Setup Guide
Page 8
No toque los contactos color cobre del cartucho de impresión. • HP Fax Do not touch the copper-colored contacts on the print cartridge. 8 Open the print cartridge Abrir el cartucho de impresión Open the package and remove the tape from the print cartridge without touching the copper-colored contacts. Abra el embalaje y retire la cinta del cartucho de impresión sin tocar los contactos color cobre.
No toque los contactos color cobre del cartucho de impresión. • HP Fax Do not touch the copper-colored contacts on the print cartridge. 8 Open the print cartridge Abrir el cartucho de impresión Open the package and remove the tape from the print cartridge without touching the copper-colored contacts. Abra el embalaje y retire la cinta del cartucho de impresión sin tocar los contactos color cobre.
Setup Guide
Page 15
... have the paper loaded into place. Problem: Cannot send a fax / no dial tone. Make sure the phone line has no dial tone. Para obtener ayuda visite www.hp.com/support. Refer to the HP Fax and the wall. Re-insert the cartridge making sure it snaps... para obtener más información. Make sure you insert the print cartridge. Visit www.hp.com/support for assistance. Remove the print cartridge. Problem: Action: Paper keeps feeding continuously through the device. Troubleshooting www.hp.com/support Problem: Action: The Install ink cartridge message appears after...
... have the paper loaded into place. Problem: Cannot send a fax / no dial tone. Make sure the phone line has no dial tone. Para obtener ayuda visite www.hp.com/support. Refer to the HP Fax and the wall. Re-insert the cartridge making sure it snaps... para obtener más información. Make sure you insert the print cartridge. Visit www.hp.com/support for assistance. Remove the print cartridge. Problem: Action: Paper keeps feeding continuously through the device. Troubleshooting www.hp.com/support Problem: Action: The Install ink cartridge message appears after...
User Guide
Page 3
...Quick start 1 Load paper 1 Load documents to fax or copy 2 Send a fax 2 Receive a fax 3 Make a copy 3 Make a telephone call 4 2 HP Fax basics 5 The HP 640 Fax 6 Parts of the HP Fax 6 Control Panel of HP Fax 8 The menus 10 Overview of menu options 11 BASIC FAX menu 11 ADVANCED FAX menu 13 TOOLS menu 13 Loudspeaker 13 Navigate the...buttons 14 Enter dates, times, text, and telephone numbers 15 Most text fields 15 Fax header telephone number 16 Speed dialing 17 Store a number in the phone book 17 Print the phone book 18 Dial from the phone book 18 One-touch dialing 18 Phone...
...Quick start 1 Load paper 1 Load documents to fax or copy 2 Send a fax 2 Receive a fax 3 Make a copy 3 Make a telephone call 4 2 HP Fax basics 5 The HP 640 Fax 6 Parts of the HP Fax 6 Control Panel of HP Fax 8 The menus 10 Overview of menu options 11 BASIC FAX menu 11 ADVANCED FAX menu 13 TOOLS menu 13 Loudspeaker 13 Navigate the...buttons 14 Enter dates, times, text, and telephone numbers 15 Most text fields 15 Fax header telephone number 16 Speed dialing 17 Store a number in the phone book 17 Print the phone book 18 Dial from the phone book 18 One-touch dialing 18 Phone...
User Guide
Page 4
... a document 25 Delete a document 25 Send a document 25 Print a document 26 Image TCR 26 Distinctive ring (DRPD 27 Step 1-Teach the HP Fax the ring pattern 27 Step 2-Set up distinctive ring (DRPD) answer mode 27 Answer/receive mode 28 4 Advanced faxing 31 Broadcasting 31 Delayed fax 32 Polling 33 Setting send polling 33 Polling...
... a document 25 Delete a document 25 Send a document 25 Print a document 26 Image TCR 26 Distinctive ring (DRPD 27 Step 1-Teach the HP Fax the ring pattern 27 Step 2-Set up distinctive ring (DRPD) answer mode 27 Answer/receive mode 28 4 Advanced faxing 31 Broadcasting 31 Delayed fax 32 Polling 33 Setting send polling 33 Polling...
User Guide
Page 5
... cartridge carrier contacts 48 Clean the document scanner area 49 Adjust the scanner 51 LCD error messages 51 Troubleshooting 54 Fax problems 54 Print quality problems 56 Paper feeding problems 56 7 Specifications and regulatory information 57 Paper types and sizes 57 Document types ...and sizes 57 Acceptable documents 57 Print cartridge 58 Product specifications 58 A sample of ITU #1 test chart (reduced to 60.5 60 Environmental product stewardship program 61 Regulatory...
