Operating Instructions
Page 4
... Auto Switching Mode 68 Fax Mode ...69 TAM (Telephone Answering Machine) Interface Mode 70 Print Reduction 72 Receiving Oversize Documents 73 Substitute Memory Reception 74 Making Copies ...75 Copies ...75 Advanced Features Timer Controlled Communications 76 General Description 76 Deferred Transmission 76 Deferred Polling 77 Polling ...78 General Description 78 Setting the Polling Password 78 Preparing to be Polled 79 To Poll Documents from Another Station 80 Program Keys ...81 General Description 81 Setting for Group Dialing...
... Auto Switching Mode 68 Fax Mode ...69 TAM (Telephone Answering Machine) Interface Mode 70 Print Reduction 72 Receiving Oversize Documents 73 Substitute Memory Reception 74 Making Copies ...75 Copies ...75 Advanced Features Timer Controlled Communications 76 General Description 76 Deferred Transmission 76 Deferred Polling 77 Polling ...78 General Description 78 Setting the Polling Password 78 Preparing to be Polled 79 To Poll Documents from Another Station 80 Program Keys ...81 General Description 81 Setting for Group Dialing...
Operating Instructions
Page 5
... Fax Number 102 Distinctive Ring Detector (DRD 103 General Description 103 Fax Cover Sheet ...104 General Description 104 To use the Fax Cover Sheet 104 PIN Code Access ...106 General Description 106 Selecting the Access Method (Prefix or Suffix 106 Dialing with a PIN Code 107 Fax Forward ...108 Setting Fax Forward 108 Department Code ...110 General Description 110 Setting the Department Code 110 Changing or Erasing the Department Code 112 Sending Document with Department Code 114 Printing a Department Code List 115 Printing a Department Code Journal 116 Multiple...
... Fax Number 102 Distinctive Ring Detector (DRD 103 General Description 103 Fax Cover Sheet ...104 General Description 104 To use the Fax Cover Sheet 104 PIN Code Access ...106 General Description 106 Selecting the Access Method (Prefix or Suffix 106 Dialing with a PIN Code 107 Fax Forward ...108 Setting Fax Forward 108 Department Code ...110 General Description 110 Setting the Department Code 110 Changing or Erasing the Department Code 112 Sending Document with Department Code 114 Printing a Department Code List 115 Printing a Department Code Journal 116 Multiple...
Operating Instructions
Page 6
... 122 Password Communications 123 General Description 123 Compatibility with Sub-address 137 Panasonic Document Management System (UF-5500 Only) Setting the Network Parameters 138 Setting the User (Network) Parameters 138 Setting the User Parameters for the LAN Interface 139 Installing the Printer Driver and Application Software 140 General Description 140 When Connecting using a USB Port 142 When Connecting using a Network Port 144 Using the machine as a Printer 146 Printing from Windows Applications 146 Using the machine as a Scanner 147 Scanning...
... 122 Password Communications 123 General Description 123 Compatibility with Sub-address 137 Panasonic Document Management System (UF-5500 Only) Setting the Network Parameters 138 Setting the User (Network) Parameters 138 Setting the User Parameters for the LAN Interface 139 Installing the Printer Driver and Application Software 140 General Description 140 When Connecting using a USB Port 142 When Connecting using a Network Port 144 Using the machine as a Printer 146 Printing from Windows Applications 146 Using the machine as a Scanner 147 Scanning...
Operating Instructions
Page 17
...LINE. - Move the cursor while entering numbers and characters. - Used to Tone when Pulse mode is in memory. - Used for copy operations. 14 15 (See page 75) - Used to temporarily change the dialing mode to start Abbreviated 11 entering or dialing a telephone 12 Dialing. tone. Used to set to start On-Hook - Confirm the current communication modes (Ex: Page number, ID, Dialed Telephone number, File number) when the unit is active. Used for manual number dialing, entering phone numbers, and numerical 13 entries. Icon Contents No. Adjust the monitor and ringer...
