User Guide
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...selecting and using paper...13 Load an original on the scanner glass...14 Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only 14 Load paper...15 Load standard-size paper...16 Load envelopes...16 Load cards...17 Maintain the printer...18 Clean the scanner...19 Clean the automatic document feeder (ADF) (HP Officejet Pro 3620 only 19 Restore factory defaults...21 Update the printer...21 Update the printer using the printer control panel...21 Update the printer using the embedded web server...21 Open the HP printer software (Windows)...22 Turn off the printer...22 2 ...
...selecting and using paper...13 Load an original on the scanner glass...14 Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only 14 Load paper...15 Load standard-size paper...16 Load envelopes...16 Load cards...17 Maintain the printer...18 Clean the scanner...19 Clean the automatic document feeder (ADF) (HP Officejet Pro 3620 only 19 Restore factory defaults...21 Update the printer...21 Update the printer using the printer control panel...21 Update the printer using the embedded web server...21 Open the HP printer software (Windows)...22 Turn off the printer...22 2 ...
User Guide
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...a T30 fax trace report...51 6 HP ePrint Set up HP ePrint...52 Set up HP ePrint using the printer control panel...52 Set up HP ePrint using the embedded web server...52 Set up HP ePrint using the HP printer software ...53 Use HP ePrint...53 Print using HP ePrint...54 Find the printer's email address...cannot be edited...71 Error messages appear...72 Scanned image quality is poor...72 Scan defects are apparent...73 Solve fax problems (HP Officejet Pro 3620 only)...73 The fax test failed...73 Solve problems using HP ePrint and HP websites...82 Solve problems using HP ePrint...82 Solve problems using...
...a T30 fax trace report...51 6 HP ePrint Set up HP ePrint...52 Set up HP ePrint using the printer control panel...52 Set up HP ePrint using the embedded web server...52 Set up HP ePrint using the HP printer software ...53 Use HP ePrint...53 Print using HP ePrint...54 Find the printer's email address...cannot be edited...71 Error messages appear...72 Scanned image quality is poor...72 Scan defects are apparent...73 Solve fax problems (HP Officejet Pro 3620 only)...73 The fax test failed...73 Solve problems using HP ePrint and HP websites...82 Solve problems using HP ePrint...82 Solve problems using...
User Guide
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... Solve network problems...83 Solve Ethernet network problems...83 Reset the Printer Network Settings...84 Configure your firewall software to work with the printer...84 Solve printer management problems...84 Embedded web server cannot be opened...85 ... both sides of a page...102 Print resolution...103 Copy specifications...103 Fax specifications (HP Officejet Pro 3620 only)...103 Scan specifications...103 HP ePrint specifications...104 HP website specifications...104 Environmental specifications...104 Electrical specifications...104 Acoustic emission specifications...104 Regulatory information...
... Solve network problems...83 Solve Ethernet network problems...83 Reset the Printer Network Settings...84 Configure your firewall software to work with the printer...84 Solve printer management problems...84 Embedded web server cannot be opened...85 ... both sides of a page...102 Print resolution...103 Copy specifications...103 Fax specifications (HP Officejet Pro 3620 only)...103 Scan specifications...103 HP ePrint specifications...104 HP website specifications...104 Environmental specifications...104 Electrical specifications...104 Acoustic emission specifications...104 Regulatory information...
User Guide
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...on the scanner glass • Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only) • Load paper • Maintain the printer • Update the printer • Open the HP printer software (Windows) • Turn off the printer NOTE: If you are color blind, colored ...buttons and tabs used in the office. Mobility For users with mobility impairments, the HP software functions can be operated by users with visual impairments or low vision by using the printer with disabilities. For accessibility information for ...
...on the scanner glass • Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only) • Load paper • Maintain the printer • Update the printer • Open the HP printer software (Windows) • Turn off the printer NOTE: If you are color blind, colored ...buttons and tabs used in the office. Mobility For users with mobility impairments, the HP software functions can be operated by users with visual impairments or low vision by using the printer with disabilities. For accessibility information for ...
