WorkCentre 6400 System Administrator Guide
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... the Email Address Book 104 Troubleshooting Scan to Email 104 Workflow Scanning 106 Configuring Workflow Scanning 106 Configuring File Repository Settings 106 Configuring the Default Template 111 Configuring Workflow Scanning General Settings 112 Setting Scanned Image File Naming Conventions 113 Configuring Template Pool Repository Settings 113 Updating the List of Templates at the Control Panel 114 Configuring a Validation Server 114 Troubleshooting Workflow Scanning 115 Scanning to a User's Home Folder 116 Configuring Scan to Home 116 Configuring the Printer for the Xerox Scan...
... the Email Address Book 104 Troubleshooting Scan to Email 104 Workflow Scanning 106 Configuring Workflow Scanning 106 Configuring File Repository Settings 106 Configuring the Default Template 111 Configuring Workflow Scanning General Settings 112 Setting Scanned Image File Naming Conventions 113 Configuring Template Pool Repository Settings 113 Updating the List of Templates at the Control Panel 114 Configuring a Validation Server 114 Troubleshooting Workflow Scanning 115 Scanning to a User's Home Folder 116 Configuring Scan to Home 116 Configuring the Printer for the Xerox Scan...
WorkCentre 6400 System Administrator Guide
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... Creating a New User Account and Setting Usage Limits 143 Creating a General Account 143 Maximum Usage Limits 144 Resetting Usage Limits 144 Printing a Report 145 Network Accounting 146 Enabling and Configuring Network Accounting 146 Troubleshooting Network Accounting 147 Enabling Accounting in Print Drivers 148 10 Administrator Tools Monitoring Alerts and Status 150 Alerts 150 Energy Saving Settings 152 Touch Screen Settings 153 Setting the Default Touch Screen View 153 System Time Out 153 Taking the Printer Offline 154...
... Creating a New User Account and Setting Usage Limits 143 Creating a General Account 143 Maximum Usage Limits 144 Resetting Usage Limits 144 Printing a Report 145 Network Accounting 146 Enabling and Configuring Network Accounting 146 Troubleshooting Network Accounting 147 Enabling Accounting in Print Drivers 148 10 Administrator Tools Monitoring Alerts and Status 150 Alerts 150 Energy Saving Settings 152 Touch Screen Settings 153 Setting the Default Touch Screen View 153 System Time Out 153 Taking the Printer Offline 154...
WorkCentre 6400 System Administrator Guide
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... address or change these wizards at any time. The Configuration Report lists the printer's current settings. Initial Setup at the Control Panel Initial Setup The Installation Wizard The first time the printer is 1111. Set the access status of questions to help you with a series of the printer to configure the printer at the control panel or from the control panel, press the Machine Status button, then touch the Tools tab. For details, see Accessing the Configuration Report on page 17. System Administrator Access at the Control Panel...
... address or change these wizards at any time. The Configuration Report lists the printer's current settings. Initial Setup at the Control Panel Initial Setup The Installation Wizard The first time the printer is 1111. Set the access status of questions to help you with a series of the printer to configure the printer at the control panel or from the control panel, press the Machine Status button, then touch the Tools tab. For details, see Accessing the Configuration Report on page 17. System Administrator Access at the Control Panel...
WorkCentre 6400 System Administrator Guide
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.... For details, see Accessing CentreWare IS on page 111. 5. Configure the settings by following : WorkCentre 6400 Multifunction Printer 113 System Administrator Guide Under File Naming, select one of the following: • Auto: Type a prefix for the file name. As you must log in the Position field. The underscore displays in the file name. Note: If your network, or if you are using a scanning management application such as...
.... For details, see Accessing CentreWare IS on page 111. 5. Configure the settings by following : WorkCentre 6400 Multifunction Printer 113 System Administrator Guide Under File Naming, select one of the following: • Auto: Type a prefix for the file name. As you must log in the Position field. The underscore displays in the file name. Note: If your network, or if you are using a scanning management application such as...
