General Settings Guide
Page 7
.../Scanner Functions Address Book...135 Managing names in the Address Book 137 Sending fax by Quick Dial 137 Sending e-mail by Quick Dial 138 Sending scanned files to a shared folder directly 138 Preventing unauthorized user access to shared folders from the machine ...........138 Managing users and machine usage 139 Registering Names 140...
.../Scanner Functions Address Book...135 Managing names in the Address Book 137 Sending fax by Quick Dial 137 Sending e-mail by Quick Dial 138 Sending scanned files to a shared folder directly 138 Preventing unauthorized user access to shared folders from the machine ...........138 Managing users and machine usage 139 Registering Names 140...
General Settings Guide
Page 140
... setting determines the delay until the machine switch- es to send the scanned originals as the compression level for the scan file and switching to compress black and white scan files. The default setting is selected, the machine will switch to switch with the number keys (3-30 ...seconds). The actual time required for transferring the scan file. For multi-page files, select either TIFF/JPEG or PDF. Compression reduces the time required for file transfer varies depending on the file size and network load. 132 When [On] is selected, you can...
... setting determines the delay until the machine switch- es to send the scanned originals as the compression level for the scan file and switching to compress black and white scan files. The default setting is selected, the machine will switch to switch with the number keys (3-30 ...seconds). The actual time required for transferring the scan file. For multi-page files, select either TIFF/JPEG or PDF. Compression reduces the time required for file transfer varies depending on the file size and network load. 132 When [On] is selected, you can...
General Settings Guide
Page 141
...[Max. E-mail Size Select whether or not to limit the size of an e-mail to print the delivery journal. size)] is discarded. The scan file is selected, enter the Max. If the stored transmission/delivery results reach 100, select whether to which an image is selected. When printed, all...settings, the journal might not be performed when the journal is selected for [Max. This function is enabled only when [On] is selected for [File Type Priority], the image will not be sent. ❖ Print Scanner Journal The scanner journal is printed and deleted. 6 ❖ Delete Scanner ...
...[Max. E-mail Size Select whether or not to limit the size of an e-mail to print the delivery journal. size)] is discarded. The scan file is selected, enter the Max. If the stored transmission/delivery results reach 100, select whether to which an image is selected. When printed, all...settings, the journal might not be performed when the journal is selected for [Max. This function is enabled only when [On] is selected for [File Type Priority], the image will not be sent. ❖ Print Scanner Journal The scanner journal is printed and deleted. 6 ❖ Delete Scanner ...
General Settings Guide
Page 146
... destination, IP-Fax destination, e-mail destination, and folder destination from destination search or selecting the Quick Dial keys whenever sending files using Windows, select the SMB protocol. Reference p.185 "E-mail Destination" Sending scanned files to a shared folder directly After registering the path name, user name and password, you can connect to the FTP...
... destination, IP-Fax destination, e-mail destination, and folder destination from destination search or selecting the Quick Dial keys whenever sending files using Windows, select the SMB protocol. Reference p.185 "E-mail Destination" Sending scanned files to a shared folder directly After registering the path name, user name and password, you can connect to the FTP...
General Settings Guide
Page 193
..."Registering a Protection Code" Registering E-mail Destination 7 Important ❒ When using a e-mail destination as the sender's address when sending scan files in scanner mode or when sending documents in the Address Book. E-mail Destination E-mail Destination Register e-mail destinations so you do this, ... Settings] using {U} or {T}, and then press the {OK} key. 185 If you must register the user code previously. See "Sending Scan Files by E-mail", Scanner Reference. ❒ You can select an e-mail address from scanner or fax function by e-mail whenever a transmission is...
..."Registering a Protection Code" Registering E-mail Destination 7 Important ❒ When using a e-mail destination as the sender's address when sending scan files in scanner mode or when sending documents in the Address Book. E-mail Destination E-mail Destination Register e-mail destinations so you do this, ... Settings] using {U} or {T}, and then press the {OK} key. 185 If you must register the user code previously. See "Sending Scan Files by E-mail", Scanner Reference. ❒ You can select an e-mail address from scanner or fax function by e-mail whenever a transmission is...
