Fax Guide
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Contents Introduction 5 Finding information about the printer...5 Understanding the parts of the printer 7 Understanding the parts of the printer...7 Fax Setup 9 Getting the printer ready to fax...9 Using an RJ11 adapter ...9 Choosing a fax connection...12 Connecting to an answering machine...13 Connecting ... glass 19 Loading original documents into the Automatic Document Feeder 20 Sending a fax...22 Entering a fax number ...22 Sending a fax using the software...23 Sending a fax using the control panel ...23 Sending a fax while listening to a call (On Hook Dial)...24 Sending a broadcast fax...
Contents Introduction 5 Finding information about the printer...5 Understanding the parts of the printer 7 Understanding the parts of the printer...7 Fax Setup 9 Getting the printer ready to fax...9 Using an RJ11 adapter ...9 Choosing a fax connection...12 Connecting to an answering machine...13 Connecting ... glass 19 Loading original documents into the Automatic Document Feeder 20 Sending a fax...22 Entering a fax number ...22 Sending a fax using the software...23 Sending a fax using the control panel ...23 Sending a fax while listening to a call (On Hook Dial)...24 Sending a broadcast fax...
Fax Guide
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... a fax header...32 Setting up a fax footer ...33 Blocking junk faxes...34 Blocking unwanted changes to fax settings...35 Using the Fax Solutions Software ...35 Setting up a dialing prefix ...36 Setting the distinctive ring...36 Setting the number of rings before receiving a fax automatically 37 Setting up... not install...41 Removing and reinstalling the software ...42 Fax troubleshooting...43 Cannot send or receive a fax...43 Can send but not receive faxes...45 Can receive but not send faxes...46 Printer receives a blank fax...47 Received fax has poor print quality...47 Caller ID information is...
... a fax header...32 Setting up a fax footer ...33 Blocking junk faxes...34 Blocking unwanted changes to fax settings...35 Using the Fax Solutions Software ...35 Setting up a dialing prefix ...36 Setting the distinctive ring...36 Setting the number of rings before receiving a fax automatically 37 Setting up... not install...41 Removing and reinstalling the software ...42 Fax troubleshooting...43 Cannot send or receive a fax...43 Can send but not receive faxes...45 Can receive but not send faxes...46 Printer receives a blank fax...47 Received fax has poor print quality...47 Caller ID information is...
Fax Guide
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...risk of world) Telephone support Call us at www.lexmark.com. Support in French: Monday-Friday (9:00 AM-7:00 PM EST) • Mexico: 01-800-253-9627 - Introduction 5 Complete instructions for using the printer. The electronic version installs automatically with printed publications. Customer...numbers available, see the printed warranty 6:00 PM EST) that came with the printer. Finding information about (8:00 AM-11:00 PM EST), Saturday (Noon- Note: Not all products come with the printer software. Select Saturday (Noon-6:00 PM EST) a country or region, and then ...
...risk of world) Telephone support Call us at www.lexmark.com. Support in French: Monday-Friday (9:00 AM-7:00 PM EST) • Mexico: 01-800-253-9627 - Introduction 5 Complete instructions for using the printer. The electronic version installs automatically with printed publications. Customer...numbers available, see the printed warranty 6:00 PM EST) that came with the printer. Finding information about (8:00 AM-11:00 PM EST), Saturday (Noon- Note: Not all products come with the printer software. Select Saturday (Noon-6:00 PM EST) a country or region, and then ...
Fax Guide
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... into an active telephone wall jack. 3 Remove the protective plug from the EXT port of the printer. 4 Connect a second telephone cord from the computer modem to send faxes from the software application. For more information on your country or region. Fax Setup 16 Note: Setup steps may... vary depending on connecting the printer to telecommunications equipment, see the related topic, "Using an RJ11 adapter." 1 ...
... into an active telephone wall jack. 3 Remove the protective plug from the EXT port of the printer. 4 Connect a second telephone cord from the computer modem to send faxes from the software application. For more information on your country or region. Fax Setup 16 Note: Setup steps may... vary depending on connecting the printer to telecommunications equipment, see the related topic, "Using an RJ11 adapter." 1 ...
Fax Guide
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...): a Press . Note: A fax number can scan a document to the computer and then fax it to someone using the control panel 1 Make sure the printer is on. 2 Load an original document facedown into the ADF. Note: To set up to 64 numbers, commas, periods, spaces, and/or these items on.... b Repeat step 4 and press until a maximum of 30 fax numbers have been entered. 6 Press Start Color or Start Black. Sending a fax using the software. 1 Load an original document facedown in the Automatic Document Feeder (ADF). 2 From the desktop, double-click the Productivity Studio icon. 3 From the right pane ...
