Accessibility Guide
Page 1
... Sun Microsystems, Inc. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility For more information Solution details: www.adobe.com/accessibility/products/acrobat/ Program details: www.adobe.com/accessibility Contact information: access@adobe.com Adobe Systems Incorporated 345 Park Avenue San Jose, CA 95110-2704 USA www.adobe.com Adobe, the Adobe logo, Acrobat, Acrobat Connect, ActionScript, Adobe Captivate, Authorware, Flash...
... Sun Microsystems, Inc. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility For more information Solution details: www.adobe.com/accessibility/products/acrobat/ Program details: www.adobe.com/accessibility Contact information: access@adobe.com Adobe Systems Incorporated 345 Park Avenue San Jose, CA 95110-2704 USA www.adobe.com Adobe, the Adobe logo, Acrobat, Acrobat Connect, ActionScript, Adobe Captivate, Authorware, Flash...
Accessibility Guide
Page 2
......2 Characteristics of Accessible PDF files...2 Adobe Acrobat and Adobe Reader Accessibility Features 4 Accessibility Features of Adobe XI Reader, Adobe XI Standard, and Adobe XI Pro 5 The Acrobat XI Pro Accessibility Guide Series...6 Using the Acrobat XI Pro Accessibility Checker...7 The Make Accessible Action Wizard...7 Accessibility Checker (Full Check)...7 Additional Functional Validation Techniques...23 WCAG 2.0 Mapng to PDF/UA...24 Acrobat XI Pro PDF Accessibility Repair Workflow...
......2 Characteristics of Accessible PDF files...2 Adobe Acrobat and Adobe Reader Accessibility Features 4 Accessibility Features of Adobe XI Reader, Adobe XI Standard, and Adobe XI Pro 5 The Acrobat XI Pro Accessibility Guide Series...6 Using the Acrobat XI Pro Accessibility Checker...7 The Make Accessible Action Wizard...7 Accessibility Checker (Full Check)...7 Additional Functional Validation Techniques...23 WCAG 2.0 Mapng to PDF/UA...24 Acrobat XI Pro PDF Accessibility Repair Workflow...
Accessibility Guide
Page 3
...and Supplementary Information to Tags 76 Step 9: Use the Accessibility Checker to Evaluate the PDF File 78 Acrobat XI Pro Accessible Forms and Interactive Documents 80 Types of interactive PDF Form Fields...81 Automatic Field Detection using the Acrobat Form Wizard 81 Creating a Form without the Forms Wizard...83 Forms Editing Mode...84... Field Actions...89 Validation and Error Messages...89 Set the Tab Order...89 Provide Instructions and Onscreen Labels...90 Other Accessibility Considerations...90 Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility III
...and Supplementary Information to Tags 76 Step 9: Use the Accessibility Checker to Evaluate the PDF File 78 Acrobat XI Pro Accessible Forms and Interactive Documents 80 Types of interactive PDF Form Fields...81 Automatic Field Detection using the Acrobat Form Wizard 81 Creating a Form without the Forms Wizard...83 Forms Editing Mode...84... Field Actions...89 Validation and Error Messages...89 Set the Tab Order...89 Provide Instructions and Onscreen Labels...90 Other Accessibility Considerations...90 Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility III
Accessibility Guide
Page 4
... properties such as a method for defining structural elements role and relationship to assess existing PDF files for PDF Accessibility 1 One benefit of Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for accessibility. Achieving the desired accessibility goals for a mobile device... tree is the native file format of the Adobe® Acrobat® family of Portable Document Format (PDF) The PDF format is used within each PDF Document PDF files are useful for a variety of purposes. Adobe Acrobat XI Pro provides several tools including the Make Accessible Action ...
... properties such as a method for defining structural elements role and relationship to assess existing PDF files for PDF Accessibility 1 One benefit of Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for accessibility. Achieving the desired accessibility goals for a mobile device... tree is the native file format of the Adobe® Acrobat® family of Portable Document Format (PDF) The PDF format is used within each PDF Document PDF files are useful for a variety of purposes. Adobe Acrobat XI Pro provides several tools including the Make Accessible Action ...
Accessibility Guide
Page 5
...work required in the PDF to searchable text using optical character recognition (OCR) before addressing accessibility in the document. Adobe® Acrobat® XI Pro Accessibility Guide: Best ...PDF format please visit the Microsoft Enable website. providing document language; If the native document is a graphic representing the letters on the screen. Fonts that must contain enough information for accessibility. This extraction fails if Acrobat cannot determine how to map the font to Adobe Acrobat Pro XI for images; Start with Adobe products visit the Adobe...
