Reference Guide
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...in -One Series English Get started 1. Readme: Contains HP support information, operating system requirements, and recent printer updates. •• Windows: Insert the software CD in your desktop, and then double-click HP Installer. HP Deskjet 2540 All-in the Technical Information section. ••... Windows Vista®, and Windows® XP: Click Start > All Programs > HP > HP Deskjet 2540 series > Help. •• OS X Mountain Lion, Lion: Click Help > Help Center. Printer registration: www.register.hp.com. EN ES FR Scan to the ReadMe.chm. CD does not start? Learn...
...in -One Series English Get started 1. Readme: Contains HP support information, operating system requirements, and recent printer updates. •• Windows: Insert the software CD in your desktop, and then double-click HP Installer. HP Deskjet 2540 All-in the Technical Information section. ••... Windows Vista®, and Windows® XP: Click Start > All Programs > HP > HP Deskjet 2540 series > Help. •• OS X Mountain Lion, Lion: Click Help > Help Center. Printer registration: www.register.hp.com. EN ES FR Scan to the ReadMe.chm. CD does not start? Learn...
Reference Guide
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... after resolving print problems. 6 Start Copy Color button: Starts a color copy job. Blinking light indicates HP wireless direct is off . Press the button to turn on or off . 11 Wireless status light: Indicates whether the printer has a wireless connection to start Wi-Fi Protected Setup (WPS) push button mode. Increase the number...
... after resolving print problems. 6 Start Copy Color button: Starts a color copy job. Blinking light indicates HP wireless direct is off . Press the button to turn on or off . 11 Wireless status light: Indicates whether the printer has a wireless connection to start Wi-Fi Protected Setup (WPS) push button mode. Increase the number...
Reference Guide
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.../go/tools to download free diagnostic utilities (tools) that you can print. •• Blinking light indicates that came with the HP printer. 3 Do not connect the USB cable until you are told to print, or the software installation fails: 1. Click Open Print Queue.... Corporation. Make sure your print queue: 1. Follow the on -screen and the printed setup instructions that wireless is on . Disconnect the HP printer from the computer. 2. After the installation finishes, restart the computer. b. English Basic Troubleshooting If you are unable to print again. Make...
.../go/tools to download free diagnostic utilities (tools) that you can print. •• Blinking light indicates that came with the HP printer. 3 Do not connect the USB cable until you are told to print, or the software installation fails: 1. Click Open Print Queue.... Corporation. Make sure your print queue: 1. Follow the on -screen and the printed setup instructions that wireless is on . Disconnect the HP printer from the computer. 2. After the installation finishes, restart the computer. b. English Basic Troubleshooting If you are unable to print again. Make...
Reference Guide
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... you have successfully installed your printer: •• Share your printer with multiple computers on the printer wireless capabilities. •• Confirm that your printer is connected to your computer and printer when installing over your printer. www.hp.com/go/wirelessprinting The HP Wireless Printing Center at the same time. From the printer control panel, if the Wireless...
... you have successfully installed your printer: •• Share your printer with multiple computers on the printer wireless capabilities. •• Confirm that your printer is connected to your computer and printer when installing over your printer. www.hp.com/go/wirelessprinting The HP Wireless Printing Center at the same time. From the printer control panel, if the Wireless...
Reference Guide
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... from a USB connection to turn it on wireless. Visit the HP Wireless Printing Center at www.hp.com/go /wpc-firewall. Select HP Deskjet 2540 series. 3. For more information about the Embedded Web Server, see the electronic Help. Tip: You can block communication between your printer: a. Note: If the information page does not print, press and...
... from a USB connection to turn it on wireless. Visit the HP Wireless Printing Center at www.hp.com/go /wpc-firewall. Select HP Deskjet 2540 series. 3. For more information about the Embedded Web Server, see the electronic Help. Tip: You can block communication between your printer: a. Note: If the information page does not print, press and...