...): a Press . Note: A fax number can scan a document to the computer and then fax it to someone using the control panel 1 Make sure the printer is on. 2 Load an original document facedown into the ADF. Note: To set up to 64 numbers, commas, periods, spaces, and/or these items on.... b Repeat step 4 and press until a maximum of 30 fax numbers have been entered. 6 Press Start Color or Start Black. Sending a fax using the software. 1 Load an original document facedown in the Automatic Document Feeder (ADF). 2 From the desktop, double-click the Productivity Studio icon. 3 From the right pane ...
Fax Guide
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...to this service, it works with an answering machine Note: You must set the number of telephone rings before the printer automatically receives faxes, select a setting from the software Caller ID is a service provided by some countries and regions. • The number of patterns is defined by ... times, select the settings you receive a fax, the telephone number or name of patterns defined for the selected country or region is calling. The printer supports two distinct Caller ID patterns: Pattern 1 (FSK) and Pattern 2 (DTMF). When you want from the "Caller ID pattern" drop-down lists...
...to this service, it works with an answering machine Note: You must set the number of telephone rings before the printer automatically receives faxes, select a setting from the software Caller ID is a service provided by some countries and regions. • The number of patterns is defined by ... times, select the settings you receive a fax, the telephone number or name of patterns defined for the selected country or region is calling. The printer supports two distinct Caller ID patterns: Pattern 1 (FSK) and Pattern 2 (DTMF). When you want from the "Caller ID pattern" drop-down lists...
Fax Guide
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... entry to the faxes you send or receive. 1 From the desktop, double-click the Productivity Studio icon. 2 Click Fax History and Settings. The Fax Solutions Software screen appears. 3 Click Adjust speed dial list and other fax settings. Delete a Phone Book entry. Note: For more information on how to Speed Dial list...
... entry to the faxes you send or receive. 1 From the desktop, double-click the Productivity Studio icon. 2 Click Fax History and Settings. The Fax Solutions Software screen appears. 3 Click Adjust speed dial list and other fax settings. Delete a Phone Book entry. Note: For more information on how to Speed Dial list...
Fax Guide
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...date using the keypad. m Press to block faxes from up to 50 phone numbers. 7 Click OK to enter the date and time. The Fax Solution Software appears. 3 Click Tools Preferences and Settings. 4 Click the Receiving Faxes tab. 5 From the "Block Junk Faxes" area, select the check box.... 7 Press or repeatedly until Fax Footer appears. 8 Press . 9 Press or repeatedly until On appears. 10 Press . 11 During the initial setup of your printer, you were prompted to save the setting. b Press or repeatedly until AM, PM, or 24hr appears. l If the hour you have not entered this information...
...date using the keypad. m Press to block faxes from up to 50 phone numbers. 7 Click OK to enter the date and time. The Fax Solution Software appears. 3 Click Tools Preferences and Settings. 4 Click the Receiving Faxes tab. 5 From the "Block Junk Faxes" area, select the check box.... 7 Press or repeatedly until Fax Footer appears. 8 Press . 9 Press or repeatedly until On appears. 10 Press . 11 During the initial setup of your printer, you were prompted to save the setting. b Press or repeatedly until AM, PM, or 24hr appears. l If the hour you have not entered this information...
Fax Guide
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...Speed Dial lists. • View several sample cover pages that you send or receive. b Click Programs or All Programs Lexmark b Click Programs or All Programs Lexmark X5400 Series. c Click Fax Solutions. c Click Productivity Studio. You can also use the Phonebook, so you can choose from ... Send a fax. • Adjust the Speed Dial list and other fax settings. • View and use this software to a sample cover page. 3 To access any of the following : a Do one of the items in the "I Want To" menu, click the item. You can also add your company logo to...
...Speed Dial lists. • View several sample cover pages that you send or receive. b Click Programs or All Programs Lexmark b Click Programs or All Programs Lexmark X5400 Series. c Click Fax Solutions. c Click Productivity Studio. You can also use the Phonebook, so you can choose from ... Send a fax. • Adjust the Speed Dial list and other fax settings. • View and use this software to a sample cover page. 3 To access any of the following : a Do one of the items in the "I Want To" menu, click the item. You can also add your company logo to...
Fax Guide
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...provided by some telephone companies that assigns multiple phone numbers to send a fax. The prefix can include up a dialing prefix You can program your printer to save the setting. Help Locate information on faxing, fax settings, and so on page 29 5 After changing settings, click OK. 6 Close... the Fax Solutions Software. Tools • Access and use the Phonebook. • View several sample cover pages you can add a prefix to eight numbers, commas, periods...
