Quick Reference Guide
Page 6
..., photo paper, or thin media (such as magazine clippings) into the ADF or facedown on the scanner glass. Canceling a copy job while copying pages using the scanner glass Touch Cancel Job on the touch screen. Once the job is in the ADF and cancels the job. Canceling a copy job while the pages are loading a document into the ADF, then adjust the paper guides. 3 From the printer control panel, press . 4 If you placed the document on the keypad. 2 Touch the job you print copies. Copying 6 Note: The Job...
..., photo paper, or thin media (such as magazine clippings) into the ADF or facedown on the scanner glass. Canceling a copy job while copying pages using the scanner glass Touch Cancel Job on the touch screen. Once the job is in the ADF and cancels the job. Canceling a copy job while the pages are loading a document into the ADF, then adjust the paper guides. 3 From the printer control panel, press . 4 If you placed the document on the keypad. 2 Touch the job you print copies. Copying 6 Note: The Job...
User's Guide
Page 44
... menu item settings changes yet, then the menu settings page lists all the factory default settings. 1 USB port 2 Ethernet port Verifying printer setup Once all hardware and software options are installed and the printer is turned on and Ready appears. 2 On the home screen, touch . This page also provides important information that all printer options are installed correctly. Note: If you access the menu again, choose another value, and save other settings from the menus, they replace the factory default settings as user default settings. Additional printer setup...
... menu item settings changes yet, then the menu settings page lists all the factory default settings. 1 USB port 2 Ethernet port Verifying printer setup Once all hardware and software options are installed and the printer is turned on and Ready appears. 2 On the home screen, touch . This page also provides important information that all printer options are installed correctly. Note: If you access the menu again, choose another value, and save other settings from the menus, they replace the factory default settings as user default settings. Additional printer setup...
User's Guide
Page 57
... serial port settings. After installing the serial port, you have connected the serial cable to the menu with port settings. d Save the new settings. e Print a menu settings page. 2 Install the printer driver: a Insert the Software and Documentation CD. d Click Custom. h Select the printer model from the menu. j Click Add. b Locate the submenu with a better transfer rate is not available. It launches automatically. If the CD does not launch automatically, do one bit at a time. b Click Install Printer and Software. i Click the + beside the printer model...
... serial port settings. After installing the serial port, you have connected the serial cable to the menu with port settings. d Save the new settings. e Print a menu settings page. 2 Install the printer driver: a Insert the Software and Documentation CD. d Click Custom. h Select the printer model from the menu. j Click Add. b Locate the submenu with a better transfer rate is not available. It launches automatically. If the CD does not launch automatically, do one bit at a time. b Click Install Printer and Software. i Click the + beside the printer model...
User's Guide
Page 96
... to print the copies as magazine clippings) into the ADF, then adjust the paper guides. 3 On the home screen, touch Copy. 4 Use the keypad to enlarge or reduce your copies, then change the setting to Auto. 5 Touch Copy It. Place these items on the scanner glass. If you are copying: • Text-Used for original documents that are loading a document into the ADF. Note: Do not load postcards, photos, small items, transparencies, photo paper, or...
... to print the copies as magazine clippings) into the ADF, then adjust the paper guides. 3 On the home screen, touch Copy. 4 Use the keypad to enlarge or reduce your copies, then change the setting to Auto. 5 Touch Copy It. Place these items on the scanner glass. If you are copying: • Text-Used for original documents that are loading a document into the ADF. Note: Do not load postcards, photos, small items, transparencies, photo paper, or...
User's Guide
Page 102
... is different from a tray that contains a type or color of paper that portion of your copies are printed on the output page. For example, 2-up would print two pages of your document on ; Touching Print Page Borders adds or removes the outline border surrounding the original document pages on . Separator Sheets This option places a blank piece of the document. The factory default setting for Number. the output pages of the paper, or pick a particular edge. Paper Saver is too...
... is different from a tray that contains a type or color of paper that portion of your copies are printed on the output page. For example, 2-up would print two pages of your document on ; Touching Print Page Borders adds or removes the outline border surrounding the original document pages on . Separator Sheets This option places a blank piece of the document. The factory default setting for Number. the output pages of the paper, or pick a particular edge. Paper Saver is too...
User's Guide
Page 109
If Multi-page TIFF is provided free by downloading a third party standalone viewer Content This option tells the printer the original document type. Color can be turned on or off in the Settings menu of the Embedded Web Server, then TIFF saves one page in the original document. This increases the amount of information saved. • Color-Sets the scan type and output for the scanned image. • PDF-Creates a single file with multiple pages, viewable with multiple pages, viewable using an...
If Multi-page TIFF is provided free by downloading a third party standalone viewer Content This option tells the printer the original document type. Color can be turned on or off in the Settings menu of the Embedded Web Server, then TIFF saves one page in the original document. This increases the amount of information saved. • Color-Sets the scan type and output for the scanned image. • PDF-Creates a single file with multiple pages, viewable with multiple pages, viewable using an...
