User Guide
Page 39
Select Document Server Option Used for storing documents for easy access, confidential printing etc. Accessing Document Server From Copy Panel -
Select Document Server Option Used for storing documents for easy access, confidential printing etc. Accessing Document Server From Copy Panel -
User Guide
Page 40
Document Server Usage Documents may be scanned or Printed to Document Server for: -Confidential Printing -Print and Hold -Sample Printing -Forms printing -File Merge (different types) -Electronic Distribution -HIPPA Compliancy -Label Printing -Cost Savings
Document Server Usage Documents may be scanned or Printed to Document Server for: -Confidential Printing -Print and Hold -Sample Printing -Forms printing -File Merge (different types) -Electronic Distribution -HIPPA Compliancy -Label Printing -Cost Savings
User Guide
Page 41
List view Document Server Displays Preview document Search by user name Search by file name Displays scan options Details Preview File Management Delete File Print Specified Page To Printing Screen Edit user & file Info Print one or multiple pages of a stored document Displays printing options of a stored file
List view Document Server Displays Preview document Search by user name Search by file name Displays scan options Details Preview File Management Delete File Print Specified Page To Printing Screen Edit user & file Info Print one or multiple pages of a stored document Displays printing options of a stored file
User Guide
Page 42
... see the first page of documents stored in Document Server. You can also view documents in the thumbnail view to store Shows a list view of the document stored. Scan a Job To Document Server Place document in feeder or on the glass Press [Document Server] Press [Scan Original] Select any appropriate document options Touch [User Name] enter your document if required - optional Touch...
... see the first page of documents stored in Document Server. You can also view documents in the thumbnail view to store Shows a list view of the document stored. Scan a Job To Document Server Place document in feeder or on the glass Press [Document Server] Press [Scan Original] Select any appropriate document options Touch [User Name] enter your document if required - optional Touch...
User Guide
Page 43
...action vary from machine to be merged. If you wish to printing screen, files will be printed. Print a Job From Document Server Press [Document Server] Select the document you wish to print Press [Start] To [Sort], [Staple] or add any additional print options To Printing Screen Press ... Printing Screen] Select any appropriate feature Enter the number of desired copies Note: If document is password protected a password is required before a document can also view documents in Document Server. Shows a list view of documents stored in the thumbnail view to see the first page of the...
...action vary from machine to be merged. If you wish to printing screen, files will be printed. Print a Job From Document Server Press [Document Server] Select the document you wish to print Press [Start] To [Sort], [Staple] or add any additional print options To Printing Screen Press ... Printing Screen] Select any appropriate feature Enter the number of desired copies Note: If document is password protected a password is required before a document can also view documents in Document Server. Shows a list view of documents stored in the thumbnail view to see the first page of the...
User Guide
Page 44
Delete a Job From Document Server Delete File Delete File Press [Document Server] Select the document you wish to see the first page of documents stored in the thumbnail view to Delete. Shows a list view of the document stored. You can be deleted. Multiple documents may be selected to be accessed Continue the above process for each additional document you wish...
Delete a Job From Document Server Delete File Delete File Press [Document Server] Select the document you wish to see the first page of documents stored in the thumbnail view to Delete. Shows a list view of the document stored. You can be deleted. Multiple documents may be selected to be accessed Continue the above process for each additional document you wish...
User Guide
Page 47
Printing To Document Server Open your document to Print Select [File>Print] Select the Ricoh Print driver Press [Properties] At [Job Type] open the drop down window and choose [Document Server] Press [OK] Press [Details] Enter user Information: User ID (if applicable) or leave blank File Name Password (if applicable) User Name Press [OK] repeatedly to print
Printing To Document Server Open your document to Print Select [File>Print] Select the Ricoh Print driver Press [Properties] At [Job Type] open the drop down window and choose [Document Server] Press [OK] Press [Details] Enter user Information: User ID (if applicable) or leave blank File Name Password (if applicable) User Name Press [OK] repeatedly to print
User Guide
Page 48
... printing at the control panel. Printer Properties Job Type Locked Print: Temporarily holds print jobs in the memory until a valid password is optional. Document Server: Sends files directly to the document server for accuracy prior to print files immediately while simultaneously storing data. 4-8 digit password is entered at a later date. Hold Print: Temporarily holds...
... printing at the control panel. Printer Properties Job Type Locked Print: Temporarily holds print jobs in the memory until a valid password is optional. Document Server: Sends files directly to the document server for accuracy prior to print files immediately while simultaneously storing data. 4-8 digit password is entered at a later date. Hold Print: Temporarily holds...
