Quick Reference Guide - English
Page 1
...the [Reserved] list. D Prints the Emergency Report. When visitor arrives: Type the visitor information. When visitor arrives, select the visitor badge ID from the [Reserved]/[Pre-registered] list. G Enter the visitor information. * indicates information that are signed out. store to ...made). Sort the list by typing over the displayed visitor information. the visitor is displayed. Click to sign the visitor in . Print Badge: Prints the visitor badge. When visitor leaves: To sign out visitors, select the visitor information from the [Reserved]/[Pre-registered] list and...
...the [Reserved] list. D Prints the Emergency Report. When visitor arrives: Type the visitor information. When visitor arrives, select the visitor badge ID from the [Reserved]/[Pre-registered] list. G Enter the visitor information. * indicates information that are signed out. store to ...made). Sort the list by typing over the displayed visitor information. the visitor is displayed. Click to sign the visitor in . Print Badge: Prints the visitor badge. When visitor leaves: To sign out visitors, select the visitor information from the [Reserved]/[Pre-registered] list and...
Users Manual - English
Page 10
... Check-in 86 Signing out 89 6-7. Backing Up Visitor Information 98 7 Self Check-in Mode 99 7-2. QL-570 Label Printer 107 9-2. Issuing Visitor Badges without Signing In 90 6-8. Deleting Visitor Information 97 6-12. Initial Screen of Self Check-in Mode 99 7-1. Visitor Operations 100 7-3. Previewing Visitor Badges 85 6-6. Including Visitor Photos on Badges 84 6-5. Visitor Badge & Management Software (VM-100) ... 108 10 Error...
... Check-in 86 Signing out 89 6-7. Backing Up Visitor Information 98 7 Self Check-in Mode 99 7-2. QL-570 Label Printer 107 9-2. Issuing Visitor Badges without Signing In 90 6-8. Deleting Visitor Information 97 6-12. Initial Screen of Self Check-in Mode 99 7-1. Visitor Operations 100 7-3. Previewing Visitor Badges 85 6-6. Including Visitor Photos on Badges 84 6-5. Visitor Badge & Management Software (VM-100) ... 108 10 Error...
Users Manual - English
Page 29
... mode This mode is selected when a receptionist is software that can log on the visitor badge. • Manage the arrival and departure of visitors with this mode, the receptionist can run in or sign out visitors, and issue visitor badges and parking permits. Only users with Administrator or Receptionist permissions can be performed with the "sign...
... mode This mode is selected when a receptionist is software that can log on the visitor badge. • Manage the arrival and departure of visitors with this mode, the receptionist can run in or sign out visitors, and issue visitor badges and parking permits. Only users with Administrator or Receptionist permissions can be performed with the "sign...
Users Manual - English
Page 33
...'s Guide]. 33 Click [Finish]. 11. NOTE • Once you have completed the registration process, close your choice and click [Next]. Click [Start] - [All Programs (Programs)] - [Brother Visitor Badge & Management] - [VM-100] to the installation. 10. Click [Exit] to the online user registration page before finishing the installation. (recommended) If you choose "No, do...
...'s Guide]. 33 Click [Finish]. 11. NOTE • Once you have completed the registration process, close your choice and click [Next]. Click [Start] - [All Programs (Programs)] - [Brother Visitor Badge & Management] - [VM-100] to the installation. 10. Click [Exit] to the online user registration page before finishing the installation. (recommended) If you choose "No, do...
Users Manual - English
Page 34
... Programs (XP)]. The [Add or Remove Programs] dialog box appears. 2. NOTE • To uninstall P-touch Editor 5.0, select [Brother P-touch Editor 5.0] in Step 2. 34 3 Installing the VM-100 Software 3-3. Uninstalling VM-100 1. Double click [Brother Visitor Badge & Management 1.0]. 3. After the software is removed from your computer, the [Maintenance Complete] dialog box appears. 4. For Windows Vista...
