Accessibility Guide
Page 1
Creating Accessible PDF Documents with Adobe Acrobat 7.0 A Guide for Publishing PDF Documents for Use by People with Disabilities Ë
Creating Accessible PDF Documents with Adobe Acrobat 7.0 A Guide for Publishing PDF Documents for Use by People with Disabilities Ë
Accessibility Guide
Page 2
Adobe, the Adobe logo, Acrobat, Adobe PDF, Capture, FrameMaker, InDesign, LiveCycle, PageMaker, and Reader are either registered trademarks or trademarks of their respective owners. Microsoft, Windows, and Windows XP are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. © 2005 Adobe...Inc., registered in the United States and/or other countries. Apple and Mac OS are the property of Adobe Systems Incorporated in the United States and other countries. All rights reserved. All other trademarks are trademarks of...
Adobe, the Adobe logo, Acrobat, Adobe PDF, Capture, FrameMaker, InDesign, LiveCycle, PageMaker, and Reader are either registered trademarks or trademarks of their respective owners. Microsoft, Windows, and Windows XP are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. © 2005 Adobe...Inc., registered in the United States and/or other countries. Apple and Mac OS are the property of Adobe Systems Incorporated in the United States and other countries. All rights reserved. All other trademarks are trademarks of...
Accessibility Guide
Page 3
... accessibility is 5 Why accessibility is important for Adobe PDF documents 5 What makes Adobe PDF documents accessible 6 Section 2: Understanding tagging and document structure How tagging and document structure affect accessibility 8 How to tell if an Adobe PDF document has been tagged 8 What tagging looks like in Acrobat 9 When to tag documents 10 Why touchup is often needed 11...
... accessibility is 5 Why accessibility is important for Adobe PDF documents 5 What makes Adobe PDF documents accessible 6 Section 2: Understanding tagging and document structure How tagging and document structure affect accessibility 8 How to tell if an Adobe PDF document has been tagged 8 What tagging looks like in Acrobat 9 When to tag documents 10 Why touchup is often needed 11...
Accessibility Guide
Page 4
... and desktop publishing applications Options for converting to Adobe PDF from authoring applications 16 Using Acrobat PDFMaker in non Adobe applications (Windows only 16 Using the Save As or Export command in Adobe applications (Mac OS and Windows 16 Using Adobe PDF Printer (Mac OS and Windows 16 Creating tagged Adobe PDF documents from Microsoft Office 2000 or later...
... and desktop publishing applications Options for converting to Adobe PDF from authoring applications 16 Using Acrobat PDFMaker in non Adobe applications (Windows only 16 Using the Save As or Export command in Adobe applications (Mac OS and Windows 16 Using Adobe PDF Printer (Mac OS and Windows 16 Creating tagged Adobe PDF documents from Microsoft Office 2000 or later...
Accessibility Guide
Page 5
... form 42 Writing form field descriptions 42 Setting and testing the tab order 42 Using LiveCycle Designer to create accessible Adobe PDF forms 42 The LiveCycle Designer workflow 42 Using Acrobat 7.0 Professional to make Adobe PDF forms accessible 44 Step 1: Add fillable form fields and descriptions 44 Step 2: Set the tab order 44 Step 3: Tag...
... form 42 Writing form field descriptions 42 Setting and testing the tab order 42 Using LiveCycle Designer to create accessible Adobe PDF forms 42 The LiveCycle Designer workflow 42 Using Acrobat 7.0 Professional to make Adobe PDF forms accessible 44 Step 1: Add fillable form fields and descriptions 44 Step 2: Set the tab order 44 Step 3: Tag...
Accessibility Guide
Page 6
...The touchup workflow-an orderly approach to repairing reading order and tags 64 Four basic techniques you must know to an Adobe PDF document 90 Finishing the Adobe PDF accessibility workflow 91 Going the extra mile for accessibility 84 Section 12: Adding other accessibility features Other accessibility features in...Fixing basic table problems 82 Starting over on the page 66 Applying a new tag to a selection 67 Changing the reading order (in Acrobat 85 Setting the tab order 86 Adding bookmarks 86 Adding accessible links 87 Creating a link by using the Create Link command 88 Adding...
