Fax Guide
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For safe and correct use this manual carefully before you use , be sure to read the Safety Information in the "Copy Reference"before using the machine. FAX Option Type 2018 Operating Instructions Facsimile Reference Transmission Mode Communication Information Other Transmission Features Reception Features Using Fax with Computers Facsimile Features Key Operator Setting Solving Operation Problems Appendix Read this machine and keep it handy for future reference.
For safe and correct use this manual carefully before you use , be sure to read the Safety Information in the "Copy Reference"before using the machine. FAX Option Type 2018 Operating Instructions Facsimile Reference Transmission Mode Communication Information Other Transmission Features Reception Features Using Fax with Computers Facsimile Features Key Operator Setting Solving Operation Problems Appendix Read this machine and keep it handy for future reference.
Fax Guide
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... of this manual for the machine's scanner function. i Manuals for the machine's printer function. ❖ Printer Reference 2 (PDF file - Refer to view the manuals as registering fax numbers, e-mail addresses, and user codes. ❖ Network Guide (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for Address Book procedures such as a PDF file. ❒ Two CD-ROMs are provided: • CD-ROM 1"Operating Instructions for the machine's printer function. ❖ Scanner Reference (PDF file - Note ❒ Manuals provided are specific to machine type. ❒...
... of this manual for the machine's scanner function. i Manuals for the machine's printer function. ❖ Printer Reference 2 (PDF file - Refer to view the manuals as registering fax numbers, e-mail addresses, and user codes. ❖ Network Guide (PDF file - CD-ROM1) Describes operations, functions, and troubleshooting for Address Book procedures such as a PDF file. ❒ Two CD-ROMs are provided: • CD-ROM 1"Operating Instructions for the machine's printer function. ❖ Scanner Reference (PDF file - Note ❒ Manuals provided are specific to machine type. ❒...
Fax Guide
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.... CD-ROM2) Describes installation of Auto Document Link installed with DeskTopBinder Lite. CD-ROM2) Describes delivery server management and operations, and provides an overview of its functions. This guide can be displayed from an authorized dealer, or as a PDF file on our Web site.) ii This guide is added to the [Start] menu when DeskTopBinder Lite is installed. ❖ Manuals for ScanRouter V2 Lite...
.... CD-ROM2) Describes installation of Auto Document Link installed with DeskTopBinder Lite. CD-ROM2) Describes delivery server management and operations, and provides an overview of its functions. This guide can be displayed from an authorized dealer, or as a PDF file on our Web site.) ii This guide is added to the [Start] menu when DeskTopBinder Lite is installed. ❖ Manuals for ScanRouter V2 Lite...
Fax Guide
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... the Line Type 106 Specifications...107 Compatible Machines 108 Acceptable Types of a Special Sender 95 Printing the Special Sender List 96 Programming a Memory Lock ID 97 Selecting Dial/Push Phone 98 G3 Analog Line ...98 8. Solving Operation Problems When An Error Report is Printed 101 Turning Off the Main Power/In Case of a Power Failure 102 When an Error Occurs Using Internet Fax 103 Error Mail...
... the Line Type 106 Specifications...107 Compatible Machines 108 Acceptable Types of a Special Sender 95 Printing the Special Sender List 96 Programming a Memory Lock ID 97 Selecting Dial/Push Phone 98 G3 Analog Line ...98 8. Solving Operation Problems When An Error Report is Printed 101 Turning Off the Main Power/In Case of a Power Failure 102 When an Error Occurs Using Internet Fax 103 Error Mail...
Fax Guide
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... the {Cancel} key. p.11 "Placing Originals", Facsimile Reference p.25 "Scan Settings", Facsimile Reference B Press [TX Mode]. Note ❒ Entered character is shown by User Code] using the user code with an e-mail address is not programmed in the user code: E-mail address programmed in User Function key. D Using the number keys enter a user code (up to be sent. See General Settings Guide. as Sender" set with e-mail address programmed and "Regist. User Transmission User Transmission This function allows you...