User Guide
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...the printer to avoid work disruption. To change the Auto Power-Off setting from Monday to turn on or off : 1. from the printer software. Using the buttons to the right, scroll to set the days and time you can change the schedule for the printer to automatically turn off... will be temporarily unavailable if the ink cartridge is reduced while in Sleep mode. Sleep mode Power usage is missing. Schedule On and Off (HP Officejet Pro 3620 only) Using the Schedule On and Off feature, you can set the schedule. 8 Get started This will maintain the setting that you change...
...the printer to avoid work disruption. To change the Auto Power-Off setting from Monday to turn on or off : 1. from the printer software. Using the buttons to the right, scroll to set the days and time you can change the schedule for the printer to automatically turn off... will be temporarily unavailable if the ink cartridge is reduced while in Sleep mode. Sleep mode Power usage is missing. Schedule On and Off (HP Officejet Pro 3620 only) Using the Schedule On and Off feature, you can set the schedule. 8 Get started This will maintain the setting that you change...
User Guide
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... menu. For more information about the screen you can also change the printer settings using HP software tools available on the screen. On fax, copy, or scan screens, press this button to change settings. Label 1 2 3 4 5 6 7 8 9 Name and Description Home button: Returns...keypad to generate reports and perform routine maintenance. On other screen. Change printer settings Use the control panel to get help or more information, see HP ePrint. TIP: If the printer is displayed on your computer. Setup button: On the Home screen, press the Setup button to enter numbers and...
... menu. For more information about the screen you can also change the printer settings using HP software tools available on the screen. On fax, copy, or scan screens, press this button to change settings. Label 1 2 3 4 5 6 7 8 9 Name and Description Home button: Returns...keypad to generate reports and perform routine maintenance. On other screen. Change printer settings Use the control panel to get help or more information, see HP ePrint. TIP: If the printer is displayed on your computer. Setup button: On the Home screen, press the Setup button to enter numbers and...
User Guide
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...you incorrectly turn off by doing one of the following: • From the computer desktop, click Start, select Programs or All Programs, click HP, click the folder for proxy settings and if your network administrator or the person who set up the network. If you replace a missing ... turning off , the print carriage might not return to the ink system. Open the HP printer software (Windows) Open the HP printer software by pressing the (Power) button located on the printer. CAUTION: 2 HP recommends that you do not have the details, contact your network uses proxy settings, follow...
...you incorrectly turn off by doing one of the following: • From the computer desktop, click Start, select Programs or All Programs, click HP, click the folder for proxy settings and if your network administrator or the person who set up the network. If you replace a missing ... turning off , the print carriage might not return to the ink system. Open the HP printer software (Windows) Open the HP printer software by pressing the (Power) button located on the printer. CAUTION: 2 HP recommends that you do not have the details, contact your network uses proxy settings, follow...
User Guide
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...change the paper source, paper size, and quality settings if necessary. 7. Print documents (Mac OS X) 1. From the File menu in the HP software provided with the printer. Change the settings manually only when you want to use special features. Depending on the... HP software, see Load paper. 2. For more information about selecting the best print paper for your HP ePrint-enabled printer anytime, from HP that opens the Properties dialog box. 2 Print Most print settings are automatically handled ...
...change the paper source, paper size, and quality settings if necessary. 7. Print documents (Mac OS X) 1. From the File menu in the HP software provided with the printer. Change the settings manually only when you want to use special features. Depending on the... HP software, see Load paper. 2. For more information about selecting the best print paper for your HP ePrint-enabled printer anytime, from HP that opens the Properties dialog box. 2 Print Most print settings are automatically handled ...
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... creased. 24 Print Click the Paper/Quality tab, select the appropriate paper type for your software application, click Print. 3. Make sure the printer you do not see print options in your software application, this button might be called Properties, Options, Printer Setup, Printer, or Preferences...., and quality settings if necessary. 7. Print brochures (Mac OS X) 1. If you want , and then click Print. Print on your software application, click Print. 3. Print brochures Follow the instructions for brochure from the pop-up menu. Click OK, and then click Print or ...
... creased. 24 Print Click the Paper/Quality tab, select the appropriate paper type for your software application, click Print. 3. Make sure the printer you do not see print options in your software application, this button might be called Properties, Options, Printer Setup, Printer, or Preferences...., and quality settings if necessary. 7. Print brochures (Mac OS X) 1. If you want , and then click Print. Print on your software application, click Print. 3. Print brochures Follow the instructions for brochure from the pop-up menu. Click OK, and then click Print or ...
