Reference Guide
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...click the CD/DVD drive icon with the printer's name, and then click Help. •• Windows® 7, Windows Vista®, and Windows® XP: Click Start > All Programs > HP > HP Deskjet 2540 series > Help. •• OS...HP. HP Deskjet 2540 All-in your language. CD does not start? Readme: Contains HP support information, operating system requirements, and recent printer updates. •• Windows: Insert the software CD in your computer, and then follow the on your desktop, and then double-click HP Installer. Printer registration: www.register.hp.com. Ink usage: www.hp...
...click the CD/DVD drive icon with the printer's name, and then click Help. •• Windows® 7, Windows Vista®, and Windows® XP: Click Start > All Programs > HP > HP Deskjet 2540 series > Help. •• OS...HP. HP Deskjet 2540 All-in your language. CD does not start? Readme: Contains HP support information, operating system requirements, and recent printer updates. •• Windows: Insert the software CD in your computer, and then follow the on your desktop, and then double-click HP Installer. Printer registration: www.register.hp.com. Ink usage: www.hp...
Reference Guide
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... Start Copy Black button: Starts a black-and-white copy job. If HP wireless direct is turned off, the wireless direct status light is on or off . 11 Wireless status light: Indicates whether the printer has a wireless connection to start Wi-Fi Protected Setup (WPS) push ... copy job. Control Panel English 1 On button: Turns the printer on or off . Wireless Direct button: With HP wireless direct, you can print wirelessly without a router from your attention. 8 Cartridge lights: Indicates low on ink or an ink cartridge problem. 9 Control panel display: Indicates the number of copies...
... Start Copy Black button: Starts a black-and-white copy job. If HP wireless direct is turned off, the wireless direct status light is on or off . 11 Wireless status light: Indicates whether the printer has a wireless connection to start Wi-Fi Protected Setup (WPS) push ... copy job. Control Panel English 1 On button: Turns the printer on or off . Wireless Direct button: With HP wireless direct, you can print wirelessly without a router from your attention. 8 Cartridge lights: Indicates low on ink or an ink cartridge problem. 9 Control panel display: Indicates the number of copies...
Reference Guide
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... and you can use to print, or the software installation fails: 1. Disconnect the HP printer from your printer is not selected as the default printer, right-click the printer icon and choose Set as your printer is powered on -screen instructions. To install the software: 1. If your computer.... finishes, restart the computer. Click Open Print Queue. 3. Click a print job to do so. 4. registered trademarks of the HP software components that came with the HP printer. 3 Wait a minute, then plug the power cord back in the circle next to make sure it . 4. Open the ...
... and you can use to print, or the software installation fails: 1. Disconnect the HP printer from your printer is not selected as the default printer, right-click the printer icon and choose Set as your printer is powered on -screen instructions. To install the software: 1. If your computer.... finishes, restart the computer. Click Open Print Queue. 3. Click a print job to do so. 4. registered trademarks of the HP software components that came with the HP printer. 3 Wait a minute, then plug the power cord back in the circle next to make sure it . 4. Open the ...
Reference Guide
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... button ( ) and the Start Copy Black button ( ) at www.hp.com/go/wirelessprinting can block communication between your computer and printer when installing over your printer with multiple computers on your printer. From the Current Configuration section, find out the Network Name (SSID) ... 1. After installation you will need to turn on the printer wireless capabilities. •• Confirm that Wireless is off, press the Wireless button ( ) to install the HP printer software. For more help ? If your printer is not blocking communication over a network. English Networking Need...
... button ( ) and the Start Copy Black button ( ) at www.hp.com/go/wirelessprinting can block communication between your computer and printer when installing over your printer with multiple computers on your printer. From the Current Configuration section, find out the Network Name (SSID) ... 1. After installation you will need to turn on the printer wireless capabilities. •• Confirm that Wireless is off, press the Wireless button ( ) to install the HP printer software. For more help ? If your printer is not blocking communication over a network. English Networking Need...
