User Guide
Page 10
... used in this Guide 1-1 Control panel overview 1-2 Turning the machine to Power Save condition 1-5 Power Save Setting 1-6 Load documents 1-7 Using the automatic document feeder (ADF 1-7 Using the scanner glass 1-9 About paper 1-10 Recommended Paper 1-10 Handling and using special paper 1-11 Paper type and size for each operation 1-12 Paper weight, thickness and capacity 1-13 Paper capacity of the output paper tray 1-13 Printable area 1-14 How to load paper, envelopes and post cards ......... 1-15 To load paper or other media 1-15 To load envelopes 1-17 To load...
... used in this Guide 1-1 Control panel overview 1-2 Turning the machine to Power Save condition 1-5 Power Save Setting 1-6 Load documents 1-7 Using the automatic document feeder (ADF 1-7 Using the scanner glass 1-9 About paper 1-10 Recommended Paper 1-10 Handling and using special paper 1-11 Paper type and size for each operation 1-12 Paper weight, thickness and capacity 1-13 Paper capacity of the output paper tray 1-13 Printable area 1-14 How to load paper, envelopes and post cards ......... 1-15 To load paper or other media 1-15 To load envelopes 1-17 To load...
User Guide
Page 14
... How to print a report 8-3 9 Making copies 9-1 Using the machine as a copier 9-1 Enter Copy mode 9-1 Making a single copy 9-2 Making multiple copies 9-2 Stop copying 9-2 Using the Copy Options key (Temporary settings 9-3 Changing the temporary copy settings 9-4 Increasing copy speed or quality 9-5 Enlarging or reducing the image copied 9-6 Setting paper type 9-7 Setting paper size 9-8 Adjusting brightness 9-8 Adjusting contrast 9-9 Sorting copies using the ADF 9-9 Making N in 1 copies or a poster (Page Layout).... 9-10 Changing the default copy settings 9-13...
... How to print a report 8-3 9 Making copies 9-1 Using the machine as a copier 9-1 Enter Copy mode 9-1 Making a single copy 9-2 Making multiple copies 9-2 Stop copying 9-2 Using the Copy Options key (Temporary settings 9-3 Changing the temporary copy settings 9-4 Increasing copy speed or quality 9-5 Enlarging or reducing the image copied 9-6 Setting paper type 9-7 Setting paper size 9-8 Adjusting brightness 9-8 Adjusting contrast 9-9 Sorting copies using the ADF 9-9 Making N in 1 copies or a poster (Page Layout).... 9-10 Changing the default copy settings 9-13...
User Guide
Page 20
... is connected to a PABX. 3 Ink Management Lets you access the PhotoCapture Center™ mode. Redial/Pause Redials the last number you access Copy mode. Speaker Phone Lets you send a fax. INTRODUCTION 1 - 3 Fax Lets you have new messages. 1 TAD keys On/Off Lets you activate the TAD (Telephone Answering Device) and will blink if you access Fax mode. The # key lets you temporarily switch the dialling mode during a telephone call to another party using the machines...
... is connected to a PABX. 3 Ink Management Lets you access the PhotoCapture Center™ mode. Redial/Pause Redials the last number you access Copy mode. Speaker Phone Lets you send a fax. INTRODUCTION 1 - 3 Fax Lets you have new messages. 1 TAD keys On/Off Lets you activate the TAD (Telephone Answering Device) and will blink if you access Fax mode. The # key lets you temporarily switch the dialling mode during a telephone call to another party using the machines...
User Guide
Page 21
... for models with a two-line display. Also for MFC-620CN, lets you start a scanning operation (in black and white. It also lets you press One-Touch key. 1 - 4 INTRODUCTION 8 Mono Start Lets you start sending faxes or make copies in this User's Guide are stored in the machine. Also for Menu and Set operations. The LCD examples in full colour. E Shift (FAX-2440C only) To access One-Touch numbers 4 to 6, hold down Shift as you dial stored numbers...
