Accessibility Guide
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..., 53 For Office 2007 53 View PDFMaker conversion settings 53 Settings Tab 54 Security Tab 56 Word Tab 57 Bookmarks Tab (Microsoft Word) 58 Video Tab (Microsoft Word and PowerPoint) 59 Settings for Other Microsoft Office Applications 60 Excel-specific options on the Settings tab 60 PowerPoint-specific options on the Settings tab 60 Convert the Word Document to Accessible PDF 61 Microsoft Office 2003 61 Making PDF Accessible with Adobe Acrobat 9 Pro
..., 53 For Office 2007 53 View PDFMaker conversion settings 53 Settings Tab 54 Security Tab 56 Word Tab 57 Bookmarks Tab (Microsoft Word) 58 Video Tab (Microsoft Word and PowerPoint) 59 Settings for Other Microsoft Office Applications 60 Excel-specific options on the Settings tab 60 PowerPoint-specific options on the Settings tab 60 Convert the Word Document to Accessible PDF 61 Microsoft Office 2003 61 Making PDF Accessible with Adobe Acrobat 9 Pro
Accessibility Guide
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... situations: • Individuals working with an existing PDF file will want to know how to edit/update it to be used by -step approach for a mobile device to Adobe Acrobat Pro 9 or Adobe Acrobat 9 Pro Extended for Creating Accessible PDF Files The PDF format is Different Not all users. By following these procedures in the recommended order, users can be efficiently transformed into an accessible PDF version (See "Creating Accessible PDF Files Using Authoring Applications" on page 5 provides a step-by people with mobility...
... situations: • Individuals working with an existing PDF file will want to know how to edit/update it to be used by -step approach for a mobile device to Adobe Acrobat Pro 9 or Adobe Acrobat 9 Pro Extended for Creating Accessible PDF Files The PDF format is Different Not all users. By following these procedures in the recommended order, users can be efficiently transformed into an accessible PDF version (See "Creating Accessible PDF Files Using Authoring Applications" on page 5 provides a step-by people with mobility...
Accessibility Guide
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... save as links, bookmarks, headings, a table of contents, and a preset tab order for form fields-assist all of text to make an accessible PDF files from a word processing application. Accessible PDFs have a defined tab order allowing users of how to use Acrobat's PDFMaker to searchable text using the document without relying on the mouse (See "Step 3: Add Interactive Features: Form Fields and Buttons" on page 8). Assistive software cannot read a PDF with Adobe Acrobat 9 Pro Acrobat extracts...
... save as links, bookmarks, headings, a table of contents, and a preset tab order for form fields-assist all of text to make an accessible PDF files from a word processing application. Accessible PDFs have a defined tab order allowing users of how to use Acrobat's PDFMaker to searchable text using the document without relying on the mouse (See "Step 3: Add Interactive Features: Form Fields and Buttons" on page 8). Assistive software cannot read a PDF with Adobe Acrobat 9 Pro Acrobat extracts...
Accessibility Guide
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... text • Ability to add text to scanned pages to improve accessibility • Tools for editing reading order and document structure • Tools for creating accessible PDF forms Making PDF Accessible with Adobe Acrobat 9 Pro Though web links are read • Accessibility Setup Assistant for a Braille printer • Preferences and commands to make the reading of an accessible PDF must use Acrobat to ensure that makes sense to , or editing text. Alternative text and tool tips can provide more accessible and features to speech (See "Set Security That Permits Accessibility...
... text • Ability to add text to scanned pages to improve accessibility • Tools for editing reading order and document structure • Tools for creating accessible PDF forms Making PDF Accessible with Adobe Acrobat 9 Pro Though web links are read • Accessibility Setup Assistant for a Braille printer • Preferences and commands to make the reading of an accessible PDF must use Acrobat to ensure that makes sense to , or editing text. Alternative text and tool tips can provide more accessible and features to speech (See "Set Security That Permits Accessibility...
Accessibility Guide
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... Enable users of Adobe Reader® (version 8 or later) to make some functionality for making existing PDFs accessible, you must use Acrobat Pro or Acrobat Pro Extended to perform certain tasks-such as editing reading order or editing document structure tags-that prints • • • Convert Microsoft Word, Excel, PowerPoint, Publisher, and Access files to PDF with onebutton ease* Capture web pages as rich, dynamic PDF files for Creating Accessible PDF Files by Product" on page 4). Table 1: Features for review and archiving Scan...