...The touchup workflow-an orderly approach to repairing reading order and tags 64 Four basic techniques you must know to an Adobe PDF document 90 Finishing the Adobe PDF accessibility workflow 91 Going the extra mile for accessibility 84 Section 12: Adding other accessibility features Other accessibility features in...Fixing basic table problems 82 Starting over on the page 66 Applying a new tag to a selection 67 Changing the reading order (in Acrobat 85 Setting the tab order 86 Adding bookmarks 86 Adding accessible links 87 Creating a link by using the Create Link command 88 Adding...
Accessibility Guide
Page 7
vii Section 13: Fixing advanced accessibility problems When to use the techniques in this section 93 How to read an Adobe PDF document's tag tree 93 The tag tree hierarchy 93 Finding a tag and its corresponding content 95 Creating tags for links that you made ...hierarchy of a table 102 The workflow for tagging tables 104 Checking and fixing the reading order of complex pages 104 Appendix: Standard tags for Adobe PDF documents An extensible tags architecture 106 Block-level elements 106 Container elements 106 Heading and paragraph elements 107 Label and list elements 107 Special text...
vii Section 13: Fixing advanced accessibility problems When to use the techniques in this section 93 How to read an Adobe PDF document's tag tree 93 The tag tree hierarchy 93 Finding a tag and its corresponding content 95 Creating tags for links that you made ...hierarchy of a table 102 The workflow for tagging tables 104 Checking and fixing the reading order of complex pages 104 Appendix: Standard tags for Adobe PDF documents An extensible tags architecture 106 Block-level elements 106 Container elements 106 Heading and paragraph elements 107 Label and list elements 107 Special text...
Accessibility Guide
Page 8
...Reflow view). To better understand how people with PDF documents. You can use alongside Acrobat 7.0 Help. Adobe PDF software described in popular word-processing and desktop publishing tools. The bulk of existing PDF documents and interactive PDF forms • People who are creating source ...you can download the document from planning for accessibility before you to optimize Adobe PDF documents for accessibility. Audience for this guide This guide is designed for use Adobe Acrobat® 7.0 to tag PDF documents, edit tags, optimize reading order, add a full range of ...
...Reflow view). To better understand how people with PDF documents. You can use alongside Acrobat 7.0 Help. Adobe PDF software described in popular word-processing and desktop publishing tools. The bulk of existing PDF documents and interactive PDF forms • People who are creating source ...you can download the document from planning for accessibility before you to optimize Adobe PDF documents for accessibility. Audience for this guide This guide is designed for use Adobe Acrobat® 7.0 to tag PDF documents, edit tags, optimize reading order, add a full range of ...
Accessibility Guide
Page 9
... tools in tools that this guide • Microsoft® Office 2000 or later • Adobe InDesign® CS • Adobe FrameMaker® 7.0 • Adobe PageMaker® 7.0 Acrobat system requirements You can use it is ideal for achieving accessibility with PDF. For more information on the accessibility tools in Windows are testing the accessibility of the...
... tools in tools that this guide • Microsoft® Office 2000 or later • Adobe InDesign® CS • Adobe FrameMaker® 7.0 • Adobe PageMaker® 7.0 Acrobat system requirements You can use it is ideal for achieving accessibility with PDF. For more information on the accessibility tools in Windows are testing the accessibility of the...
Accessibility Guide
Page 10
... also explains the effect of these changes on the tag tree, and how to plan ahead when combining documents, so as much repair of accessible PDF documents. ADOBE ACROBAT 7.0 3 Introduction Summary of the sections in this guide that are available in an authoring application, you can often minimize, if not eliminate, the amount...
... also explains the effect of these changes on the tag tree, and how to plan ahead when combining documents, so as much repair of accessible PDF documents. ADOBE ACROBAT 7.0 3 Introduction Summary of the sections in this guide that are available in an authoring application, you can often minimize, if not eliminate, the amount...
Accessibility Guide
Page 11
...text to figures and descriptions to form fields. It also describes how to set a document language, set of accessibility in Adobe PDF documents. These standard tags provide assistive technology with a base set security settings so they don't interfere with accessibility. These ...identify figures that are missing alternate text and pages that apply to tagged Adobe PDF documents. ADOBE ACROBAT 7.0 4 Introduction Section 10: Evaluating Adobe PDF documents for accessibility problems This section describes the two Acrobat tools that you should use for checking the extent of concepts to use ...