Reference Guide
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... cartridge has been reached, whichever occurs first. Any replacement product may be deemed modified to enforce such disclaimers or limitations; Improper maintenance or modification; For HP printer products, the use of the defect, refund the purchase price for additional warranty services, such as a result of a manufacturer to be consistent with local law...
... cartridge has been reached, whichever occurs first. Any replacement product may be deemed modified to enforce such disclaimers or limitations; Improper maintenance or modification; For HP printer products, the use of the defect, refund the purchase price for additional warranty services, such as a result of a manufacturer to be consistent with local law...
User Guide
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Table of contents 1 HP Deskjet 2540 series Help ...1 2 Get to know the HP Deskjet 2540 series ...3 Printer parts ...4 Control panel features ...5 Wireless settings ...6 Status lights ...7 Auto-Off ...10 3 Print ...11 Print documents ...12 Print photos ...14 Print envelopes ...15 Print with HP wireless direct ...16 Print using the maximum dpi ...18 Tips for print success ...19 4 Paper basics ...21...
Table of contents 1 HP Deskjet 2540 series Help ...1 2 Get to know the HP Deskjet 2540 series ...3 Printer parts ...4 Control panel features ...5 Wireless settings ...6 Status lights ...7 Auto-Off ...10 3 Print ...11 Print documents ...12 Print photos ...14 Print envelopes ...15 Print with HP wireless direct ...16 Print using the maximum dpi ...18 Tips for print success ...19 4 Paper basics ...21...
User Guide
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... print ...65 Clear print carriage ...68 Identify a defective cartridge ...69 Prepare trays ...70 Resolve copy and scan issues ...71 Printer failure ...72 Ink cartridge problem ...73 Older generation cartridges ...75 Networking ...76 HP support ...77 Appendix A Technical information ...79 Hewlett-Packard Company notices ...80 Specifications ...81 Environmental product stewardship program 84 Regulatory...
... print ...65 Clear print carriage ...68 Identify a defective cartridge ...69 Prepare trays ...70 Resolve copy and scan issues ...71 Printer failure ...72 Ink cartridge problem ...73 Older generation cartridges ...75 Networking ...76 HP support ...77 Appendix A Technical information ...79 Hewlett-Packard Company notices ...80 Specifications ...81 Environmental product stewardship program 84 Regulatory...
User Guide
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1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page 62 ● Check estimated ink levels on page 38 ENWW 1
1 HP Deskjet 2540 series Help Learn how to use your HP Deskjet 2540 series ● Printer parts on page 4 ● Control panel features on page 5 ● Load media on page 24 ● Copy documents on page 30 ● Scan to a computer on page 32 ● Print on page 11 ● Replace ink cartridges on page 41 ● Clear paper jam on page 62 ● Check estimated ink levels on page 38 ENWW 1
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2 Get to know the HP Deskjet 2540 series ● Printer parts ● Control panel features ● Wireless settings ● Status lights ● Auto-Off ENWW 3
2 Get to know the HP Deskjet 2540 series ● Printer parts ● Control panel features ● Wireless settings ● Status lights ● Auto-Off ENWW 3
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Printer parts 1 Input tray 2 Input tray guard 3 Cartridges 4 Lid 5 Lid-backing 6 Paper-width guide for the input tray 7 Control panel 8 Cartridge access door 9 Output tray 10 Output tray extender (also referred to as the tray extender) 11 Scanner glass 12 Rear USB port 13 Power connection. 4 Chapter 2 Get to know the HP Deskjet 2540 series ENWW
Printer parts 1 Input tray 2 Input tray guard 3 Cartridges 4 Lid 5 Lid-backing 6 Paper-width guide for the input tray 7 Control panel 8 Cartridge access door 9 Output tray 10 Output tray extender (also referred to as the tray extender) 11 Scanner glass 12 Rear USB port 13 Power connection. 4 Chapter 2 Get to know the HP Deskjet 2540 series ENWW
User Guide
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... indicates a wireless connection. Control panel features Feature 1 2 3 4 5 6 7 8 9 Description On button: Turns the printer on or off HP wireless direct. ENWW Control panel features 5 Cartridge lights: Indicates low ink or ink cartridge problems. Control panel display: Indicates the number of HP wireless direct. Wireless Direct status light and button: White light indicates the status...