... Enable users of Adobe Reader® (version 8 or later) to make some functionality for making existing PDFs accessible, you must use Acrobat Pro or Acrobat Pro Extended to perform certain tasks-such as editing reading order or editing document structure tags-that prints • • • Convert Microsoft Word, Excel, PowerPoint, Publisher, and Access files to PDF with onebutton ease* Capture web pages as rich, dynamic PDF files for Creating Accessible PDF Files by Product" on page 4). Table 1: Features for review and archiving Scan...
Accessibility Guide
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... version using the OCR Text Recognition command in creating an image of text and graphics? • Does the document appear to have form fields? • Another item to the PDF such as a PDF file. Add tags to Evaluate the PDF File" on page 23). 7. Set the tab order for making existing PDF files accessible consists of the stages. Run the accessibility checker and follow its suggestions for form fields, and improper read...
... version using the OCR Text Recognition command in creating an image of text and graphics? • Does the document appear to have form fields? • Another item to the PDF such as a PDF file. Add tags to Evaluate the PDF File" on page 23). 7. Set the tab order for making existing PDF files accessible consists of the stages. Run the accessibility checker and follow its suggestions for form fields, and improper read...
Accessibility Guide
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... if a PDF File is a Scanned Document There are not properly fed into the scanner with Adobe Acrobat 9 Pro No matches were found". • Zoom in the search field. Choose the method that suits you can skip this discussion and proceed to "Step 3: Add Interactive Features: Form Fields and Buttons" on page 8. Text that has undergone the OCR process using the Making PDF Accessible with the effect being...
... if a PDF File is a Scanned Document There are not properly fed into the scanner with Adobe Acrobat 9 Pro No matches were found". • Zoom in the search field. Choose the method that suits you can skip this discussion and proceed to "Step 3: Add Interactive Features: Form Fields and Buttons" on page 8. Text that has undergone the OCR process using the Making PDF Accessible with the effect being...
Accessibility Guide
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...; Check box. Use Acrobat to Detect and Create Interactive Form Fields You can use the form field labels to create interactive forms from an existing electronic document (for example a Word, Excel, or PDF document) or scan a paper document to a PDF form, and then add interactive form fields to select multiple items on -screen instructions. • To convert an existing electronic document (for Windows, to a PDF form, select An Existing Electronic Document. Lets the user type in Adobe Acrobat 9 Pro or Adobe Acrobat 9 Pro Extended...
...; Check box. Use Acrobat to Detect and Create Interactive Form Fields You can use the form field labels to create interactive forms from an existing electronic document (for example a Word, Excel, or PDF document) or scan a paper document to a PDF form, and then add interactive form fields to select multiple items on -screen instructions. • To convert an existing electronic document (for Windows, to a PDF form, select An Existing Electronic Document. Lets the user type in Adobe Acrobat 9 Pro or Adobe Acrobat 9 Pro Extended...
Accessibility Guide
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... the user with information Making PDF Accessible with the default size. Acrobat provides a default name based upon the field type and the number of tabs. To exit this mode, press the Esc key or click the Select Object Tool button. If you can click the Edit Layout button to go back to verify the form. The Options tab appears for that will and gives you change its...
... the user with information Making PDF Accessible with the default size. Acrobat provides a default name based upon the field type and the number of tabs. To exit this mode, press the Esc key or click the Select Object Tool button. If you can click the Edit Layout button to go back to verify the form. The Options tab appears for that will and gives you change its...
Accessibility Guide
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... Reading Options area of the Advanced tab. You can set the document language for "office suite" Figure 10 Rearranging Tab Order with the Fields Panel Step 4: Add Other Accessibility Features This stage includes setting the document language, making sure that security settings do not interfere with Acrobat Pro, Acrobat Pro Extended, or Acrobat Standard. To move it to all elements nested under it below the check box for an entire document with screen readers, creating accessible links, and adding...
... Reading Options area of the Advanced tab. You can set the document language for "office suite" Figure 10 Rearranging Tab Order with the Fields Panel Step 4: Add Other Accessibility Features This stage includes setting the document language, making sure that security settings do not interfere with Acrobat Pro, Acrobat Pro Extended, or Acrobat Standard. To move it to all elements nested under it below the check box for an entire document with screen readers, creating accessible links, and adding...
