Reference Guide
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...name, and then click Help. •• Windows® 7, Windows Vista®, and Windows® XP: Click Start > All Programs > HP > HP Deskjet 2540 series > Help. •• OS X Mountain Lion, Lion: Click Help > Help Center. Windows®: Browse to the ReadMe.chm. In...Printed in your apps, and then click HP Deskjet 2540 series. •• OS X v10.6: Click Help > Mac Help. In the Help Viewer window, choose HP Deskjet 2540 series from the cartridges is left in your printer. CD does not start? Readme: Contains HP support information, operating system requirements, and...
...name, and then click Help. •• Windows® 7, Windows Vista®, and Windows® XP: Click Start > All Programs > HP > HP Deskjet 2540 series > Help. •• OS X Mountain Lion, Lion: Click Help > Help Center. Windows®: Browse to the ReadMe.chm. In...Printed in your apps, and then click HP Deskjet 2540 series. •• OS X v10.6: Click Help > Mac Help. In the Help Viewer window, choose HP Deskjet 2540 series from the cartridges is left in your printer. CD does not start? Readme: Contains HP support information, operating system requirements, and...
Reference Guide
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.... Wireless button: The light indicates a wireless connection. Wireless Direct button: With HP wireless direct, you can print wirelessly without a router from your attention. 8 Cartridge lights: Indicates low on ink or an ink cartridge problem. 9 Control panel display: Indicates the number of copies by pressing the... on or off. Acts as a resume button after resolving print problems. 6 Start Copy Color button: Starts a color copy job. If HP wireless direct is turned off . 2 Cancel button: Stops the current operation. Press the button to start Wi-Fi Protected Setup (WPS) ...
.... Wireless button: The light indicates a wireless connection. Wireless Direct button: With HP wireless direct, you can print wirelessly without a router from your attention. 8 Cartridge lights: Indicates low on ink or an ink cartridge problem. 9 Control panel display: Indicates the number of copies by pressing the... on or off. Acts as a resume button after resolving print problems. 6 Start Copy Color button: Starts a color copy job. If HP wireless direct is turned off . 2 Cancel button: Stops the current operation. Press the button to start Wi-Fi Protected Setup (WPS) ...
Reference Guide
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... the software: Note: The uninstaller removes all of the screen to open the CD and then double-click HP Installer. 4. Follow the on . If the Attention light and Cartridge lights are shared by other products or programs. To uninstall the software: 1. Restart and reset: 1. It...sure that your default printing device: •• Windows 8: Point to or tap the upper-right corner of the HP software components that are blinking, check the cartridge access door to install the printer software. a. Follow the on-screen and the printed setup instructions that wireless is ...
... the software: Note: The uninstaller removes all of the screen to open the CD and then double-click HP Installer. 4. Follow the on . If the Attention light and Cartridge lights are shared by other products or programs. To uninstall the software: 1. Restart and reset: 1. It...sure that your default printing device: •• Windows 8: Point to or tap the upper-right corner of the HP software components that are blinking, check the cartridge access door to install the printer software. a. Follow the on-screen and the printed setup instructions that wireless is ...
Reference Guide
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... have additional statutory rights against the seller based on your country is attributable to the use of a non-HP or refilled cartridge or an expired ink cartridge, HP will charge its standard time and materials charges to service the printer for the particular failure or damage. 5....Statement may : a. b. Those rights are the customer's sole and exclusive remedies. 2. HP's limited warranty covers only those defects that arise as a result of normal use of a non-HP cartridge or a refilled cartridge does not affect either repair or replace the product, at least equal to that the...
... have additional statutory rights against the seller based on your country is attributable to the use of a non-HP or refilled cartridge or an expired ink cartridge, HP will charge its standard time and materials charges to service the printer for the particular failure or damage. 5....Statement may : a. b. Those rights are the customer's sole and exclusive remedies. 2. HP's limited warranty covers only those defects that arise as a result of normal use of a non-HP cartridge or a refilled cartridge does not affect either repair or replace the product, at least equal to that the...
