Fax Getting Started Guide
Page 4
...line. NOTE: You cannot receive faxes automatically if you must receive faxes manually; Step 2: Determine the type of phone line (dedicated or shared) If you have determined that came with the HP Officejet/Officejet Pro device might have its own phone line (dedicated phone line) or ... Portugal Spain Sweden Switzerland (French) Switzerland (German) United Kingdom www.hp.com/at/faxconfig www.hp.be/nl/faxconfig www.hp.be available to respond in the HP Officejet/Officejet Pro device. If you set up the HP Officejet/Officejet Pro device for faxing, see "Step 3: Manage and configure fax ...
...line. NOTE: You cannot receive faxes automatically if you must receive faxes manually; Step 2: Determine the type of phone line (dedicated or shared) If you have determined that came with the HP Officejet/Officejet Pro device might have its own phone line (dedicated phone line) or ... Portugal Spain Sweden Switzerland (French) Switzerland (German) United Kingdom www.hp.com/at/faxconfig www.hp.be/nl/faxconfig www.hp.be available to respond in the HP Officejet/Officejet Pro device. If you set up the HP Officejet/Officejet Pro device for faxing, see "Step 3: Manage and configure fax ...
Fax Getting Started Guide
Page 9
...about answering machine - The HP Officejet/Officejet Pro device is having problems sending and receiving faxes" on the back of equipment is causing the problem. related problems for fax calls, you can only receive faxes manually. If the Dial Tone Detection Test passes, then one or more of rings than...but cannot receive faxes If you are not using the wrong phone cord. You also need to All Rings. I cannot print color faxes To print color faxes, make sure that is approximately 10 seconds in duration. You can purchase a coupler at an electronics store that device ...
...about answering machine - The HP Officejet/Officejet Pro device is having problems sending and receiving faxes" on the back of equipment is causing the problem. related problems for fax calls, you can only receive faxes manually. If the Dial Tone Detection Test passes, then one or more of rings than...but cannot receive faxes If you are not using the wrong phone cord. You also need to All Rings. I cannot print color faxes To print color faxes, make sure that is approximately 10 seconds in duration. You can purchase a coupler at an electronics store that device ...
User Guide
Page 6
... recognition (OCR) software 39 Change scan settings ...39 Cancel a scan job ...39 6 Fax Send a fax ...40 Send a basic fax ...41 Send a fax manually from a phone 41 Send a fax using monitor dialing 42 Send a fax from memory 43 Schedule a fax to send later 43 Send a fax to multiple recipients... 44 Send a fax to multiple recipients from the device control panel 44 Send a color original or photo fax 45 Change the fax resolution and Lighter / Darker settings 45 Change the fax resolution 46 Change the Lighter / Darker setting 46...
... recognition (OCR) software 39 Change scan settings ...39 Cancel a scan job ...39 6 Fax Send a fax ...40 Send a basic fax ...41 Send a fax manually from a phone 41 Send a fax using monitor dialing 42 Send a fax from memory 43 Schedule a fax to send later 43 Send a fax to multiple recipients... 44 Send a fax to multiple recipients from the device control panel 44 Send a color original or photo fax 45 Change the fax resolution and Lighter / Darker settings 45 Change the fax resolution 46 Change the Lighter / Darker setting 46...
User Guide
Page 7
Contents Receive a fax ...48 Receive a fax manually ...48 Set up backup fax ...49 Reprint received faxes from memory 50 Poll to receive a fax ...50 Forward faxes to another number 51 Set the ... device ...63 Monitor the device ...63 Administer the device ...64 Use device management tools 64 Toolbox (Windows) ...64 Open the Toolbox ...65 Toolbox tabs ...65 HP Printer Utility (Mac OS 66 Open the HP Printer Utility 66 HP Printer Utility panels 66 Understand the self-test report 66 3
Contents Receive a fax ...48 Receive a fax manually ...48 Set up backup fax ...49 Reprint received faxes from memory 50 Poll to receive a fax ...50 Forward faxes to another number 51 Set the ... device ...63 Monitor the device ...63 Administer the device ...64 Use device management tools 64 Toolbox (Windows) ...64 Open the Toolbox ...65 Toolbox tabs ...65 HP Printer Utility (Mac OS 66 Open the HP Printer Utility 66 HP Printer Utility panels 66 Understand the self-test report 66 3
User Guide
Page 30
If you printed on thick or photo media, select the manual feed option. 11. For information about printing a list of the speed-dial entries...are set up frequently used fax numbers as speed-dial entries. Set up speed-dial entries • HP Solution Center (Windows): Open the HP Solution Center and follow the instructions in order to delete, and then press OK. Chapter 2 10... a list of fax numbers as speed-dial entries. Type the name, and then press OK. ◦ To delete one entry or all entries: Select Delete Speed Dial, press the arrow keys to an unused entry number, or type a ...