WorkCentre 6400 System Administrator Guide
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... the printer print a report automatically after every 50 Internet Fax jobs, select Enable next to print. For details, see Accessing CentreWare IS on page 42. Under General, click Edit. 3. Next to Confirmation Sheet, select when you want to receive and print an email with attachments. Select On, Off, or Errors Only from the printer. 9. WorkCentre 6400 Multifunction Printer 135 System Administrator Guide Fax Internet Fax Internet Fax allows you to scan a document at the control panel and send...
... the printer print a report automatically after every 50 Internet Fax jobs, select Enable next to print. For details, see Accessing CentreWare IS on page 42. Under General, click Edit. 3. Next to Confirmation Sheet, select when you want to receive and print an email with attachments. Select On, Off, or Errors Only from the printer. 9. WorkCentre 6400 Multifunction Printer 135 System Administrator Guide Fax Internet Fax Internet Fax allows you to scan a document at the control panel and send...
WorkCentre 6400 System Administrator Guide
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..., see System Administrator Access at the Control Panel on page 15. 1. Touch Device Settings > General > Entry Screen Defaults. 3. Touch Timers > System Timeout. 3. Touch Default Pathway to set the screen that the printer waits until returning to set the default touch screen display. 4. Touch Job Status Default to adjust the time between 15 and 600 seconds. System Time Out You can specify the time that displays when the Services button is pressed. 5. WorkCentre 6400 Multifunction Printer 153 System Administrator Guide Touch the...
..., see System Administrator Access at the Control Panel on page 15. 1. Touch Device Settings > General > Entry Screen Defaults. 3. Touch Timers > System Timeout. 3. Touch Default Pathway to set the screen that the printer waits until returning to set the default touch screen display. 4. Touch Job Status Default to adjust the time between 15 and 600 seconds. System Time Out You can specify the time that displays when the Services button is pressed. 5. WorkCentre 6400 Multifunction Printer 153 System Administrator Guide Touch the...
WorkCentre 6400 System Administrator Guide
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... dialing, 127 cloning printer configurations, 159 creating a clone file, 159 installing a clone file, 160 Configuration Overview page using, 18 Configuration Report, 15 accessing, 18 disabling at startup, 18 printing from CentreWare IS, 18 Contact Numbers wizard, 15 control panel access logging in as system administrator, 15 copy feature presets, 96 creating edge erase presets, 96 creating image shift presets, 96 creating reduce/enlarge presets, 97 copy functions managing, 93 copy settings specifying default, 94 custom services software installing, 170 WorkCentre...
... dialing, 127 cloning printer configurations, 159 creating a clone file, 159 installing a clone file, 160 Configuration Overview page using, 18 Configuration Report, 15 accessing, 18 disabling at startup, 18 printing from CentreWare IS, 18 Contact Numbers wizard, 15 control panel access logging in as system administrator, 15 copy feature presets, 96 creating edge erase presets, 96 creating image shift presets, 96 creating reduce/enlarge presets, 97 copy functions managing, 93 copy settings specifying default, 94 custom services software installing, 170 WorkCentre...
WorkCentre 6400 System Administrator Guide
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..., 151 support resources, 11 support websites, 11 system administrator password changing, 17 system time out, 152, 153 T TCP/IP, 22 enabling, 22 TCP/IP settings configuring at the printer, 22 configuring in CentreWare IS, 23 tools and features access controlling for all users, 61 controlling for groups, 61 controlling for individual users, 61 touch screen settings, 153 182 WorkCentre 6400 Multifunction Printer System Administrator Guide troubleshooting embedded fax, 129 Internet faxes, 137 network accounting, 147 server fax, 134 workflow scanning...