General Settings Guide
Page 202
If you can send scan files to an NetWare server. Reference p.250 "Registering a Protection Code" 7 Using SMB to Connect Note ❒ To register a folder in an FTP server, see "Using FTP ... the {OK} key. 194 See "Registering a Protection Code". ❒ You can use: • SMB For sending files to shared Windows folders. • FTP Use when sending files to an FTP server. • NCP Use when sending files to it directly. Note ❒ For details about protocols, server names, and folder levels, consult your...
If you can send scan files to an NetWare server. Reference p.250 "Registering a Protection Code" 7 Using SMB to Connect Note ❒ To register a folder in an FTP server, see "Using FTP ... the {OK} key. 194 See "Registering a Protection Code". ❒ You can use: • SMB For sending files to shared Windows folders. • FTP Use when sending files to an FTP server. • NCP Use when sending files to it directly. Note ❒ For details about protocols, server names, and folder levels, consult your...
General Settings Guide
Page 242
Important ❒ When using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using Scan to Folder function, you cannot send scan files to a group with over 50 folders registered. ❒ The maximum number of e-mail addresses and folders for each group. Reference p.250 "Registering a Protection Code" Registering a ...
Important ❒ When using {U} or {T}, and then press the {OK} key. B Select [Administrator Tools] using Scan to Folder function, you cannot send scan files to a group with over 50 folders registered. ❒ The maximum number of e-mail addresses and folders for each group. Reference p.250 "Registering a Protection Code" Registering a ...
Network Guide
Page 12
... the POP3 or IMAP4 server. Reception E-mail Size for receiving Internet faxes. Host Name Machine Name 4 Specifies the user name and password required when sending scan file directly to a shared folder on a computer running Windows, or to store received Internet fax e-mails on LAN-Fax.) Interface Ethernet Settings Interface Settings/Network Machine...
... the POP3 or IMAP4 server. Reception E-mail Size for receiving Internet faxes. Host Name Machine Name 4 Specifies the user name and password required when sending scan file directly to a shared folder on a computer running Windows, or to store received Internet fax e-mails on LAN-Fax.) Interface Ethernet Settings Interface Settings/Network Machine...
Scanner Reference
Page 1
Printer/Scanner Unit Type 2500 Operating Instructions Scanner Reference 1 Sending Scan Files by E-mail 2 Sending Scan Files by Scan to read the Safety Information in "About This Machine" before you use this machine and keep it handy for future reference. For safe and correct use, be sure to Folder 3 Delivering Scan Files 4 Using the Network TWAIN Scanner Function 5 Various Scan Settings 6 Appendix Read this manual carefully before using the machine.
Printer/Scanner Unit Type 2500 Operating Instructions Scanner Reference 1 Sending Scan Files by E-mail 2 Sending Scan Files by Scan to read the Safety Information in "About This Machine" before you use this machine and keep it handy for future reference. For safe and correct use, be sure to Folder 3 Delivering Scan Files 4 Using the Network TWAIN Scanner Function 5 Various Scan Settings 6 Appendix Read this manual carefully before using the machine.
Scanner Reference
Page 5
... Outline of Major Options 2 About the Scanner Functions 3 Display ...4 Reading the Display and Using Keys 4 Confirmation Displays 5 Scanner Features 7 1. Sending Scan Files by E-mail Before Sending Scan Files by E-mail 9 Outline of Sending Scan Files by E-mail 9 Preparation for Sending by E-mail 10 Registering E-mail Addresses in the Address Book 11 E-mail Screen...12 Basic Procedure...
... Outline of Major Options 2 About the Scanner Functions 3 Display ...4 Reading the Display and Using Keys 4 Confirmation Displays 5 Scanner Features 7 1. Sending Scan Files by E-mail Before Sending Scan Files by E-mail 9 Outline of Sending Scan Files by E-mail 9 Preparation for Sending by E-mail 10 Registering E-mail Addresses in the Address Book 11 E-mail Screen...12 Basic Procedure...
Scanner Reference
Page 6
... 83 Selecting a Destination Using a Quick Dial Key 83 Selecting a Destination Registered in the Destination List of Various Set Items for Scanning Files Using TWAIN Scanner 93 5. Delivering Scan Files Before Delivering Scan Files 75 Delivering Scan Files 75 Preparation for Delivering 76 Installing DeskTopBinder Lite from Provided CD-ROM 92 Basic Procedure for Transmission/Delivery Function 123 Transmission...
