Quick Reference
Page 3
... e-mail shortcut using the Embedded Web Server 7 Creating an e-mail shortcut using the touch screen...8 Canceling an e-mail...8 Faxing 9 Sending a fax...9 Sending a fax using the printer control panel...9 Sending a fax using the computer ...9 Creating shortcuts...10 Creating a fax destination shortcut using the Embedded Web Server 10 Creating a fax destination shortcut using...
... e-mail shortcut using the Embedded Web Server 7 Creating an e-mail shortcut using the touch screen...8 Canceling an e-mail...8 Faxing 9 Sending a fax...9 Sending a fax using the printer control panel...9 Sending a fax using the computer ...9 Creating shortcuts...10 Creating a fax destination shortcut using the Embedded Web Server 10 Creating a fax destination shortcut using...
Quick Reference
Page 5
... . 5 Touch Copy It. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the printer control panel, press . 4 If you have more pages to scan, then place the next document on the scanner glass, then touch Finish the Job to...
... . 5 Touch Copy It. Place these items on the scanner glass. 2 If you are loading a document into the ADF, then adjust the paper guides. 3 From the printer control panel, press . 4 If you have more pages to scan, then place the next document on the scanner glass, then touch Finish the Job to...
Quick Reference
Page 6
... processing a document, the scanning screen appears. Canceling a copy job while the pages are loading a document into the ADF, then adjust the paper guides. 3 From the printer control panel, press . 4 If you placed the document on the scanner glass. Place these items on the scanner glass. 2 If you are being printed 1 Touch...
... processing a document, the scanning screen appears. Canceling a copy job while the pages are loading a document into the ADF, then adjust the paper guides. 3 From the printer control panel, press . 4 If you placed the document on the scanner glass. Place these items on the scanner glass. 2 If you are being printed 1 Touch...
Quick Reference
Page 7
... address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click Settings. 3 Click E-mail/FTP Settings. 4 Click E-mail Settings. 5 Fill... in the fields with the appropriate information. 7 Click Add. Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click Settings. E-mailing 7 E-mailing Getting ready to operate, it must...
... address into the address field of your Web browser. Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click Settings. 3 Click E-mail/FTP Settings. 4 Click E-mail Settings. 5 Fill... in the fields with the appropriate information. 7 Click Add. Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section. 2 Click Settings. E-mailing 7 E-mailing Getting ready to operate, it must...
Quick Reference
Page 9
...home screen, touch Fax. 4 Enter the fax number or a shortcut using the computer Faxing from your computer, you send electronic documents without leaving your printer, and then click Properties. 3 Choose the Other Options tab, and then click Fax. 4 Click OK, and then click OK again. 5 On...) into the ADF. Faxing 9 Place these items on the scanner glass. Use this function from a computer lets you must use the PostScript printer driver for your printer. 1 From your software program, click File Print. 2 From the Print window, select your desk. Note: Do not load postcards...
...home screen, touch Fax. 4 Enter the fax number or a shortcut using the computer Faxing from your computer, you send electronic documents without leaving your printer, and then click Properties. 3 Choose the Other Options tab, and then click Fax. 4 Click OK, and then click OK again. 5 On...) into the ADF. Faxing 9 Place these items on the scanner glass. Use this function from a computer lets you must use the PostScript printer driver for your printer. 1 From your software program, click File Print. 2 From the Print window, select your desk. Note: Do not load postcards...
Quick Reference
Page 10
... document faceup, short edge first into the ADF or facedown on the scanner glass. Note: If you can be required. To create a group of the printer, then print a network setup page and locate the IP address in the group with a semicolon (;). 6 Assign a shortcut number. To create a multiple-... the home screen. Creating a fax destination shortcut using the Embedded Web Server Instead of entering the entire phone number of a fax recipient on the printer control panel each fax number in the TCP/IP section. 2 Click Settings. 3 Click Manage Shortcuts. If the name or number is already in...
