Fax Guide
Page 1
For safe and correct use this manual carefully before you use , be sure to read the Safety Information in the "General Settings Guide" before using the machine. FAX Option Type 3232 Operating Instructions Facsimile Reference Getting Started Faxing Using Internet Fax Functions Programming Troubleshooting Read this machine and keep it handy for future reference.
For safe and correct use this manual carefully before you use , be sure to read the Safety Information in the "General Settings Guide" before using the machine. FAX Option Type 3232 Operating Instructions Facsimile Reference Getting Started Faxing Using Internet Fax Functions Programming Troubleshooting Read this machine and keep it handy for future reference.
Fax Guide
Page 3
... Tray Paper Settings), Document Server functions, and troubleshooting. For particular functions, see the relevant parts of your model. Manuals for the machine's printer function. Note ❒ Manuals provided are provided: • CD-ROM 1"Operating Instructions" • CD-ROM 2"Scanner Driver and Document Management Utility" ❖ General Settings Guide Provides an overview of this machine. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. ❖ Security Reference This manual is...
... Tray Paper Settings), Document Server functions, and troubleshooting. For particular functions, see the relevant parts of your model. Manuals for the machine's printer function. Note ❒ Manuals provided are provided: • CD-ROM 1"Operating Instructions" • CD-ROM 2"Scanner Driver and Document Management Utility" ❖ General Settings Guide Provides an overview of this machine. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. ❖ Security Reference This manual is...
Fax Guide
Page 4
... (optional) → the ScanRouter delivery software • SmartDeviceMonitor for Admin and SmartDeviceMonitor for Client → SmartDeviceMonitor for Admin/Client ii CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder Lite DeskTopBinder Lite is installed. • DeskTopBinder Introduction Guide (PDF file - CD-ROM2) Describes operations and functions of its functions. ❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scanner function. ❖ Manuals...
... (optional) → the ScanRouter delivery software • SmartDeviceMonitor for Admin and SmartDeviceMonitor for Client → SmartDeviceMonitor for Admin/Client ii CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder Lite DeskTopBinder Lite is installed. • DeskTopBinder Introduction Guide (PDF file - CD-ROM2) Describes operations and functions of its functions. ❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for the machine's scanner function. ❖ Manuals...
Fax Guide
Page 12
...}, {Document Server}, {Facsimile}, {Printer}, or {Scanner} key to send tonal signals down a pulse dialing line. See p.49 "Receiving a Fax in Manual Recep- Main Power indicator This indicator lights when the main power switch is being 9. {Clear Modes} key received. Operation switch Press to turn off the main power The indicator for the fax function is off, the machine will receive a fax message. Redial: Power / When a Power Failure Occurs", Facsimile Reference . Press the respective key...
...}, {Document Server}, {Facsimile}, {Printer}, or {Scanner} key to send tonal signals down a pulse dialing line. See p.49 "Receiving a Fax in Manual Recep- Main Power indicator This indicator lights when the main power switch is being 9. {Clear Modes} key received. Operation switch Press to turn off the main power The indicator for the fax function is off, the machine will receive a fax message. Redial: Power / When a Power Failure Occurs", Facsimile Reference . Press the respective key...
Fax Guide
Page 14
... to display various informa- Switches transmission mode be- • Internet Fax setting "ON"and IPFax, H.323, SIP setting "ON": Note ❒ You can change Internet Fax set , a login user name appears. 3. tination when transmitting, and the size of a destination. chine status. 5. tion about transmission. 7. ting under IP-Fax Settings in Facsimile Features. Displays messages and the ma- When adding destinations using the number keys, press [Add]. 6. Getting Started ❖...
... to display various informa- Switches transmission mode be- • Internet Fax setting "ON"and IPFax, H.323, SIP setting "ON": Note ❒ You can change Internet Fax set , a login user name appears. 3. tination when transmitting, and the size of a destination. chine status. 5. tion about transmission. 7. ting under IP-Fax Settings in Facsimile Features. Displays messages and the ma- When adding destinations using the number keys, press [Add]. 6. Getting Started ❖...