... the {Cancel} key. p.11 "Placing Originals", Facsimile Reference p.25 "Scan Settings", Facsimile Reference B Press [TX Mode]. Note ❒ Entered character is shown by User Code] using the user code with an e-mail address is not programmed in the user code: E-mail address programmed in User Function key. D Using the number keys enter a user code (up to be sent. See General Settings Guide. as Sender" set with e-mail address programmed and "Regist. User Transmission User Transmission This function allows you...
Fax Guide
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... is unavailable when using Internet Fax. File Transfer", Network Guide. More Transmission Functions Dual Access JBIG Transmission The machine can scan other party's fax machine has both the JBIG function and ECM function. ❒ Unavailable when using Mixed Original Sizes. Since the ma- See p.80 "User Parameters" (switch 21, bit 4). The Journal is automatically transmitted to make settings with User Tools - Limitation ❒ This function requires that during Immediate...
... is unavailable when using Internet Fax. File Transfer", Network Guide. More Transmission Functions Dual Access JBIG Transmission The machine can scan other party's fax machine has both the JBIG function and ECM function. ❒ Unavailable when using Mixed Original Sizes. Since the ma- See p.80 "User Parameters" (switch 21, bit 4). The Journal is automatically transmitted to make settings with User Tools - Limitation ❒ This function requires that during Immediate...
Fax Guide
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...; To transmit the Journal, it is neces- sary to the e-mail address of Journal by E-mail If the setting is made so that the Journal is transmitted as e-mail, it is transmitted to make settings with User Tools - File Transfer", Network Guide. 34 See p.80 "User Parameters" (switch 21, bit 4). ❒ To set the key operator's e-mail address, see "Settings You Can Change with User Parameters.
...; To transmit the Journal, it is neces- sary to the e-mail address of Journal by E-mail If the setting is made so that the Journal is transmitted as e-mail, it is transmitted to make settings with User Tools - File Transfer", Network Guide. 34 See p.80 "User Parameters" (switch 21, bit 4). ❒ To set the key operator's e-mail address, see "Settings You Can Change with User Parameters.
Fax Guide
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... Functions SMTP Reception Using Internet Fax You can route received e-mail to [email protected] 4 This machine E-mail: [email protected] GFIFAX3E Note ❒ DNS server settings must be received and the machine reports an error if SMTP reception is sent to the SMTP server with a "busy" signal. See "Settings You Can Change with User Tools - Reference p.52 "Auto E-mail Reception", Facsimile Reference...
... Functions SMTP Reception Using Internet Fax You can route received e-mail to [email protected] 4 This machine E-mail: [email protected] GFIFAX3E Note ❒ DNS server settings must be received and the machine reports an error if SMTP reception is sent to the SMTP server with a "busy" signal. See "Settings You Can Change with User Tools - Reference p.52 "Auto E-mail Reception", Facsimile Reference...
Fax Guide
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... optional printer/scanner unit is used as a LAN-Fax will not be dis- 5. Check the machine status using Windows applications, to a LAN and make the neces- Using computers connected to the machine through parallel ports, IEEE 1394 (IP Over 1394) ports, LANs, or wireless LANs, you can fax documents, created using a Web browser. 49 GFIFAX5E Important ❒ Errors occurring when the machine is required. played on your computer. sary network settings, and then install LAN-Fax Driver and...
... optional printer/scanner unit is used as a LAN-Fax will not be dis- 5. Check the machine status using Windows applications, to a LAN and make the neces- Using computers connected to the machine through parallel ports, IEEE 1394 (IP Over 1394) ports, LANs, or wireless LANs, you can fax documents, created using a Web browser. 49 GFIFAX5E Important ❒ Errors occurring when the machine is required. played on your computer. sary network settings, and then install LAN-Fax Driver and...
Fax Guide
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... "System Settings (Parallel Connection)", Printer Reference 2. The [New Hardware Found] or [Found New Hardware Wizard] dialog box ap- Use the LAN -Fax driver included on the system version of connection. You must be installed on your computer before using the LAN-Fax functions. LAN-Fax Driver is Windows 2000/XP, Windows Server 2003 or Windows NT 4.0, installing a printer tions. When you install LAN-Fax Driver using Auto Note Run, log on using an account that you are installed with Windows for various drivers and utilities launch printer. Using Fax with...
