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...Scan to Mailbox 100 Setting Scan Policies 100 Managing Folders and Scanned Files 101 Scanning to an Email Address 104 Editing Default Scan Settings 104 Managing the Email Address Book 104 Troubleshooting Scan to Email 104 Workflow Scanning 106 Configuring Workflow Scanning...114 Configuring a Validation Server 114 Troubleshooting Workflow Scanning 115 Scanning to a User's Home Folder 116 Configuring Scan to Home 116 Configuring the Printer for the Xerox Scan Utility 117 8 Fax Embedded Fax 120 ... Internet Fax 137 6 WorkCentre 6400 Multifunction Printer System Administrator Guide
...Scan to Mailbox 100 Setting Scan Policies 100 Managing Folders and Scanned Files 101 Scanning to an Email Address 104 Editing Default Scan Settings 104 Managing the Email Address Book 104 Troubleshooting Scan to Email 104 Workflow Scanning 106 Configuring Workflow Scanning...114 Configuring a Validation Server 114 Troubleshooting Workflow Scanning 115 Scanning to a User's Home Folder 116 Configuring Scan to Home 116 Configuring the Printer for the Xerox Scan Utility 117 8 Fax Embedded Fax 120 ... Internet Fax 137 6 WorkCentre 6400 Multifunction Printer System Administrator Guide
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...device to Access the SMTP Server to send automated Emails select System to have the printer authenticate itself using the Login Name and Password set up on receipt. 5. Options include IPv4, IPv6, or Host Name. 4. WorkCentre 6400 Multifunction Printer 35 System Administrator Guide After you... Dynamic Address Settings on the network, select Use DNS to identify SMTP Server. • To map to deliver scanned images and Internet Fax jobs through email. SMTP Network Configuration Simple Mail Transfer Protocol (SMTP) is used by the SMTP server in the multifunction device...
...device to Access the SMTP Server to send automated Emails select System to have the printer authenticate itself using the Login Name and Password set up on receipt. 5. Options include IPv4, IPv6, or Host Name. 4. WorkCentre 6400 Multifunction Printer 35 System Administrator Guide After you... Dynamic Address Settings on the network, select Use DNS to identify SMTP Server. • To map to deliver scanned images and Internet Fax jobs through email. SMTP Network Configuration Simple Mail Transfer Protocol (SMTP) is used by the SMTP server in the multifunction device...
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... allow this field to default to save new password check box to the same setting you can access email, select Authenticated User under Login Credentials for sending Automated emails. 8. Note: Select the Select to save the Login and Password information. 7. If authentication is enabled... require users to access the SMTP server. Alternatively, you selected for the Walkup User to send Scanned Emails to use the credentials of the user to log in the Login Name and Password. Network Configuration 6. Click Apply. 36 WorkCentre 6400 Multifunction Printer System Administrator Guide
... allow this field to default to save new password check box to the same setting you can access email, select Authenticated User under Login Credentials for sending Automated emails. 8. Note: Select the Select to save the Login and Password information. 7. If authentication is enabled... require users to access the SMTP server. Alternatively, you selected for the Walkup User to send Scanned Emails to use the credentials of the user to log in the Login Name and Password. Network Configuration 6. Click Apply. 36 WorkCentre 6400 Multifunction Printer System Administrator Guide
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...and install a magnetic or proximity card reading system, such as Xerox Secure Access. You must swipe a pre-programmed identification card. Authorization Authorization is the process of the following four protocols to copy, scan, and fax, but not email. The printer can add user information, such as user names ... all users. There are authenticated and authorized when they log in a network database such as an LDAP directory. 54 WorkCentre 6400 Multifunction Printer System Administrator Guide You can be authenticated when accessing the control panel or when accessing CentreWare IS.
...and install a magnetic or proximity card reading system, such as Xerox Secure Access. You must swipe a pre-programmed identification card. Authorization Authorization is the process of the following four protocols to copy, scan, and fax, but not email. The printer can add user information, such as user names ... all users. There are authenticated and authorized when they log in a network database such as an LDAP directory. 54 WorkCentre 6400 Multifunction Printer System Administrator Guide You can be authenticated when accessing the control panel or when accessing CentreWare IS.
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...and Maximum Length. Click Add New User. 3. Note: If your printer is locked, you want to use network authentication. WorkCentre 6400 Multifunction Printer 55 System Administrator Guide Specifying Password Requirements You can specify a network database or LDAP server containing user information.... If your printer is locked, you can look up a user's home directory and email address when using the Scan to Home, or Email scanning features. For details, see Accessing CentreWare IS on page 17. 1. For details, see Accessing CentreWare IS on...