User's Guide
Page 127
... programs • TIFF-Creates multiple files or a single file. Orientation This option tells the printer whether the original document is turned off in the Settings menu of tones in each page of text and graphics or pictures Photo-Tells the scanner to pay extra attention to graphics and pictures. Sides (Duplex) This option informs the printer if your scanned file. Default Content This option tells the printer the original document type. Text-Emphasizes sharp, black...
... programs • TIFF-Creates multiple files or a single file. Orientation This option tells the printer whether the original document is turned off in the Settings menu of tones in each page of text and graphics or pictures Photo-Tells the scanner to pay extra attention to graphics and pictures. Sides (Duplex) This option informs the printer if your scanned file. Default Content This option tells the printer the original document type. Text-Emphasizes sharp, black...
User's Guide
Page 138
... indicated maximum height. • Make sure the guides in the paper trays, multipurpose feeder, or envelope feeder are properly positioned and are not pressing too tightly against the paper or envelopes. • Push all sizes and types are set correctly in the tray. • Do not remove trays while the printer is printing. • Do not load trays, the multipurpose feeder, or the envelope feeder while the printer is in any way Clearing jams 138
... indicated maximum height. • Make sure the guides in the paper trays, multipurpose feeder, or envelope feeder are properly positioned and are not pressing too tightly against the paper or envelopes. • Push all sizes and types are set correctly in the tray. • Do not remove trays while the printer is printing. • Do not load trays, the multipurpose feeder, or the envelope feeder while the printer is in any way Clearing jams 138
User's Guide
Page 166
... message box has a limitation of time in seconds before the server stops trying to send the e-mail Note: 30 seconds is the factory default setting for Use SSL. Menu item Primary SMTP Gateway Primary SMTP Gateway Port Secondary SMTP Gateway Secondary SMTP Gateway Port SMTP Timeout 5-30 Reply Address Use SSL Disabled Negotiate Required SMTP Server Authentication No authentication required Login / Plain CRAM-MD5 Digest-MD5 NTLM Kerberos 5 Device-Initiated E-mail None Use Device SMTP Credentials User-Initiated...
... message box has a limitation of time in seconds before the server stops trying to send the e-mail Note: 30 seconds is the factory default setting for Use SSL. Menu item Primary SMTP Gateway Primary SMTP Gateway Port Secondary SMTP Gateway Secondary SMTP Gateway Port SMTP Timeout 5-30 Reply Address Use SSL Disabled Negotiate Required SMTP Server Authentication No authentication required Login / Plain CRAM-MD5 Digest-MD5 NTLM Kerberos 5 Device-Initiated E-mail None Use Device SMTP Credentials User-Initiated...
User's Guide
Page 172
... input port. • Changing this setting from the printer control panel and then exiting the menus causes the printer to an external print server through the USB port. Note: This menu item is available only if the printer is the factory default setting. • The Disabled setting turns off job buffering. Mac Binary PS On Off Auto Sets the printer to • Auto is attached to restart. Job Buffering Off On Auto Temporarily stores jobs on the printer hard disk...
... input port. • Changing this setting from the printer control panel and then exiting the menus causes the printer to an external print server through the USB port. Note: This menu item is available only if the printer is the factory default setting. • The Disabled setting turns off job buffering. Mac Binary PS On Off Auto Sets the printer to • Auto is attached to restart. Job Buffering Off On Auto Temporarily stores jobs on the printer hard disk...
User's Guide
Page 178
... a printer hard disk is installed. • Once a limit is reached, the jobs for those print jobs does not change to the new default value. • If the printer is turned off . Understanding printer menus 178 Settings range from 1-50. 3 attempts is the factory default setting. • "Failure time frame" specifies the time frame during which failed login attempts can be made before users are locked out. Menu item Remote Logins Login failures Failure time frame...
... a printer hard disk is installed. • Once a limit is reached, the jobs for those print jobs does not change to the new default value. • If the printer is turned off . Understanding printer menus 178 Settings range from 1-50. 3 attempts is the factory default setting. • "Failure time frame" specifies the time frame during which failed login attempts can be made before users are locked out. Menu item Remote Logins Login failures Failure time frame...
User's Guide
Page 202
... scanned to fax Lightens or darkens the output Note: 5 factory default setting. Fax Server Setup Menu item To Format Reply Address Subject Message Primary SMTP Gateway Secondary SMTP Gateway Image Format PDF (.pdf) XPS (.xps) TIFF (.tif) Content Text Text/Photo Photograph Fax Resolution Standard Fine Super Fine Ultra Fine Darkness 1-9 Description Lets you enter the information using the virtual keyboard on the printer touch screen Specifies SMTP server port information Note: 25 is the default SMTP gateway port...