...provided by some telephone companies that assigns multiple phone numbers to send a fax. The prefix can include up a dialing prefix You can program your printer to save the setting. Help Locate information on faxing, fax settings, and so on page 29 5 After changing settings, click OK. 6 Close... the Fax Solutions Software. Tools • Access and use the Phonebook. • View several sample cover pages you can add a prefix to eight numbers, commas, periods...
Fax Guide
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Using Fax 38 The Fax Solution Software appears. 3 Click Tools Create Report. 4 From the Display drop-down list, select Sent and Outgoing Faxes, Received, or Incoming Faxes. 5 Choose a date range. 6 Click Print. Notes: • You can include a calling card number as part of the fax number. • A fax number can include up to 64 numbers, commas, periods, spaces, and/or these symbols Printing fax activity reports 1 From the desktop, double-click the Productivity Studio icon. 2 From the left pane of the Welcome screen, click Fax.
Using Fax 38 The Fax Solution Software appears. 3 Click Tools Create Report. 4 From the Display drop-down list, select Sent and Outgoing Faxes, Received, or Incoming Faxes. 5 Choose a date range. 6 Click Print. Notes: • You can include a calling card number as part of the fax number. • A fax number can include up to 64 numbers, commas, periods, spaces, and/or these symbols Printing fax activity reports 1 From the desktop, double-click the Productivity Studio icon. 2 From the left pane of the Welcome screen, click Fax.
Fax Guide
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...3 Insert the CD, and then follow the instructions on the computer screen to turn the printer off and then restart your computer meets the minimum system requirements listed on the printer box. Software does not install These are supported: Windows Vista, Windows XP, Windows 2000, and Mac OS...YOUR SYSTEM REQUIREMENTS Check that other electrical devices have been using. 4 If the light is marked with the USB symbol. Troubleshooting 41 Try one or more of the computer. Note: Windows 2000 users should use Service Pack 3 or later. DISCONNECT AND RECONNECT THE POWER CORD 1 Disconnect...
...3 Insert the CD, and then follow the instructions on the computer screen to turn the printer off and then restart your computer meets the minimum system requirements listed on the printer box. Software does not install These are supported: Windows Vista, Windows XP, Windows 2000, and Mac OS...YOUR SYSTEM REQUIREMENTS Check that other electrical devices have been using. 4 If the light is marked with the USB symbol. Troubleshooting 41 Try one or more of the computer. Note: Windows 2000 users should use Service Pack 3 or later. DISCONNECT AND RECONNECT THE POWER CORD 1 Disconnect...
Fax Guide
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... message appears when you try to use the printer, you may need to remove and reinstall the printer software. 1 Click Programs or All Programs Lexmark X5400 Series. 2 Select Uninstall. 3 Follow the instructions on the computer screen to remove the printer software. 4 Restart the computer before reinstalling the printer software. 5 Click Cancel on . For more information, see "Removing...
... message appears when you try to use the printer, you may need to remove and reinstall the printer software. 1 Click Programs or All Programs Lexmark X5400 Series. 2 Select Uninstall. 3 Follow the instructions on the computer screen to remove the printer software. 4 Restart the computer before reinstalling the printer software. 5 Click Cancel on . For more information, see "Removing...
Fax Guide
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There may need to switch the pattern for the printer to display Caller ID information. Depending on page 26. Troubleshooting 47 For more information, see "Using Caller ID from the software" on the country or region you live in and the telecommunications company you subscribe to ...with the quality of the telephone line connection. • Increase the fax scan resolution. Try one or more of the original document is not displayed CALLER ID PATTERN MAY NOT BE SET CORRECTLY The printer supports two distinct Caller ID patterns: Pattern 1 (FSK) and Pattern 2 (DTMF). Received ...
There may need to switch the pattern for the printer to display Caller ID information. Depending on page 26. Troubleshooting 47 For more information, see "Using Caller ID from the software" on the country or region you live in and the telecommunications company you subscribe to ...with the quality of the telephone line connection. • Increase the fax scan resolution. Try one or more of the original document is not displayed CALLER ID PATTERN MAY NOT BE SET CORRECTLY The printer supports two distinct Caller ID patterns: Pattern 1 (FSK) and Pattern 2 (DTMF). Received ...