User Guide
Page 52
... email message. Add subject heading. Set sender from list of registered users. * JPEG scanning in the document server. One or two sided original. Groups and individual addresses can be programmed. Set file types between email and folder scan destinations. Scanner Display Panel Check ...
... email message. Add subject heading. Set sender from list of registered users. * JPEG scanning in the document server. One or two sided original. Groups and individual addresses can be programmed. Set file types between email and folder scan destinations. Scanner Display Panel Check ...
Operating Instructions
Page 1
For safe and correct use, be sure to read the Safety Information in "About This Machine" before you use this machine and keep it handy for future reference. Operating Instructions Troubleshooting 1 When the Machine Does Not Operate As Wanted 2 Troubleshooting When Using the Copy/Document Server Function 3 Troubleshooting When Using the Facsimile Function 4 Troubleshooting When Using the Printer Function 5 Troubleshooting When Using the Scanner Function 6 Clearing Misfeeds 7 Appendix Read this manual carefully before using the machine.
For safe and correct use, be sure to read the Safety Information in "About This Machine" before you use this machine and keep it handy for future reference. Operating Instructions Troubleshooting 1 When the Machine Does Not Operate As Wanted 2 Troubleshooting When Using the Copy/Document Server Function 3 Troubleshooting When Using the Facsimile Function 4 Troubleshooting When Using the Printer Function 5 Troubleshooting When Using the Scanner Function 6 Clearing Misfeeds 7 Appendix Read this manual carefully before using the machine.
Operating Instructions
Page 4
TABLE OF CONTENTS Documentation for This Machine...1 Manuals for This Machine...6 Notice...8 Important...8 How to the Right of Major Items...9 Notes...10 Laws and Regulations...11 Legal Prohibition...11 1. ... Lit 18 When You Have Problems Operating the Machine 20 When a Job Is Not Performed...24 2. Troubleshooting When Using the Copy/Document Server Function Messages Displayed When Using the Copy/Document Server Function 27 When You Cannot Make Clear Copies...32 When You Cannot Make Copies As Wanted 36 Display During Connect Copy...42...
TABLE OF CONTENTS Documentation for This Machine...1 Manuals for This Machine...6 Notice...8 Important...8 How to the Right of Major Items...9 Notes...10 Laws and Regulations...11 Legal Prohibition...11 1. ... Lit 18 When You Have Problems Operating the Machine 20 When a Job Is Not Performed...24 2. Troubleshooting When Using the Copy/Document Server Function Messages Displayed When Using the Copy/Document Server Function 27 When You Cannot Make Clear Copies...32 When You Cannot Make Copies As Wanted 36 Display During Connect Copy...42...
Operating Instructions
Page 8
This manual introduces the machine's various functions. Security Reference This manual is for resolving common usage-related problems. Copy and Document Server Reference Explains Copier and Document Server functions and operations. Refer to the manuals that you can use to prevent unauthorized use of the machine. Also refer to this manual for explanations ...
This manual introduces the machine's various functions. Security Reference This manual is for resolving common usage-related problems. Copy and Document Server Reference Explains Copier and Document Server functions and operations. Refer to the manuals that you can use to prevent unauthorized use of the machine. Also refer to this manual for explanations ...
Operating Instructions
Page 16
... when simplified display is ready for use. A control panel or screen key was incorrect. Short, then long beep. Strong alert. Panel/screen input rejected. A Copier/Document Server Features job has finished. When the Machine Does Not Operate As Wanted Panel Tone The following table describes the meaning of time, the beep alert...
... when simplified display is ready for use. A control panel or screen key was incorrect. Short, then long beep. Strong alert. Panel/screen input rejected. A Copier/Document Server Features job has finished. When the Machine Does Not Operate As Wanted Panel Tone The following table describes the meaning of time, the beep alert...
Operating Instructions
Page 21
... is still lit even after trying to solve the problem as described here, contact your service representative. • p.27 "Messages Displayed When Using the Copy/Document Server Function" • p.49 "Messages Displayed When Using the Facsimile Function" • p.75 "Messages Displayed When Using the Printer Function" • p.107 "Messages Displayed When Using...
... is still lit even after trying to solve the problem as described here, contact your service representative. • p.27 "Messages Displayed When Using the Copy/Document Server Function" • p.49 "Messages Displayed When Using the Facsimile Function" • p.75 "Messages Displayed When Using the Printer Function" • p.107 "Messages Displayed When Using...