...and Maximum Length. Click Add New User. 3. Note: If your printer is locked, you want to use network authentication. WorkCentre 6400 Multifunction Printer 55 System Administrator Guide Specifying Password Requirements You can specify a network database or LDAP server containing user information.... If your printer is locked, you can look up a user's home directory and email address when using the Scan to Home, or Email scanning features. For details, see Accessing CentreWare IS on page 17. 1. For details, see Accessing CentreWare IS on...
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...formatted address type and port numbers for both the primary and backup addresses in as email address or the home directory from an LDAP server. For details, see Accessing CentreWare ...address fields. Under Default Domain Controller (Required), in Realm, type the realm for the Scan to use . 8. Note: A backup address is optional. 7. Click Save. This is...page, click Configure next to Authentication Server. 2. The default port number is 88. 6. WorkCentre 6400 Multifunction Printer 57 System Administrator Guide Security 5. Note: If LDAP is not configured, ...
...formatted address type and port numbers for both the primary and backup addresses in as email address or the home directory from an LDAP server. For details, see Accessing CentreWare ...address fields. Under Default Domain Controller (Required), in Realm, type the realm for the Scan to use . 8. Note: A backup address is optional. 7. Click Save. This is...page, click Configure next to Authentication Server. 2. The default port number is 88. 6. WorkCentre 6400 Multifunction Printer 57 System Administrator Guide Security 5. Note: If LDAP is not configured, ...
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... Server Fax jobs: One audit log entry is recorded for each SMTP recipient within a Workflow Scanning scan job. For details, see Audit Log Event Identification Numbers on the printer. WorkCentre 6400 Multifunction Printer 79 System Administrator Guide For details, see Audit Log Event Identification Numbers on ...click Properties > Security > Audit Log. 2. Click Apply. For details, see Enabling Secure HTTP (SSL) on page 174. Click Save. 3. For Email jobs: One audit log entry is recorded for each Server Fax job. Enabling Audit Log Notes: • • Secure HTTP (SSL) must ...
... Server Fax jobs: One audit log entry is recorded for each SMTP recipient within a Workflow Scanning scan job. For details, see Audit Log Event Identification Numbers on the printer. WorkCentre 6400 Multifunction Printer 79 System Administrator Guide For details, see Audit Log Event Identification Numbers on ...click Properties > Security > Audit Log. 2. Click Apply. For details, see Enabling Secure HTTP (SSL) on page 174. Click Save. 3. For Email jobs: One audit log entry is recorded for each Server Fax job. Enabling Audit Log Notes: • • Secure HTTP (SSL) must ...
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Scanning This chapter includes: • Scanning to a Folder on the Printer on page 100 • Scanning to an Email Address on page 104 • Workflow Scanning on page 106 • Scanning to a User's Home Folder on page 116 • Configuring the Printer for the Xerox Scan Utility on page 117 7 WorkCentre 6400 Multifunction Printer 99 System Administrator Guide
Scanning This chapter includes: • Scanning to a Folder on the Printer on page 100 • Scanning to an Email Address on page 104 • Workflow Scanning on page 106 • Scanning to a User's Home Folder on page 116 • Configuring the Printer for the Xerox Scan Utility on page 117 7 WorkCentre 6400 Multifunction Printer 99 System Administrator Guide
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... Settings on page 35. 104 WorkCentre 6400 Multifunction Printer System Administrator Guide Note: You can change default Email message options, scan options, file format options, and others. Troubleshooting Scan to Email Note: Configure your printer is configured to Scan Defaults, click Edit. Verify that...scan a document and send it to use this address as an attachment. Ensure SMTP is correct. The printer uses this feature, see The Installation Wizard on . Verify the network cable is attached and the printer is enabled. For details, see the User Guide at www.xerox...
... Settings on page 35. 104 WorkCentre 6400 Multifunction Printer System Administrator Guide Note: You can change default Email message options, scan options, file format options, and others. Troubleshooting Scan to Email Note: Configure your printer is configured to Scan Defaults, click Edit. Verify that...scan a document and send it to use this address as an attachment. Ensure SMTP is correct. The printer uses this feature, see The Installation Wizard on . Verify the network cable is attached and the printer is enabled. For details, see the User Guide at www.xerox...
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.... Advanced Settings and Layout Adjustment Note: If your printer is locked, you must log in the Subject field of the email. 6. WorkCentre 6400 Multifunction Printer 135 System Administrator Guide Select optional information fields to display in as a system administrator. Under Internet Fax ... in the Message Body. 7. For details, see Accessing CentreWare IS on page 42. Fax Internet Fax Internet Fax allows you to scan a document at the control panel and send it to receive Internet faxes. • Configure POP3 settings. Next to Delivery Confirmation Timeout...
