How To Setup Departmental Codes For A Ricoh C3500

To set up user authentication, you have to do two things: first, create the user codes, then enable user code authentication.

This article will walk you through how to create new user codes:

- How to add a new user code to a Ricoh Aficio MP series copier

Once you have created your user codes, you can enable user code authentication. Go to User Tools/Counter > System Settings > Administrator Tools > User Authentication Management. Turn on user authentication for the functions you want to lock down -- color copying, faxing, scanning, etc. Any functions that you select here will require a user code in order to be "unlocked." If you don't enable user authentication for a specific function, then anyone can use that function.

For example, if you enable user authentication for color copying but not for black and white copying, then anyone can walk up and make black and white copies, but if they try to make color copies, they will be prompted to enter a user code.

Once you have selected the functions to lock down, select OK in the upper right corner to save the new settings.

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