Operating Instructions
Page 29
... "Authentication has failed." The original placed on the exposure glass again. See "Sizes Detectable with Auto Paper Select", Copy and Document Server Reference . 27 "Cannot detect original size." The entered login user name or login password is a nonstandard size. • Place... the original on the exposure glass is not correct. authentication. do not use recommended paper. Troubleshooting When Using the Copy/Document Server Function This chapter describes likely causes of the original, specify the size manually - See "Recommended Paper Sizes and Types", About This...
... "Authentication has failed." The original placed on the exposure glass again. See "Sizes Detectable with Auto Paper Select", Copy and Document Server Reference . 27 "Cannot detect original size." The entered login user name or login password is a nonstandard size. • Place... the original on the exposure glass is not correct. authentication. do not use recommended paper. Troubleshooting When Using the Copy/Document Server Function This chapter describes likely causes of the original, specify the size manually - See "Recommended Paper Sizes and Types", About This...
Operating Instructions
Page 30
... orientation." An irregular paper size is deleted. See "Duplex this paper size." Duplex mode has been Copying", Copy and Document Server selected. number of pages per file of pages. 28 The number of the ADF triggers the automatic original size detection process... Machine . selected. "Exceeded max. Scanned data is stored as 1 file?" Scanned data is set. Troubleshooting When Using the Copy/Document Server Function Message Cause Solution "Cannot detect original size." Original is a nonstandard size. • When placing an original directly on the...
... orientation." An irregular paper size is deleted. See "Duplex this paper size." Duplex mode has been Copying", Copy and Document Server selected. number of pages per file of pages. 28 The number of the ADF triggers the automatic original size detection process... Machine . selected. "Exceeded max. Scanned data is stored as 1 file?" Scanned data is set. Troubleshooting When Using the Copy/Document Server Function Message Cause Solution "Cannot detect original size." Original is a nonstandard size. • When placing an original directly on the...
Operating Instructions
Page 31
...staple capacity. appears, press [Stop]. The destination list is being scanned by another function. Messages Displayed When Using the Copy/Document Server Function Message Cause Solution "Magazine or Booklet mode You selected the "Magazine" Make sure originals for the "Magazine" is not... about Max. See "Sort", Rotate Sort is not available is The number of sets is Copy and Document Server Reference selected. . different functions, such as the Document Server function. When the message "The Clear / Stop key was pressed. Operations are not possible while this ...
...staple capacity. appears, press [Stop]. The destination list is being scanned by another function. Messages Displayed When Using the Copy/Document Server Function Message Cause Solution "Magazine or Booklet mode You selected the "Magazine" Make sure originals for the "Magazine" is not... about Max. See "Sort", Rotate Sort is not available is The number of sets is Copy and Document Server Reference selected. . different functions, such as the Document Server function. When the message "The Clear / Stop key was pressed. Operations are not possible while this ...
Operating Instructions
Page 32
Troubleshooting When Using the Copy/Document Server Function Message Cause Solution "The selected file(s) You have tried to use this function." Connect Copy Message Cause Solution "Cannot connect to power failure machine. "...
Troubleshooting When Using the Copy/Document Server Function Message Cause Solution "The selected file(s) You have tried to use this function." Connect Copy Message Cause Solution "Cannot connect to power failure machine. "...
Operating Instructions
Page 33
... do not match. "Sub-machine is in Interrupt The sub-machine is different from main machine." machines. 31 machines. Messages Displayed When Using the Copy/Document Server Function Message Cause Solution "Sub-machine does not have Paper type or tray settings on Make the same settings on both machines. "The Cover Sheet...
... do not match. "Sub-machine is in Interrupt The sub-machine is different from main machine." machines. 31 machines. Messages Displayed When Using the Copy/Document Server Function Message Cause Solution "Sub-machine does not have Paper type or tray settings on Make the same settings on both machines. "The Cover Sheet...
Operating Instructions
Page 34
..., select [Auto Density]. The reverse side of an original Image density is thin. See "Adjusting Copy Image Density", Copy and Document Server Reference . if you use pasted originals. • Adjust the image density settings. Auto Image Density is dirty. On the control... causes of and possible solutions for unclear copies. Adjust the image density settings. See "Adjusting Copy Image Density", Copy and Document Server Reference . Image density is copied. selected. See "Maintaining Your whenever making copies. image is dirty The exposure glass, scanning...
..., select [Auto Density]. The reverse side of an original Image density is thin. See "Adjusting Copy Image Density", Copy and Document Server Reference . if you use pasted originals. • Adjust the image density settings. Auto Image Density is dirty. On the control... causes of and possible solutions for unclear copies. Adjust the image density settings. See "Adjusting Copy Image Density", Copy and Document Server Reference . Image density is copied. selected. See "Maintaining Your whenever making copies. image is dirty The exposure glass, scanning...