User Guide
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Table of contents 1 HP Deskjet 2540 series Help ...1 2 Get to know the HP Deskjet 2540 series ...3 Printer parts ...4 Control panel features ...5 Wireless settings ...6 Status lights ...7 Auto-Off ...10 3 Print ...11 Print documents ...12 Print photos ...14 Print envelopes ...15 Print with HP wireless direct ...16 Print using the maximum dpi ...18 Tips for ...29 Copy documents ...30 Scan to a computer ...32 Tips for copy success ...34 Tips for scan success ...35 6 Work with ink cartridges ...37 Check estimated ink levels ...38 Order ink supplies ...39 Choose right ink cartridges ...40 ENWW iii
Table of contents 1 HP Deskjet 2540 series Help ...1 2 Get to know the HP Deskjet 2540 series ...3 Printer parts ...4 Control panel features ...5 Wireless settings ...6 Status lights ...7 Auto-Off ...10 3 Print ...11 Print documents ...12 Print photos ...14 Print envelopes ...15 Print with HP wireless direct ...16 Print using the maximum dpi ...18 Tips for ...29 Copy documents ...30 Scan to a computer ...32 Tips for copy success ...34 Tips for scan success ...35 6 Work with ink cartridges ...37 Check estimated ink levels ...38 Order ink supplies ...39 Choose right ink cartridges ...40 ENWW iii
User Guide
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... to a wireless network 52 Connect wirelessly to print ...65 Clear print carriage ...68 Identify a defective cartridge ...69 Prepare trays ...70 Resolve copy and scan issues ...71 Printer failure ...72 Ink cartridge problem ...73 Older generation cartridges ...75 Networking ...76 HP support ...77 Appendix A Technical information ...79 Hewlett-Packard Company notices ...80 Specifications ...81 Environmental...
... to a wireless network 52 Connect wirelessly to print ...65 Clear print carriage ...68 Identify a defective cartridge ...69 Prepare trays ...70 Resolve copy and scan issues ...71 Printer failure ...72 Ink cartridge problem ...73 Older generation cartridges ...75 Networking ...76 HP support ...77 Appendix A Technical information ...79 Hewlett-Packard Company notices ...80 Specifications ...81 Environmental...
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1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page 62 ● Check estimated ink levels on page 38 ENWW 1
1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page 62 ● Check estimated ink levels on page 38 ENWW 1
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Printer parts 1 Input tray 2 Input tray guard 3 Cartridges 4 Lid 5 Lid-backing 6 Paper-width guide for the input tray 7 Control panel 8 Cartridge access door 9 Output tray 10 Output tray extender (also referred to as the tray extender) 11 Scanner glass 12 Rear USB port 13 Power connection. 4 Chapter 2 Get to know the HP Deskjet 2540 series ENWW
Printer parts 1 Input tray 2 Input tray guard 3 Cartridges 4 Lid 5 Lid-backing 6 Paper-width guide for the input tray 7 Control panel 8 Cartridge access door 9 Output tray 10 Output tray extender (also referred to as the tray extender) 11 Scanner glass 12 Rear USB port 13 Power connection. 4 Chapter 2 Get to know the HP Deskjet 2540 series ENWW
User Guide
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... Color button: Starts a color copy job. ENWW Control panel features 5 Control panel features Feature 1 2 3 4 5 6 7 8 9 Description On button: Turns the printer on or off HP wireless direct. Wireless Direct status light and button: White light indicates the status of copies, media error, and wireless status. Press the button to turn...turn on or off . Press and hold the button for more than 3 seconds until light blinks to turn off the printer wireless capabilities. Cartridge lights: Indicates low ink or ink cartridge problems. Control panel display: Indicates the number of...
... Color button: Starts a color copy job. ENWW Control panel features 5 Control panel features Feature 1 2 3 4 5 6 7 8 9 Description On button: Turns the printer on or off HP wireless direct. Wireless Direct status light and button: White light indicates the status of copies, media error, and wireless status. Press the button to turn...turn on or off . Press and hold the button for more than 3 seconds until light blinks to turn off the printer wireless capabilities. Cartridge lights: Indicates low ink or ink cartridge problems. Control panel display: Indicates the number of...
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... door. See Clear print carriage on , the On button light will be blinking. For more ink cartridges are in error state. When the printer is attempted. If the problem persists, contact HP. For more information, see Prepare trays on page 41. ● If the print quality is open . For more information, see...
... door. See Clear print carriage on , the On button light will be blinking. For more ink cartridges are in error state. When the printer is attempted. If the problem persists, contact HP. For more information, see Prepare trays on page 41. ● If the print quality is open . For more information, see...
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.... ● If there is no paper, or paper is not feeding. One cartridge light is counterfeit. ◦ Install the ink cartridge, or remove the pink tape from the ink cartridge, or replace the defective ink 8 Chapter 2 Get to know the HP Deskjet 2540 series ENWW Load paper, then press any button, except Cancel, to resume printing...
.... ● If there is no paper, or paper is not feeding. One cartridge light is counterfeit. ◦ Install the ink cartridge, or remove the pink tape from the ink cartridge, or replace the defective ink 8 Chapter 2 Get to know the HP Deskjet 2540 series ENWW Load paper, then press any button, except Cancel, to resume printing...
User Guide
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...Make sure your wireless router or access point is solid on page 69. ◦ If the ink cartridge is defective. Turn off . 2. Unplug the power cord. 3. If the problem persists, contact HP. ● The printer is establishing a wireless network connection. ● WPS is in an error state... are blinking. The printer is in . 4. Turn on page 41. ◦ Determine if the ink cartridge is counterfeit, replace the corresponding ink cartridge with an original HP ink cartridge, or press any button, except the Cancel button, to clear the error. Wireless status light is blinking and...