If you printed on thick or photo media, select the manual feed option. 11. For information about printing a list of the speed-dial entries...are set up frequently used fax numbers as speed-dial entries. Set up speed-dial entries • HP Solution Center (Windows): Open the HP Solution Center and follow the instructions in order to delete, and then press OK. Chapter 2 10... a list of fax numbers as speed-dial entries. Type the name, and then press OK. ◦ To delete one entry or all entries: Select Delete Speed Dial, press the arrow keys to an unused entry number, or type a ...
User Guide
Page 44
... quickly and easily to perform fax procedures that came with the recipient before sending the fax. • Send a basic fax • Send a fax manually from a phone • Send a fax using either the device control panel or the software that are not available from an attached phone. To run...fax setup test from memory • Schedule a fax to send later • Send a fax to send and receive faxes, including color faxes. 6 Fax You can use the HP photo and imaging software to frequently used numbers. You can verify the fax is directly connected to a computer, you can send a ...
... quickly and easily to perform fax procedures that came with the recipient before sending the fax. • Send a basic fax • Send a fax manually from a phone • Send a fax using either the device control panel or the software that are not available from an attached phone. To run...fax setup test from memory • Schedule a fax to send later • Send a fax to send and receive faxes, including color faxes. 6 Fax You can use the HP photo and imaging software to frequently used numbers. You can verify the fax is directly connected to a computer, you can send a ...
User Guide
Page 45
...entered. TIP: If the recipient reports issues with the HP Officejet J4660 All-in the automatic document feeder, it sends the document to select Fax B&W or Fax Color, and then press OK. 3. Depending on the ...Redial to control the pace of your dialing. If the device detects an original loaded in -One. You cannot enter a fax number that you are also useful when you want to inform the.... Send a fax manually from a phone Sending a fax manually allows you to make a phone call and you can also send a fax manually from the speed dial list. When you send a fax manually, you want to ...
...entered. TIP: If the recipient reports issues with the HP Officejet J4660 All-in the automatic document feeder, it sends the document to select Fax B&W or Fax Color, and then press OK. 3. Depending on the ...Redial to control the pace of your dialing. If the device detects an original loaded in -One. You cannot enter a fax number that you are also useful when you want to inform the.... Send a fax manually from a phone Sending a fax manually allows you to make a phone call and you can also send a fax manually from the speed dial list. When you send a fax manually, you want to ...
User Guide
Page 46
... additional information, see Load originals. 2. When you will hear fax tones from the device control panel as control the pace of the device when manually sending a fax. If this point, you can hang up the telephone. This enables you to respond to prompts while dialing, as well as...when you hear the fax tones from an extension phone 1. Proceed to the next step to select Fax B&W or Fax Color, and then press OK. 3. To send a fax manually from the receiving fax machine. Dial the number by the calling card service. At this is transmitting. You must use the...
... additional information, see Load originals. 2. When you will hear fax tones from the device control panel as control the pace of the device when manually sending a fax. If this point, you can hang up the telephone. This enables you to respond to prompts while dialing, as well as...when you hear the fax tones from an extension phone 1. Proceed to the next step to select Fax B&W or Fax Color, and then press OK. 3. To send a fax manually from the receiving fax machine. Dial the number by the calling card service. At this is transmitting. You must use the...
User Guide
Page 52
... is five rings.) If you receive a legal-size fax and the device is : • Directly connected to allow you must receive faxes manually. If you have disabled the Automatic Reduction feature, the device prints the fax on the Auto Answer option (the default setting), the device automatically...you are on the paper that the device does not automatically answer incoming calls. 48 Fax Use the instructions in memory. • Receive a fax manually • Set up the handset to talk or listen for incoming faxes • Block junk fax numbers • Receive faxes to your computer Receive...
... is five rings.) If you receive a legal-size fax and the device is : • Directly connected to allow you must receive faxes manually. If you have disabled the Automatic Reduction feature, the device prints the fax on the Auto Answer option (the default setting), the device automatically...you are on the paper that the device does not automatically answer incoming calls. 48 Fax Use the instructions in memory. • Receive a fax manually • Set up the handset to talk or listen for incoming faxes • Block junk fax numbers • Receive faxes to your computer Receive...