Fax Guide
Page 15
... your login user name, password, and user code. Displays Quick Operation keys 11. set for a desti- See "Names to prevent unauthorized users from one of desti- 1 9. Document", Facsimile Reference . 10. Note ❒ Consult the User Administrator about the various types of destination lists". ❖ To return to standby mode, do one page (display) to search for frequently used functions. [TX nation by destination name, fax File Status] and [RX File Status...
... your login user name, password, and user code. Displays Quick Operation keys 11. set for a desti- See "Names to prevent unauthorized users from one of desti- 1 9. Document", Facsimile Reference . 10. Note ❒ Consult the User Administrator about the various types of destination lists". ❖ To return to standby mode, do one page (display) to search for frequently used functions. [TX nation by destination name, fax File Status] and [RX File Status...
Fax Guide
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... a printer driver. B Enter a login user name, and then press [OK]. C Press [Enter] for [Login User Name]. Getting Started User Code Authentication (using appears. 8 A Press [Enter] for [Login Password]. D Enter a login password, and then press [OK]. E Press [Login]. User Code Authentication (Using a Printer Driver) When user authentication is set, specify the user code in when Basic Authentication, Windows Authentication, or LDAP Authentication is set . When the user is authenticated, the screen for the function you are using the Control Panel) When user...
... a printer driver. B Enter a login user name, and then press [OK]. C Press [Enter] for [Login User Name]. Getting Started User Code Authentication (using appears. 8 A Press [Enter] for [Login Password]. D Enter a login password, and then press [OK]. E Press [Login]. User Code Authentication (Using a Printer Driver) When user authentication is set, specify the user code in when Basic Authentication, Windows Authentication, or LDAP Authentication is set . When the user is authenticated, the screen for the function you are using the Control Panel) When user...
Fax Guide
Page 36
... turned on or modes are sending, this trade off between speed and image clarity. ❖ Standard (8 x 3.85 lines/mm, 200 x 100dpi) Select for originals containing normal size characters. 28 ❖ Detail (8 x 7.7 lines/mm, 200 x 200dpi) Select for originals with [Scan End Reset] under Gen. This resolution is supported. See p.160 "Printing Journal", Facsimile Reference . ❒ Sending with the optional...
... turned on or modes are sending, this trade off between speed and image clarity. ❖ Standard (8 x 3.85 lines/mm, 200 x 100dpi) Select for originals containing normal size characters. 28 ❖ Detail (8 x 7.7 lines/mm, 200 x 200dpi) Select for originals with [Scan End Reset] under Gen. This resolution is supported. See p.160 "Printing Journal", Facsimile Reference . ❒ Sending with the optional...
Fax Guide
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... Settings/Adjustment", Facsimile Reference . 29 pansion memory, "Super Fine" will take longer than when [Text] is turned on or modes are sent at "Super Fine" or "Fine", configure the Full Mode when registering the destinations in the Resolution box. Scan Settings ❒ When using Internet Fax transmission, documents are cleared, with complex shading patterns or grays, select the appropriate original type to...
... Settings/Adjustment", Facsimile Reference . 29 pansion memory, "Super Fine" will take longer than when [Text] is turned on or modes are sent at "Super Fine" or "Fine", configure the Full Mode when registering the destinations in the Resolution box. Scan Settings ❒ When using Internet Fax transmission, documents are cleared, with complex shading patterns or grays, select the appropriate original type to...
Fax Guide
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.... Faxing A Press [Original Type]. Image Density (Contrast) The text and diagrams on . Note ❒ Selecting [Text] or [Text / Photo] for the original is automatically selected. ❖ Manual Image Density Use manual image density to be selected. ❒ You can only adjust image density for 2 example, a newspaper clipping), or if the writing is turned on or modes are...
.... Faxing A Press [Original Type]. Image Density (Contrast) The text and diagrams on . Note ❒ Selecting [Text] or [Text / Photo] for the original is automatically selected. ❖ Manual Image Density Use manual image density to be selected. ❒ You can only adjust image density for 2 example, a newspaper clipping), or if the writing is turned on or modes are...