... for models with a two-line display. Also for MFC-620CN, lets you start a scanning operation (in black and white. It also lets you press One-Touch key. 1 - 4 INTRODUCTION 8 Mono Start Lets you start sending faxes or make copies in this User's Guide are stored in the machine. Also for Menu and Set operations. The LCD examples in full colour. E Shift (FAX-2440C only) To access One-Touch numbers 4 to 6, hold down Shift as you dial stored numbers...
User Guide
Page 23
... incoming messages, Fax Detect, Delayed Fax*, Remote Fax Options*, Remote Retrieval* ■ FAX-2440C only: You can receive faxes or calls even when the machine is in Power Save mode. If you switch off the machine. The default mode is always available. 1 - 6 INTRODUCTION On/Off Setting Receive Mode Available Operations Fax Receive:On Fax Only (default) Fax Receive (automatically), Fax Detect, Delayed Fax*, Remote Fax Options*, Remote Retrieval* ■ FAX-2440C only: You can answer calls by lifting the handset. Fax Receive:Off - No machine operations will...
... incoming messages, Fax Detect, Delayed Fax*, Remote Fax Options*, Remote Retrieval* ■ FAX-2440C only: You can receive faxes or calls even when the machine is in Power Save mode. If you switch off the machine. The default mode is always available. 1 - 6 INTRODUCTION On/Off Setting Receive Mode Available Operations Fax Receive:On Fax Only (default) Fax Receive (automatically), Fax Detect, Delayed Fax*, Remote Fax Options*, Remote Retrieval* ■ FAX-2440C only: You can answer calls by lifting the handset. Fax Receive:Off - No machine operations will...
User Guide
Page 27
..." tab of the printer driver or in the Paper Type setting of the menu (Menu/Set, 1, 2). ■ When you print on Brother glossy paper, load the instruction sheet included with the glossy paper in the paper tray first, and then place the glossy paper on transparencies. We recommend using Brother paper. (See table below.) If Brother Paper is not available in the machine. About paper The print quality can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. To get...
..." tab of the printer driver or in the Paper Type setting of the menu (Menu/Set, 1, 2). ■ When you print on Brother glossy paper, load the instruction sheet included with the glossy paper in the paper tray first, and then place the glossy paper on transparencies. We recommend using Brother paper. (See table below.) If Brother Paper is not available in the machine. About paper The print quality can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. To get...
User Guide
Page 44
... machine. GETTING STARTED 2 - 6 Setting the Paper Type To get the best print quality, set the machine for printing faxes: Letter, Legal and A4. When you use transparencies or glossy paper, remove each sheet immediately to prevent smudging or paper jams. Setting the Paper Size You can fit an incoming fax on the page. 1 Press Menu/Set, 1, 3. 2 Press ▲ or ▼ to select Plain, Inkjet, Glossy or Transparency. The machine ejects paper with printed surfaces face up onto the paper tray...
... machine. GETTING STARTED 2 - 6 Setting the Paper Type To get the best print quality, set the machine for printing faxes: Letter, Legal and A4. When you use transparencies or glossy paper, remove each sheet immediately to prevent smudging or paper jams. Setting the Paper Size You can fit an incoming fax on the page. 1 Press Menu/Set, 1, 3. 2 Press ▲ or ▼ to select Plain, Inkjet, Glossy or Transparency. The machine ejects paper with printed surfaces face up onto the paper tray...
User Guide
Page 56
... new job number and available memory. Your machine normally uses Dual Access. If you get an Out of pages you can press Mono Start to send the pages scanned so far, or press Stop/Exit to cancel the operation. SETUP SEND 3 - 9 However, to cancel scanning. If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to send a colour fax, the machine will vary depending on the data that is sending from memory or receiving faxes...