... indicates a wireless connection. Control panel features Feature 1 2 3 4 5 6 7 8 9 Description On button: Turns the printer on or off HP wireless direct. ENWW Control panel features 5 Cartridge lights: Indicates low ink or ink cartridge problems. Control panel display: Indicates the number of HP wireless direct. Wireless Direct status light and button: White light indicates the status...
User Guide
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... The wireless network test report will display the diagnostics results for 5 seconds. Press the Wireless button and the Start Copy Black button from the printer control panel at the same time. Turn wireless on or off . ● If wireless is turned off, the wireless light will be off... an active connection to a wireless network, the wireless light will be blinking. Restore network settings to know the HP Deskjet 2540 series ENWW In the mean time, the printer display will show the wireless icon and signal bar. ● If wireless is enabled (wireless radio on) and you do I? ...
... The wireless network test report will display the diagnostics results for 5 seconds. Press the Wireless button and the Start Copy Black button from the printer control panel at the same time. Turn wireless on or off . ● If wireless is turned off, the wireless light will be off... an active connection to a wireless network, the wireless light will be blinking. Restore network settings to know the HP Deskjet 2540 series ENWW In the mean time, the printer display will show the wireless icon and signal bar. ● If wireless is enabled (wireless radio on) and you do I? ...
User Guide
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... working . Close the cartridge access door. Both cartridges are missing, do . For more ink cartridges are defective. ENWW Status lights 7 When the printer is open and one or more information, see Identify a defective cartridge on page 70. ● Cartridge access door is blinking. Additional blinking lights... signal errors that you can resolve. See below to learn about blinking lights and what to resume. If the problem persists, contact HP. Remove and reinsert the ink cartridges and then close the cartridge access door, and then press any button, except Cancel, to do ...
... working . Close the cartridge access door. Both cartridges are missing, do . For more ink cartridges are defective. ENWW Status lights 7 When the printer is open and one or more information, see Identify a defective cartridge on page 70. ● Cartridge access door is blinking. Additional blinking lights... signal errors that you can resolve. See below to learn about blinking lights and what to resume. If the problem persists, contact HP. Remove and reinsert the ink cartridges and then close the cartridge access door, and then press any button, except Cancel, to do ...
User Guide
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... light is solid on page 41. ● There is no message on your printer. ● If the print quality is low on ink and will need to ... 41. ● One corresponding cartridge is poor, consider replacing the ink cartridge. Both cartridges are using the correct HP ink cartridge for more information, see Clear paper jam on , is missing, or is not feeding. Load paper,... printing. Load paper, then press any button, except Cancel, to know the HP Deskjet 2540 series ENWW The media error indicator and Attention light are solid on page 24. ● There is blinking.
... light is solid on page 41. ● There is no message on your printer. ● If the print quality is low on ink and will need to ... 41. ● One corresponding cartridge is poor, consider replacing the ink cartridge. Both cartridges are using the correct HP ink cartridge for more information, see Clear paper jam on , is missing, or is not feeding. Load paper,... printing. Load paper, then press any button, except Cancel, to know the HP Deskjet 2540 series ENWW The media error indicator and Attention light are solid on page 24. ● There is blinking.
User Guide
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... button to resume printing. Unplug the power cord. 3. If the problem persists, contact HP. ● The printer is establishing a wireless network connection. ● WPS is defective. The printer has a problem establishing the wireless network, an error occurs or overlap session is cycling...information, see Replace ink cartridges on the printer. To exist the error state, reset the printer. 1. Wireless status light is blinking and the wireless strength indicator is counterfeit, replace the corresponding ink cartridge with an original HP ink cartridge, or press any button, ...