Fax Guide
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... dials the number using the number keys. B Enter the fax number using tonal signals. See p.47 "Redial", Facsimile Reference . ❒ A pause is shown as a "-" on the dis- aling or storing a number to tone dial using the {Tone} key. Note ❒ A tone is shown as a "•" on the display. Tone This function allows a machine connected to a pulse dialing line to use a special service on a tone dialing line). When you...
... dials the number using the number keys. B Enter the fax number using tonal signals. See p.47 "Redial", Facsimile Reference . ❒ A pause is shown as a "-" on the dis- aling or storing a number to tone dial using the {Tone} key. Note ❒ A tone is shown as a "•" on the display. Tone This function allows a machine connected to a pulse dialing line to use a special service on a tone dialing line). When you...
Fax Guide
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... "IP-Fax Settings", Facsimile Reference . ❒ When you specify a destination with IP-Fax, depending on security settings, [ProgDest] may not be displayed, and not be registered. ❒ When you are updated. Note ❒ Depending on the receiver's network configuration, you may need to specify the IP address and number of the Address Book, the "Destination list/machine settings are not using the SIP server/gatekeeper, it...
... "IP-Fax Settings", Facsimile Reference . ❒ When you specify a destination with IP-Fax, depending on security settings, [ProgDest] may not be displayed, and not be registered. ❒ When you are updated. Note ❒ Depending on the receiver's network configuration, you may need to specify the IP address and number of the Address Book, the "Destination list/machine settings are not using the SIP server/gatekeeper, it...
Fax Guide
Page 56
... a Quick Operation key with [Quick Operation Key 1], • Auto Reception [Quick Operation Key 2], or [Quick Op- If you can switch reception modes using the Reception Settings menu (under Gen. A Press the [Switch RX Mode] Quick ❖ Manual Reception Operation key. quired to handle incoming calls: Preparation You can change the reception mode when a line other than the standard G3 line (G3-2) is re- Use this function after programming a Quick Opera- • Manual Reception (external tele- eration Key...
... a Quick Operation key with [Quick Operation Key 1], • Auto Reception [Quick Operation Key 2], or [Quick Op- If you can switch reception modes using the Reception Settings menu (under Gen. A Press the [Switch RX Mode] Quick ❖ Manual Reception Operation key. quired to handle incoming calls: Preparation You can change the reception mode when a line other than the standard G3 line (G3-2) is re- Use this function after programming a Quick Opera- • Manual Reception (external tele- eration Key...
Fax Guide
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... using the ADF. It cannot communicate directly with a server over a LAN. • Internet Fax delivery might be transmitted for various reasons. See p.197 "Server-Generated Error E-mail", Facsimile Reference . For the E-mail Reception Interval setting, see "Connection and Setup", Network Guide. • You cannot place pages on the exposure glass after you confirm receipt of important document by SUB Code • On Hook Dial • Manual...
... using the ADF. It cannot communicate directly with a server over a LAN. • Internet Fax delivery might be transmitted for various reasons. See p.197 "Server-Generated Error E-mail", Facsimile Reference . For the E-mail Reception Interval setting, see "Connection and Setup", Network Guide. • You cannot place pages on the exposure glass after you confirm receipt of important document by SUB Code • On Hook Dial • Manual...
Fax Guide
Page 63
... main power switch is recommend- Use of the telephone network is turned on email environment conditions. ❒ The level of fax number. Specify the destination's e-mail address instead of security for confidential communica- See "Connection and Setup", Network Guide. up to make System Settings beforehand. Simply turning off the power by Memory Transmission. When sending documents, you to enter the text to send large files as e-mail. Sending Internet Fax Documents Sending Internet Fax Documents...
... main power switch is recommend- Use of the telephone network is turned on email environment conditions. ❒ The level of fax number. Specify the destination's e-mail address instead of security for confidential communica- See "Connection and Setup", Network Guide. up to make System Settings beforehand. Simply turning off the power by Memory Transmission. When sending documents, you to enter the text to send large files as e-mail. Sending Internet Fax Documents Sending Internet Fax Documents...