.... Advanced Settings and Layout Adjustment Note: If your printer is locked, you must log in the Subject field of the email. 6. WorkCentre 6400 Multifunction Printer 135 System Administrator Guide Select optional information fields to display in as a system administrator. Under Internet Fax ... in the Message Body. 7. For details, see Accessing CentreWare IS on page 42. Fax Internet Fax Internet Fax allows you to scan a document at the control panel and send it to receive Internet faxes. • Configure POP3 settings. Next to Delivery Confirmation Timeout...
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...set to print a scan confirmation report or an Internet Fax acknowledgement report, these documents are printed. 5. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Manage... Click Apply. The administrator adds the user Jane Smith to a phone number. WorkCentre 6400 Multifunction Printer 143 System Administrator Guide The maximum number of a group or project.... • Color Printed Impressions includes all color copies. • Network Images Sent includes documents sent over the network, including network scans, scans to email, server and Internet faxes.
...set to print a scan confirmation report or an Internet Fax acknowledgement report, these documents are printed. 5. In CentreWare IS, click Properties > Accounting > Xerox Standard Accounting > Manage... Click Apply. The administrator adds the user Jane Smith to a phone number. WorkCentre 6400 Multifunction Printer 143 System Administrator Guide The maximum number of a group or project.... • Color Printed Impressions includes all color copies. • Network Images Sent includes documents sent over the network, including network scans, scans to email, server and Internet faxes.
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... a warning on the Low Supply Warning page. 1. Under Scan Disk Memory Warning, select the maximum number of scanned pages that will display. 3. In CentreWare IS, click Properties... on the control panel if the printer's scan disk memory is sent. In CentreWare IS, click Properties > General Setup >...Alert Notification > Local UI Alerts. 2. Options include: • 10 scanned pages • 30 scanned pages • Custom: Type a number of supply remaining that can view...of pages between 1 and 60 minutes in scan memory before it sends an email status message. Low memory can define when ...
... a warning on the Low Supply Warning page. 1. Under Scan Disk Memory Warning, select the maximum number of scanned pages that will display. 3. In CentreWare IS, click Properties... on the control panel if the printer's scan disk memory is sent. In CentreWare IS, click Properties > General Setup >...Alert Notification > Local UI Alerts. 2. Options include: • 10 scanned pages • 30 scanned pages • Custom: Type a number of supply remaining that can view...of pages between 1 and 60 minutes in scan memory before it sends an email status message. Low memory can define when ...
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..., click Properties > General Setup > Configuration Report. 2. Creating a Clone File Note: If your printer is Cloning.dlm. WorkCentre 6400 Multifunction Printer 159 System Administrator Guide Scroll down to download the clone file. 5. You can use it to another printer... features to clone: • Accounting • Administration • Audit Log • Authentication & Authorization Configuration • Connectivity • Emails • Fax • Internet Fax • Internationalization • Job Management • Security • SMart eSolutions • System Disk...
..., click Properties > General Setup > Configuration Report. 2. Creating a Clone File Note: If your printer is Cloning.dlm. WorkCentre 6400 Multifunction Printer 159 System Administrator Guide Scroll down to download the clone file. 5. You can use it to another printer... features to clone: • Accounting • Administration • Audit Log • Authentication & Authorization Configuration • Connectivity • Emails • Fax • Internet Fax • Internationalization • Job Management • Security • SMart eSolutions • System Disk...
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... System shutdown 3 Manual ODIO (On-Demand Image Overwrite) Standard started 4 Manual ODIO Standard complete 5 Print job 6 Network scan job 7 Server fax job 8 IFAX 9 Email job 10 Audit Log Disabled 11 Audit Log Enabled 12 Copy 13 Efax 14 Lan Fax Job 15 Data Encryption enabled 16 Manual...Full complete 18 Data Encryption disabled 19 Spare 20 Scan to Mailbox job 21 Delete File/Dir 22 USB Thumbdrive 23 Scan to Home 24 Scan to Home job 25 Copy store job 26 PagePack login 174 WorkCentre 6400 Multifunction Printer System Administrator Guide Audit Log Event...
... System shutdown 3 Manual ODIO (On-Demand Image Overwrite) Standard started 4 Manual ODIO Standard complete 5 Print job 6 Network scan job 7 Server fax job 8 IFAX 9 Email job 10 Audit Log Disabled 11 Audit Log Enabled 12 Copy 13 Efax 14 Lan Fax Job 15 Data Encryption enabled 16 Manual...Full complete 18 Data Encryption disabled 19 Spare 20 Scan to Mailbox job 21 Delete File/Dir 22 USB Thumbdrive 23 Scan to Home 24 Scan to Home job 25 Copy store job 26 PagePack login 174 WorkCentre 6400 Multifunction Printer System Administrator Guide Audit Log Event...