... scanned to fax Lightens or darkens the output Note: 5 factory default setting. Fax Server Setup Menu item To Format Reply Address Subject Message Primary SMTP Gateway Secondary SMTP Gateway Image Format PDF (.pdf) XPS (.xps) TIFF (.tif) Content Text Text/Photo Photograph Fax Resolution Standard Fine Super Fine Ultra Fine Darkness 1-9 Description Lets you enter the information using the virtual keyboard on the printer touch screen Specifies SMTP server port information Note: 25 is the default SMTP gateway port...
User's Guide
Page 216
... the factory default setting. • This menu appears only if a non-Read Only printer hard disk is the factory default setting. Menu item Separator Source Tray Manual Feeder Envelope Feeder Blank Pages Do Not Print Print Print Settings Setup menu Menu item Printer Language PCL Emulation PS Emulation Job Waiting On Off Description Specifies a paper source Specifies whether blank pages are inserted in a separate print queue, so other jobs print normally. Specifies that print jobs be removed from sending print jobs that stored jobs are not deleted if the printer loses power...
... the factory default setting. • This menu appears only if a non-Read Only printer hard disk is the factory default setting. Menu item Separator Source Tray Manual Feeder Envelope Feeder Blank Pages Do Not Print Print Print Settings Setup menu Menu item Printer Language PCL Emulation PS Emulation Job Waiting On Off Description Specifies a paper source Specifies whether blank pages are inserted in a separate print queue, so other jobs print normally. Specifies that print jobs be removed from sending print jobs that stored jobs are not deleted if the printer loses power...
User's Guide
Page 295
... menu 164 address book, fax using 113 ADF copying using 91 Answering 229 AppleTalk menu 170 attaching cables 43 Index 295 B Bin Setup menu 161 brightness, adjusting 255 Busy 229 buttons, home screen 18 buttons, printer control panel 17 buttons, touch screen 20 C cables Ethernet 43 USB 43 Call complete 229 calling Customer Support 284 canceling a job from Macintosh 136 from the printer control panel 135 from Windows 136 card stock loading 78 tips on using 131 Change to 229 Check tray connection 229 checking an unresponsive printer 257 checking...
... menu 164 address book, fax using 113 ADF copying using 91 Answering 229 AppleTalk menu 170 attaching cables 43 Index 295 B Bin Setup menu 161 brightness, adjusting 255 Busy 229 buttons, home screen 18 buttons, printer control panel 17 buttons, touch screen 20 C cables Ethernet 43 USB 43 Call complete 229 calling Customer Support 284 canceling a job from Macintosh 136 from the printer control panel 135 from Windows 136 card stock loading 78 tips on using 131 Change to 229 Check tray connection 229 checking an unresponsive printer 257 checking...
User's Guide
Page 296
... Custom Types menu 159 D date and time setting 68 Default Source menu 151 Dialing 230 directory list, printing 135 Disk corrupted 230 Disk Full - Scan Job Canceled 230 Disk Wiping menu 179 display troubleshooting display is blank 257 display shows only diamonds 257 display, printer control panel 17 adjusting brightness 255 documents, printing from Macintosh 129 from one size to another 93 improving copy quality 103 making transparencies 92 multiple pages on one sheet 97 on using 130 Ethernet networking Macintosh 52 Windows 52 Ethernet port...
... Custom Types menu 159 D date and time setting 68 Default Source menu 151 Dialing 230 directory list, printing 135 Disk corrupted 230 Disk Full - Scan Job Canceled 230 Disk Wiping menu 179 display troubleshooting display is blank 257 display shows only diamonds 257 display, printer control panel 17 adjusting brightness 255 documents, printing from Macintosh 129 from one size to another 93 improving copy quality 103 making transparencies 92 multiple pages on one sheet 97 on using 130 Ethernet networking Macintosh 52 Windows 52 Ethernet port...
User's Guide
Page 297
... computer 133 printing from Windows 132 Help menu 228 holding faxes 118 home screen buttons 18 HTML menu 226 I Image menu 227 Insert staple cartridge 231 Insert Tray 232 Install bin 232 Install envelope feeder 232 Install tray 232 installation wireless network 47, 49 installing options in driver 46 printer software 45 installing printer software adding options 46 Internal Solutions Port installing 31 troubleshooting 271 Internal Solutions Port, network changing port settings 55 Invalid PIN 232 IPv6 menu 169 J jams avoiding 138 locating doors and trays 139 locations 139 numbers 139 Index...