Fax Guide
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UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are trademarks of their respective owners. Trademarks Lexmark and Lexmark with diamond design are commercial computer software and documentation developed exclusively at private expense. All rights reserved. All other trademarks are the property of Lexmark International, Inc., registered in the United States and/or other countries. © 2008 Lexmark International, Inc. Notices 52
UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are trademarks of their respective owners. Trademarks Lexmark and Lexmark with diamond design are commercial computer software and documentation developed exclusively at private expense. All rights reserved. All other trademarks are the property of Lexmark International, Inc., registered in the United States and/or other countries. © 2008 Lexmark International, Inc. Notices 52
User's Guide
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... Understanding the control panel...25 Using the control panel ...25 Saving settings...27 Installing the printer software...28 Installing the optional XPS driver (Windows Vista users only 28 Understanding the printer software...29 Turning printing voice notification on or off...31 Security Information...32 General networking 33 What is a network?...33 What you will...
... Understanding the control panel...25 Using the control panel ...25 Saving settings...27 Installing the printer software...28 Installing the optional XPS driver (Windows Vista users only 28 Understanding the printer software...29 Turning printing voice notification on or off...31 Security Information...32 General networking 33 What is a network?...33 What you will...
User's Guide
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Uninstall and reinstall the software ...36 Loading paper and original documents 37 Loading paper...37 Using the automatic paper ...of the paper ...46 Collating copies...46 Printing the last page first (reverse page order)...47 Printing multiple pages on one sheet (N-Up)...47 Pausing print jobs...47 Canceling print jobs...47 Printing specialty documents...48 Choosing compatible specialty paper types ...... on custom-size paper...51 Printing iron-on transfers...51 Printing transparencies...51 Printing a banner ...51 Changing printer settings...52 Saving and deleting print settings ...52 Contents 4
Uninstall and reinstall the software ...36 Loading paper and original documents 37 Loading paper...37 Using the automatic paper ...of the paper ...46 Collating copies...46 Printing the last page first (reverse page order)...47 Printing multiple pages on one sheet (N-Up)...47 Pausing print jobs...47 Canceling print jobs...47 Printing specialty documents...48 Choosing compatible specialty paper types ...... on custom-size paper...51 Printing iron-on transfers...51 Printing transparencies...51 Printing a banner ...51 Changing printer settings...52 Saving and deleting print settings ...52 Contents 4
User's Guide
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...printer software to factory default settings ...52 Resetting the printer to factory default settings...53 Working with photos 54 Retrieving and managing photos...54 Transferring photos ...54 Changing the Lexmark Productivity Studio preferences 55 Editing photos...56 Cropping a photo ...56 Rotating a photo ...56 Changing the Resolution / Size of a photo...56 Applying One... a copy lighter or darker...65 Collating copies using the control panel...65 Repeating an image on one page...66 Enlarging or reducing an image...66 Understanding the Copy menu...67 Modifying the Copy settings...68 Contents 5
...printer software to factory default settings ...52 Resetting the printer to factory default settings...53 Working with photos 54 Retrieving and managing photos...54 Transferring photos ...54 Changing the Lexmark Productivity Studio preferences 55 Editing photos...56 Cropping a photo ...56 Rotating a photo ...56 Changing the Resolution / Size of a photo...56 Applying One... a copy lighter or darker...65 Collating copies using the control panel...65 Repeating an image on one page...66 Enlarging or reducing an image...66 Understanding the Copy menu...67 Modifying the Copy settings...68 Contents 5
User's Guide
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...language appears on the display...86 Power button is not lit ...86 Software does not install...87 Page does not print...88 Solving printer communication problems ...89 Understanding Warning levels ...89 Removing and reinstalling the software ...90 Enabling the USB port...90 Print troubleshooting...91 Improving print ... straight lines are not smooth ...100 White lines appear in graphics or solid black areas ...100 Checking the printer status...101 Checking printer readiness ...101 Settings are not saved...102 Checking the Spool Settings for banner printing ...102 Resolving font problems...102...
...language appears on the display...86 Power button is not lit ...86 Software does not install...87 Page does not print...88 Solving printer communication problems ...89 Understanding Warning levels ...89 Removing and reinstalling the software ...90 Enabling the USB port...90 Print troubleshooting...91 Improving print ... straight lines are not smooth ...100 White lines appear in graphics or solid black areas ...100 Checking the printer status...101 Checking printer readiness ...101 Settings are not saved...102 Checking the Spool Settings for banner printing ...102 Resolving font problems...102...
User's Guide
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... able to communicate with the computer 108 Problems when copying or scanning...108 Wrong printer is attached...108 Updating the printer software ...108 Bidirectional communication is not established...109 Experiencing poor quality or incorrect output ...109 Jams and misfeeds troubleshooting...110 How to clear and avoid paper ...
... able to communicate with the computer 108 Problems when copying or scanning...108 Wrong printer is attached...108 Updating the printer software ...108 Bidirectional communication is not established...109 Experiencing poor quality or incorrect output ...109 Jams and misfeeds troubleshooting...110 How to clear and avoid paper ...