... Programs (XP)]. The [Add or Remove Programs] dialog box appears. 2. NOTE • To uninstall P-touch Editor 5.0, select [Brother P-touch Editor 5.0] in Step 2. 34 3 Installing the VM-100 Software 3-3. Uninstalling VM-100 1. Double click [Brother Visitor Badge & Management 1.0]. 3. After the software is removed from your computer, the [Maintenance Complete] dialog box appears. 4. For Windows Vista...
Users Manual - English
Page 42
... already selected. • A user registered with Receptionist permissions can log on to all modes (Reception, Self Check-in mode. Select this mode if visitors will sign in visitors and issue visitor badges. (page 74) Self Check-in: Select to . 4 Using the VM-100 Software 4-2. Select the mode to be logged on to enter the...
... already selected. • A user registered with Receptionist permissions can log on to all modes (Reception, Self Check-in mode. Select this mode if visitors will sign in visitors and issue visitor badges. (page 74) Self Check-in: Select to . 4 Using the VM-100 Software 4-2. Select the mode to be logged on to enter the...
Users Manual - English
Page 44
.... 1 2 3 4 1 Enables the administrator to display and print a list of visitors that have signed in. (page 71) 2 Lists the different tasks available. [View Visitor Log] button (page 64) Click to display the visitor log and export its data. [Manage Host Database] button (page 50) Click to ...can log in as an administrator or a receptionist. [Options] button (page 56) Click to specify the printer settings for the visitor badge layout, to establish the layout for entering visitor information and to select the locations and length of time that database information is stored. 3 Displays a general...
.... 1 2 3 4 1 Enables the administrator to display and print a list of visitors that have signed in. (page 71) 2 Lists the different tasks available. [View Visitor Log] button (page 64) Click to display the visitor log and export its data. [Manage Host Database] button (page 50) Click to ...can log in as an administrator or a receptionist. [Options] button (page 56) Click to specify the printer settings for the visitor badge layout, to establish the layout for entering visitor information and to select the locations and length of time that database information is stored. 3 Displays a general...
Users Manual - English
Page 56
5 Administrator Mode Options Settings can be specified. 56 Displaying the Options dialog box 1. Click the [Options] button in the Administrator Mode dialog box. The Options dialog box appears. 1 1 Click the tab containing the parameters to be specified for visitor badge layouts, printer settings, parking permits, visitor information forms as well as database locations and backup.
5 Administrator Mode Options Settings can be specified. 56 Displaying the Options dialog box 1. Click the [Options] button in the Administrator Mode dialog box. The Options dialog box appears. 1 1 Click the tab containing the parameters to be specified for visitor badge layouts, printer settings, parking permits, visitor information forms as well as database locations and backup.
Users Manual - English
Page 57
...logo. 8 Displays the path to the folder containing custom layouts. (page 103) 9 Click to display a dialog box for selecting the folder in the visitor badge with the selected logo. (page 59) 6 Displays the file name for the replacement logo. Specify the necessary settings. 1 2 3 4 5 6 ...7 8 9 0 1 Displays the name of the layout specified for visitor badges. 2 Click to display a dialog box containing options for changing the layout of visitor badges. (page 58) 3 Displays the name of the layout specified for parking permits. 4 Click to replace the logo...
...logo. 8 Displays the path to the folder containing custom layouts. (page 103) 9 Click to display a dialog box for selecting the folder in the visitor badge with the selected logo. (page 59) 6 Displays the file name for the replacement logo. Specify the necessary settings. 1 2 3 4 5 6 ...7 8 9 0 1 Displays the name of the layout specified for visitor badges. 2 Click to display a dialog box containing options for changing the layout of visitor badges. (page 58) 3 Displays the name of the layout specified for parking permits. 4 Click to replace the logo...
Users Manual - English
Page 58
...a photo. • In Self Check-in mode, photos cannot be used for visitor badges. Select the image of the layouts in the selected category. 5 Administrator Mode Specifying the layout for visitor badges and parking permits If 2 or 4, described in Step 2 were clicked, a dialog... box for selecting a layout appears. 1 2 3 Select Badge Layout dialog box 1 Select "Standard Name Badges", "Generic Badges" or "Photo Badges" as the layout category for visitor badges by clicking the ...