... new job number and available memory. Your machine normally uses Dual Access. If you get an Out of pages you can press Mono Start to send the pages scanned so far, or press Stop/Exit to cancel the operation. SETUP SEND 3 - 9 However, to cancel scanning. If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to send a colour fax, the machine will vary depending on the data that is sending from memory or receiving faxes...
User Guide
Page 60
...). (Fax). Press Menu/Set. SETUP SEND 3 - 13 After you send a fax using this feature, the feature will vary depending on the Overseas Mode. ■ If you did not use Dual Access and Delayed fax. ■ Enter the long dialling sequence numbers as you would normally, but remember that each One-Touch (FAX-2440C only) and Speed-Dial number counts as 136 (FAX-2440C) or 130 (MFC-620CN) different numbers. ■ The available memory will turn...
...). (Fax). Press Menu/Set. SETUP SEND 3 - 13 After you send a fax using this feature, the feature will vary depending on the Overseas Mode. ■ If you did not use Dual Access and Delayed fax. ■ Enter the long dialling sequence numbers as you would normally, but remember that each One-Touch (FAX-2440C only) and Speed-Dial number counts as 136 (FAX-2440C) or 130 (MFC-620CN) different numbers. ■ The available memory will turn...
User Guide
Page 65
... Menu/Set. 3 Enter the registered 4-digit password. Press Menu/Set. 4 Press Stop/Exit. Press Menu/Set. Setting up the password If you forget the password, please contact your Brother dealer or Brother for assistance. 1 Press Menu/Set, 2, 0, 1. 2 Enter a 4-digit number for a new password. The machine goes offline and the LCD shows Secure Mode. 4 Press Stop/Exit. 3 - 18 SETUP SEND Press Menu/Set. 3 Enter a 4-digit number for the current password. Press Menu/Set. 3 If the LCD shows Verify:, re-enter the password. Press Menu/Set. 6 Press Stop/Exit. Turning Memory Security...
... Menu/Set. 3 Enter the registered 4-digit password. Press Menu/Set. 4 Press Stop/Exit. Press Menu/Set. Setting up the password If you forget the password, please contact your Brother dealer or Brother for assistance. 1 Press Menu/Set, 2, 0, 1. 2 Enter a 4-digit number for a new password. The machine goes offline and the LCD shows Secure Mode. 4 Press Stop/Exit. 3 - 18 SETUP SEND Press Menu/Set. 3 Enter a 4-digit number for the current password. Press Menu/Set. 3 If the LCD shows Verify:, re-enter the password. Press Menu/Set. 6 Press Stop/Exit. Turning Memory Security...
User Guide
Page 128
... Paper Type & Paper Size, Print Size and number of the Direct Printing feature. If your digital camera supports DPOF printing, see the remaining pages of images stored on page 10-5.) 4 To print images, press ▲ or ▼ to select Print Index and then press Menu/Set. The steps below give an image number to each thumbnail. Press ▲ or ▼ to select Print Images and then press Menu/Set. Press Colour Start to start printing the index sheet...
... Paper Type & Paper Size, Print Size and number of the Direct Printing feature. If your digital camera supports DPOF printing, see the remaining pages of images stored on page 10-5.) 4 To print images, press ▲ or ▼ to select Print Index and then press Menu/Set. The steps below give an image number to each thumbnail. Press ▲ or ▼ to select Print Images and then press Menu/Set. Press Colour Start to start printing the index sheet...
User Guide
Page 144
... ink cartridges is jammed in the media drive Reinsert the correct media card. The machine will be received into memory as black and white. does not contain a .JPG file. Near Empty One or more of ink. Allow the machine to make sure it , the colour fax will stop all print operations. TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 2 ERROR MESSAGES ERROR MESSAGE CAUSE ACTION Document Jam The document scanned from ADF See Using the automatic document feeder was longer than about 90 cm. (ADF) on page...