... cartridge carrier contacts 48 Clean the document scanner area 49 Adjust the scanner 51 LCD error messages 51 Troubleshooting 54 Fax problems 54 Print quality problems 56 Paper feeding problems 56 7 Specifications and regulatory information 57 Paper types and sizes 57 Document types ...and sizes 57 Acceptable documents 57 Print cartridge 58 Product specifications 58 A sample of ITU #1 test chart (reduced to 60.5 60 Environmental product stewardship program 61 Regulatory...
User Guide
Page 7
...control panel are designated by in the BASIC FAX menu. The HP Fax is indicated on the paper's packaging. TIP: Some papers have a side that's been conditioned for detailed instructions. 1 The "arrow buttons" located at the left and right of your new fax machine. Be sure not to bind the paper...quick introduction to Ltr or A4 paper width. NOTE: You must open it. Please refer to properly insert the paper. The "print side" is designed to work with the print side facing you. 1 2 1 Slide the Paper Guide to the basic functions of OK button on page 11. QUICK START ...
...control panel are designated by in the BASIC FAX menu. The HP Fax is indicated on the paper's packaging. TIP: Some papers have a side that's been conditioned for detailed instructions. 1 The "arrow buttons" located at the left and right of your new fax machine. Be sure not to bind the paper...quick introduction to Ltr or A4 paper width. NOTE: You must open it. Please refer to properly insert the paper. The "print side" is designed to work with the print side facing you. 1 2 1 Slide the Paper Guide to the basic functions of OK button on page 11. QUICK START ...
User Guide
Page 8
Send a fax 1. For more information, see One-touch dialing on page 18. • Pressing the Speed Dial button, when Search & Dial appears in the phone book on page 18. Load the documents face down (printed side toward the machine). When the correct number appears, press Start/Enter. Place the ...for the number. NOTE: One touch and speed dial locations must have been previously programmed. Dial the number by using one of paper with the print side facing you dial, then pressing Start/Enter. • Pressing and holding a One Touch button. Adjust guides to 10 pages) in the ...
Send a fax 1. For more information, see One-touch dialing on page 18. • Pressing the Speed Dial button, when Search & Dial appears in the phone book on page 18. Load the documents face down (printed side toward the machine). When the correct number appears, press Start/Enter. Place the ...for the number. NOTE: One touch and speed dial locations must have been previously programmed. Dial the number by using one of paper with the print side facing you dial, then pressing Start/Enter. • Pressing and holding a One Touch button. Adjust guides to 10 pages) in the ...
User Guide
Page 9
... to go to select the reduction or enlargement percentage you hear fax tones, press the Start/Enter button. 3. Press Copy. Print Order then Normal will answer the telephone, automatically detect fax tones, and receive a fax. QUICK START QUICK START QUICK START Receive a fax Receive a fax How faxes are received depends on how the Answer Mode/Receive Mode...
... to go to select the reduction or enlargement percentage you hear fax tones, press the Start/Enter button. 3. Press Copy. Print Order then Normal will answer the telephone, automatically detect fax tones, and receive a fax. QUICK START QUICK START QUICK START Receive a fax Receive a fax How faxes are received depends on how the Answer Mode/Receive Mode...
User Guide
Page 14
... you to listen to the telephone while dialing without the originals. Press Favorites repeatedly to save, delete, send or print the documents. 5 Number keypad: Dials telephone and fax numbers and enters letters and symbols in a text field. 7 Speed Dial: Stores and dials 50 telephone... telephone call. 10 Loudspeaker: Allows you to enter special characters when entering a name in text fields. Used to listen only. The HP 640 Fax Control Panel of HP Fax Figure 2-4 Control panel of HP Fax 11 13 14 1 15 2 3 16 4 5 6 7 9 10 12 17 8 Label Name and Description 1 Rcv.Mode/...
... you to listen to the telephone while dialing without the originals. Press Favorites repeatedly to save, delete, send or print the documents. 5 Number keypad: Dials telephone and fax numbers and enters letters and symbols in a text field. 7 Speed Dial: Stores and dials 50 telephone... telephone call. 10 Loudspeaker: Allows you to enter special characters when entering a name in text fields. Used to listen only. The HP 640 Fax Control Panel of HP Fax Figure 2-4 Control panel of HP Fax 11 13 14 1 15 2 3 16 4 5 6 7 9 10 12 17 8 Label Name and Description 1 Rcv.Mode/...
