Reference Guide
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...and select the ReadMe in your computer, and then follow the on your apps, and then click HP Deskjet 2540 series. •• OS X v10.6: Click Help > Mac Help. Note: Use only with the printer's name, and then click Help. •• Windows® 7, Windows Vista®, and ...Windows® XP: Click Start > All Programs > HP > HP Deskjet 2540 series > Help. •• OS X Mountain Lion, Lion: Click Help > Help Center...
...and select the ReadMe in your computer, and then follow the on your apps, and then click HP Deskjet 2540 series. •• OS X v10.6: Click Help > Mac Help. Note: Use only with the printer's name, and then click Help. •• Windows® 7, Windows Vista®, and ...Windows® XP: Click Start > All Programs > HP > HP Deskjet 2540 series > Help. •• OS X Mountain Lion, Lion: Click Help > Help Center...
Reference Guide
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... more than three seconds to print . If you have already successfully installed your printer software. Only users with the printer. 2. Follow the on , enter the wireless direct password when prompted. 4. A Use the Printer Wirelessly without a Router information page. b. Select HP Deskjet 2540 series. 3. Connect your wireless enabled device to print an information page in your language by...
... more than three seconds to print . If you have already successfully installed your printer software. Only users with the printer. 2. Follow the on , enter the wireless direct password when prompted. 4. A Use the Printer Wirelessly without a Router information page. b. Select HP Deskjet 2540 series. 3. Connect your wireless enabled device to print an information page in your language by...
User Guide
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Table of contents 1 HP Deskjet 2540 series Help ...1 2 Get to know the HP Deskjet 2540 series ...3 Printer parts ...4 Control panel features ...5 Wireless settings ...6 Status lights ...7 Auto-Off ...10 3 Print ...11 Print documents ...12 Print photos ...14 Print envelopes ...15 Print with HP wireless direct ...16 Print using the maximum dpi ...18 Tips for print success ...19 4 Paper basics ...21 Recommended papers...
Table of contents 1 HP Deskjet 2540 series Help ...1 2 Get to know the HP Deskjet 2540 series ...3 Printer parts ...4 Control panel features ...5 Wireless settings ...6 Status lights ...7 Auto-Off ...10 3 Print ...11 Print documents ...12 Print photos ...14 Print envelopes ...15 Print with HP wireless direct ...16 Print using the maximum dpi ...18 Tips for print success ...19 4 Paper basics ...21 Recommended papers...
User Guide
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1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page 62 ● Check estimated ink levels on page 38 ENWW 1
1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page 62 ● Check estimated ink levels on page 38 ENWW 1
User Guide
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2 Get to know the HP Deskjet 2540 series ● Printer parts ● Control panel features ● Wireless settings ● Status lights ● Auto-Off ENWW 3
2 Get to know the HP Deskjet 2540 series ● Printer parts ● Control panel features ● Wireless settings ● Status lights ● Auto-Off ENWW 3
User Guide
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Printer parts 1 Input tray 2 Input tray guard 3 Cartridges 4 Lid 5 Lid-backing 6 Paper-width guide for the input tray 7 Control panel 8 Cartridge access door 9 Output tray 10 Output tray extender (also referred to as the tray extender) 11 Scanner glass 12 Rear USB port 13 Power connection. 4 Chapter 2 Get to know the HP Deskjet 2540 series ENWW
Printer parts 1 Input tray 2 Input tray guard 3 Cartridges 4 Lid 5 Lid-backing 6 Paper-width guide for the input tray 7 Control panel 8 Cartridge access door 9 Output tray 10 Output tray extender (also referred to as the tray extender) 11 Scanner glass 12 Rear USB port 13 Power connection. 4 Chapter 2 Get to know the HP Deskjet 2540 series ENWW
User Guide
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...panel at the same time. Print wireless network test report. Restore network settings to know the HP Deskjet 2540 series ENWW Establish a WPS connection. Press the Wireless button from the printer control panel at the same time, and then hold them for the status of the wireless network... detected networks, and more . Instructions Print network configuration page. Press the Wireless button and the Start Copy Black button from the printer control panel at the same time. Wi-Fi Protected Setup (WPS - The wireless network test report will be blinking. requires WPS...
...panel at the same time. Print wireless network test report. Restore network settings to know the HP Deskjet 2540 series ENWW Establish a WPS connection. Press the Wireless button from the printer control panel at the same time, and then hold them for the status of the wireless network... detected networks, and more . Instructions Print network configuration page. Press the Wireless button and the Start Copy Black button from the printer control panel at the same time. Wi-Fi Protected Setup (WPS - The wireless network test report will be blinking. requires WPS...