...work required in the PDF to searchable text using optical character recognition (OCR) before addressing accessibility in the document. Adobe® Acrobat® XI Pro Accessibility Guide: Best ...PDF format please visit the Microsoft Enable website. providing document language; If the native document is a graphic representing the letters on the screen. Fonts that must contain enough information for accessibility. This extraction fails if Acrobat cannot determine how to map the font to Adobe Acrobat Pro XI for images; Start with Adobe products visit the Adobe...
Accessibility Guide
Page 6
...Other Interactive Features: Hyperlinks and Navigational Aids Navigational aids in a PDF enables some screen readers to switch the current speech synthesizer to the document Adobe® Acrobat® XI Pro Accessibility Guide: Creating Accessible Forms for complete details. Document Structure Tags...Fields with Accessible Error Messages and No Timing Some PDFs contain interactive forms that provides a sufficient degree of contrast • Controls for audio Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility 3 To be accessible, form fields must be...
...Other Interactive Features: Hyperlinks and Navigational Aids Navigational aids in a PDF enables some screen readers to switch the current speech synthesizer to the document Adobe® Acrobat® XI Pro Accessibility Guide: Creating Accessible Forms for complete details. Document Structure Tags...Fields with Accessible Error Messages and No Timing Some PDFs contain interactive forms that provides a sufficient degree of contrast • Controls for audio Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility 3 To be accessible, form fields must be...
Accessibility Guide
Page 7
... text instead of images of text • No use Acrobat Pro. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for making existing PDFs accessible, Acrobat Pro must use of flashing or blinking elements • No focus changes without user initiation • Consistent navigation and identification of elements Adobe Acrobat and Adobe Reader Accessibility Features Accessibility features in a single, easy...
... text instead of images of text • No use Acrobat Pro. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for making existing PDFs accessible, Acrobat Pro must use of flashing or blinking elements • No focus changes without user initiation • Consistent navigation and identification of elements Adobe Acrobat and Adobe Reader Accessibility Features Accessibility features in a single, easy...
Accessibility Guide
Page 8
... of Adobe XI Reader, Adobe XI Standard, and Adobe XI Pro Table 1. to - - Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for Creating Accessible PDF Files by adding tags to fill in a PDF file • • • as it is read aloud Make PDF documents more • accessible by Product Adobe Acrobat XI Acrobat XI - PDF Accessibility Overview Accessibility Features of Adobe Reader...
... of Adobe XI Reader, Adobe XI Standard, and Adobe XI Pro Table 1. to - - Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for Creating Accessible PDF Files by adding tags to fill in a PDF file • • • as it is read aloud Make PDF documents more • accessible by Product Adobe Acrobat XI Acrobat XI - PDF Accessibility Overview Accessibility Features of Adobe Reader...
Accessibility Guide
Page 9
... interact to assist content authors in creating accessible PDF documents. Acrobat XI Pro PDF Accessibility Repair Workflow The Adobe® Acrobat® XI Pro Accessibility Guide: PDF Accessibility Repair Workflow provides a stepby-step method for Adobe Acrobat XI Pro to achieve accessibility for PDF Accessibility 6 Using the Accessibility Checker in Acrobat XI Pro The Adobe® Acrobat® XI Pro Accessibility Guide: Using the Accessibility Checker describes...
... interact to assist content authors in creating accessible PDF documents. Acrobat XI Pro PDF Accessibility Repair Workflow The Adobe® Acrobat® XI Pro Accessibility Guide: PDF Accessibility Repair Workflow provides a stepby-step method for Adobe Acrobat XI Pro to achieve accessibility for PDF Accessibility 6 Using the Accessibility Checker in Acrobat XI Pro The Adobe® Acrobat® XI Pro Accessibility Guide: Using the Accessibility Checker describes...
Accessibility Guide
Page 10
... Accessibility Checker dialog, it is possible to choose which kinds of the Make Accessible action wizard is to the document. 7. It looks for PDF Accessibility 7 Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for common elements that need further action, such as the use of alternative text on all accessibility criteria, including...
... Accessibility Checker dialog, it is possible to choose which kinds of the Make Accessible action wizard is to the document. 7. It looks for PDF Accessibility 7 Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for common elements that need further action, such as the use of alternative text on all accessibility criteria, including...