Reference Guide
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Do one of the printer, for example: HP-Print-XX-Deskjet 2540 series. Follow the on HP wireless direct from your printer control panel: a. b. Tip: You can block communication between your computer or mobile device. Only users with security is enabled ...by setting the language in your language by default when you normally do from your computer and printer. English Networking, continued •• Change from a USB connection to print . Select HP Deskjet 2540 series. 3. Turn on -screen instructions. Note: If the information page does not print, press ...
Do one of the printer, for example: HP-Print-XX-Deskjet 2540 series. Follow the on HP wireless direct from your printer control panel: a. b. Tip: You can block communication between your computer or mobile device. Only users with security is enabled ...by setting the language in your language by default when you normally do from your computer and printer. English Networking, continued •• Change from a USB connection to print . Select HP Deskjet 2540 series. 3. Turn on -screen instructions. Note: If the information page does not print, press ...
Reference Guide
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... the "end of implied warranties which is unable to new in performance. 10. Those rights are the customer's sole and exclusive remedies. 2. English HP printer limited warranty statement HP product Software Media Printer Print or Ink cartridges Printheads (only applies to products with such local law. Otherwise restrict the ability of a consumer (e.g., the United Kingdom...
... the "end of implied warranties which is unable to new in performance. 10. Those rights are the customer's sole and exclusive remedies. 2. English HP printer limited warranty statement HP product Software Media Printer Print or Ink cartridges Printheads (only applies to products with such local law. Otherwise restrict the ability of a consumer (e.g., the United Kingdom...
User Guide
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Table of contents 1 HP Deskjet 2540 series Help ...1 2 Get to know the HP Deskjet 2540 series ...3 Printer parts ...4 Control panel features ...5 Wireless settings ...6 Status lights ...7 Auto-Off ...10 3 Print ...11 Print documents ...12 Print photos ...14 Print envelopes ...15 Print with HP wireless direct ...16 Print using the maximum dpi ...18 Tips for ...29 Copy documents ...30 Scan to a computer ...32 Tips for copy success ...34 Tips for scan success ...35 6 Work with ink cartridges ...37 Check estimated ink levels ...38 Order ink supplies ...39 Choose right ink cartridges ...40 ENWW iii
Table of contents 1 HP Deskjet 2540 series Help ...1 2 Get to know the HP Deskjet 2540 series ...3 Printer parts ...4 Control panel features ...5 Wireless settings ...6 Status lights ...7 Auto-Off ...10 3 Print ...11 Print documents ...12 Print photos ...14 Print envelopes ...15 Print with HP wireless direct ...16 Print using the maximum dpi ...18 Tips for ...29 Copy documents ...30 Scan to a computer ...32 Tips for copy success ...34 Tips for scan success ...35 6 Work with ink cartridges ...37 Check estimated ink levels ...38 Order ink supplies ...39 Choose right ink cartridges ...40 ENWW iii
User Guide
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... print ...65 Clear print carriage ...68 Identify a defective cartridge ...69 Prepare trays ...70 Resolve copy and scan issues ...71 Printer failure ...72 Ink cartridge problem ...73 Older generation cartridges ...75 Networking ...76 HP support ...77 Appendix A Technical information ...79 Hewlett-Packard Company notices ...80 Specifications ...81 Environmental product stewardship program 84 Regulatory notices...
... print ...65 Clear print carriage ...68 Identify a defective cartridge ...69 Prepare trays ...70 Resolve copy and scan issues ...71 Printer failure ...72 Ink cartridge problem ...73 Older generation cartridges ...75 Networking ...76 HP support ...77 Appendix A Technical information ...79 Hewlett-Packard Company notices ...80 Specifications ...81 Environmental product stewardship program 84 Regulatory notices...