... "System Settings (Parallel Connection)", Printer Reference 2. The [New Hardware Found] or [Found New Hardware Wizard] dialog box ap- Use the LAN -Fax driver included on the system version of connection. You must be installed on your computer before using the LAN-Fax functions. LAN-Fax Driver is Windows 2000/XP, Windows Server 2003 or Windows NT 4.0, installing a printer tions. When you install LAN-Fax Driver using Auto Note Run, log on using an account that you are installed with Windows for various drivers and utilities launch printer. Using Fax with...
Fax Guide
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... Client/Admin", Printer Reference 1. Use the following procedure to install LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor at one time. A Quit all of your system is the case, double-click "Setup.exe", located on your computer and install the rest of the E Read all applications currently running. B Insert the CD-ROM included with certain OS settings. ment.], and then click [Next >]. 5 software or printer driver...
... Client/Admin", Printer Reference 1. Use the following procedure to install LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor at one time. A Quit all of your system is the case, double-click "Setup.exe", located on your computer and install the rest of the E Read all applications currently running. B Insert the CD-ROM included with certain OS settings. ment.], and then click [Next >]. 5 software or printer driver...
Fax Guide
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.../Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0 52 LAN-Fax Driver This driver allows you use LANFax functions. teed depending on the system environment. ❒ When you to use Windows NT, LAN-Fax Driver will not work in an RISC base processor (MIPS R series, Alpha AXP, PowerPC) environment. Note ❒ Before beginning installation, exit all other applications. ❖ Location of the File The...
.../Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0 52 LAN-Fax Driver This driver allows you use LANFax functions. teed depending on the system environment. ❒ When you to use Windows NT, LAN-Fax Driver will not work in an RISC base processor (MIPS R series, Alpha AXP, PowerPC) environment. Note ❒ Before beginning installation, exit all other applications. ❖ Location of the File The...
Fax Guide
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... [Document Defaults...] on the [File] menu. B Click [Printing Defaults...]. Sending Fax Documents from Computers Setting LAN-Fax Properties B Click [LAN-Fax M4], and then click [Properties] on the [File] menu. The option configuration settings are not configured as instructed, LANFax functions may fail to a network, selections for the option con- E Click [OK]. tings], and then click [Printers]. C Make settings for the option configuration are automatically performed. figuration. • Gray Scale: (Windows 95/98/Me) When using Windows...
... [Document Defaults...] on the [File] menu. B Click [Printing Defaults...]. Sending Fax Documents from Computers Setting LAN-Fax Properties B Click [LAN-Fax M4], and then click [Properties] on the [File] menu. The option configuration settings are not configured as instructed, LANFax functions may fail to a network, selections for the option con- E Click [OK]. tings], and then click [Printers]. C Make settings for the option configuration are automatically performed. figuration. • Gray Scale: (Windows 95/98/Me) When using Windows...
Fax Guide
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... Client. ❖ Web Browser • ID • User ID • Status • Page(s) • Started At • Document No. Note ❖ SmartDeviceMonitor for Client/Admin ❒ You cannot receive notification • User ID when using LAN-Fax Driver. You can manage transmissions using SmartDeviceMonitor • File No. Reference For details, see Help. 57 for Client version 5.0 or earlier. • Status ❒ Transmission results are informed only when connected with a net...
... Client. ❖ Web Browser • ID • User ID • Status • Page(s) • Started At • Document No. Note ❖ SmartDeviceMonitor for Client/Admin ❒ You cannot receive notification • User ID when using LAN-Fax Driver. You can manage transmissions using SmartDeviceMonitor • File No. Reference For details, see Help. 57 for Client version 5.0 or earlier. • Status ❒ Transmission results are informed only when connected with a net...
Fax Guide
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... documents created using . In all cases, select [LAN-Fax M4] for the printer. C Select a folder on , you have the program itself name the file, select the [Automatically create a new file] check box. ters" (switch 20, bit 1). ❒ When document reprint (switch 20, bit 1) is set to on the folder tree. G Enter a file name. For details, see Help. printing. Printing A Click [Print]. Note ❒ To manually...