...LINE. - Move the cursor while entering numbers and characters. - Used to Tone when Pulse mode is in memory. - Used for copy operations. 14 15 (See page 75) - Used to temporarily change the dialing mode to start Abbreviated 11 entering or dialing a telephone 12 Dialing. tone. Used to set to start On-Hook - Confirm the current communication modes (Ex: Page number, ID, Dialed Telephone number, File number) when the unit is active. Used for manual number dialing, entering phone numbers, and numerical 13 entries. Icon Contents No. Adjust the monitor and ringer...
Operating Instructions
Page 38
.... ONLY: Prints only when communication has failed. FINE S-FINE HALFTONE OFF ON Setting the home position for memory transmission mode. (This setting can be temporarily changed by using F8-9 (MEMORY XMT)) PULSE Selecting the dialing method. NO. FROM TO INVALID VALID Selecting whether the machine prints the received date & time, remote ID, percentage of the header. INSIDE : Inside TX copy area. INVALID Selecting whether the machine prints the journal VALID automatically...
.... ONLY: Prints only when communication has failed. FINE S-FINE HALFTONE OFF ON Setting the home position for memory transmission mode. (This setting can be temporarily changed by using F8-9 (MEMORY XMT)) PULSE Selecting the dialing method. NO. FROM TO INVALID VALID Selecting whether the machine prints the received date & time, remote ID, percentage of the header. INSIDE : Inside TX copy area. INVALID Selecting whether the machine prints the journal VALID automatically...
Operating Instructions
Page 42
... address for direct dial, inputting the mail address for Internet FAX, redialing or inputting the address for confirmation. If you place the documents on the ADF within 5 seconds, the machine will start transmitting, or "No" to "VALID".) 03. RCV WITHOUT ID 1 INVALID 2 VALID When set to cancel. RECEIVED ID PRINT 1 INVALID 2 VALID When set to "VALID", the sender's numeric ID and received time are not accepted. 1 INVALID Used to set...
... address for direct dial, inputting the mail address for Internet FAX, redialing or inputting the address for confirmation. If you place the documents on the ADF within 5 seconds, the machine will start transmitting, or "No" to "VALID".) 03. RCV WITHOUT ID 1 INVALID 2 VALID When set to cancel. RECEIVED ID PRINT 1 INVALID 2 VALID When set to "VALID", the sender's numeric ID and received time are not accepted. 1 INVALID Used to set...
Operating Instructions
Page 53
... PAGES=005 * DIALING * (STN name) NOTE 1. Then the machine starts dialing the telephone numbers in step 2 before storing your document into memory by using memory transmission. You can review the stations you have to send the same document(s) to multiple stations, you can save time when feeding the document(s) by pressing or . That is, you can store the document(s) into memory with a file number. Basic Operations Sending Documents Multi-Station Transmission (Broadcasting) If you have entered, press Set . 2 STN(S) SET ADD...
... PAGES=005 * DIALING * (STN name) NOTE 1. Then the machine starts dialing the telephone numbers in step 2 before storing your document into memory by using memory transmission. You can review the stations you have to send the same document(s) to multiple stations, you can save time when feeding the document(s) by pressing or . That is, you can store the document(s) into memory with a file number. Basic Operations Sending Documents Multi-Station Transmission (Broadcasting) If you have entered, press Set . 2 STN(S) SET ADD...
Operating Instructions
Page 62
Sending Documents Transmission Reservation You can do the following jobs while sending a document from memory, receiving or printing received documents, you can reserve a transmission by the following procedure. 1 Your machine is on -line, busy transmitting from memory or receiving a document. • Reserve the next transmission in the memory. (UF-4500: up to 10 files, UF-5500: up . 3 Dial by any combination of the following methods: • One-Touch Dialing • Abbreviated Dialing • Manual Number Dialing, press Set after each station...