..., 151 support resources, 11 support websites, 11 system administrator password changing, 17 system time out, 152, 153 T TCP/IP, 22 enabling, 22 TCP/IP settings configuring at the printer, 22 configuring in CentreWare IS, 23 tools and features access controlling for all users, 61 controlling for groups, 61 controlling for individual users, 61 touch screen settings, 153 182 WorkCentre 6400 Multifunction Printer System Administrator Guide troubleshooting embedded fax, 129 Internet faxes, 137 network accounting, 147 server fax, 134 workflow scanning...
WorkCentre 6400 User Guide
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... Printer 173 9 Troubleshooting Control Panel Messages 176 General Troubleshooting 177 Printer Does not Turn On 177 Printing Takes Too Long 178 Product Resets or Turns Off Frequently 178 Product Is Making Unusual Noises 179 The Date and Time Are Incorrect 179 Duplex Problems 179 Scanner Error 179 Front Door Will Not Close 179 Right Side Door Will Not Close 180 Paper Feed Problems 181 Clearing Paper Jams or Misfeeds 181 Minimizing Paper Jams 197 Troubleshooting Paper Feed Problems 198 WorkCentre 6400 Multifunction Printer 7 User Guide
... Printer 173 9 Troubleshooting Control Panel Messages 176 General Troubleshooting 177 Printer Does not Turn On 177 Printing Takes Too Long 178 Product Resets or Turns Off Frequently 178 Product Is Making Unusual Noises 179 The Date and Time Are Incorrect 179 Duplex Problems 179 Scanner Error 179 Front Door Will Not Close 179 Right Side Door Will Not Close 180 Paper Feed Problems 181 Clearing Paper Jams or Misfeeds 181 Minimizing Paper Jams 197 Troubleshooting Paper Feed Problems 198 WorkCentre 6400 Multifunction Printer 7 User Guide
WorkCentre 6400 User Guide
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...-sided printing • Color touch screen display on control panel • Tray 1 (MPT) that holds up to 100 sheets • Tray 2 that holds up to 500 sheets • Duplex Automatic Document Feeder (DADF) • Legal size Document Glass • 1GB RAM memory • Hard drive that provides feature support for special job types and additional forms and macros • PostScript and PCL fonts • USB and Ethernet 10/100/1000Base-TX connections Available Configurations The WorkCentre 6400 printer...
...-sided printing • Color touch screen display on control panel • Tray 1 (MPT) that holds up to 100 sheets • Tray 2 that holds up to 500 sheets • Duplex Automatic Document Feeder (DADF) • Legal size Document Glass • 1GB RAM memory • Hard drive that provides feature support for special job types and additional forms and macros • PostScript and PCL fonts • USB and Ethernet 10/100/1000Base-TX connections Available Configurations The WorkCentre 6400 printer...
WorkCentre 6400 User Guide
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... www.xerox.com/office/WC6400drivers for the latest print driver information and downloads. WorkCentre 6400 Multifunction Printer 33 User Guide The Printer Command Language driver can save your favorite printers in that location and the driver will remember your network. This is a printer driver for use with any PostScript printer on your settings. This is a printer driver for use with any PostScript printer on your individual printer upon installation. This driver enables printing from a Macintosh. It configures itself for your network...
... www.xerox.com/office/WC6400drivers for the latest print driver information and downloads. WorkCentre 6400 Multifunction Printer 33 User Guide The Printer Command Language driver can save your favorite printers in that location and the driver will remember your network. This is a printer driver for use with any PostScript printer on your settings. This is a printer driver for use with any PostScript printer on your individual printer upon installation. This driver enables printing from a Macintosh. It configures itself for your network...
WorkCentre 6400 User Guide
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... file. 34 WorkCentre 6400 Multifunction Printer User Guide Click Have Disk, click Browse, and then browse to your language from the list. Note: If the installer does not discover the required printer, use the Add Printer Wizard to an active network. 2. Click Next. 7. Click Finish. Verify that the printer is complete, the Installation Complete window will be displayed. 8. Insert the Software and Documentation CD-ROM into the CD drive. 2. Network...