... documents created using . In all cases, select [LAN-Fax M4] for the printer. C Select a folder on , you have the program itself name the file, select the [Automatically create a new file] check box. ters" (switch 20, bit 1). ❒ When document reprint (switch 20, bit 1) is set to on the folder tree. G Enter a file name. For details, see Help. printing. Printing A Click [Print]. Note ❒ To manually...
Fax Guide
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... Group.] list. 65 C Enter the registration number, name, and e-mail address, and then make the other settings according to meet the receiver's specifications, except for [Select mode]. B Make sure [User] is selected in the upper right. 5 When a new destination is added A Click [Add]. Note ❒ Settings under [Internet Fax Data Format] become available after you cannot set the fax information. E Click [OK] in the upper right...
... Group.] list. 65 C Enter the registration number, name, and e-mail address, and then make the other settings according to meet the receiver's specifications, except for [Select mode]. B Make sure [User] is selected in the upper right. 5 When a new destination is added A Click [Add]. Note ❒ Settings under [Internet Fax Data Format] become available after you cannot set the fax information. E Click [OK] in the upper right...
Fax Guide
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...; Program Fax Information • On Hook Release Time • Set User Function Key p.72 "General Settings/Adjust" ❖ Reception Settings Description Reference Allows you to meet your identification, store frequently used numbers and settings, and customize default settings to switch the following reception functions on , settings specified here are grouped by functions so that you to program your needs. Facsimile Features Function List The User Tools allow you can quickly and easily...
...; Program Fax Information • On Hook Release Time • Set User Function Key p.72 "General Settings/Adjust" ❖ Reception Settings Description Reference Allows you to meet your identification, store frequently used numbers and settings, and customize default settings to switch the following reception functions on , settings specified here are grouped by functions so that you to program your needs. Facsimile Features Function List The User Tools allow you can quickly and easily...
Fax Guide
Page 83
... use it, program an ID for Memory Lock reception. Selects a line type when you can have Special Senders treated differently. p.97 "Programming a Memory Lock ID" p.98 "Selecting Dial/Push Phone" G3 Analog Line Note ❒ This function is not available in Memory Lock mode. Selects whether you to change and print the function settings to the telephone network. p.76 "Counters" Switches...
... use it, program an ID for Memory Lock reception. Selects a line type when you can have Special Senders treated differently. p.97 "Programming a Memory Lock ID" p.98 "Selecting Dial/Push Phone" G3 Analog Line Note ❒ This function is not available in Memory Lock mode. Selects whether you to change and print the function settings to the telephone network. p.76 "Counters" Switches...
Fax Guide
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...} key or an external telephone. 98 D Select [Select Dial/Push Phone] us- By programming "0" as "0" followed by a pause to connect to the outside line. If it is connected directly to select a line type. Note ❒ This function is not used for selection. The standby display appears. Important ❒ The set to Outside. • Outside Access Number Use this function to the telephone network, set Outside Access Number is...
...} key or an external telephone. 98 D Select [Select Dial/Push Phone] us- By programming "0" as "0" followed by a pause to connect to the outside line. If it is connected directly to select a line type. Note ❒ This function is not used for selection. The standby display appears. Important ❒ The set to Outside. • Outside Access Number Use this function to the telephone network, set Outside Access Number is...
Fax Guide
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... a problem with your service representative. ❒ The "Page" column gives the total number of pages not sent or received successfully. 101 If an error occurs during reception, ask the sender to resend the message. If an error occurs during... transmission, resend the original. Note ❒ If an error happens frequently, contact your machine or noise on the telephone line. The "Page Not Sent" column gives the number...
... a problem with your service representative. ❒ The "Page" column gives the total number of pages not sent or received successfully. 101 If an error occurs during reception, ask the sender to resend the message. If an error occurs during... transmission, resend the original. Note ❒ If an error happens frequently, contact your machine or noise on the telephone line. The "Page Not Sent" column gives the number...