...text to figures and descriptions to form fields. It also describes how to set a document language, set of accessibility in Adobe PDF documents. These standard tags provide assistive technology with a base set security settings so they don't interfere with accessibility. These ...identify figures that are missing alternate text and pages that apply to tagged Adobe PDF documents. ADOBE ACROBAT 7.0 4 Introduction Section 10: Evaluating Adobe PDF documents for accessibility problems This section describes the two Acrobat tools that you should use for checking the extent of concepts to use ...
Accessibility Guide
Page 12
... helps all users. Virtually any user to present the information in a form easier. Accessible Adobe PDF documents tend to a PDF document by using Acrobat software, and anyone , not just by using Acrobat or the free Adobe Reader software. What accessibility is used to individuals who read , hear, and interact with computer-based information and content with...
... helps all users. Virtually any user to present the information in a form easier. Accessible Adobe PDF documents tend to a PDF document by using Acrobat software, and anyone , not just by using Acrobat or the free Adobe Reader software. What accessibility is used to individuals who read , hear, and interact with computer-based information and content with...
Accessibility Guide
Page 13
... of these accessibility criteria. Different kinds of assistive technology may need to fix the reading order by tags Accessible Adobe PDF documents use Acrobat 7.0 Professional or LiveCycle Designer. 3. Assistive technology is designed to read or extract the words, users cannot select...document. Reading order is clear and easy to follow reading order. Tagging a PDF document usually establishes an appropriate, structured reading order. ADOBE ACROBAT 7.0 6 Section 1: Accessibility and Adobe PDF Adobe is committed to providing solutions that meet all of these criteria, you can ...
... of these accessibility criteria. Different kinds of assistive technology may need to fix the reading order by tags Accessible Adobe PDF documents use Acrobat 7.0 Professional or LiveCycle Designer. 3. Assistive technology is designed to read or extract the words, users cannot select...document. Reading order is clear and easy to follow reading order. Tagging a PDF document usually establishes an appropriate, structured reading order. ADOBE ACROBAT 7.0 6 Section 1: Accessibility and Adobe PDF Adobe is committed to providing solutions that meet all of these criteria, you can ...
Accessibility Guide
Page 14
...directly to a particular place in order to correctly extract all graphics, links, and form fields Accessible Adobe PDF documents also have many navigational aids for Adobe Reader or Acrobat to play it back. Occasionally, a font does not contain enough information for the user-links,... You can extract each character correctly each time someone does these elements. By adding alternate text, you must use Acrobat 7.0 Professional. 9. ADOBE ACROBAT 7.0 7 Section 1: Accessibility and Adobe PDF 5. For instance, a screen reader or the Read Out Loud tool may seem to ignore words or characters, ...
...directly to a particular place in order to correctly extract all graphics, links, and form fields Accessible Adobe PDF documents also have many navigational aids for Adobe Reader or Acrobat to play it back. Occasionally, a font does not contain enough information for the user-links,... You can extract each character correctly each time someone does these elements. By adding alternate text, you must use Acrobat 7.0 Professional. 9. ADOBE ACROBAT 7.0 7 Section 1: Accessibility and Adobe PDF 5. For instance, a screen reader or the Read Out Loud tool may seem to ignore words or characters, ...
Accessibility Guide
Page 15
...how text and graphics elements are to ignore unimportant content such as illustrations, charts, tables, and fillable form fields). Each element in Adobe Reader or Acrobat. It is the backbone of assistive technology to read column 2 before column 3, to present sidebar text as supplemental to body copy... in a way that makes sense. and which parts to people with disabilities depend on ; To check whether an Adobe PDF document has been tagged: 1 Open the Adobe PDF document in an order that enables the technology to present the output logically to convey the content of the document's ...
...how text and graphics elements are to ignore unimportant content such as illustrations, charts, tables, and fillable form fields). Each element in Adobe Reader or Acrobat. It is the backbone of assistive technology to read column 2 before column 3, to present sidebar text as supplemental to body copy... in a way that makes sense. and which parts to people with disabilities depend on ; To check whether an Adobe PDF document has been tagged: 1 Open the Adobe PDF document in an order that enables the technology to present the output logically to convey the content of the document's ...