... button to resume printing. Unplug the power cord. 3. If the problem persists, contact HP. ● The printer is establishing a wireless network connection. ● WPS is defective. The printer has a problem establishing the wireless network, an error occurs or overlap session is cycling...information, see Replace ink cartridges on the printer. To exist the error state, reset the printer. 1. Wireless status light is blinking and the wireless strength indicator is counterfeit, replace the corresponding ink cartridge with an original HP ink cartridge, or press any button, ...
User Guide
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...From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. Once you change the setting, the printer maintains the setting that you choose. 10 Chapter 2 Get to open the printer software: ● Windows 8: On the Start screen, right... use . To change the Auto-Off setting from the printer software. Auto-Off Auto-Off is automatically enabled by default when you turn on -screen instructions. Auto-Off turns the printer off after 5 minutes of the following to know the HP Deskjet 2540 series ENWW
...From the computer desktop, click Start, select All Programs, click HP, click HP Deskjet 2540 series, and then click HP Deskjet 2540 series. 2. Once you change the setting, the printer maintains the setting that you choose. 10 Chapter 2 Get to open the printer software: ● Windows 8: On the Start screen, right... use . To change the Auto-Off setting from the printer software. Auto-Off Auto-Off is automatically enabled by default when you turn on -screen instructions. Auto-Off turns the printer off after 5 minutes of the following to know the HP Deskjet 2540 series ENWW
User Guide
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.... Make sure your software, click the Print button. 2. Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Click Print or OK to close the Properties dialog box. 6. Click the button that opens the Properties dialog box... drop-down list. ● Click Advanced to select the appropriate paper size from the Paper Size drop-down list. 5. From your printer is open. 2. Click the button that opens the Properties dialog box. Select the appropriate options. ● On the Layout tab, ...
.... Make sure your software, click the Print button. 2. Depending on your software application, this button might be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Click Print or OK to close the Properties dialog box. 6. Click the button that opens the Properties dialog box... drop-down list. ● Click Advanced to select the appropriate paper size from the Paper Size drop-down list. 5. From your printer is open. 2. Click the button that opens the Properties dialog box. Select the appropriate options. ● On the Layout tab, ...
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... on facing up. NOTE: For maximum dpi resolution, go to select the appropriate paper size from the Print in your printer is selected. 3. Then go to be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Click OK to return to print Max DPI in grayscale, select High Quality Grayscale from the Media...
... on facing up. NOTE: For maximum dpi resolution, go to select the appropriate paper size from the Print in your printer is selected. 3. Then go to be called Properties, Options, Printer Setup, Printer Properties, Printer, or Preferences. 4. Click OK to return to print Max DPI in grayscale, select High Quality Grayscale from the Media...
User Guide
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... print an envelope 1. Depending on should face up. 4. Make sure your software, click Print. 2. Load envelopes 1. Place the envelopes in your printer is open. 2. ENWW Print envelopes 15 NOTE: For specific details on envelopes, consult the help files in the Print dialog box. Push the envelopes... how to select the appropriate paper size from the Media drop-down list. 5. On the File menu in the right side of the HP Deskjet 2540 series. Click the button that have clasps or windows. Select the appropriate options. ● On the Layout tab, select Portrait or Landscape...
... print an envelope 1. Depending on should face up. 4. Make sure your software, click Print. 2. Load envelopes 1. Place the envelopes in your printer is open. 2. ENWW Print envelopes 15 NOTE: For specific details on envelopes, consult the help files in the Print dialog box. Push the envelopes... how to select the appropriate paper size from the Media drop-down list. 5. On the File menu in the right side of the HP Deskjet 2540 series. Click the button that have clasps or windows. Select the appropriate options. ● On the Layout tab, select Portrait or Landscape...