... file. 34 WorkCentre 6400 Multifunction Printer User Guide Click Have Disk, click Browse, and then browse to your language from the list. Note: If the installer does not discover the required printer, use the Add Printer Wizard to an active network. 2. Click Next. 7. Click Finish. Verify that the printer is complete, the Installation Complete window will be displayed. 8. Insert the Software and Documentation CD-ROM into the CD drive. 2. Network...
WorkCentre 6400 User Guide
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... printer. Note: CentreWare IS requires a Web browser and a TCP/IP connection between the printer or device and the network (in your computer. CentreWare IS enables you to copy settings from one printer to manage, configure, and monitor a networked printer and retrieve scanned documents from any user's browser. • Access online manuals and technical support information located on the Xerox website. Access job accounting records to printer status, configuration, security settings, and diagnostic functions. Network Basics CentreWare Internet Services CentreWare Internet Services...
... printer. Note: CentreWare IS requires a Web browser and a TCP/IP connection between the printer or device and the network (in your computer. CentreWare IS enables you to copy settings from one printer to manage, configure, and monitor a networked printer and retrieve scanned documents from any user's browser. • Access online manuals and technical support information located on the Xerox website. Access job accounting records to printer status, configuration, security settings, and diagnostic functions. Network Basics CentreWare Internet Services CentreWare Internet Services...
WorkCentre 6400 User Guide
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... select Use Job Setting or a color for the paper to use for the exception pages. • Other Type: Select this menu item, and then select Use Job Setting or the type of paper or media to print the exception pages on both sides of the sheet of paper with the images printed so the job can be bound along the short edge of the sheet. • Job Settings: Displays the attributes of the document. Click the Add Exceptions button...
... select Use Job Setting or a color for the paper to use for the exception pages. • Other Type: Select this menu item, and then select Use Job Setting or the type of paper or media to print the exception pages on both sides of the sheet of paper with the images printed so the job can be bound along the short edge of the sheet. • Job Settings: Displays the attributes of the document. Click the Add Exceptions button...
WorkCentre 6400 User Guide
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... system administrator. Choose new default settings from the drop-down arrows to send a fax. Note: Chain Dialing can use the touch screen, and select Add. • Enter a speed dial number and select the Speed Dial checkbox, and select Add. • Select Address Book icon on the left side of the printer. • Document Feeder: Remove any staples and paper clips from pages and insert them face up and down menu. Adjust fax options. Changing the Default Fax Settings To change the default fax settings: 1. WorkCentre 6400 Multifunction Printer 107 User Guide Select Service Settings...
... system administrator. Choose new default settings from the drop-down arrows to send a fax. Note: Chain Dialing can use the touch screen, and select Add. • Enter a speed dial number and select the Speed Dial checkbox, and select Add. • Select Address Book icon on the left side of the printer. • Document Feeder: Remove any staples and paper clips from pages and insert them face up and down menu. Adjust fax options. Changing the Default Fax Settings To change the default fax settings: 1. WorkCentre 6400 Multifunction Printer 107 User Guide Select Service Settings...
WorkCentre 6400 User Guide
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... create scan templates, preview images, copy images to a folder and copy images to email. You can be overridden using CentreWare IS can set how the printer manages confirmation pages. Note: You must install the scan drivers to select the desired options for Folder, and then enter your password using the keyboard on the printer's touch screen. Press the Services Home button. 2. When the Document Management screen appears, select Done. 5. To ensure the security of the control panel, Output Color, 2-Sided Scanning, Original Type and Scan...
... create scan templates, preview images, copy images to a folder and copy images to email. You can be overridden using CentreWare IS can set how the printer manages confirmation pages. Note: You must install the scan drivers to select the desired options for Folder, and then enter your password using the keyboard on the printer's touch screen. Press the Services Home button. 2. When the Document Management screen appears, select Done. 5. To ensure the security of the control panel, Output Color, 2-Sided Scanning, Original Type and Scan...