User Guide
Page 16
... Schedule Inform System Data Caller ID Junk Fax Print Fax MEMORY CLEAR Fax Header Dial/Schedule Journal Factory Default TOOLS Clean Cartridge Align Cartridge View Ink Level Adjust Scanner Self Test The menus The menus 10 HP Fax basics SET FAX HEADER SET DATE & TIME BASIC FAX ADVANCED FAX SET UP SOUND Fax Number Fax Name Date Format Date & Time Silent...
... Schedule Inform System Data Caller ID Junk Fax Print Fax MEMORY CLEAR Fax Header Dial/Schedule Journal Factory Default TOOLS Clean Cartridge Align Cartridge View Ink Level Adjust Scanner Self Test The menus The menus 10 HP Fax basics SET FAX HEADER SET DATE & TIME BASIC FAX ADVANCED FAX SET UP SOUND Fax Number Fax Name Date Format Date & Time Silent...
User Guide
Page 17
... use to answer. The settings are using your machine as both a telephone and a fax machine (AUTO or TAM mode), we suggest you set , print the System Data report (see Image TCR on page 38. HP Fax basics 11 To change . BASIC FAX menu Option Settings Silent Mode You can turn off the machine sounds either...
... use to answer. The settings are using your machine as both a telephone and a fax machine (AUTO or TAM mode), we suggest you set , print the System Data report (see Image TCR on page 38. HP Fax basics 11 To change . BASIC FAX menu Option Settings Silent Mode You can turn off the machine sounds either...
User Guide
Page 18
... and Off. For more information, see Use Caller ID on page 21. Contrast Sets the default contrast when copying and faxing. Image TCR Image TCR prints a sending confirm page with any other ECM-equipped facsimile machine. Dial Mode Set the dialing mode to the type of ... increased when ECM is a service provided by the telephone company. Resolution Sets the default resolution when copying and faxing. The settings are connected: Tone or Pulse. 12 HP Fax basics For more information, see Set document resolution and contrast for poor line quality and ensures accurate, error-free...
... and Off. For more information, see Use Caller ID on page 21. Contrast Sets the default contrast when copying and faxing. Image TCR Image TCR prints a sending confirm page with any other ECM-equipped facsimile machine. Dial Mode Set the dialing mode to the type of ... increased when ECM is a service provided by the telephone company. Resolution Sets the default resolution when copying and faxing. The settings are connected: Tone or Pulse. 12 HP Fax basics For more information, see Set document resolution and contrast for poor line quality and ensures accurate, error-free...
User Guide
Page 19
... menu Option Settings Clean Cartridge Cleans the print cartridge to them. View Ink Level Allows you to several fax numbers at any time in the next 24 hours. HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS Loudspeaker ADVANCED FAX menu Option Settings Set Broadcasting Allows you to send a fax to see the estimated level of...
... menu Option Settings Clean Cartridge Cleans the print cartridge to them. View Ink Level Allows you to several fax numbers at any time in the next 24 hours. HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS Loudspeaker ADVANCED FAX menu Option Settings Set Broadcasting Allows you to send a fax to see the estimated level of...
User Guide
Page 22
...,Inc.' mmmmmmmmm '&' will display. For the fax header that prints on all your faxes (see Set the fax header information on page 38), you can enter some punctuation in the fax header, use these steps. To punctuate the telephone... number in the number. Enter dates, times, text, and telephone numbers For example, to punctuate the fax header telephone number Key Produces # "space" * + 16 HP Fax basics Fax...
...,Inc.' mmmmmmmmm '&' will display. For the fax header that prints on all your faxes (see Set the fax header information on page 38), you can enter some punctuation in the fax header, use these steps. To punctuate the telephone... number in the number. Enter dates, times, text, and telephone numbers For example, to punctuate the fax header telephone number Key Produces # "space" * + 16 HP Fax basics Fax...
User Guide
Page 24
.... • If the machine cannot find the name 'NEW YORK', press the 6 button, which is loaded in the display, press Start/Enter. 18 HP Fax basics Speed dialing 4. Enter the name (up to dial. Search sequentially through 9) on page 18. When the name and number you do not want to... to find . • For example, if you want a name, just skip this step by printing the phone book. If you want to dial. If a document is labelled with the letter you want to find the number you want appears in the document feeder, the HP Fax sends the fax. Print the phone book 1.