Fax Guide
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.... tion",General Settings Guide and p.5 "Sender Settings", Facsimile Reference . B When you set as e-mail messages with mail options selected. See "Connection Press to step F. 56 dress is completed. Using Internet Fax Functions Limitation ❒ When available memory is low, you may not be able to send Internet Fax documents. ❒ When you send Internet Fax documents specifying a user code, and the e-mail address is set an e-mail option, press [Sub TX Mode]. Note...
.... tion",General Settings Guide and p.5 "Sender Settings", Facsimile Reference . B When you set as e-mail messages with mail options selected. See "Connection Press to step F. 56 dress is completed. Using Internet Fax Functions Limitation ❒ When available memory is low, you may not be able to send Internet Fax documents. ❒ When you send Internet Fax documents specifying a user code, and the e-mail address is set an e-mail option, press [Sub TX Mode]. Note...
Fax Guide
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... intervals. Receiving Internet Fax Receiving Internet Fax You can receive e-mail documents by the Saving function of DeskTopBinder can be received. ❒ If memory runs out, e-mail will resume when sufficient memory becomes available. ❒ If "Require Secure Password Au- rameters. See "Connection and Setup", Network Guide. ❒ With User Parameters, you select 3 received. contains attachments. A Press [Manual E-mail RX]. See "Connection and Setup", Network Guide. Limitation When...
... intervals. Receiving Internet Fax Receiving Internet Fax You can receive e-mail documents by the Saving function of DeskTopBinder can be received. ❒ If memory runs out, e-mail will resume when sufficient memory becomes available. ❒ If "Require Secure Password Au- rameters. See "Connection and Setup", Network Guide. ❒ With User Parameters, you select 3 received. contains attachments. A Press [Manual E-mail RX]. See "Connection and Setup", Network Guide. Limitation When...
Fax Guide
Page 93
...then press the {Start} key. Record the code number shown in the display. 85 Following output tray is full. sion. Press [OK], and then resend the pages that have no permission to use this function is a problem with facsimile. The specified... mode and starts transmitting the pages that you have access privileges. Place original again, then press [Start]. L Call Service Functional problems with the fax. Wrong login user name or password. Please call service. The copy function will still work normally. Error Messages and Their Meanings Error Messages...
...then press the {Start} key. Record the code number shown in the display. 85 Following output tray is full. sion. Press [OK], and then resend the pages that have no permission to use this function is a problem with facsimile. The specified... mode and starts transmitting the pages that you have access privileges. Place original again, then press [Start]. L Call Service Functional problems with the fax. Wrong login user name or password. Please call service. The copy function will still work normally. Error Messages and Their Meanings Error Messages...
Fax Guide
Page 95
... server's IP address and host name are correctly programmed using the Web browser. Error Messages and Their Meanings Message Causes and solutions Check whether there are any network problems. Cannot find the DNS server, SMTP server or folder for transfer is specified is operating correctly. • Check the LAN cable is correctly connected to the machine. See the Web browser's Help. • Check that the login user ID and password...
... server's IP address and host name are correctly programmed using the Web browser. Error Messages and Their Meanings Message Causes and solutions Check whether there are any network problems. Cannot find the DNS server, SMTP server or folder for transfer is specified is operating correctly. • Check the LAN cable is correctly connected to the machine. See the Web browser's Help. • Check that the login user ID and password...
Fax Guide
Page 100
.... Set Max. setting is incorrect. Troubleshooting 5 92 Problem Causes and solutions Reference Transmission is possible, though receiving is not allowed. Check the setting. Check the setting. When using On Hook Dial or Manual Dial, "Receiving" appears and transmission is impossible. p.13 "Setting a Scan Area" LAN-Fax Driver does not work. Check your administrator about one hour passes after power of the original when the {Start} key is turned off, all fax...
.... Set Max. setting is incorrect. Troubleshooting 5 92 Problem Causes and solutions Reference Transmission is possible, though receiving is not allowed. Check the setting. Check the setting. When using On Hook Dial or Manual Dial, "Receiving" appears and transmission is impossible. p.13 "Setting a Scan Area" LAN-Fax Driver does not work. Check your administrator about one hour passes after power of the original when the {Start} key is turned off, all fax...