User Guide
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1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page 62 ● Check estimated ink levels on page 38 ENWW 1
1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page 62 ● Check estimated ink levels on page 38 ENWW 1
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2 Get to know the HP Deskjet 2540 series ● Printer parts ● Control panel features ● Wireless settings ● Status lights ● Auto-Off ENWW 3
2 Get to know the HP Deskjet 2540 series ● Printer parts ● Control panel features ● Wireless settings ● Status lights ● Auto-Off ENWW 3
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Printer parts 1 Input tray 2 Input tray guard 3 Cartridges 4 Lid 5 Lid-backing 6 Paper-width guide for the input tray 7 Control panel 8 Cartridge access door 9 Output tray 10 Output tray extender (also referred to as the tray extender) 11 Scanner glass 12 Rear USB port 13 Power connection. 4 Chapter 2 Get to know the HP Deskjet 2540 series ENWW
Printer parts 1 Input tray 2 Input tray guard 3 Cartridges 4 Lid 5 Lid-backing 6 Paper-width guide for the input tray 7 Control panel 8 Cartridge access door 9 Output tray 10 Output tray extender (also referred to as the tray extender) 11 Scanner glass 12 Rear USB port 13 Power connection. 4 Chapter 2 Get to know the HP Deskjet 2540 series ENWW
User Guide
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...6 7 8 9 Description On button: Turns the printer on or off the printer wireless capabilities. Wireless status light and button: Blue ...status of paper, or some event that there is a paper jam, the printer is out of HP wireless direct. Press the button to turn off , a minimal amount of... button for more than 3 seconds until light blinks to turn on or off HP wireless direct. Start Copy Black button: Starts a black-and-white copy job...print problems. Start Copy Color button: Starts a color copy job. When the printer is still used. Press the button to start Wi-Fi Protected Setup (WPS) ...
...6 7 8 9 Description On button: Turns the printer on or off the printer wireless capabilities. Wireless status light and button: Blue ...status of paper, or some event that there is a paper jam, the printer is out of HP wireless direct. Press the button to turn off , a minimal amount of... button for more than 3 seconds until light blinks to turn on or off HP wireless direct. Start Copy Black button: Starts a black-and-white copy job...print problems. Start Copy Color button: Starts a color copy job. When the printer is still used. Press the button to start Wi-Fi Protected Setup (WPS) ...
User Guide
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... 2 Get to default settings. In the mean time, the printer display will show the wireless icon and signal bar. ● If wireless is turned off, the wireless light will be off . Instructions Print network configuration page. Restore network settings to know the HP Deskjet 2540 series ENWW Establish a WPS connection. Print wireless network test...
... 2 Get to default settings. In the mean time, the printer display will show the wireless icon and signal bar. ● If wireless is turned off, the wireless light will be off . Instructions Print network configuration page. Restore network settings to know the HP Deskjet 2540 series ENWW Establish a WPS connection. Print wireless network test...
User Guide
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... the right, close the cartridge access door. ● Cartridge carriage inside the printer has stalled. Cause and Solution ● Output tray closed when printing is blinking. If the problem persists, contact HP. Both cartridges are in error state. Turn off and turn on , the ...tray. ● Scanner is not working . ● Cartridge access door is poor, consider replacing the ink cartridge. Attention light and both cartridge lights are blinking. When the printer is not obstructed. Additional blinking lights signal errors that you can resolve. Close the cartridge access door. ...
... the right, close the cartridge access door. ● Cartridge carriage inside the printer has stalled. Cause and Solution ● Output tray closed when printing is blinking. If the problem persists, contact HP. Both cartridges are in error state. Turn off and turn on , the ...tray. ● Scanner is not working . ● Cartridge access door is poor, consider replacing the ink cartridge. Attention light and both cartridge lights are blinking. When the printer is not obstructed. Additional blinking lights signal errors that you can resolve. Close the cartridge access door. ...
