Reference Guide
Page 1
... about product features, printing, troubleshooting, and support. On the Web: Additional help and information: www.hp.com/go /inkusage. Note: Ink from the Mac Help pop-up your apps, and then click HP Deskjet 2540 series. •• OS X v10.6: Click Help > Mac Help. Note: Use only with ... open the ReadMe folder located at the top level of the CD. Printer registration: www.register.hp.com. HP Deskjet 2540 All-in your printer. Learn more Electronic Help: Install electronic Help by HP. Might not be available in your computer, and then browse to computer, double-click the CD...
... about product features, printing, troubleshooting, and support. On the Web: Additional help and information: www.hp.com/go /inkusage. Note: Ink from the Mac Help pop-up your apps, and then click HP Deskjet 2540 series. •• OS X v10.6: Click Help > Mac Help. Note: Use only with ... open the ReadMe folder located at the top level of the CD. Printer registration: www.register.hp.com. HP Deskjet 2540 All-in your printer. Learn more Electronic Help: Install electronic Help by HP. Might not be available in your computer, and then browse to computer, double-click the CD...
Reference Guide
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... Printers and Faxes. Follow the on , but the printer is off the printer and unplug the power cord. Make sure that came with the HP printer. 3 After the installation finishes, restart the computer. registered trademarks of a wireless signal. •• If wireless is turned off, the wireless status light is not ...the following buttons to print: 1. Wait a minute, then plug the power cord back in the circle next to open the CD and then double-click HP Installer. 4. If you are still unable to print, uninstall and reinstall the software: Note: The uninstaller removes all of the...
... Printers and Faxes. Follow the on , but the printer is off the printer and unplug the power cord. Make sure that came with the HP printer. 3 After the installation finishes, restart the computer. registered trademarks of a wireless signal. •• If wireless is turned off, the wireless status light is not ...the following buttons to print: 1. Wait a minute, then plug the power cord back in the circle next to open the CD and then double-click HP Installer. 4. If you are still unable to print, uninstall and reinstall the software: Note: The uninstaller removes all of the...
Reference Guide
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...See the Diagnostics Results section for all tests that Wireless is enabled on your computer is connected to install the HP printer software. Note: If your printer. After installation you will need to a Virtual Private Network (VPN), temporarily disconnect from the VPN before proceeding with ..., press the Wireless button ( ) to : www.hp.com/go /wirelessprinting can block communication between your printer with the installation. English Networking Need networking help you can share your computer and printer when installing over your home network. •• Make sure ...
...See the Diagnostics Results section for all tests that Wireless is enabled on your computer is connected to install the HP printer software. Note: If your printer. After installation you will need to a Virtual Private Network (VPN), temporarily disconnect from the VPN before proceeding with ..., press the Wireless button ( ) to : www.hp.com/go /wirelessprinting can block communication between your printer with the installation. English Networking Need networking help you can share your computer and printer when installing over your home network. •• Make sure ...
Reference Guide
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... to print an information page in all languages. Only users with the printer. 2. Visit the HP Wireless Printing Center at www.hp.com/go /wpc-firewall. You must be installed on . Select HP Deskjet 2540 series. 3. Note: If the information page does not print, press and hold the Wireless Direct... button for and connect to the wireless direct name of the following according to : www.hp.com/go /wirelessprinting for this printer....
... to print an information page in all languages. Only users with the printer. 2. Visit the HP Wireless Printing Center at www.hp.com/go /wpc-firewall. You must be installed on . Select HP Deskjet 2540 series. 3. Note: If the information page does not print, press and hold the Wireless Direct... button for and connect to the wireless direct name of the following according to : www.hp.com/go /wirelessprinting for this printer....
User Guide
Page 11
...the On button light will be lit. See Clear print carriage on page 41. ● If the print quality is poor, consider replacing the ink cartridge. ENWW Status lights 7 Open the output tray. ● Scanner is not working . ● Cartridge access door is open and one or...scanner is not working . Attention light and both cartridge lights are blinking. If the problem persists, contact HP. Status lights When the printert is turned on ink, or defective. ● Install missing cartridges, remove the pink tape from the cartridges, or replace the defective cartridges. Cause and Solution ...
...the On button light will be lit. See Clear print carriage on page 41. ● If the print quality is poor, consider replacing the ink cartridge. ENWW Status lights 7 Open the output tray. ● Scanner is not working . ● Cartridge access door is open and one or...scanner is not working . Attention light and both cartridge lights are blinking. If the problem persists, contact HP. Status lights When the printert is turned on ink, or defective. ● Install missing cartridges, remove the pink tape from the cartridges, or replace the defective cartridges. Cause and Solution ...
User Guide
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...is solid on page 41. ● There is counterfeit. ◦ Install the ink cartridge, or remove the pink tape from the ink cartridge, or replace the defective ink 8 Chapter 2 Get to print using the remaining ink cartridges. Cause and Solution Blinking cartridge light indicates that you see Replace... be replaced soon. ◦ Continue to know the HP Deskjet 2540 series ENWW Both cartridge lights are blinking. For more information about the problem. ● If there is no paper, or paper is poor, consider replacing the ink cartridge. Clear a paper jam. For more information, ...