...a photo. • In Self Check-in mode, photos cannot be used for visitor badges. Select the image of the layouts in the selected category. 5 Administrator Mode Specifying the layout for visitor badges and parking permits If 2 or 4, described in Step 2 were clicked, a dialog... box for selecting a layout appears. 1 2 3 Select Badge Layout dialog box 1 Select "Standard Name Badges", "Generic Badges" or "Photo Badges" as the layout category for visitor badges by clicking the ...
Users Manual - English
Page 62
In the Options dialog box, click the "Printer" tab. 2. 5 Administrator Mode Printer settings ("Printer" tab) The printer used for printing visitor badges, messages and parking permits. This is normally specified automatically when the application is started. 3. Click the [OK] button. The printers are specified. 62 Specify the printer. 1 1 Select a Brother QL label printer compatible with the VM-100 software as the printer for printing visitor badges and parking permits can be specified. 1.
In the Options dialog box, click the "Printer" tab. 2. 5 Administrator Mode Printer settings ("Printer" tab) The printer used for printing visitor badges, messages and parking permits. This is normally specified automatically when the application is started. 3. Click the [OK] button. The printers are specified. 62 Specify the printer. 1 1 Select a Brother QL label printer compatible with the VM-100 software as the printer for printing visitor badges and parking permits can be specified. 1.
Users Manual - English
Page 71
... and printed. Click the [Emergency Report] button. The PC used for printing visitor badges should also have signed in the "File" menu. 71 Important Administrator Functions Printing emergency reports In an emergency, an emergency report (list of visitors who have a default printer using A4-size paper or larger attached. 1. Administrator Mode 5 5-4. The emergency report...
... and printed. Click the [Emergency Report] button. The PC used for printing visitor badges should also have signed in the "File" menu. 71 Important Administrator Functions Printing emergency reports In an emergency, an emergency report (list of visitors who have a default printer using A4-size paper or larger attached. 1. Administrator Mode 5 5-4. The emergency report...
Users Manual - English
Page 74
... the [Sign Out] button. 74 When visitor arrives, select the visitor badge ID from the "Reserved"/ "Pre-registered" list. 4. Signing out a visitor 1. Receptionist enters visitor information, issues badges, and signs in visitors as they arrive. Receptionist signs out visitors as they leave. 2. Click the [Reserve] button. 3. When the visitor arrives, select the visitor from the list and click the [Sign...
... the [Sign Out] button. 74 When visitor arrives, select the visitor badge ID from the "Reserved"/ "Pre-registered" list. 4. Signing out a visitor 1. Receptionist enters visitor information, issues badges, and signs in visitors as they arrive. Receptionist signs out visitors as they leave. 2. Click the [Reserve] button. 3. When the visitor arrives, select the visitor from the list and click the [Sign...
Users Manual - English
Page 76
... In addition, host information can be searched, and a photo can be searched. 4 Visitor list - The ID numbering returns to be updated by changing the "View Visitor List" condition ("Reserved" or "Pre-registered"/"Signed in"/ "Signed out") or visitor information. • The visitor badge ID is issued. Displays the information for that field. • Dragging a borderline...
... In addition, host information can be searched, and a photo can be searched. 4 Visitor list - The ID numbering returns to be updated by changing the "View Visitor List" condition ("Reserved" or "Pre-registered"/"Signed in"/ "Signed out") or visitor information. • The visitor badge ID is issued. Displays the information for that field. • Dragging a borderline...
Users Manual - English
Page 80
Recalling Visitor Information from Previous Visits ("Signed Out") Visitor information can easily be entered by using information of the visitor (page 84), sign them in the past ("Signed out"). 1. 6 Reception Mode 4. In the "View Visitor List", select "Signed out". 80 If required, take a photo of visitors who have visited in (page 86) or issue their visitor badge (page 90).
