for a standby Memory Transmission, the message " This Dial is in Use. ", or " This Dial is in Use. See p.44 "Telephone Directory", Advanced Features . • Select Fax Header 73 Limitation ❒ When a programmed Speed Dial is being used for each number. See p.45 "SUB/SID (SUB Code Transmission)", Advanced Features ; Cannot Delete. Speed Dial Speed Dial If you program numbers in a Speed Dial...
...), Tone, and Pause. See p.105 "Reports/Lists", fax number using up to Z/z). and p.48 "Pause". You can program the destination tion. for a standby Memory Transmission, the message " This Dial is in Use. ", or " This Dial is in Use. See p.44 "Telephone Directory", Advanced Features . • Select Fax Header 73 Limitation ❒ When a programmed Speed Dial is being used for each number. See p.45 "SUB/SID (SUB Code Transmission)", Advanced Features ; Cannot Delete. Speed Dial Speed Dial If you program numbers in a Speed Dial...
Facsimile Reference [Basic Features]
Page 90
... {Speed Dial} key and enter a Speed Dial number. Programming K Specify the destination using one of the following pro- If you do not, select "No", and then proceed to change the assigned Quick Dial key. R Press 0 or 1 to select whether to assign the Group to L. S Perform one of the following three methods: Enter the fax number with the number keys. Confirm that "Add" is displayed. L Press the {OK} key. Q Press the {OK} key...
... {Speed Dial} key and enter a Speed Dial number. Programming K Specify the destination using one of the following pro- If you do not, select "No", and then proceed to change the assigned Quick Dial key. R Press 0 or 1 to select whether to assign the Group to L. S Perform one of the following three methods: Enter the fax number with the number keys. Confirm that "Add" is displayed. L Press the {OK} key. Q Press the {OK} key...
Facsimile Reference [Basic Features]
Page 110
... blank at all. Place it is correctly connected. Request the sender to send the deleted Substitute Reception, or fax message again or store 4 Auto Document; Problem Solutions Reference Cannot transmit or receive. Check the Power Failure Re- Only set appropriate types of Originals", Advanced Features When using moist, rough or processedpaper, the printed image may have been programmed with the opposite side facing down . Make sure p.181 "Cleaning the Scanner", Adthat ink...
... blank at all. Place it is correctly connected. Request the sender to send the deleted Substitute Reception, or fax message again or store 4 Auto Document; Problem Solutions Reference Cannot transmit or receive. Check the Power Failure Re- Only set appropriate types of Originals", Advanced Features When using moist, rough or processedpaper, the printed image may have been programmed with the opposite side facing down . Make sure p.181 "Cleaning the Scanner", Adthat ink...