.... • If the machine cannot find the name 'NEW YORK', press the 6 button, which is loaded in the display, press Start/Enter. 18 HP Fax basics Speed dialing 4. Enter the name (up to dial. Search sequentially through 9) on page 18. When the name and number you do not want to... to find . • For example, if you want a name, just skip this step by printing the phone book. If you want to dial. If a document is labelled with the letter you want to find the number you want appears in the document feeder, the HP Fax sends the fax. Print the phone book 1.
User Guide
Page 25
... all paper varies in the paper tray. If you can load up to work optimally with raised, embossed lettering HP Fax basics 19 The print side is designed to 50 sheets of paper. You can receive mixed results from different packages of paper even though... test the print quality before buying large quantities of paper in physical characteristics, you encounter undesirable results, try the other side of the paper, a different type, or another package of the same kind of paper. HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS Paper ...
... all paper varies in the paper tray. If you can load up to work optimally with raised, embossed lettering HP Fax basics 19 The print side is designed to 50 sheets of paper. You can receive mixed results from different packages of paper even though... test the print quality before buying large quantities of paper in physical characteristics, you encounter undesirable results, try the other side of the paper, a different type, or another package of the same kind of paper. HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS Paper ...
User Guide
Page 27
... want : • STANDARD works well for printed or typewritten originals with very dark print. • DARKEN is not used with normal-sized characters. • FINE is good for documents containing a lot of these methods, SUPER FINE will work well. HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS Set document resolution and contrast for...
... want : • STANDARD works well for printed or typewritten originals with very dark print. • DARKEN is not used with normal-sized characters. • FINE is good for documents containing a lot of these methods, SUPER FINE will work well. HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS HP FAX BASICS Set document resolution and contrast for...
User Guide
Page 30
... and press OK. • On: Activates the Caller ID feature. • On w/ Junk Fax: Activates Caller ID and ignores any fax registered as a junk fax (Block junk fax numbers on page 24). See who has called. Print a list of callers. Before using this feature, you to see who called with Caller ID This... function allows you must set the Caller ID option to On w/ Junk Fax (see Use Caller...
... and press OK. • On: Activates the Caller ID feature. • On w/ Junk Fax: Activates Caller ID and ignores any fax registered as a junk fax (Block junk fax numbers on page 24). See who has called. Print a list of callers. Before using this feature, you to see who called with Caller ID This... function allows you must set the Caller ID option to On w/ Junk Fax (see Use Caller...
User Guide
Page 32
... the buttons to scroll to select On and press OK. 4. Press Favorites repeatedly until BASIC FAX displays and press OK. 2. It prints a Sending Confirm page with a miniaturized image of the first page of faxes you must set these instructions to set to On: Image TCR and Sending Confirm. Use the ... Confirmation Report) is set the menu options: 1. Press the Menu button repeatedly until Print appears and press OK. 2. NOTE: Image TCR is unavailable if the resolution is a valuable tool for keeping records of the fax on it. Press to select to Image TCR and press OK. 5. See the...
... the buttons to scroll to select On and press OK. 4. Press Favorites repeatedly until BASIC FAX displays and press OK. 2. It prints a Sending Confirm page with a miniaturized image of the first page of faxes you must set these instructions to set to On: Image TCR and Sending Confirm. Use the ... Confirmation Report) is set the menu options: 1. Press the Menu button repeatedly until Print appears and press OK. 2. NOTE: Image TCR is unavailable if the resolution is a valuable tool for keeping records of the fax on it. Press to select to Image TCR and press OK. 5. See the...
User Guide
Page 46
... again clears the memory including all of your changes. Reprinting faxes You may sometimes need to check your HP Fax. As this report to reprint a received fax. Reprinting faxes Report name Sending Confirm Schedule Inform System Data Caller ID Junk Fax Print Fax Content This report shows the fax number, the number of pages, elapsed time of scheduled event...
... again clears the memory including all of your changes. Reprinting faxes You may sometimes need to check your HP Fax. As this report to reprint a received fax. Reprinting faxes Report name Sending Confirm Schedule Inform System Data Caller ID Junk Fax Print Fax Content This report shows the fax number, the number of pages, elapsed time of scheduled event...