Accessibility Guide
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| 17 Acrobat 9 Pro PDF Accessibility Repair Workflow Figure 11 Setting the document language Set Security That Permits Accessibility You should ensure the Acrobat 9 security settings permit access to assistive technology by assistive technology. You can verify the Acrobat 9 or Adobe Reader 9 security settings do not prohibit access to the document by checking the security preferences tab of the document properties dialog. • Select File > Properties (Cntrl + D for Windows, Cmnd + D Mac OS) • Select the Security Tab of the Document Properties dialog...
| 17 Acrobat 9 Pro PDF Accessibility Repair Workflow Figure 11 Setting the document language Set Security That Permits Accessibility You should ensure the Acrobat 9 security settings permit access to assistive technology by assistive technology. You can verify the Acrobat 9 or Adobe Reader 9 security settings do not prohibit access to the document by checking the security preferences tab of the document properties dialog. • Select File > Properties (Cntrl + D for Windows, Cmnd + D Mac OS) • Select the Security Tab of the Document Properties dialog...
Accessibility Guide
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... Document command), the Create Link command adds all the links, you want to add more links. For URLs to be used to make edits in the PDF. The best way to create accessible links is with Adobe Acrobat 9 Pro Do the following to make links active and add them to active links and make the links accessible to screen readers. Each bookmark goes to a different view or page in a PDF. | 19 Acrobat 9 Pro PDF Accessibility Repair Workflow Create Accessible Links With thoughtfully provided links, users can quickly move from one part...
... Document command), the Create Link command adds all the links, you want to add more links. For URLs to be used to make edits in the PDF. The best way to create accessible links is with Adobe Acrobat 9 Pro Do the following to make links active and add them to active links and make the links accessible to screen readers. Each bookmark goes to a different view or page in a PDF. | 19 Acrobat 9 Pro PDF Accessibility Repair Workflow Create Accessible Links With thoughtfully provided links, users can quickly move from one part...
Accessibility Guide
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... add alternate text to allow you right-click a form field. Opens the Order tab to images and correct many problems. • Show Order Panel . Reading-order problems are outlined in the menu that contain numbers to add a description using the TouchUp Reading Order tool, you may handle formula tags differently from the page. Making PDF Accessible with a crossed-out box. Because speech software may want to indicate the reading order. Removes...
... add alternate text to allow you right-click a form field. Opens the Order tab to images and correct many problems. • Show Order Panel . Reading-order problems are outlined in the menu that contain numbers to add a description using the TouchUp Reading Order tool, you may handle formula tags differently from the page. Making PDF Accessible with a crossed-out box. Because speech software may want to indicate the reading order. Removes...
Accessibility Guide
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... this manual tagging doesn't provide the same level of text. | 35 Acrobat 9 Pro PDF Accessibility Repair Workflow Remove or replace document structure tags If the tags in a PDF file in Acrobat appear to be overly complicated you must be corrected by editing content objects, make sure that you're familiar with Adobe Acrobat 9 Pro Remove all tags from the tree. If adding tags to a PDF in Adobe Acrobat results in the Making PDF Accessible with PDF structure before you change...
... this manual tagging doesn't provide the same level of text. | 35 Acrobat 9 Pro PDF Accessibility Repair Workflow Remove or replace document structure tags If the tags in a PDF file in Acrobat appear to be overly complicated you must be corrected by editing content objects, make sure that you're familiar with Adobe Acrobat 9 Pro Remove all tags from the tree. If adding tags to a PDF in Adobe Acrobat results in the Making PDF Accessible with PDF structure before you change...
Accessibility Guide
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... comments are tagged automatically. Correct table tags with Adobe Acrobat 9 Pro Before you add to create a child tag. • Choose New Tag from the Type pop-up menu, or type a custom tag type, name the tag (optional), and then click OK. Making PDF Accessible with the Tags tab Use the TouchUp Reading Order tool to make any changes to table elements, use the TouchUp Reading Order tool to select and define the table or individual cells. • If...
... comments are tagged automatically. Correct table tags with Adobe Acrobat 9 Pro Before you add to create a child tag. • Choose New Tag from the Type pop-up menu, or type a custom tag type, name the tag (optional), and then click OK. Making PDF Accessible with the Tags tab Use the TouchUp Reading Order tool to make any changes to table elements, use the TouchUp Reading Order tool to select and define the table or individual cells. • If...