User Guide
Page 56
... are added in all countries/regions. Set automatic reduction for incoming faxes The Automatic Reduction setting determines what the HP All-in-One does if it is not supported in your phone provider, you subscribe to the junk fax list. Press Setup... legal-size fax and letter-size paper is loaded in the blocked fax numbers list, the fax is printed on one page, if possible. Press right arrow to select Fax Settings, and then press OK. 3. Press right arrow to.... 3. Press right arrow until Fax Paper Size appears, and then press OK. 5. To manually enter a number to fit on a second page.
... are added in all countries/regions. Set automatic reduction for incoming faxes The Automatic Reduction setting determines what the HP All-in-One does if it is not supported in your phone provider, you subscribe to the junk fax list. Press Setup... legal-size fax and letter-size paper is loaded in the blocked fax numbers list, the fax is printed on one page, if possible. Press right arrow to select Fax Settings, and then press OK. 3. Press right arrow to.... 3. Press right arrow until Fax Paper Size appears, and then press OK. 5. To manually enter a number to fit on a second page.
User Guide
Page 57
... press OK. 4. The files are saved as these numbers can be lost if power is saved. Color faxes are printed instead of junk fax numbers, press Yes, and then repeat step 5 for receiving black-and-...white faxes only. or To manually enter a fax number to the computer. Remove numbers from the junk fax list If you no ... on the control-panel display, and not the fax number that the fax was received. prompt appears, do one of the following : • If you want to add another number from your faxes easily and also eliminate...
... press OK. 4. The files are saved as these numbers can be lost if power is saved. Color faxes are printed instead of junk fax numbers, press Yes, and then repeat step 5 for receiving black-and-...white faxes only. or To manually enter a fax number to the computer. Remove numbers from the junk fax list If you no ... on the control-panel display, and not the fax number that the fax was received. prompt appears, do one of the following : • If you want to add another number from your faxes easily and also eliminate...
User Guide
Page 60
...press OK. For example, set up the device to answer incoming calls that allows you to have several phone numbers on one phone line. To set the answer mode to manual or automatic via the device control panel 1. Press right arrow to select Answer Options, and then press OK. 4. ...answer) The answer mode determines whether the device answers incoming calls. • Turn on the Auto Answer setting if you want to receive faxes manually. When Auto Answer is assigned a different ring pattern. You must be greater than the number of rings to answer for distinctive ring Many phone...
...press OK. For example, set up the device to answer incoming calls that allows you to have several phone numbers on one phone line. To set the answer mode to manual or automatic via the device control panel 1. Press right arrow to select Answer Options, and then press OK. 4. ...answer) The answer mode determines whether the device answers incoming calls. • Turn on the Auto Answer setting if you want to receive faxes manually. When Auto Answer is assigned a different ring pattern. You must be greater than the number of rings to answer for distinctive ring Many phone...
User Guide
Page 64
... problems faxing. • If the test fails, review the report for each transaction. Press right arrow to verify the settings are correct. You can also manually print system reports as required; Chapter 6 5. Press right arrow to fix any faxes. A confirmation message that indicates whether a fax was successfully sent appears briefly on...
... problems faxing. • If the test fails, review the report for each transaction. Press right arrow to verify the settings are correct. You can also manually print system reports as required; Chapter 6 5. Press right arrow to fix any faxes. A confirmation message that indicates whether a fax was successfully sent appears briefly on...
User Guide
Page 80
... set up the device to answer faxes manually, you do not use for faxing. 76 Configure and manage NOTE: If you must be able to a voice mail service through your home or office. 2. If you need to answer calls automatically, it . 3. Do one end to incoming fax calls. Now you pick up... cord supplied in person to your phone directly on the back of the device cable which has a wall plug attached to answer calls, automatically or manually: • If you must be able to fax successfully. Run a fax test. The device will not be available to respond in the box with voice...
... set up the device to answer faxes manually, you do not use for faxing. 76 Configure and manage NOTE: If you must be able to a voice mail service through your home or office. 2. If you need to answer calls automatically, it . 3. Do one end to incoming fax calls. Now you pick up... cord supplied in person to your phone directly on the back of the device cable which has a wall plug attached to answer calls, automatically or manually: • If you must be able to fax successfully. Run a fax test. The device will not be available to respond in the box with voice...
User Guide
Page 81
... line on which you receive no voice calls, and you might not be able to use both your home or office. 2. You must initiate the manual fax before voicemail picks up modem shares the phone line with voice mail 1. NOTE: If you might already have a computer dial-up modem, your telephone... jack, then connect the other end to your computer dial-up the line. Using the phone cord supplied in the box with the device, connect one end to the port labeled 1-LINE on this section. You must be able to fax successfully. Case G: Fax line shared with the device to connect...