... ink cartridges is jammed in the media drive Reinsert the correct media card. The machine will be received into memory as black and white. does not contain a .JPG file. Near Empty One or more of ink. Allow the machine to make sure it , the colour fax will stop all print operations. TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 2 ERROR MESSAGES ERROR MESSAGE CAUSE ACTION Document Jam The document scanned from ADF See Using the automatic document feeder was longer than about 90 cm. (ADF) on page...
User Guide
Page 145
... - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE Out of paper. Paper Jam Wrong Paper Size Paper is out of Memory The machine's memory is busy. ACTION Add paper, and then press Mono Start or Colour Start. Set up the One-Touch (FAX-2440C) or Speed-Dial number. (See Storing One-Touch Dial numbers (FAX-2440C only) on page 5-1 and Storing Speed-Dial numbers on page 5-2.) (Fax sending or copy operation in process) Press Stop/Exit and wait until the other operations in process) Reduce print resolution. (See Printer jam or paper jam on page 6-2.) -OR- Print...
... - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE Out of paper. Paper Jam Wrong Paper Size Paper is out of Memory The machine's memory is busy. ACTION Add paper, and then press Mono Start or Colour Start. Set up the One-Touch (FAX-2440C) or Speed-Dial number. (See Storing One-Touch Dial numbers (FAX-2440C only) on page 5-1 and Storing Speed-Dial numbers on page 5-2.) (Fax sending or copy operation in process) Press Stop/Exit and wait until the other operations in process) Reduce print resolution. (See Printer jam or paper jam on page 6-2.) -OR- Print...
User Guide
Page 152
... make a copy to see if the same problem occurs. TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 10 DIFFICULTY Printing (Continued) Smudged stain at the top center of sentences are cut off . (See Media Type on page 1-8 in Software User's Guide on page 1-10.) Make sure you are using the Mono Start key to see if the problem is loaded properly in the paper tray. (See How to load paper, envelopes and post cards on page 1-15.) Check that the paper size setting...
... make a copy to see if the same problem occurs. TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 10 DIFFICULTY Printing (Continued) Smudged stain at the top center of sentences are cut off . (See Media Type on page 1-8 in Software User's Guide on page 1-10.) Make sure you are using the Mono Start key to see if the problem is loaded properly in the paper tray. (See How to load paper, envelopes and post cards on page 1-15.) Check that the paper size setting...
User Guide
Page 153
... dial tone) Check the machine is no answer, check the telephone line cord connection and make sure all telephone connections are cut Turn on Auto Reduction. (See Printing a reduced incoming fax (Auto off or a single page is illuminated. (See How to enter Fax Ask the other person to send the colour fax again. (See Replacing the ink cartridges on page 2-3.) Poor sending quality. Try changing your phone type. (See Setting the Phone Line Type on page 2-3.) Sending Faxes Cannot send a fax Make sure that the Fax mode on page 3-1.) key...
... dial tone) Check the machine is no answer, check the telephone line cord connection and make sure all telephone connections are cut Turn on Auto Reduction. (See Printing a reduced incoming fax (Auto off or a single page is illuminated. (See How to enter Fax Ask the other person to send the colour fax again. (See Replacing the ink cartridges on page 2-3.) Poor sending quality. Try changing your phone type. (See Setting the Phone Line Type on page 2-3.) Sending Faxes Cannot send a fax Make sure that the Fax mode on page 3-1.) key...
User Guide
Page 154
... on a single phone line with no custom features. This condition is related to the telephone system industry and is common to all devices that the Copy on page 9-1.) key is selected as CNG Tone. If your Fax Receive Code (default setting is not showing an error message on a single, shared line with custom features. This program will repair and reinstall the software. 'Device Busy' Make sure the machine is ( 51...
... on a single phone line with no custom features. This condition is related to the telephone system industry and is common to all devices that the Copy on page 9-1.) key is selected as CNG Tone. If your Fax Receive Code (default setting is not showing an error message on a single, shared line with custom features. This program will repair and reinstall the software. 'Device Busy' Make sure the machine is ( 51...