User Guide
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Load paper, then press any button, except Cancel, to know the HP Deskjet 2540 series ENWW For more information about how to print using the remaining ink cartridge. Both cartridges are using the correct HP ink cartridge for your computer screen, refer to the message for more information about the problem. ●... are blinking. Cause and Solution Blinking cartridge light indicates that you see Load media on page 24. ● There is low on your printer. ● If the print quality is solid on ink and will need to be affected. ◦ If the print quality is poor,...
Load paper, then press any button, except Cancel, to know the HP Deskjet 2540 series ENWW For more information about how to print using the remaining ink cartridge. Both cartridges are using the correct HP ink cartridge for your computer screen, refer to the message for more information about the problem. ●... are blinking. Cause and Solution Blinking cartridge light indicates that you see Load media on page 24. ● There is low on your printer. ● If the print quality is solid on ink and will need to be affected. ◦ If the print quality is poor,...
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... 2 Get to access the printer toolbox. 3. In the printer software, select Print & scan, and then select Maintain Your Printer to know the HP Deskjet 2540 series ENWW For printer models with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. To change the Auto...
... 2 Get to access the printer toolbox. 3. In the printer software, select Print & scan, and then select Maintain Your Printer to know the HP Deskjet 2540 series ENWW For printer models with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. To change the Auto...
User Guide
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... for printing on should face up. 4. The side to be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Slide the paper-width guide firmly against the edge of the HP Deskjet 2540 series. Select the appropriate options. ● On the Layout tab, select Portrait or Landscape orientation...Print envelopes 15 Make sure the output tray is selected. 3. On the File menu in the Print dialog box. Depending on your printer is open. 2. Push the envelopes into the input tray of the envelopes. Place the envelopes in your software, click Print. ...
... for printing on should face up. 4. The side to be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Slide the paper-width guide firmly against the edge of the HP Deskjet 2540 series. Select the appropriate options. ● On the Layout tab, select Portrait or Landscape orientation...Print envelopes 15 Make sure the output tray is selected. 3. On the File menu in the Print dialog box. Depending on your printer is open. 2. Push the envelopes into the input tray of the envelopes. Place the envelopes in your software, click Print. ...
User Guide
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... & Software. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP DESKJET 2540 series, and then click Printer Setup & Software. If HP wireless direct is turned on with a USB cable, follow the steps below to the computer over a wireless network. d. ENWW Print with security, enter the password...
... & Software. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP DESKJET 2540 series, and then click Printer Setup & Software. If HP wireless direct is turned on with a USB cable, follow the steps below to the computer over a wireless network. d. ENWW Print with security, enter the password...
User Guide
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...the input tray. If the print quality is sufficient ink. Make sure the paper-width guide does not bend the paper in the printer software. From the Print in Grayscale drop-down list in the Advanced Options dialog box. Depending on your operating system, do not ... type to avoid a paper jam. ● Load the paper with the printer's name. ◦ Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. ● If you want to make sure there is not acceptable, see...
...the input tray. If the print quality is sufficient ink. Make sure the paper-width guide does not bend the paper in the printer software. From the Print in Grayscale drop-down list in the Advanced Options dialog box. Depending on your operating system, do not ... type to avoid a paper jam. ● Load the paper with the printer's name. ◦ Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. ● If you want to make sure there is not acceptable, see...
User Guide
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Load original. Load original print side down on . a. a. Start the scan job using the printer software. Lift the lid of the scanner glass. c. b. Scan to a computer NOTE: To scan to open the printer software: 32 Chapter 5 Copy and scan ENWW Close the lid. 2. Depending on your operating system, do one of the following to a computer, the HP Deskjet 2540 series and computer must be connected and turned on the right front corner of the printer. Single page scan 1. Start scan.
Load original. Load original print side down on . a. a. Start the scan job using the printer software. Lift the lid of the scanner glass. c. b. Scan to a computer NOTE: To scan to open the printer software: 32 Chapter 5 Copy and scan ENWW Close the lid. 2. Depending on your operating system, do one of the following to a computer, the HP Deskjet 2540 series and computer must be connected and turned on the right front corner of the printer. Single page scan 1. Start scan.
User Guide
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ENWW Scan to a computer 33 b. ● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on -screen. You will see scan options that you can select on the app bar, and then click the icon with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. In the printer software, select the Print & Scan tab, and then select Scan a Document or Photo under Scan.