Recalling Visitor Information from Previous Visits ("Signed Out") Visitor information can easily be entered by using information of the visitor (page 84), sign them in the past ("Signed out"). 1. 6 Reception Mode 4. In the "View Visitor List", select "Signed out". 80 If required, take a photo of visitors who have visited in (page 86) or issue their visitor badge (page 90).
Users Manual - English
Page 81
If necessary, edit the information in (page 86) or issue their visitor badge (page 90). 81 If necessary, take a photo of the visitor (page 84), sign them in the visitor information form. 4. Reception Mode 6 2. Select the visitor whose information is to be performed by entering the visitor name in the search box. 3. NOTE • A search can be used.
If necessary, edit the information in (page 86) or issue their visitor badge (page 90). 81 If necessary, take a photo of the visitor (page 84), sign them in the visitor information form. 4. Reception Mode 6 2. Select the visitor whose information is to be performed by entering the visitor name in the search box. 3. NOTE • A search can be used.
Users Manual - English
Page 84
... mode, photographing may not be available. • A web camera (not included with the QL-570VM. The [Take Photo] button changes to the visitor badges. In the visitor information form, click the button. In the Camera View dialog box, the image from the... camera (video image) appears. 2. NOTE • To take photos. • Due to many types of web cameras on the market Brother cannot guarantee all web cameras will work with the QL-570VM...
... mode, photographing may not be available. • A web camera (not included with the QL-570VM. The [Take Photo] button changes to the visitor badges. In the visitor information form, click the button. In the Camera View dialog box, the image from the... camera (video image) appears. 2. NOTE • To take photos. • Due to many types of web cameras on the market Brother cannot guarantee all web cameras will work with the QL-570VM...
Users Manual - English
Page 85
Previewing Visitor Badges To preview visitor badges before printing, follow the steps below. 1. Preview the badge, and then click the [Close] button to page 86. 85 Click the [Preview] button. 2. NOTE • To print the visitor badge without signing the visitor in , refer to close the dialog box. Reception Mode 6 6-5. To sign the visitor in , click the [Print Badge] button.
Previewing Visitor Badges To preview visitor badges before printing, follow the steps below. 1. Preview the badge, and then click the [Close] button to page 86. 85 Click the [Preview] button. 2. NOTE • To print the visitor badge without signing the visitor in , refer to close the dialog box. Reception Mode 6 6-5. To sign the visitor in , click the [Print Badge] button.
Users Manual - English
Page 86
...; If a reservation has not been made for the visitor, enter the information for the visitor to be signed in the visitor information form. (page 77) NOTE • A search can be performed by entering the visitor name in . 1. 6 Reception Mode 6-6. Signing In (Issuing Visitor Badges)/ Signing Out Visitors Signing in Visitor badges are issued at the same time that the...
...; If a reservation has not been made for the visitor, enter the information for the visitor to be signed in the visitor information form. (page 77) NOTE • A search can be performed by entering the visitor name in . 1. 6 Reception Mode 6-6. Signing In (Issuing Visitor Badges)/ Signing Out Visitors Signing in Visitor badges are issued at the same time that the...
Users Manual - English
Page 88
...2 through 4 to sign in the visitor. The visitor information is added to the database as a newly registered visitor. 6 Reception Mode 5. If the [Continue] button was selected from the "Signed out" list, the visitor information is added to the "Signed in , and the badge is set to the arrival date is... specified, the departure date is not printed. 88 If an expected departure date prior to the arrival date. NOTE • If the visitor badge has already been printed, the visitor is ...
...2 through 4 to sign in the visitor. The visitor information is added to the database as a newly registered visitor. 6 Reception Mode 5. If the [Continue] button was selected from the "Signed out" list, the visitor information is added to the "Signed in , and the badge is set to the arrival date is... specified, the departure date is not printed. 88 If an expected departure date prior to the arrival date. NOTE • If the visitor badge has already been printed, the visitor is ...