...Make sure your wireless router or access point is solid on page 69. ◦ If the ink cartridge is defective. Turn off . 2. Unplug the power cord. 3. If the problem persists, contact HP. ● The printer is establishing a wireless network connection. ● WPS is in an error state... are blinking. The printer is in . 4. Turn on page 41. ◦ Determine if the ink cartridge is counterfeit, replace the corresponding ink cartridge with an original HP ink cartridge, or press any button, except the Cancel button, to clear the error. Wireless status light is blinking and...
User Guide
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... the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. ● If you want to copying or scanning. Check the estimated ink levels in the input tray. Tips for print success To print successfully, the HP ink cartridges should have the appropriate settings. Access the Advanced Options...
... the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. ● If you want to copying or scanning. Check the estimated ink levels in the input tray. Tips for print success To print successfully, the HP ink cartridges should have the appropriate settings. Access the Advanced Options...
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... warnings and indicators provide estimates for planning purposes only. Product service or repairs required as a result of non-HP supplies. Notes ● Original HP ink cartridges are designed and tested with HP printers and papers to : www.hp.com/go to help you easily produce great results, time after time. NOTE: When you receive a low...
... warnings and indicators provide estimates for planning purposes only. Product service or repairs required as a result of non-HP supplies. Notes ● Original HP ink cartridges are designed and tested with HP printers and papers to : www.hp.com/go to help you easily produce great results, time after time. NOTE: When you receive a low...
User Guide
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6 Work with ink cartridges This section contains the following topics: ● Check estimated ink levels ● Order ink supplies ● Choose right ink cartridges ● Replace ink cartridges ● Use single-cartridge mode ● Cartridge warranty information ● Tips for working with cartridges ENWW 37
6 Work with ink cartridges This section contains the following topics: ● Check estimated ink levels ● Order ink supplies ● Choose right ink cartridges ● Replace ink cartridges ● Use single-cartridge mode ● Cartridge warranty information ● Tips for working with cartridges ENWW 37
User Guide
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...cartridge after it is used . In the printer software, click Estimated Ink Levels. To check the ink levels 1. For more information, see www.hp.com/go/ inkusage. 38 Chapter 6 Work with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540... series, and then click HP Deskjet 2540 ...
...cartridge after it is used . In the printer software, click Estimated Ink Levels. To check the ink levels 1. For more information, see www.hp.com/go/ inkusage. 38 Chapter 6 Work with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540... series, and then click HP Deskjet 2540 ...
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... Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. ENWW Order ink supplies 39 NOTE: Ordering ink cartridges online is not available in your operating system, do one of the following to www....hp.com/buy/supplies. The correct cartridge number appears when you may still view supplies information and print a list for the HP Deskjet 2540 series, go to open the printer software: ● Windows 8: On...
... Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. ENWW Order ink supplies 39 NOTE: Ordering ink cartridges online is not available in your operating system, do one of the following to www....hp.com/buy/supplies. The correct cartridge number appears when you may still view supplies information and print a list for the HP Deskjet 2540 series, go to open the printer software: ● Windows 8: On...
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Choose right ink cartridges HP recommends that you easily produce great results, time after time. 40 Chapter 6 Work with ink cartridges ENWW Original HP cartridges are designed and tested with HP printers to help you use original HP cartridges.
Choose right ink cartridges HP recommends that you easily produce great results, time after time. 40 Chapter 6 Work with ink cartridges ENWW Original HP cartridges are designed and tested with HP printers to help you use original HP cartridges.
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Open the cartridge access door and wait for the print carriage to move to release the ink cartridge, then remove it from the packaging. b. Remove the ink cartridge. ENWW Replace ink cartridges 41 Check that power is on. 2. a. Press down to the center of the printer. Remove the ink cartridge from the slot. 4. a. Load paper. 3. Insert one new ink cartridge. Replace ink cartridges To replace the ink cartridges 1.
Open the cartridge access door and wait for the print carriage to move to release the ink cartridge, then remove it from the packaging. b. Remove the ink cartridge. ENWW Replace ink cartridges 41 Check that power is on. 2. a. Press down to the center of the printer. Remove the ink cartridge from the slot. 4. a. Load paper. 3. Insert one new ink cartridge. Replace ink cartridges To replace the ink cartridges 1.
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d. Slide the ink cartridge into slot until it clicks into place. NOTE: The HP printer software prompts you to align the ink cartridges when you print a document after installing the new ink cartridge. 42 Chapter 6 Work with ink cartridges ENWW b. Remove the plastic tape using the pink pull tab. c. Close the cartridge access door.
d. Slide the ink cartridge into slot until it clicks into place. NOTE: The HP printer software prompts you to align the ink cartridges when you print a document after installing the new ink cartridge. 42 Chapter 6 Work with ink cartridges ENWW b. Remove the plastic tape using the pink pull tab. c. Close the cartridge access door.