... line on which you receive no voice calls, and you might not be able to use both your home or office. 2. You must initiate the manual fax before voicemail picks up modem shares the phone line with voice mail 1. NOTE: If you might already have a computer dial-up modem, your telephone... jack, then connect the other end to your computer dial-up the line. Using the phone cord supplied in the box with the device, connect one end to the port labeled 1-LINE on this section. You must be able to fax successfully. Case G: Fax line shared with the device to connect...
User Guide
Page 86
... off the Auto Answer setting. 8. If you will need to answer the fax call manually. if you suspect the call is a voice call, you use a parallel splitter. To set up the device ...NOTE: If your fax. To set up modem. Now you need to answer calls, automatically or manually: • If you set up your computer has two telephone ports on the computer dial-up the device to answer... faxes manually, you want the device to use your phone line for voice, fax, and your computer dial...
... off the Auto Answer setting. 8. If you will need to answer the fax call manually. if you suspect the call is a voice call, you use a parallel splitter. To set up the device ...NOTE: If your fax. To set up modem. Now you need to answer calls, automatically or manually: • If you set up your computer has two telephone ports on the computer dial-up the device to answer... faxes manually, you want the device to use your phone line for voice, fax, and your computer dial...
User Guide
Page 94
... the device to connect to the 1-LINE port 3 Parallel splitter 4 Computer with modem 90 Configure and manage this means you must receive faxes manually; Do not use a two-line phone splitter, a serial splitter, or a parallel splitter which has two RJ-11 ports on the front... to subscribe to a distinctive ring service, or to purchase a parallel splitter (also called a coupler), as described below . (A parallel splitter has one phone port, you will need to obtain a separate phone line for faxing. For example, you want to receive faxes automatically instead, contact your computer...
... the device to connect to the 1-LINE port 3 Parallel splitter 4 Computer with modem 90 Configure and manage this means you must receive faxes manually; Do not use a two-line phone splitter, a serial splitter, or a parallel splitter which has two RJ-11 ports on the front... to subscribe to a distinctive ring service, or to purchase a parallel splitter (also called a coupler), as described below . (A parallel splitter has one phone port, you will need to obtain a separate phone line for faxing. For example, you want to receive faxes automatically instead, contact your computer...
User Guide
Page 134
...device control panel and then unplug the power cord from the Fax Setup Wizard (Windows) or HP Fax Setup Utility (Mac OS), make sure the device is finished and in again, and...; The device is having problems sending and receiving faxes • The device is having problems sending a manual fax • The device cannot receive faxes, but can send faxes • The device cannot send faxes...recorded on my answering machine • The phone cord that the device is not long enough • Color faxes do not print • The computer cannot receive faxes (Fax to fix any problems found. Chapter...
...device control panel and then unplug the power cord from the Fax Setup Wizard (Windows) or HP Fax Setup Utility (Mac OS), make sure the device is finished and in again, and...; The device is having problems sending and receiving faxes • The device is having problems sending a manual fax • The device cannot receive faxes, but can send faxes • The device cannot send faxes...recorded on my answering machine • The phone cord that the device is not long enough • Color faxes do not print • The computer cannot receive faxes (Fax to fix any problems found. Chapter...
User Guide
Page 141
... phone line by plugging a phone into the telephone wall jack and listening for static or other noise. If the DSL modem is having problems sending a manual fax Solution: NOTE: This possible solution applies only in the box with the device, including: Argentina, Australia, Brazil, Canada, Chile, China, Colombia, Greece, India, Indonesia...
... phone line by plugging a phone into the telephone wall jack and listening for static or other noise. If the DSL modem is having problems sending a manual fax Solution: NOTE: This possible solution applies only in the box with the device, including: Argentina, Australia, Brazil, Canada, Chile, China, Colombia, Greece, India, Indonesia...
User Guide
Page 142
...is connected directly to respond in the box with voice mail. For information on receiving faxes manually, see Receive a fax manually. • If you have a voice mail service, see Receive a fax manually. 138 Maintain and troubleshoot For information on the telephone to All Rings. You cannot use ...phone system, please connect your phone that the Distinctive Ring feature on top of the device. To send a fax manually, the telephone must use the keypad on receiving faxes manually, see Case F: Shared voice/fax line with the device to connect to the "1-LINE" port 3 Telephone •...
...is connected directly to respond in the box with voice mail. For information on receiving faxes manually, see Receive a fax manually. • If you have a voice mail service, see Receive a fax manually. 138 Maintain and troubleshoot For information on the telephone to All Rings. You cannot use ...phone system, please connect your phone that the Distinctive Ring feature on top of the device. To send a fax manually, the telephone must use the keypad on receiving faxes manually, see Case F: Shared voice/fax line with the device to connect to the "1-LINE" port 3 Telephone •...