Sending Documents Transmission Reservation You can do the following jobs while sending a document from memory, receiving or printing received documents, you can reserve a transmission by the following procedure. 1 Your machine is on -line, busy transmitting from memory or receiving a document. • Reserve the next transmission in the memory. (UF-4500: up to 10 files, UF-5500: up . 3 Dial by any combination of the following methods: • One-Touch Dialing • Abbreviated Dialing • Manual Number Dialing, press Set after each station...
Operating Instructions
Page 66
... using the "Distinctive Ring Service" provided by the fax machine. (See page 69) Settings Fax Parameter No. 17 set to 1: Tel MMM-dd 15:00 RCV MODE=TEL Fax Parameter No. 17 set to operate. MMM-dd 15:00 RCV MODE=TAM/FAX 66 NOTE 1. Suggested Reception Mode Telephone Mode You can select one of the Telephone Answering Machine (TAM) that the ring pattern for your TAM does not support the "Distinctive Ring Detector" service, it is connected...
... using the "Distinctive Ring Service" provided by the fax machine. (See page 69) Settings Fax Parameter No. 17 set to 1: Tel MMM-dd 15:00 RCV MODE=TEL Fax Parameter No. 17 set to operate. MMM-dd 15:00 RCV MODE=TAM/FAX 66 NOTE 1. Suggested Reception Mode Telephone Mode You can select one of the Telephone Answering Machine (TAM) that the ring pattern for your TAM does not support the "Distinctive Ring Detector" service, it is connected...
Operating Instructions
Page 74
... the display. The document(s) stored in the memory up to "INVALID". (See page 39) 74 CODE=041 2 Install the recording paper (See page 23) or replace the toner cartridge (See page 20). If the memory overflows, the machine will be printed out. 2. If you wish to turn off the substitute reception function, change the setting of Fax Parameter No. 22 (SUBSTITUTE RCV) to that moment will stop receiving and release the communication line. Receiving Documents Substitute Memory...
... the display. The document(s) stored in the memory up to "INVALID". (See page 39) 74 CODE=041 2 Install the recording paper (See page 23) or replace the toner cartridge (See page 20). If the memory overflows, the machine will be printed out. 2. If you wish to turn off the substitute reception function, change the setting of Fax Parameter No. 22 (SUBSTITUTE RCV) to that moment will stop receiving and release the communication line. Receiving Documents Substitute Memory...
Operating Instructions
Page 75
... Fax Parameter No. 32 (COPY REDUCTION) to "MANUAL". (See page 39) If Copy Reduction is set the zoom ratio in Copy Mode. 75 If you made a copy with Super Fine resolution, it will be reduced automatically depending on one page. 3. OF COPY=10 * STORE * NO.001 PAGES=001 01% * COPY * 01/10 Basic Operations NOTE 1. OF COPY= COPY NO. Making Copies Copies Your machine has a copy function for the reduction ratio when making copies, change...
... Fax Parameter No. 32 (COPY REDUCTION) to "MANUAL". (See page 39) If Copy Reduction is set the zoom ratio in Copy Mode. 75 If you made a copy with Super Fine resolution, it will be reduced automatically depending on one page. 3. OF COPY=10 * STORE * NO.001 PAGES=001 01% * COPY * 01/10 Basic Operations NOTE 1. OF COPY= COPY NO. Making Copies Copies Your machine has a copy function for the reduction ratio when making copies, change...
Operating Instructions
Page 106
... outside line, your machine can be set to prompt the user to enter a PIN code before any dialing. SUFFIX or PIN CODE ACCESS? NONE 5 2 for prefix code. 6 PIN CODE ACCESS? or 3 for suffix code. OR ∨∧ 2 4 KEY OPERATOR ID ENTER ID= 3 Enter the Key Operator Password (The factory default password is 00000000.) and press Set . 4 39 FAX PARAMETERS NO.= (01-169) PIN CODE ACCESS? PREFIX 106 Selecting the Access Method (Prefix or Suffix) 1 7 SET MODE (1-8) ENTER...