ENWW Scan to a computer 33 b. ● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on -screen. You will see scan options that you can select on the app bar, and then click the icon with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. In the printer software, select the Print & Scan tab, and then select Scan a Document or Photo under Scan.
User Guide
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.... ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. To check the ink levels 1. In the printer software, click Estimated Ink Levels. In addition, some residual ink is left in the ink cartridge after it is used in another...
.... ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. To check the ink levels 1. In the printer software, click Estimated Ink Levels. In addition, some residual ink is left in the ink cartridge after it is used in another...
User Guide
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...For Supplies Online. The correct cartridge number appears when you may still view supplies information and print a list for the HP Deskjet 2540 series, go to open the printer software: ● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on... the cartridge number on the app bar, and then click the icon with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. If it is not available in the...
...For Supplies Online. The correct cartridge number appears when you may still view supplies information and print a list for the HP Deskjet 2540 series, go to open the printer software: ● Windows 8: On the Start screen, right-click an empty area on the screen, click All Apps on... the cartridge number on the app bar, and then click the icon with the printer's name. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. If it is not available in the...
User Guide
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NOTE: When the HP Deskjet 2540 series operates in the HP Deskjet 2540 series to operate the HP Deskjet 2540 series with only one ink cartridge. The single-cartridge mode is initiated when an ink cartridge is displayed on screen. Exit single...-cartridge mode ● Install both the black and tri-color ink cartridges in single-cartridge mode, a message is removed from the computer. During single-cartridge mode, the printer...
NOTE: When the HP Deskjet 2540 series operates in the HP Deskjet 2540 series to operate the HP Deskjet 2540 series with only one ink cartridge. The single-cartridge mode is initiated when an ink cartridge is displayed on screen. Exit single...-cartridge mode ● Install both the black and tri-color ink cartridges in single-cartridge mode, a message is removed from the computer. During single-cartridge mode, the printer...
User Guide
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.... Open the configuration utility or software for approximately two minutes while a wireless connection is with the printer. If you intend to install the HP Deskjet 2540 series on the printer for more than 3 seconds. The Wireless status light starts blinking. 2. Press the Wireless button and...Wireless button on . The Wireless status light starts blinking. 3. If the printer connects successfully, the wireless light stops blinking but remains lit. 48 Chapter 7 Connectivity ENWW To connect the HP Deskjet 2540 series to the setup instructions that you are for about using WPS, you ...
.... Open the configuration utility or software for approximately two minutes while a wireless connection is with the printer. If you intend to install the HP Deskjet 2540 series on the printer for more than 3 seconds. The Wireless status light starts blinking. 2. Press the Wireless button and...Wireless button on . The Wireless status light starts blinking. 3. If the printer connects successfully, the wireless light stops blinking but remains lit. 48 Chapter 7 Connectivity ENWW To connect the HP Deskjet 2540 series to the setup instructions that you are for about using WPS, you ...
User Guide
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...screen. If the connection fails, follow the prompts to install the HP Deskjet 2540 series on -screen instructions. Click Printer Setup & Software. 3. To connect the printer 1. When you can use the Connect a new printer function to the computer by selecting Wireless in the computer CD-...that includes a wireless router or access point. Follow the on -screen instructions. Once the printer connects successfully to the network, you want to the network. NOTE: The HP Deskjet 2540 series only supports connections using 2.4GHz. ● A desktop computer or laptop with either wireless...
...screen. If the connection fails, follow the prompts to install the HP Deskjet 2540 series on -screen instructions. Click Printer Setup & Software. 3. To connect the printer 1. When you can use the Connect a new printer function to the computer by selecting Wireless in the computer CD-...that includes a wireless router or access point. Follow the on -screen instructions. Once the printer connects successfully to the network, you want to the network. NOTE: The HP Deskjet 2540 series only supports connections using 2.4GHz. ● A desktop computer or laptop with either wireless...
User Guide
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Click Printer Setup & Software. 3. Follow the on the app bar. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series. 2. Select Reconfigure Wireless Settings. Do not connect the USB cable until prompted to do one of the following: ● Windows 8: On the Start screen... on your operating system, do so. 1. NOTE: This method requires a USB cable. Change network settings This method is available if you have already installed the printer software.
Click Printer Setup & Software. 3. Follow the on the app bar. ● Windows 7, Windows Vista, and Windows XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series. 2. Select Reconfigure Wireless Settings. Do not connect the USB cable until prompted to do one of the following: ● Windows 8: On the Start screen... on your operating system, do so. 1. NOTE: This method requires a USB cable. Change network settings This method is available if you have already installed the printer software.