...is solid on page 41. ● There is counterfeit. ◦ Install the ink cartridge, or remove the pink tape from the ink cartridge, or replace the defective ink 8 Chapter 2 Get to print using the remaining ink cartridges. Cause and Solution Blinking cartridge light indicates that you see Replace... be replaced soon. ◦ Continue to know the HP Deskjet 2540 series ENWW Both cartridge lights are blinking. For more information about the problem. ● If there is no paper, or paper is poor, consider replacing the ink cartridge. Clear a paper jam. For more information, ...
User Guide
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... an existing wireless network. For more information, see Connect wirelessly to the printer without connecting to use HP wireless direct. 3. Choose the HP wireless direct name from a wireless-capable mobile device Make sure you have installed a compatible printing app on your computer or mobile device has the necessary software: If you are using...
... an existing wireless network. For more information, see Connect wirelessly to the printer without connecting to use HP wireless direct. 3. Choose the HP wireless direct name from a wireless-capable mobile device Make sure you have installed a compatible printing app on your computer or mobile device has the necessary software: If you are using...
User Guide
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.... ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP DESKJET 2540 series, and then click Printer Setup & Software. a. c. d. Proceed to step 5 if the printer has been installed and connected to a new network. For more information, see Connect wirelessly to the printer without a router on...
.... ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP DESKJET 2540 series, and then click Printer Setup & Software. a. c. d. Proceed to step 5 if the printer has been installed and connected to a new network. For more information, see Connect wirelessly to the printer without a router on...
User Guide
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... XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. ● If you want to print a black and white document using black ink only, click the Advanced button. For more information, see Improve print quality...ENWW Tips for more information, see Check estimated ink levels on page 38. Ink tips ● ● ● ● Use original HP ink cartridges. Depending on your operating system, do not apply to copying or scanning. Install both the black and tri-color cartridges correctly....
... XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. ● If you want to print a black and white document using black ink only, click the Advanced button. For more information, see Improve print quality...ENWW Tips for more information, see Check estimated ink levels on page 38. Ink tips ● ● ● ● Use original HP ink cartridges. Depending on your operating system, do not apply to copying or scanning. Install both the black and tri-color cartridges correctly....
User Guide
Page 42
... click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. Check estimated ink levels You can easily check the ink supply level to determine how soon you receive a low-ink warning message, consider having a replacement ink cartridge available to avoid possible printing delays. NOTE: Ink level warnings... an empty area on the screen, click All Apps on your operating system, do not have installed a refilled or remanufactured ink cartridge, or an ink cartridge that has been used in printhead servicing, which prepares the printer and cartridges for planning purposes...
... click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. Check estimated ink levels You can easily check the ink supply level to determine how soon you receive a low-ink warning message, consider having a replacement ink cartridge available to avoid possible printing delays. NOTE: Ink level warnings... an empty area on the screen, click All Apps on your operating system, do not have installed a refilled or remanufactured ink cartridge, or an ink cartridge that has been used in printhead servicing, which prepares the printer and cartridges for planning purposes...
User Guide
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c. Close the cartridge access door. Slide the ink cartridge into slot until it clicks into place. NOTE: The HP printer software prompts you to align the ink cartridges when you print a document after installing the new ink cartridge. 42 Chapter 6 Work with ink cartridges ENWW b. d. Remove the plastic tape using the pink pull tab.
c. Close the cartridge access door. Slide the ink cartridge into slot until it clicks into place. NOTE: The HP printer software prompts you to align the ink cartridges when you print a document after installing the new ink cartridge. 42 Chapter 6 Work with ink cartridges ENWW b. d. Remove the plastic tape using the pink pull tab.
User Guide
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... been removed from the computer. The single-cartridge mode is initiated when an ink cartridge is displayed on screen. If the message is displayed and two ink cartridges are installed in the HP Deskjet 2540 series to operate the HP Deskjet 2540 series with only one ink cartridge. ENWW Use single-cartridge mode 43 Use single-cartridge mode Use the...
... been removed from the computer. The single-cartridge mode is initiated when an ink cartridge is displayed on screen. If the message is displayed and two ink cartridges are installed in the HP Deskjet 2540 series to operate the HP Deskjet 2540 series with only one ink cartridge. ENWW Use single-cartridge mode 43 Use single-cartridge mode Use the...
User Guide
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Tips for more information. ● If you are ready to install them. See Improve print quality on page 58 for working with ..., cartridges begin to dry out. Leaving tape on page 41 for more information. ● When the Estimated Ink Levels screen shows one or both cartridges in a low state, consider getting replacement cartridges to work with cartridges ...45 You do not need to replace it again as soon as possible. See Replace ink cartridges on the cartridges reduces ink evaporation. ● Insert the cartridges into place. ● Align the printer for working with...