... 83 Selecting a Destination Using a Quick Dial Key 83 Selecting a Destination Registered in the Destination List of Various Set Items for Scanning Files Using TWAIN Scanner 93 5. Delivering Scan Files Before Delivering Scan Files 75 Delivering Scan Files 75 Preparation for Delivering 76 Installing DeskTopBinder Lite from Provided CD-ROM 92 Basic Procedure for Transmission/Delivery Function 123 Transmission...
Scanner Reference
Page 9
...; Sending scan files by e-mail For details, see chapter 1 "Sending Scan Files by E-mail". • Sending scan files to a shared folder For details, see chapter 2 "Sending Scan Files by Scan to Folder". • Sending scan files to an FTP server For details, see chapter 2 "Sending Scan Files by Scan to Folder". • Sending scan files to a NetWare server For details, see chapter 2 "Sending Scan Files by Scan to specify...
...; Sending scan files by e-mail For details, see chapter 1 "Sending Scan Files by E-mail". • Sending scan files to a shared folder For details, see chapter 2 "Sending Scan Files by Scan to Folder". • Sending scan files to an FTP server For details, see chapter 2 "Sending Scan Files by Scan to Folder". • Sending scan files to a NetWare server For details, see chapter 2 "Sending Scan Files by Scan to specify...
Scanner Reference
Page 14
... changed by e-mail. Description Allows you to limit the size of scan files. E-mail Size Divide & Send E-mail E-mail Informatn. Allows you to select whether or not to specify a compression of scanned image data. The scanner journal is exceeded. Allows you to use ... send them as multiple e-mails. Allows you to print the scanner journal. Allows you send scanned files by users other than the administrator. 8 ❖ Send Settings Items TWAIN Standby Time File Type Priority Compression Print&Del. Scanner Journal Print Scanner Journal Delete Scanner Journal Max.
... changed by e-mail. Description Allows you to limit the size of scan files. E-mail Size Divide & Send E-mail E-mail Informatn. Allows you to select whether or not to specify a compression of scanned image data. The scanner journal is exceeded. Allows you to use ... send them as multiple e-mails. Allows you to print the scanner journal. Allows you send scanned files by users other than the administrator. 8 ❖ Send Settings Items TWAIN Standby Time File Type Priority Compression Print&Del. Scanner Journal Print Scanner Journal Delete Scanner Journal Max.
Scanner Reference
Page 15
... have an e-mail server inside the LAN where this machine. 4. SMTP server You need to receive email messages and scan file attachments that access the machine. 1. Outline of Sending Scan Files by E-mail This section outlines the function for sending scan files by e-mail. 1. LDAP server Use this server for destinations from the machine. 9 Before Sending...
... have an e-mail server inside the LAN where this machine. 4. SMTP server You need to receive email messages and scan file attachments that access the machine. 1. Outline of Sending Scan Files by E-mail This section outlines the function for sending scan files by e-mail. 1. LDAP server Use this server for destinations from the machine. 9 Before Sending...
Scanner Reference
Page 16
... E-mail Preparation for Sending by E-mail This section explains the preparation and settings for sending scan files by e-mail. 1 A Connect the machine to the network using a wireless LAN (IEEE 802.11b), an extended wireless LAN board is required respectively. C If necessary, change ...
... E-mail Preparation for Sending by E-mail This section explains the preparation and settings for sending scan files by e-mail. 1 A Connect the machine to the network using a wireless LAN (IEEE 802.11b), an extended wireless LAN board is required respectively. C If necessary, change ...
Scanner Reference
Page 17
... book using SmartDeviceMonitor for Admin. Addresses can also be able to use the machine when it is updating the address book using CSV files (retrieved using Web Image Monitor or SmartDeviceMonitor for Admin) that contain user codes. 11 Register e-mail addresses in [Address Book Management]...Tools] from 1 [System Settings]. You can register frequently used e-mail addresses to install these applications, see Network Guide. Before Sending Scan Files by E-mail Registering E-mail Addresses in the Address Book You can register frequently used e-mail addresses in the address book.