... document faceup, short edge first into the ADF or facedown on the scanner glass. Note: If you can be required. To create a group of the printer, then print a network setup page and locate the IP address in the group with a semicolon (;). 6 Assign a shortcut number. To create a multiple-... the home screen. Creating a fax destination shortcut using the Embedded Web Server Instead of entering the entire phone number of a fax recipient on the printer control panel each fax number in the TCP/IP section. 2 Click Settings. 3 Click Manage Shortcuts. If the name or number is already in...
Quick Reference
Page 12
...output file is the name that appears in the Scan Profile list on the display. 7 Click Submit. 8 Review the instructions on the front of the printer. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. A shortcut...number using the keypad, or touch Held Jobs on the scanner glass. The Held Jobs screen appears. 4 Touch Scan to a computer 1 Type the printer IP address into the ADF or facedown on the home screen, and then touch Profiles. Scanning to a computer or flash drive Scanning to USB drive...
...output file is the name that appears in the Scan Profile list on the display. 7 Click Submit. 8 Review the instructions on the front of the printer. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. A shortcut...number using the keypad, or touch Held Jobs on the scanner glass. The Held Jobs screen appears. 4 Touch Scan to a computer 1 Type the printer IP address into the ADF or facedown on the home screen, and then touch Profiles. Scanning to a computer or flash drive Scanning to USB drive...
User's Guide
Page 2
...27 Installing a flash memory or firmware card...28 Installing an Internal Solutions Port...31 Installing a printer hard disk ...37 Installing a fax card ...41 Attaching cables...43 Verifying printer setup...44 Printing a menu settings page...44 Printing a network setup page ...45 Setting up the...wireless printing...47 Information you will need to set up the printer on a wireless network 47 Installing the printer on a wireless network (Windows 47 Installing the printer on a wireless network (Macintosh 49 Installing the printer on a wired network...52 Changing port settings after installing a...
...27 Installing a flash memory or firmware card...28 Installing an Internal Solutions Port...31 Installing a printer hard disk ...37 Installing a fax card ...41 Attaching cables...43 Verifying printer setup...44 Printing a menu settings page...44 Printing a network setup page ...45 Setting up the...wireless printing...47 Information you will need to set up the printer on a wireless network 47 Installing the printer on a wireless network (Windows 47 Installing the printer on a wireless network (Macintosh 49 Installing the printer on a wired network...52 Changing port settings after installing a...
User's Guide
Page 3
... paper and other office papers ...86 Storing paper...86 Supported paper sizes, types, and weights...87 Paper sizes supported by the printer ...87 Paper types and weights supported by the printer ...89 Paper types and weights supported by the output bins 89 Copying 91 Making copies...91 Making a quick copy...91 Copying...
... paper and other office papers ...86 Storing paper...86 Supported paper sizes, types, and weights...87 Paper sizes supported by the printer ...87 Paper types and weights supported by the printer ...89 Paper types and weights supported by the output bins 89 Copying 91 Making copies...91 Making a quick copy...91 Copying...
User's Guide
Page 5
... File Name...109 E-mail Message ...109 Resolution...109 Send As ...109 Content...109 Advanced Options...109 Faxing 111 Sending a fax...111 Sending a fax using the printer control panel...111 Sending a fax using the computer ...112 Creating shortcuts...112 Creating a fax destination shortcut using the Embedded Web Server 112 Creating a fax destination...
... File Name...109 E-mail Message ...109 Resolution...109 Send As ...109 Content...109 Advanced Options...109 Faxing 111 Sending a fax...111 Sending a fax using the printer control panel...111 Sending a fax using the computer ...112 Creating shortcuts...112 Creating a fax destination shortcut using the Embedded Web Server 112 Creating a fax destination...
User's Guide
Page 7
...130 Tips on using labels...131 Tips on using card stock ...131 Printing confidential and other held jobs...132 Holding jobs in the printer ...132 Printing confidential and other held jobs from Windows 132 Printing confidential and other held jobs from a Macintosh computer 133 Printing from...pages...135 Printing a directory list...135 Printing the print quality test pages...135 Canceling a print job...135 Canceling a print job from the printer control panel ...135 Canceling a print job from the computer ...136 Clearing jams 138 Avoiding jams...138 Understanding jam numbers and locations...139 ...