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...embedded fax mailboxes, 124 assigning, 124 defining policies for, 129 deleting, 124 178 WorkCentre 6400 Multifunction Printer System Administrator Guide embedded fax reports printing, 126 setting up, 126...Setup wizard, 15 faxes emailing, 135 faxing, 119 feature usage limits resetting for users, 144 setting for users, 144 file repository settings configuring for workflow scanning, 106 File Transfer Protocol... (FTP), 106 folders creating for saved print jobs, 82 managing for saved jobs, 82 Font Management Utility, 163 G group accounts creating for Xerox Standard...
...embedded fax mailboxes, 124 assigning, 124 defining policies for, 129 deleting, 124 178 WorkCentre 6400 Multifunction Printer System Administrator Guide embedded fax reports printing, 126 setting up, 126...Setup wizard, 15 faxes emailing, 135 faxing, 119 feature usage limits resetting for users, 144 setting for users, 144 file repository settings configuring for workflow scanning, 106 File Transfer Protocol... (FTP), 106 folders creating for saved print jobs, 82 managing for saved jobs, 82 Font Management Utility, 163 G group accounts creating for Xerox Standard...
WorkCentre 6400 User Guide
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... Using the Xerox Scan Utility 132 Scanning Using the Xerox Scan Utility 132 Creating Scan Templates 132 Deleting Scan Templates 135 Managing Xerox Scan Utility Folder and Email Profiles 136 Using the Scan to Email and Copy to Folder Tools 138 Importing Scanned Files into an Application 142 Scan to File 145 Scan to E-mail 146 Setting E-mail Options 147 Scan to Home 148 6 WorkCentre 6400 Multifunction...
... Using the Xerox Scan Utility 132 Scanning Using the Xerox Scan Utility 132 Creating Scan Templates 132 Deleting Scan Templates 135 Managing Xerox Scan Utility Folder and Email Profiles 136 Using the Scan to Email and Copy to Folder Tools 138 Importing Scanned Files into an Application 142 Scan to File 145 Scan to E-mail 146 Setting E-mail Options 147 Scan to Home 148 6 WorkCentre 6400 Multifunction...
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... send a fax in CentreWare IS. Faxing Fax Overview A WorkCentre 6400X or 6400XF printer can send a fax from a WorkCentre 6400X or 6400XF printer, you must enable fax services and provide information about your fax server and email server in one of three ways: • Fax: Document is scanned and sent directly to a fax machine (phone number). •...
... send a fax in CentreWare IS. Faxing Fax Overview A WorkCentre 6400X or 6400XF printer can send a fax from a WorkCentre 6400X or 6400XF printer, you must enable fax services and provide information about your fax server and email server in one of three ways: • Fax: Document is scanned and sent directly to a fax machine (phone number). •...
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... If you have been scanned. 8. Load your network, you send an internet fax, the document is scanned and sent to use the touch screen. 5. Enter the recipient's email address using the key pad, or select Dialing Characters to an email address. WorkCentre 6400 Multifunction Printer 111 User... Guide The printer scans the pages and sends the document as an email attachment (PDF or TIFF format) when all pages have an SMTP (email) server connected to your document. • Document...
... If you have been scanned. 8. Load your network, you send an internet fax, the document is scanned and sent to use the touch screen. 5. Enter the recipient's email address using the key pad, or select Dialing Characters to an email address. WorkCentre 6400 Multifunction Printer 111 User... Guide The printer scans the pages and sends the document as an email attachment (PDF or TIFF format) when all pages have an SMTP (email) server connected to your document. • Document...
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... directory Note: To Scan to email, or imported into applications using Xerox Scan Utility • Importing scan images into applications. You can also scan images directly to your computer using TWAIN and WIA • Scan to file: scan original document to a document repository on a network server. The WorkCentre 6400 printer supports the following scanning services: • Scan to mailbox: scans a document and...
... directory Note: To Scan to email, or imported into applications using Xerox Scan Utility • Importing scan images into applications. You can also scan images directly to your computer using TWAIN and WIA • Scan to file: scan original document to a document repository on a network server. The WorkCentre 6400 printer supports the following scanning services: • Scan to mailbox: scans a document and...
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... Scan Templates on page 135 • Managing Xerox Scan Utility Folder and Email Profiles on page 136 • Importing Scanned Files into an Application on the document glass or in the document feeder. 1. Press the Start button. Your file is required in the folder on page 133 132 WorkCentre... 6400 Multifunction Printer User Guide To ensure the security of the control panel, Output Color, 2-Sided Scanning, Original Type and Scan Presets, to your password using the printer's control panel. 4. You can be...
... Scan Templates on page 135 • Managing Xerox Scan Utility Folder and Email Profiles on page 136 • Importing Scanned Files into an Application on the document glass or in the document feeder. 1. Press the Start button. Your file is required in the folder on page 133 132 WorkCentre... 6400 Multifunction Printer User Guide To ensure the security of the control panel, Output Color, 2-Sided Scanning, Original Type and Scan Presets, to your password using the printer's control panel. 4. You can be...