... outside line, your machine can be set to prompt the user to enter a PIN code before any dialing. SUFFIX or PIN CODE ACCESS? NONE 5 2 for prefix code. 6 PIN CODE ACCESS? or 3 for suffix code. OR ∨∧ 2 4 KEY OPERATOR ID ENTER ID= 3 Enter the Key Operator Password (The factory default password is 00000000.) and press Set . 4 39 FAX PARAMETERS NO.= (01-169) PIN CODE ACCESS? PREFIX 106 Selecting the Access Method (Prefix or Suffix) 1 7 SET MODE (1-8) ENTER...
Operating Instructions
Page 114
Ex: 1 2 3 4 5 6 7 8 5 The document is printed on the COMM. Journal, Individual Transmission Journal and Cover Sheet. The selected Department Name is sent with Department Code 1 Set document(s) face up to confirm the number of the selected Department Name. INPUT DEPT. CODE 4 Enter the Department Code using the Keypad (up . 2 Dial by any combination of the following methods: • One-Touch Dialing • Abbreviated Dialing • Manual Number Dialing, press Set after each station is entered (UP to...
Ex: 1 2 3 4 5 6 7 8 5 The document is printed on the COMM. Journal, Individual Transmission Journal and Cover Sheet. The selected Department Name is sent with Department Code 1 Set document(s) face up to confirm the number of the selected Department Name. INPUT DEPT. CODE 4 Enter the Department Code using the Keypad (up . 2 Dial by any combination of the following methods: • One-Touch Dialing • Abbreviated Dialing • Manual Number Dialing, press Set after each station is entered (UP to...
Operating Instructions
Page 128
... code into memory. Panasonic Compatible Model Panasonic Compatible Model Send A with Conf.Code 1000 Send B with same confidential code, both documents are required. NOTE 128 1. Up to print out the received confidential document locally only. Confidential Mailbox The confidential mailbox feature can only be stored in the same confidential mailbox. 2. It also shows whether or not special settings are stored together in memory. If the memory overflows, the machine will stop receiving...
... code into memory. Panasonic Compatible Model Panasonic Compatible Model Send A with Conf.Code 1000 Send B with same confidential code, both documents are required. NOTE 128 1. Up to print out the received confidential document locally only. Confidential Mailbox The confidential mailbox feature can only be stored in the same confidential mailbox. 2. It also shows whether or not special settings are stored together in memory. If the memory overflows, the machine will stop receiving...
Operating Instructions
Page 152
... column list. • If a confirmation dialog box appears, check the setting again and click [OK]. NOTE 1. When the external telephone is in use, do not click the [Send] icon. (Communication will be hang up to send as a fax. 2 Select [Print...] from the [File] menu. • The [Print] dialog box appears. 3 Select [Panafax Desktop Driver] as a PC Fax Sending Documents from Your PC (USB Connection) 1 Open the document(s) you want to sending documents...
... column list. • If a confirmation dialog box appears, check the setting again and click [OK]. NOTE 1. When the external telephone is in use, do not click the [Send] icon. (Communication will be hang up to send as a fax. 2 Select [Print...] from the [File] menu. • The [Print] dialog box appears. 3 Select [Panafax Desktop Driver] as a PC Fax Sending Documents from Your PC (USB Connection) 1 Open the document(s) you want to sending documents...
Operating Instructions
Page 153
... telephone is not in use. (Communication will be hang up Relay XMT password which is in use.) 153 When the external telephone is the same as a fax. 2 Select [Print...] from the phonebook list. • You can preview the fax document(s) and select the template of [Panasonic Fax Driver]. Panasonic Document Management System (UF-5500 Only) 4 Enter the fax number or select the checkbox from the [File] menu. 3 Select [Panasonic Fax Driver] as the active printer...