User Guide
Page 171
Manual mode will not respond to work with BT Call Sign (Only with your machine. To enable the machine to incoming telephone calls, since the number you to select On (or Off). 3 Press Menu/Set. 4 Press Stop/Exit. When you get a new fax number, make sure you can switch BT Call Sign off temporarily, then turn off BT Call Sign, receive mode stays Manual. The screen displays the current setting of this function. Your...
Manual mode will not respond to work with BT Call Sign (Only with your machine. To enable the machine to incoming telephone calls, since the number you to select On (or Off). 3 Press Menu/Set. 4 Press Stop/Exit. When you get a new fax number, make sure you can switch BT Call Sign off temporarily, then turn off BT Call Sign, receive mode stays Manual. The screen displays the current setting of this function. Your...
User Guide
Page 196
... document. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is plugged into a separate wall socket. Fax Receive Code Press this code ( 5 1) when you answer a fax call that day. Communication error (or Comm. Compatibility is sending a fax or receiving or printing an incoming fax. Fax Forwarding Sends a fax received into memory at a specified later time that it . Delayed Fax Sends your machine. Extension phone A telephone on an extension or external phone. Fax Detect Enables your machine...
... document. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is plugged into a separate wall socket. Fax Receive Code Press this code ( 5 1) when you answer a fax call that day. Communication error (or Comm. Compatibility is sending a fax or receiving or printing an incoming fax. Fax Forwarding Sends a fax received into memory at a specified later time that it . Delayed Fax Sends your machine. Extension phone A telephone on an extension or external phone. Fax Detect Enables your machine...
User Guide
Page 199
... stored One-Touch (FAX-2440C), Speed-Dial and Group numbers. TAD (telephone answering device) You can scan a black and white or colour document into your machine. User Settings A printed report that shows its date, time and number. G - 5 GLOSSARY Scan to Card (MFC-620CN only) You can connect an external TAD to your computer. You must press the Search/Speed Dial, #, and the two digit code and Mono Start or Colour Start to start the dialling process. Standard...
... stored One-Touch (FAX-2440C), Speed-Dial and Group numbers. TAD (telephone answering device) You can scan a black and white or colour document into your machine. User Settings A printed report that shows its date, time and number. G - 5 GLOSSARY Scan to Card (MFC-620CN only) You can connect an external TAD to your computer. You must press the Search/Speed Dial, #, and the two digit code and Mono Start or Colour Start to start the dialling process. Standard...
User Guide
Page 212
... 6-6 fax jobs in memory ......... 3-11 jobs awaiting redial ......... 3-11 Paging 6-6 Cleaning print head 12-15 printer platen 12-24 scanner 12-23 CNG tones 1-20 Connecting external TAD A-6 external telephone A-5 Consumable items S-10 Control panel overview ....... 1-2 Copy brightness 9-8 colour adjustment ...........9-14 contrast 9-13 default settings 9-13 Enlarge/Reduce ........ 9-4, 9-6 enter Copy mode 9-1 keys 9-3 multiple 9-2 Page Layout 9-10 paper 9-7 Quality key 9-5 quality setting 9-13 single copy 9-2 Sort (ADF only 9-9 temporary settings 9-3 using ADF 9-2 Copy...
... 6-6 fax jobs in memory ......... 3-11 jobs awaiting redial ......... 3-11 Paging 6-6 Cleaning print head 12-15 printer platen 12-24 scanner 12-23 CNG tones 1-20 Connecting external TAD A-6 external telephone A-5 Consumable items S-10 Control panel overview ....... 1-2 Copy brightness 9-8 colour adjustment ...........9-14 contrast 9-13 default settings 9-13 Enlarge/Reduce ........ 9-4, 9-6 enter Copy mode 9-1 keys 9-3 multiple 9-2 Page Layout 9-10 paper 9-7 Quality key 9-5 quality setting 9-13 single copy 9-2 Sort (ADF only 9-9 temporary settings 9-3 using ADF 9-2 Copy...