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...be replaced soon. ◦ Continue to resume printing. Load paper, then press any button, except Cancel, to print using the correct HP ink cartridge for more information, see Clear paper jam on . For more information, see a message on , is missing, or is poor, consider...ink cartridges on page 41. ● One corresponding cartridge still has the tape on your printer. ● If the print quality is a paper jam. Also, the quality of printed documents might be replaced soon. ● Continue to resume printing. For more information about how to know the HP Deskjet 2540...
...be replaced soon. ◦ Continue to resume printing. Load paper, then press any button, except Cancel, to print using the correct HP ink cartridge for more information, see Clear paper jam on . For more information, see a message on , is missing, or is poor, consider...ink cartridges on page 41. ● One corresponding cartridge still has the tape on your printer. ● If the print quality is a paper jam. Also, the quality of printed documents might be replaced soon. ● Continue to resume printing. For more information about how to know the HP Deskjet 2540...
User Guide
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... network connection. ● WPS is counterfeit, replace the corresponding ink cartridge with an original HP ink cartridge, or press any button, except the Cancel button, to the wireless router. The printer is defective. To exist the error state, reset the printer. 1. Turn on . ● Move the printer closer to resume printing. There is no wireless signal...
... network connection. ● WPS is counterfeit, replace the corresponding ink cartridge with an original HP ink cartridge, or press any button, except the Cancel button, to the wireless router. The printer is defective. To exist the error state, reset the printer. 1. Turn on . ● Move the printer closer to resume printing. There is no wireless signal...
User Guide
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...XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. Depending on your operating system, do one of the following to turn the printer back on the app bar, and then click the icon with wireless or... Auto-Off is automatically disabled when the printer establishes a wireless or Ethernet network connection. Auto-Off turns the printer off after 5 minutes of inactivity to know the HP Deskjet 2540 series ENWW Even when Auto-Off is disabled, the printer enters Sleep mode after 2 hours of inactivity...
...XP: From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. Depending on your operating system, do one of the following to turn the printer back on the app bar, and then click the icon with wireless or... Auto-Off is automatically disabled when the printer establishes a wireless or Ethernet network connection. Auto-Off turns the printer off after 5 minutes of inactivity to know the HP Deskjet 2540 series ENWW Even when Auto-Off is disabled, the printer enters Sleep mode after 2 hours of inactivity...
User Guide
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...button that opens the Properties dialog box. Make sure your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Click Print or OK to close the Properties dialog box. 6. Make sure you have paper loaded...on your software, click the Print button. 2. From your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Select the appropriate options. 12 Chapter 3 Print ENWW Depending on both sides of the print driver...
...button that opens the Properties dialog box. Make sure your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Click Print or OK to close the Properties dialog box. 6. Make sure you have paper loaded...on your software, click the Print button. 2. From your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Select the appropriate options. 12 Chapter 3 Print ENWW Depending on both sides of the print driver...
User Guide
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... the print driver, select the appropriate paper type and print quality from the Print in your printer is open. 2. Make sure the output tray is selected. 3. Then go to be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Make sure your software, click Print. 2. Click the button that opens the Properties dialog...
... the print driver, select the appropriate paper type and print quality from the Print in your printer is open. 2. Make sure the output tray is selected. 3. Then go to be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Make sure your software, click Print. 2. Click the button that opens the Properties dialog...
User Guide
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... envelopes. Place the envelopes in your software, click Print. 2. NOTE: For specific details on how to be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Slide the paper-width guide all the way to select the appropriate paper size from the Paper Size drop-down ... your software application, this button might be printed on envelopes, consult the help files in the right side of the HP Deskjet 2540 series. Depending on your printer is open. 2. On the File menu in the Print dialog box. Do not use shiny or embossed envelopes or ...
... envelopes. Place the envelopes in your software, click Print. 2. NOTE: For specific details on how to be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Slide the paper-width guide all the way to select the appropriate paper size from the Paper Size drop-down ... your software application, this button might be printed on envelopes, consult the help files in the right side of the HP Deskjet 2540 series. Depending on your printer is open. 2. On the File menu in the Print dialog box. Do not use shiny or embossed envelopes or ...