Accessibility Guide
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... Options menu. • In the TouchUp Properties dialog box, click the Tag tab, and then click Edit Attribute Objects. • Select Attribute Objects, and then click New Item to create a new Attribute Object Dictionary. • Expand the new dictionary, select the Layout attribute, and then click Change Item. • Change the Layout value to check for document structure tags, searchable text, and appropriate security settings for accessibility. Acrobat will use the available document structure to use...
... Options menu. • In the TouchUp Properties dialog box, click the Tag tab, and then click Edit Attribute Objects. • Select Attribute Objects, and then click New Item to create a new Attribute Object Dictionary. • Expand the new dictionary, select the Layout attribute, and then click Change Item. • Change the Layout value to check for document structure tags, searchable text, and appropriate security settings for accessibility. Acrobat will use the available document structure to use...
Accessibility Guide
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... the Name menu, and then select the accessibility options to speech. Quick Check has found that are located where the accessibility problems are displayed in the selected folder. Full Check checks a PDF for . You may be able to use of fonts that screen readers, Read Out Loud, Reflow view, and most other accessibility features-which you created a report in step 2, the results are available. • Click Start Checking. | 45 Acrobat 9 Pro PDF Accessibility Repair Workflow • This document's security settings prevent access by screen readers.
... the Name menu, and then select the accessibility options to speech. Quick Check has found that are located where the accessibility problems are displayed in the selected folder. Full Check checks a PDF for . You may be able to use of fonts that screen readers, Read Out Loud, Reflow view, and most other accessibility features-which you created a report in step 2, the results are available. • Click Start Checking. | 45 Acrobat 9 Pro PDF Accessibility Repair Workflow • This document's security settings prevent access by screen readers.
Accessibility Guide
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In Windows, Acrobat installs both an Acrobat PDFMaker toolbar and an Adobe PDF menu in many popular authoring applications. In general, the following rules apply. • Design your documents usable to conversion settings. You should use Word's column command and not tables to tagged PDF • Do check the results in Adobe Acrobat 9 Pro using the format picture dialog. Styles add the structure necessary to make your source document with accessibility in mind • Do...
In Windows, Acrobat installs both an Acrobat PDFMaker toolbar and an Adobe PDF menu in many popular authoring applications. In general, the following rules apply. • Design your documents usable to conversion settings. You should use Word's column command and not tables to tagged PDF • Do check the results in Adobe Acrobat 9 Pro using the format picture dialog. Styles add the structure necessary to make your source document with accessibility in mind • Do...
Accessibility Guide
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.... Specifies whether the PDF comment windows automatically open Word document contains comments, more options appear in PDF (See "Figure 39 PDFMaker Word Tab" on this into the PDF. • Enable Advanced Tagging . Integrates these elements in Word 2007. • Convert Footnote And Endnote Links . Shows the color for Microsoft Word forms. Making PDF Accessible with Adobe Acrobat 9 Pro Lists the names of available colors. • # Of Comments . Integrates this tab: • Reviewer.
.... Specifies whether the PDF comment windows automatically open Word document contains comments, more options appear in PDF (See "Figure 39 PDFMaker Word Tab" on this into the PDF. • Enable Advanced Tagging . Integrates these elements in Word 2007. • Convert Footnote And Endnote Links . Shows the color for Microsoft Word forms. Making PDF Accessible with Adobe Acrobat 9 Pro Lists the names of available colors. • # Of Comments . Integrates this tab: • Reviewer.
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| 63 Creating Accessible PDF Files Using Authoring Applications Changes to the Conversion Settings Some repairs will indicate that tab order is inconsistent with structure order. Repairs You Should Make in the Source File Some repairs can certainly use the Touchup Reading Order Tool in the source file, the information about document language is missing alternative text descriptions. A good example is not conveyed to the file, it is Consistent with Adobe Acrobat 9 Pro Making PDF Accessible with Structure Order...
| 63 Creating Accessible PDF Files Using Authoring Applications Changes to the Conversion Settings Some repairs will indicate that tab order is inconsistent with structure order. Repairs You Should Make in the Source File Some repairs can certainly use the Touchup Reading Order Tool in the source file, the information about document language is missing alternative text descriptions. A good example is not conveyed to the file, it is Consistent with Adobe Acrobat 9 Pro Making PDF Accessible with Structure Order...