WorkCentre 6400 User Guide
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...the Output Color Setting 1-sided or 2-sided originals Setting the Original Type Setting the Scan Presets Use Override automatic detection; Select 2-sided scanning to scan both sides of the paper to control image options, image enhancements, scan resolution, files size and updating of the scanning process for critical applications. Many of the control panel screen and select the desired setting. set to black & white, Grayscale or Color Use the document feeder to scan 2-sided originals. To change the scan settings: 1. On the printer's control panel, press the Services Home button...
...the Output Color Setting 1-sided or 2-sided originals Setting the Original Type Setting the Scan Presets Use Override automatic detection; Select 2-sided scanning to scan both sides of the paper to control image options, image enhancements, scan resolution, files size and updating of the scanning process for critical applications. Many of the control panel screen and select the desired setting. set to black & white, Grayscale or Color Use the document feeder to scan 2-sided originals. To change the scan settings: 1. On the printer's control panel, press the Services Home button...
WorkCentre 6400 User Guide
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..., toner/print cartridge(s) for more information, go online to cease functioning at www.xerox.com/office/WC6400support. This is the default setting on page 202 Printing the Troubleshooting Print Quality Page Print this Information Page for many models of equipment have been designed to Xerox Support & Drivers at a predetermined point. For more help you observe print-quality problems, use the information on the control panel. 2. please contact your printer's image quality. • Printing the Troubleshooting Print Quality Page on page 201 • Setting Color...
..., toner/print cartridge(s) for more information, go online to cease functioning at www.xerox.com/office/WC6400support. This is the default setting on page 202 Printing the Troubleshooting Print Quality Page Print this Information Page for many models of equipment have been designed to Xerox Support & Drivers at a predetermined point. For more help you observe print-quality problems, use the information on the control panel. 2. please contact your printer's image quality. • Printing the Troubleshooting Print Quality Page on page 201 • Setting Color...
WorkCentre 6400 User Guide
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... message or menu displayed. Press the Help button, located to the right of a paper jam. Fax and Scan Alerts Alerts provide messages and instructions for helping the user solve problems that may arise when faxing or scanning. Alerts can be viewed by the Xerox Call Center to help you solve the problem. Getting Help Troubleshooting This section includes: • Control Panel Messages on page 219 • Fax and Scan Alerts on page 219 • Maintenance Assistant on page 219 • Online Support Assistant on page...
... message or menu displayed. Press the Help button, located to the right of a paper jam. Fax and Scan Alerts Alerts provide messages and instructions for helping the user solve problems that may arise when faxing or scanning. Alerts can be viewed by the Xerox Call Center to help you solve the problem. Getting Help Troubleshooting This section includes: • Control Panel Messages on page 219 • Fax and Scan Alerts on page 219 • Maintenance Assistant on page 219 • Online Support Assistant on page...
WorkCentre 6400 User Guide
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... scanning loading documents, 126 options, 149 overview, 124 scan to home, 148 setting up template, 132 template, 132 to email, 146 to file, 145 using CentreWare IS, 125 secure print job, 80 printing, 80 selecting printing options, 56 service agreement, 173 Solving Problems with Paper Jams, 198 special job types, 80 special media, 53 printing, 53 specifications controller, 226 environmental, 223 memory, 226 performance, 225 product, 221 stand, 21 status messages, 167 supplies, 14 low, 167 non-Xerox...
... scanning loading documents, 126 options, 149 overview, 124 scan to home, 148 setting up template, 132 template, 132 to email, 146 to file, 145 using CentreWare IS, 125 secure print job, 80 printing, 80 selecting printing options, 56 service agreement, 173 Solving Problems with Paper Jams, 198 special job types, 80 special media, 53 printing, 53 specifications controller, 226 environmental, 223 memory, 226 performance, 225 product, 221 stand, 21 status messages, 167 supplies, 14 low, 167 non-Xerox...