...130 Tips on using labels...131 Tips on using card stock ...131 Printing confidential and other held jobs...132 Holding jobs in the printer ...132 Printing confidential and other held jobs from Windows 132 Printing confidential and other held jobs from a Macintosh computer 133 Printing from...pages...135 Printing a directory list...135 Printing the print quality test pages...135 Canceling a print job...135 Canceling a print job from the printer control panel ...135 Canceling a print job from the computer ...136 Clearing jams 138 Avoiding jams...138 Understanding jam numbers and locations...139 ...
User's Guide
Page 9
... 251 Ordering supplies...252 Ordering print cartridges ...252 Moving the printer...252 Before moving the printer...252 Moving the printer to another location...253 Setting the printer up in a new location ...253 Shipping the printer ...253 Administrative support 254 Using the Embedded Web Server...254 ... brightness of the display...255 Adjusting Power Saver...255 Restoring the factory default settings...256 Troubleshooting 257 Solving basic printer problems...257 Printer control panel display is blank or displays only diamonds 257 Solving printing problems...257 Multiple-language PDFs do not...
... 251 Ordering supplies...252 Ordering print cartridges ...252 Moving the printer...252 Before moving the printer...252 Moving the printer to another location...253 Setting the printer up in a new location ...253 Shipping the printer ...253 Administrative support 254 Using the Embedded Web Server...254 ... brightness of the display...255 Adjusting Power Saver...255 Restoring the factory default settings...256 Troubleshooting 257 Solving basic printer problems...257 Printer control panel display is blank or displays only diamonds 257 Solving printing problems...257 Multiple-language PDFs do not...
User's Guide
Page 12
...risk of injury from a hot component, allow the surface to the manufacturer's instructions and local regulations. CAUTION-POTENTIAL INJURY: The printer weight is incorrectly replaced. This product is not responsible for signs of harmful emissions. Safety information 12 CAUTION-SHOCK HAZARD: If you...or installing optional hardware or memory devices sometime after setting up the printer, then turn them off of the optional drawer and set it safely. CAUTION-POTENTIAL INJURY: This product uses a laser. Note: Use the handholds located on the power cord. Inspect ...
...risk of injury from a hot component, allow the surface to the manufacturer's instructions and local regulations. CAUTION-POTENTIAL INJURY: The printer weight is incorrectly replaced. This product is not responsible for signs of harmful emissions. Safety information 12 CAUTION-SHOCK HAZARD: If you...or installing optional hardware or memory devices sometime after setting up the printer, then turn them off of the optional drawer and set it safely. CAUTION-POTENTIAL INJURY: This product uses a laser. Note: Use the handholds located on the power cord. Inspect ...
User's Guide
Page 13
... the power cord from the wall outlet and disconnect all cables from the printer before proceeding. CAUTION-SHOCK HAZARD: Do not use either a printer stand or printer base if you may need additional furniture. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you are using a high-capacity input tray, a duplex unit and...
... the power cord from the wall outlet and disconnect all cables from the printer before proceeding. CAUTION-SHOCK HAZARD: Do not use either a printer stand or printer base if you may need additional furniture. If you purchased a multifunction printer (MFP) that scans, copies, and faxes, you are using a high-capacity input tray, a duplex unit and...
User's Guide
Page 14
...dry, and free of dust • Allow the following recommended amount of space around the printer for proper ventilation: Learning about the printer Printer configurations Note: Printer configuration may vary depending on your printer model. It is important to open trays, covers, and doors. Away from direct sunlight, ...humidity extremes, or temperature fluctuations - If you plan to install any options, leave enough room for the printer, leave enough room to : • Make sure airflow in the room meets the latest revision of air conditioners, heaters, or ventilators ...
...dry, and free of dust • Allow the following recommended amount of space around the printer for proper ventilation: Learning about the printer Printer configurations Note: Printer configuration may vary depending on your printer model. It is important to open trays, covers, and doors. Away from direct sunlight, ...humidity extremes, or temperature fluctuations - If you plan to install any options, leave enough room for the printer, leave enough room to : • Make sure airflow in the room meets the latest revision of air conditioners, heaters, or ventilators ...