Tips for more information. ● If you are ready to install them. See Improve print quality on page 58 for working with ..., cartridges begin to dry out. Leaving tape on page 41 for more information. ● When the Estimated Ink Levels screen shows one or both cartridges in a low state, consider getting replacement cartridges to work with cartridges ...45 You do not need to replace it again as soon as possible. See Replace ink cartridges on the cartridges reduces ink evaporation. ● Insert the cartridges into place. ● Align the printer for working with...
User Guide
Page 52
... starts blinking. 2. Press and hold the Wireless button on . Open the configuration utility or software for more than 3 seconds. For the first time installation refer to install the HP Deskjet 2540 series on the printer for approximately two minutes while a wireless connection is established. NOTE: If you intend to the setup instructions that includes a WPS...
... starts blinking. 2. Press and hold the Wireless button on . Open the configuration utility or software for more than 3 seconds. For the first time installation refer to install the HP Deskjet 2540 series on the printer for approximately two minutes while a wireless connection is established. NOTE: If you intend to the setup instructions that includes a WPS...
User Guide
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...you want to connect another new printer of the following : ● A wireless 802.11b/g/n network that you intend to install the HP Deskjet 2540 series on the app bar. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select ... wireless network settings. Connect a new printer If you have already installed the printer software. 1. ENWW Traditional wireless connection (requires router) 49 Traditional wireless connection (requires router) To connect the HP Deskjet 2540 series to an integrated wireless WLAN 802.11 network, you will attempt...
...you want to connect another new printer of the following : ● A wireless 802.11b/g/n network that you intend to install the HP Deskjet 2540 series on the app bar. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select ... wireless network settings. Connect a new printer If you have already installed the printer software. 1. ENWW Traditional wireless connection (requires router) 49 Traditional wireless connection (requires router) To connect the HP Deskjet 2540 series to an integrated wireless WLAN 802.11 network, you will attempt...
User Guide
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... app bar. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series. 2. Change network settings This method is available if you have already installed the printer software. Depending on your operating system, do so. 1. Click Printer Setup & Software. 3. Do not connect the...
... app bar. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series. 2. Change network settings This method is available if you have already installed the printer software. Depending on your operating system, do so. 1. Click Printer Setup & Software. 3. Do not connect the...
User Guide
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... connection (non-network connection) The HP Deskjet 2540 series supports a rear USB 2.0 High Speed port for connection to the computer by selecting USB on the Connection Options screen. 3. To connect the printer with the printer and follow the on-screen instructions. If the printer software has been installed, the printer will operate as a plug...
... connection (non-network connection) The HP Deskjet 2540 series supports a rear USB 2.0 High Speed port for connection to the computer by selecting USB on the Connection Options screen. 3. To connect the printer with the printer and follow the on-screen instructions. If the printer software has been installed, the printer will operate as a plug...
User Guide
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... the on the app bar. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series. 2. Change from a USB connection to wireless. Before changing from a USB connection to a wireless network, make sure that: ● The ...screen instructions. 52 Chapter 7 Connectivity ENWW Change from a USB connection to a wireless network If you first set up your printer and installed the software with the USB cable until you are prompted to disconnect the cable. ● The computer is connected to the wireless ...
... the on the app bar. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series. 2. Change from a USB connection to wireless. Before changing from a USB connection to a wireless network, make sure that: ● The ...screen instructions. 52 Chapter 7 Connectivity ENWW Change from a USB connection to a wireless network If you first set up your printer and installed the software with the USB cable until you are prompted to disconnect the cable. ● The computer is connected to the wireless ...
User Guide
Page 73
.... 2. If the On button light blinks quickly, replace the tri-color cartridge. If both ink cartridge lights are still blinking, then one cartridge is on, both cartridges may still have tape on ink, or are missing. If the On button light does not blink, replace the black cartridge. Close ... To determine if one or both cartridges may be very low on , be defective. Identify a defective cartridge If both the tri-color and black ink cartridge lights are blinking, and the On button light is defective, do the following: 1. First make sure that the pink tape has been removed from...
.... 2. If the On button light blinks quickly, replace the tri-color cartridge. If both ink cartridge lights are still blinking, then one cartridge is on, both cartridges may still have tape on ink, or are missing. If the On button light does not blink, replace the black cartridge. Close ... To determine if one or both cartridges may be very low on , be defective. Identify a defective cartridge If both the tri-color and black ink cartridge lights are blinking, and the On button light is defective, do the following: 1. First make sure that the pink tape has been removed from...
User Guide
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... After the phone support period ENWW HP support 77 Support options and availability vary by printer, country/region, and language. Visit the HP online support website at http://www.register.hp.com. If you did not register your printer while installing the software, you can enjoy quicker... service, more efficient support, and product support alerts. HP support by phone Phone support options and...
... After the phone support period ENWW HP support 77 Support options and availability vary by printer, country/region, and language. Visit the HP online support website at http://www.register.hp.com. If you did not register your printer while installing the software, you can enjoy quicker... service, more efficient support, and product support alerts. HP support by phone Phone support options and...