... computer 133 printing from Windows 132 Help menu 228 holding faxes 118 home screen buttons 18 HTML menu 226 I Image menu 227 Insert staple cartridge 231 Insert Tray 232 Install bin 232 Install envelope feeder 232 Install tray 232 installation wireless network 47, 49 installing options in driver 46 printer software 45 installing printer software adding options 46 Internal Solutions Port installing 31 troubleshooting 271 Internal Solutions Port, network changing port settings 55 Invalid PIN 232 IPv6 menu 169 J jams avoiding 138 locating doors and trays 139 locations 139 numbers 139 Index...
User's Guide
Page 298
... 70 paper feed troubleshooting message remains after jam is cleared 272 paper jams avoiding 138 Paper Loading menu 158 Paper Size/Type menu 151 paper sizes supported by the printer 87 Paper Texture menu 155 paper type custom 82 paper types duplex support 89 supported by output bins 89 supported by printer 89 where to load 89 Paper Weight menu 157 paper weights supported by output bins 89 Parallel menu 173 PCL Emul menu 223 PDF menu 222 photos copying 92 port settings configuring 55 PostScript menu 223 Power Saver adjusting 255 print job canceling from Macintosh 136 canceling from Windows 136...
... 70 paper feed troubleshooting message remains after jam is cleared 272 paper jams avoiding 138 Paper Loading menu 158 Paper Size/Type menu 151 paper sizes supported by the printer 87 Paper Texture menu 155 paper type custom 82 paper types duplex support 89 supported by output bins 89 supported by printer 89 where to load 89 Paper Weight menu 157 paper weights supported by output bins 89 Parallel menu 173 PCL Emul menu 223 PDF menu 222 photos copying 92 port settings configuring 55 PostScript menu 223 Power Saver adjusting 255 print job canceling from Macintosh 136 canceling from Windows 136...
User's Guide
Page 299
... PDFs do not print 257 paper curl 276 paper frequently jams 272 tray linking does not work 260 unexpected page breaks occur 260 printer configurations 14 minimum clearances 14, 253 models 14 moving 252, 253 selecting a location 14 setting up . Contact system administrator. 231 Fax Station Name not set up 231 Fax Station Number not set up in new location 253 shipping 253 printer control panel 17 factory defaults, restoring 256 printer hard disk installing 37 printer messages 1565 Emulation error, load emulation option...
... PDFs do not print 257 paper curl 276 paper frequently jams 272 tray linking does not work 260 unexpected page breaks occur 260 printer configurations 14 minimum clearances 14, 253 models 14 moving 252, 253 selecting a location 14 setting up . Contact system administrator. 231 Fax Station Name not set up 231 Fax Station Number not set up in new location 253 shipping 253 printer control panel 17 factory defaults, restoring 256 printer hard disk installing 37 printer messages 1565 Emulation error, load emulation option...
User's Guide
Page 300
... Jobs? 237 Scan Document Too Long 237 Scanner ADF Cover Open 237 Scanner Jam Access Cover Open 237 Securely clearing disk space 237 Sending page 237 Serial 237 Set clock 237 SMTP server not set up. Insert staple cartridge 231 Insert Tray 232 Install bin 232 Install envelope feeder 232 Install tray 232 Invalid PIN 232 Job stored for delayed transmission 233 Line busy 233 Load with 233 Load manual feeder with adapter 271 high capacity output expander 271 Internal Solutions Port 271 memory card 271 option not working 269 paper trays...
... Jobs? 237 Scan Document Too Long 237 Scanner ADF Cover Open 237 Scanner Jam Access Cover Open 237 Securely clearing disk space 237 Sending page 237 Serial 237 Set clock 237 SMTP server not set up. Insert staple cartridge 231 Insert Tray 232 Install bin 232 Install envelope feeder 232 Install tray 232 Invalid PIN 232 Job stored for delayed transmission 233 Line busy 233 Load with 233 Load manual feeder with adapter 271 high capacity output expander 271 Internal Solutions Port 271 memory card 271 option not working 269 paper trays...
User's Guide
Page 302
... output expander 271 Internal Solutions Port 271 memory card 271 option not working 269 paper trays 269 StapleSmart finisher 271 troubleshooting, scan cannot scan from a computer 265 partial document or photo scans 264 scan was not successful 263 scanner unit does not close 261 scanning takes too long or freezes the computer 264 U Universal Paper Size setting 70 Universal Setup menu 161 unlinking trays 82 Unsupported disk 238 Unsupported USB device, please remove 238 Unsupported USB hub, please remove...
... output expander 271 Internal Solutions Port 271 memory card 271 option not working 269 paper trays 269 StapleSmart finisher 271 troubleshooting, scan cannot scan from a computer 265 partial document or photo scans 264 scan was not successful 263 scanner unit does not close 261 scanning takes too long or freezes the computer 264 U Universal Paper Size setting 70 Universal Setup menu 161 unlinking trays 82 Unsupported disk 238 Unsupported USB device, please remove 238 Unsupported USB hub, please remove...