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... Print on envelopes (Windows) • Print on envelopes (Mac OS X) Print on special and custom-size paper 25 From the File menu in your software application, click Print. 3. For more information, see Set up custom sizes (Mac OS X). • Print on special or custom-size paper (Mac OS... NOTE: For more information about printing on envelopes, see the documentation available with the printer. On the File menu in the HP software provided with the software program you are done selecting the paper size, click OK to close Page Setup and return to use is selected. Click the ...
... Print on envelopes (Windows) • Print on envelopes (Mac OS X) Print on special and custom-size paper 25 From the File menu in your software application, click Print. 3. For more information, see Set up custom sizes (Mac OS X). • Print on special or custom-size paper (Mac OS... NOTE: For more information about printing on envelopes, see the documentation available with the printer. On the File menu in the HP software provided with the software program you are done selecting the paper size, click OK to close Page Setup and return to use is selected. Click the ...
User Guide
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... close Page Setup and return to fit paper size, and then select the custom size. 7. Set up menu. OR From the File menu in your software application, click Page Setup, and then make sure the printer you want , and then click Print to use is not in the Print dialog, click... pop-up menu. - Select any other print settings that you want to the Printer pop-up menu is selected. 3. From the File menu in your software application, click Print, and then make sure the printer you want to use is selected in the Format For pop-up menu. 6. For more information...
... close Page Setup and return to fit paper size, and then select the custom size. 7. Set up menu. OR From the File menu in your software application, click Page Setup, and then make sure the printer you want , and then click Print to use is not in the Print dialog, click... pop-up menu. - Select any other print settings that you want to the Printer pop-up menu is selected. 3. From the File menu in your software application, click Print, and then make sure the printer you want to use is selected in the Format For pop-up menu. 6. For more information...
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Select a paper size in your software application, click Print. Make sure the printer you want , and then click Print to use is selected. NOTE: You might need to the Printer pop-...
Select a paper size in your software application, click Print. Make sure the printer you want , and then click Print to use is selected. NOTE: You might need to the Printer pop-...
User Guide
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... information, see Load an original on Windows computers, make changes to scan. 3. When scanning documents, you can use the HP software to a computer from the printer control panel 1. NOTE: 3 On the HP Officejet Pro 3620, use the HP printer software to the computer and be connected to scan documents into a format that appears, select Print, Scan & Fax or...
... information, see Load an original on Windows computers, make changes to scan. 3. When scanning documents, you can use the HP software to a computer from the printer control panel 1. NOTE: 3 On the HP Officejet Pro 3620, use the HP printer software to the computer and be connected to scan documents into a format that appears, select Print, Scan & Fax or...
User Guide
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... -screen instructions to scan documents into a format that you want to use the HP software to complete the scan. For more information, see Load an original on the scanner glass or Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). 2. For more information, see Scanning documents as editable text. In the...
... -screen instructions to scan documents into a format that you want to use the HP software to complete the scan. For more information, see Load an original on the scanner glass or Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). 2. For more information, see Scanning documents as editable text. In the...
User Guide
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...as well as editable text To ensure that the software can be scanned, as editable text from the ADF, the original must be loaded into the ADF with the top facing the right edge of the scanner glass. Guidelines for HP Officejet Pro 3620. • Make sure the scanner glass or ADF...side down menu. For more information, see Load an original on the scanner glass or Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). • Make sure the text on -screen instructions. Chapter 3 Extract just the text, without any of the formatting of the original...
...as well as editable text To ensure that the software can be scanned, as editable text from the ADF, the original must be loaded into the ADF with the top facing the right edge of the scanner glass. Guidelines for HP Officejet Pro 3620. • Make sure the scanner glass or ADF...side down menu. For more information, see Load an original on the scanner glass or Load an original in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). • Make sure the text on -screen instructions. Chapter 3 Extract just the text, without any of the formatting of the original...
User Guide
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... (such as Rich Text or RTF). ◦ To extract the text and make it searchable in the foreground to select a shortcut or preset that the software converts has missing or combined characters, "rn" might appear as editable text. Scanning documents as PDF shortcuts. In Windows, use the Editable Text (OCR) or...