Accessibility Guide
Page 16
...entire tree, Ctrl+click (Windows) or Option+click (Mac OS) on page 92. Note: Some PDF documents show tags in Acrobat. To view the tag tree (Acrobat 7.0 Professional only): 1 Open an Adobe PDF document that is similar to the navigation pane. 4 To expand the hierarchical list of tags, click...tree for accessibility, see "Section 13: Fixing advanced accessibility problems" on the plus signs. Information in Acrobat In Acrobat Professional, you can view the tags of any Adobe PDF document by dragging the Tags tab from the floating window to the typical desktop computer interface of nested ...
...entire tree, Ctrl+click (Windows) or Option+click (Mac OS) on page 92. Note: Some PDF documents show tags in Acrobat. To view the tag tree (Acrobat 7.0 Professional only): 1 Open an Adobe PDF document that is similar to the navigation pane. 4 To expand the hierarchical list of tags, click...tree for accessibility, see "Section 13: Fixing advanced accessibility problems" on the plus signs. Information in Acrobat In Acrobat Professional, you can view the tags of any Adobe PDF document by dragging the Tags tab from the floating window to the typical desktop computer interface of nested ...
Accessibility Guide
Page 17
... then builds a tag tree that reflects that has been printed to PDF, use the Add Tags To Document command in PDF. It also creates tags for any untagged PDF document, such as embedded sidebars, closely spaced columns, irregular text alignment, and tables. ADOBE ACROBAT 7.0 10 Section 2: Understanding tagging and document structure The tag tree in...
... then builds a tag tree that reflects that has been printed to PDF, use the Add Tags To Document command in PDF. It also creates tags for any untagged PDF document, such as embedded sidebars, closely spaced columns, irregular text alignment, and tables. ADOBE ACROBAT 7.0 10 Section 2: Understanding tagging and document structure The tag tree in...
Accessibility Guide
Page 18
... from an authoring application is the best way to create accessible Adobe PDF documents, visit the Adobe accessibility website at www.adobe.com/accessibility. Fixing errors in Acrobat to begin the process of creating accessible PDF documents. For instance, the Add Tags To Document command can ...why generating a tagged document directly from within text, such as drop caps, as figures instead of including them in the PDF document. ADOBE ACROBAT 7.0 11 Section 2: Understanding tagging and document structure While the Add Tags To Document command adequately tags most standard layouts, ...
... from an authoring application is the best way to create accessible Adobe PDF documents, visit the Adobe accessibility website at www.adobe.com/accessibility. Fixing errors in Acrobat to begin the process of creating accessible PDF documents. For instance, the Add Tags To Document command can ...why generating a tagged document directly from within text, such as drop caps, as figures instead of including them in the PDF document. ADOBE ACROBAT 7.0 11 Section 2: Understanding tagging and document structure While the Add Tags To Document command adequately tags most standard layouts, ...
Accessibility Guide
Page 19
.... a document that you apply. If the document is already in Adobe PDF (but is not an image-only scan) If the document is a form, add fillable form fields in Acrobat Professional as described in Acrobat (if needed), and to apply optical character recognition (OCR) to ... "Section 4: Creating tagged Adobe PDF documents from word-processing and desktop publishing applications" on page 15. Otherwise, tag the document as a word-processing or page layout application. or web (HTML) pages that you want to convert to both Acrobat 7.0 Professional and Acrobat 7.0 Standard unless otherwise noted...
.... a document that you apply. If the document is already in Adobe PDF (but is not an image-only scan) If the document is a form, add fillable form fields in Acrobat Professional as described in Acrobat (if needed), and to apply optical character recognition (OCR) to ... "Section 4: Creating tagged Adobe PDF documents from word-processing and desktop publishing applications" on page 15. Otherwise, tag the document as a word-processing or page layout application. or web (HTML) pages that you want to convert to both Acrobat 7.0 Professional and Acrobat 7.0 Standard unless otherwise noted...
Accessibility Guide
Page 20
... multiple documents" on how to the design of document that you intend to design PDF forms, Adobe recommends using LiveCycle Designer, which is dedicated to combine multiple files into one PDF document. Note: If you are starting from multiple applications. ADOBE ACROBAT 7.0 13 Section 3: The accessibility workflow • Multiple documents from . Improperly mixing tagged and...
... multiple documents" on how to the design of document that you intend to design PDF forms, Adobe recommends using LiveCycle Designer, which is dedicated to combine multiple files into one PDF document. Note: If you are starting from multiple applications. ADOBE ACROBAT 7.0 13 Section 3: The accessibility workflow • Multiple documents from . Improperly mixing tagged and...