... telephone is not in use. (Communication will be hang up Relay XMT password which is in use.) 153 When the external telephone is the same as a fax. 2 Select [Print...] from the phonebook list. • You can preview the fax document(s) and select the template of [Panasonic Fax Driver]. Panasonic Document Management System (UF-5500 Only) 4 Enter the fax number or select the checkbox from the [File] menu. 3 Select [Panasonic Fax Driver] as the active printer...
Operating Instructions
Page 166
..., clean the Document Scanning Area. Print out a Journal report (Ex: FUNCTION, 6, 1 , SET and 1) and check quality to make a photocopy of your machine has trouble. If copy is OK, your machine has no problem, so report to the receiving party that they have a problem. The information code 001 or 007 will appear on the display if the Toner Cartridge runs out of toner. Replace the Toner Cartridge. Recording paper jam Recording paper doesn't eject after printing Document auto reduction doesn't work Out of toner...
..., clean the Document Scanning Area. Print out a Journal report (Ex: FUNCTION, 6, 1 , SET and 1) and check quality to make a photocopy of your machine has trouble. If copy is OK, your machine has no problem, so report to the receiving party that they have a problem. The information code 001 or 007 will appear on the display if the Toner Cartridge runs out of toner. Replace the Toner Cartridge. Recording paper jam Recording paper doesn't eject after printing Document auto reduction doesn't work Out of toner...
Operating Instructions
Page 170
... the document and send again. Recording paper did not respond or communication error occurred. 1. Remove the document jam. 3. Replace the drum cartridge as soon as possible. Malfunction of the Information Codes listed below. size of high voltage unit. Contact the authorized Panasonic dealer. environment which is operated under warranty. Remote station required a Receiving Password to set "POLLED=ON". These will help you to identify and correct the problem. Toner is too long or jammed...
... the document and send again. Recording paper did not respond or communication error occurred. 1. Remove the document jam. 3. Replace the drum cartridge as soon as possible. Malfunction of the Information Codes listed below. size of high voltage unit. Contact the authorized Panasonic dealer. environment which is operated under warranty. Remote station required a Receiving Password to set "POLLED=ON". These will help you to identify and correct the problem. Toner is too long or jammed...
Operating Instructions
Page 172
... other Network Parameters manually (See page 138). 731 The dialer buffer for transmission. Install Optional Flash Memory Card. -- 870 Memory overflow occurred while storing documents Transmit documents without storing into 57 into memory for manual dialing was full (10 stations) when the PC-FAX Request was not successful due to re-send the PC-FAX -Request after the reserved communication is full. Occurs when deleting the telephone number of the Check the telephone number. -- memory...
... other Network Parameters manually (See page 138). 731 The dialer buffer for transmission. Install Optional Flash Memory Card. -- 870 Memory overflow occurred while storing documents Transmit documents without storing into 57 into memory for manual dialing was full (10 stations) when the PC-FAX Request was not successful due to re-send the PC-FAX -Request after the reserved communication is full. Occurs when deleting the telephone number of the Check the telephone number. -- memory...
Operating Instructions
Page 187
.... Manual reception A mode that is checked before actual connection to the phone line for communicating used to determine how an incoming document will be transmitted over telephone lines. HALFTONE A scanning technique to the standards and transmission capabilities of the current generation of facsimile machines. Telecommunication, formerly known as time and date. LOGO Your programmed company name or identification up to dial an entire telephone number by the end points in halftone mode. One-Touch dialing...
.... Manual reception A mode that is checked before actual connection to the phone line for communicating used to determine how an incoming document will be transmitted over telephone lines. HALFTONE A scanning technique to the standards and transmission capabilities of the current generation of facsimile machines. Telecommunication, formerly known as time and date. LOGO Your programmed company name or identification up to dial an entire telephone number by the end points in halftone mode. One-Touch dialing...