... book using SmartDeviceMonitor for Admin. Addresses can also be able to use the machine when it is updating the address book using CSV files (retrieved using Web Image Monitor or SmartDeviceMonitor for Admin) that contain user codes. 11 Register e-mail addresses in [Address Book Management]...Tools] from 1 [System Settings]. You can register frequently used e-mail addresses to install these applications, see Network Guide. Before Sending Scan Files by E-mail Registering E-mail Addresses in the Address Book You can register frequently used e-mail addresses in the address book.
Scanner Reference
Page 18
Sending Scan Files by E-mail E-mail Screen This section explains the screen layout when sending scan files by e-mail. 1 ❖ Main screen ZZZ601S ❖ When a destination is entered manually ZZZ602S ❖ When a group is selected for destination ZZZ603S 12
Sending Scan Files by E-mail E-mail Screen This section explains the screen layout when sending scan files by e-mail. 1 ❖ Main screen ZZZ601S ❖ When a destination is entered manually ZZZ602S ❖ When a group is selected for destination ZZZ603S 12
Scanner Reference
Page 19
... changing an e-mail address that has been entered, press [EditDest], and Delivery Scanner then enter the new e-mail address. Before Sending Scan Files by E-mail 1. E-mail / Scan to Folder destinations at the same time. 4. [Manual] When specifying a destination that the E-mail screen is not registered, press [Manual...], and then enter the e-mail address of files you want to display the destina- E-mail icon Indicates that is displayed. 5. [Options] Press to make the scan settings and specify formats of the destination using the Quick Dial keys. 13...
... changing an e-mail address that has been entered, press [EditDest], and Delivery Scanner then enter the new e-mail address. Before Sending Scan Files by E-mail 1. E-mail / Scan to Folder destinations at the same time. 4. [Manual] When specifying a destination that the E-mail screen is not registered, press [Manual...], and then enter the e-mail address of files you want to display the destina- E-mail icon Indicates that is displayed. 5. [Options] Press to make the scan settings and specify formats of the destination using the Quick Dial keys. 13...
Scanner Reference
Page 20
.... H If necessary, select [Return Receipt] under [Options] to the E-mail screen. For details, see "Adjusting Image Density". Sending Scan Files by e-mail. 1 A Make sure that no previous settings remain. For details, see "Setting the Return Receipt Function". 14 If a previous ...setting remains, press the {Clear Modes} key. B If the Network Delivery Scanner or Scan to Folder screen is displayed, press [ ] to switch to make settings for sending scan files by E-mail Basic Procedure for Sending E-mail This section describes the basic operation for the Return Receipt ...
.... H If necessary, select [Return Receipt] under [Options] to the E-mail screen. For details, see "Adjusting Image Density". Sending Scan Files by e-mail. 1 A Make sure that no previous settings remain. For details, see "Setting the Return Receipt Function". 14 If a previous ...setting remains, press the {Clear Modes} key. B If the Network Delivery Scanner or Scan to Folder screen is displayed, press [ ] to switch to make settings for sending scan files by E-mail Basic Procedure for Sending E-mail This section describes the basic operation for the Return Receipt ...
Scanner Reference
Page 21
... more destinations, the destinations can be specified as the default sender name. For details, see "Specifying the Subject". Scan files that are scanned. For details, see "Specifying Send Options". You must press the {q} key to send, place them on user ...under [Options] to check the details of the selected destinations. K Press the {Start} key. L If you have originals to send scan files that are scanned from the exposure glass. Transmission starts. Reference p.113 "Selecting Original Type" p.114 "Adjusting Image Density" p.16 "Specifying E-mail Destinations...
... more destinations, the destinations can be specified as the default sender name. For details, see "Specifying the Subject". Scan files that are scanned. For details, see "Specifying Send Options". You must press the {q} key to send, place them on user ...under [Options] to check the details of the selected destinations. K Press the {Start} key. L If you have originals to send scan files that are scanned from the exposure glass. Transmission starts. Reference p.113 "Selecting Original Type" p.114 "Adjusting Image Density" p.16 "Specifying E-mail Destinations...