User's Guide
Page 15
... (20 in.) 4 Rear 20 cm (8 in.) 5 Top 31 cm (12 in.) Basic functions of the scanner The scanner provides copy, fax, and scan-to another printer (PDF by way of FTP). You can: • Make quick copies, or change the settings on the... printer control panel to perform specific copy jobs. • Send a fax using the printer control panel. • Send a fax to multiple fax destinations at the same time. • Scan documents and send them to your computer...
... (20 in.) 4 Rear 20 cm (8 in.) 5 Top 31 cm (12 in.) Basic functions of the scanner The scanner provides copy, fax, and scan-to another printer (PDF by way of FTP). You can: • Make quick copies, or change the settings on the... printer control panel to perform specific copy jobs. • Send a fax using the printer control panel. • Send a fax to multiple fax destinations at the same time. • Scan documents and send them to your computer...
User's Guide
Page 16
...). • Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings or lightweight carbonless forms). Learning about the printer 16 Understanding the ADF and scanner glass Automatic Document Feeder (ADF) Scanner glass Use the ADF for single pages, small items (such as postcards or...
...). • Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings or lightweight carbonless forms). Learning about the printer 16 Understanding the ADF and scanner glass Automatic Document Feeder (ADF) Scanner glass Use the ADF for single pages, small items (such as postcards or...
User's Guide
Page 17
...numerous times. In the Fax Destination List, press to delete the right-most digit of the value in the Copy Count. Learning about the printer 17 In the Copy menu, press to delete the right-most digit of a number entered manually. The default value of causes the cursor ...to redial a fax number. • The button functions only within the Fax menu or with fax functions. Understanding the printer control panel Item 1 2 Display Keypad Description View scanning, copying, faxing, and printing options as well as status and error messages. or three-second...
...numerous times. In the Fax Destination List, press to delete the right-most digit of the value in the Copy Count. Learning about the printer 17 In the Copy menu, press to delete the right-most digit of a number entered manually. The default value of causes the cursor ...to redial a fax number. • The button functions only within the Fax menu or with fax functions. Understanding the printer control panel Item 1 2 Display Keypad Description View scanning, copying, faxing, and printing options as well as status and error messages. or three-second...
User's Guide
Page 18
..., you can also access the Copy menus by pressing a number on , but idle. • Blinking red-Operator intervention is needed. Learning about the printer 18 Item 5 Home Description Press to return to the home screen. 6 Start • Press to initiate the current job indicated on the display. ... shows the following basic screen which is referred to as copying, faxing, or scanning; These menus are available only when the printer is on the keypad. Stops all printer activity A list of options is offered once Stopped appears on and a short warm-up , processing data, or printing. •...
..., you can also access the Copy menus by pressing a number on , but idle. • Blinking red-Operator intervention is needed. Learning about the printer 18 Item 5 Home Description Press to return to the home screen. 6 Start • Press to initiate the current job indicated on the display. ... shows the following basic screen which is referred to as copying, faxing, or scanning; These menus are available only when the printer is on the keypad. Stops all printer activity A list of options is offered once Stopped appears on and a short warm-up , processing data, or printing. •...
User's Guide
Page 19
...all the held faxes with a scheduled hold time previously set up by your system support person. Touching this button opens a PIN entry screen. The printer control panel buttons and shortcuts cannot be set . Display item Description 4 FTP Opens the File Transfer Protocol (FTP) menus Note: This function must... Help feature within the display touch screens. 8 Fax Opens the Fax menus Other buttons that may appear on the screen when the printer is unlocked and Device Lockout Personal Identification Number (PIN) has been set up , it . 7 Tips All menus have a Tips button.
...all the held faxes with a scheduled hold time previously set up by your system support person. Touching this button opens a PIN entry screen. The printer control panel buttons and shortcuts cannot be set . Display item Description 4 FTP Opens the File Transfer Protocol (FTP) menus Note: This function must... Help feature within the display touch screens. 8 Fax Opens the Fax menus Other buttons that may appear on the screen when the printer is unlocked and Device Lockout Personal Identification Number (PIN) has been set up , it . 7 Tips All menus have a Tips button.