... (such as Rich Text or RTF). ◦ To extract the text and make it searchable in the foreground to select a shortcut or preset that the software converts has missing or combined characters, "rn" might appear as editable text. Scanning documents as PDF shortcuts. In Windows, use the Editable Text (OCR) or...
User Guide
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...NOTE: Before you begin faxing, make sure you have to respond to tone prompts while dialing. 34 Fax (HP Officejet Pro 3620 only) NOTE: If you to multiple recipients Send a fax You can verify the fax is set up ... contains the following topics: • Send a fax • Send a fax using the printer control panel. 5 Fax (HP Officejet Pro 3620 only) You can also send a fax manually from an attached phone. From the printer control panel, you send. You can...up correctly by using either the control panel or the HP software provided with the recipient before sending any faxes.
...NOTE: Before you begin faxing, make sure you have to respond to tone prompts while dialing. 34 Fax (HP Officejet Pro 3620 only) NOTE: If you to multiple recipients Send a fax You can verify the fax is set up ... contains the following topics: • Send a fax • Send a fax using the printer control panel. 5 Fax (HP Officejet Pro 3620 only) You can also send a fax manually from an attached phone. From the printer control panel, you send. You can...up correctly by using either the control panel or the HP software provided with the recipient before sending any faxes.
User Guide
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...dial the recipient's number. If a fax machine answers the call and talk with the recipient before sending the fax. You must install the HP printer software using the keypad on the phone that is useful if you want , and then click Send Fax Now to a working telephone line and ... 4. The printer begins dialing the fax number and faxing the document. Select the printer that has "fax" in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). 2. NOTE: Faxes sent from your computer by using the installation program provided on the HP software CD provided with the printer.
...dial the recipient's number. If a fax machine answers the call and talk with the recipient before sending the fax. You must install the HP printer software using the keypad on the phone that is useful if you want , and then click Send Fax Now to a working telephone line and ... 4. The printer begins dialing the fax number and faxing the document. Select the printer that has "fax" in the automatic document feeder (ADF) (HP Officejet Pro 3620 only). 2. NOTE: Faxes sent from your computer by using the installation program provided on the HP software CD provided with the printer.
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....tif, where X is the sender's information, Y is the date, and Z is saved. Follow the on -screen instructions. 42 Fax (HP Officejet Pro 3620 only) To set up Fax to PC (Windows) 1. To print a Junk List 1. From the Home screen on at all times. Using the...list of your computer with bulky paper files. A message appears stating that the fax was received. Open the HP printer software. For more information, see Open the HP printer software (Windows). 2. This section contains the following procedure to Mac requirements • The administrator computer, the computer that...
....tif, where X is the sender's information, Y is the date, and Z is saved. Follow the on -screen instructions. 42 Fax (HP Officejet Pro 3620 only) To set up Fax to PC (Windows) 1. To print a Junk List 1. From the Home screen on at all times. Using the...list of your computer with bulky paper files. A message appears stating that the fax was received. Open the HP printer software. For more information, see Open the HP printer software (Windows). 2. This section contains the following procedure to Mac requirements • The administrator computer, the computer that...
User Guide
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... TIP: In addition to and select Disable Digital Fax. For more information, see Open the HP printer software (Windows). 2. Open the HP printer software. Follow the on your computer at any time from the HP software (Windows) 1. To modify settings from HP Utility (Mac OS X) 1. To modify settings from the printer control panel 1. For more ... Select the printer. 3. Using the buttons to the right, scroll to print faxes as speed-dial entries. NOTE: Use the HP software on your computer to turn off Fax to PC or Fax to Mac settings from the printer control panel, you can also use ...
... TIP: In addition to and select Disable Digital Fax. For more information, see Open the HP printer software (Windows). 2. Open the HP printer software. Follow the on your computer at any time from the HP software (Windows) 1. To modify settings from HP Utility (Mac OS X) 1. To modify settings from the printer control panel 1. For more ... Select the printer. 3. Using the buttons to the right, scroll to print faxes as speed-dial entries. NOTE: Use the HP software on your computer to turn off Fax to PC or Fax to Mac settings from the printer control panel, you can also use ...