Accessibility Guide
Page 11
... for PDF Accessibility 8 Forms, Tables and Lists; Choose a category from the dropdown, and then select the accessibility options to perform. 11. Acrobat XI Pro Accessibility Full Check Tool Figure 2. Using the Acrobat XI Pro Accessibility Checker 9. By default, everything but "tables must have a summary" is complete, the results are displayed via the Accessibility Checker Adobe® Acrobat...
... for PDF Accessibility 8 Forms, Tables and Lists; Choose a category from the dropdown, and then select the accessibility options to perform. 11. Acrobat XI Pro Accessibility Full Check Tool Figure 2. Using the Acrobat XI Pro Accessibility Checker 9. By default, everything but "tables must have a summary" is complete, the results are displayed via the Accessibility Checker Adobe® Acrobat...
Accessibility Guide
Page 12
... Report can also be created in the Accessibility Checker Options dialog, the results are available in the Accessibility tools pane. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility 9 Acrobat Xi Pro Accessibility Checker Panel If a report was checked to be displayed by activating the Accessibility Report tool command in the selected...
... Report can also be created in the Accessibility Checker Options dialog, the results are available in the Accessibility tools pane. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility 9 Acrobat Xi Pro Accessibility Checker Panel If a report was checked to be displayed by activating the Accessibility Report tool command in the selected...
Accessibility Guide
Page 13
... determine whether to flicker • No inaccessible scripts • Navigation links are not repetitive • Page does not require timed responses Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility 10 Manual review of the issues may not affect the functional accessibility of the document author such as whether a figure...
... determine whether to flicker • No inaccessible scripts • Navigation links are not repetitive • Page does not require timed responses Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility 10 Manual review of the issues may not affect the functional accessibility of the document author such as whether a figure...
Accessibility Guide
Page 14
Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for each column • Tables must have a summary ... results tree displays one of the following states for PDF Accessibility 11 Verify the item manually. • Failed: The item did not pass the accessibility check. Using the Acrobat XI Pro Accessibility Checker • Forms, Tables and Lists ...TD must contain the same number of columns in each row and rows in each rule check (See "Figure 6. Acrobat Rule Check States" on page 12): • Passed: The item passed this accessible check. • Passed Manually:...
Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for each column • Tables must have a summary ... results tree displays one of the following states for PDF Accessibility 11 Verify the item manually. • Failed: The item did not pass the accessibility check. Using the Acrobat XI Pro Accessibility Checker • Forms, Tables and Lists ...TD must contain the same number of columns in each row and rows in each rule check (See "Figure 6. Acrobat Rule Check States" on page 12): • Passed: The item passed this accessible check. • Passed Manually:...
Accessibility Guide
Page 15
...each Checker Option" on page 13): • Fix: Acrobat either fixes the item automatically, or displays a dialog ...The link to repair failed checks. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for the ...page range/ document with links to tips on all items. Choose this option in the Accessibility Checker panel. For example, a dialog is provided by entering information or making a choice. Acrobat... menu-right-click (Windows) or Control-click (Mac OS) the item in the Accessibility Checker Options ...
...each Checker Option" on page 13): • Fix: Acrobat either fixes the item automatically, or displays a dialog ...The link to repair failed checks. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for the ...page range/ document with links to tips on all items. Choose this option in the Accessibility Checker panel. For example, a dialog is provided by entering information or making a choice. Acrobat... menu-right-click (Windows) or Control-click (Mac OS) the item in the Accessibility Checker Options ...
Accessibility Guide
Page 16
...documents screen readers must be able to copy or extract the document's text to convert it 's necessary to be an image-only PDF file. To fix the rule automatically, select Accessibility Permission Flag on the document. If the document appears to address issues for ... on the security settings that is to turn on , or edited. Note: See the related WCAG section: 1.1.1. Please refer to the "Adobe Acrobat XI Pro Accessibility Repair Workflow" document for each option in the Accessibility Checker. General Settings" dialog and then perform optical character recognition (OCR) on the...
...documents screen readers must be able to copy or extract the document's text to convert it 's necessary to be an image-only PDF file. To fix the rule automatically, select Accessibility Permission Flag on the document. If the document appears to address issues for ... on the security settings that is to turn on , or edited. Note: See the related WCAG section: 1.1.1. Please refer to the "Adobe Acrobat XI Pro Accessibility Repair Workflow" document for each option in the Accessibility Checker. General Settings" dialog and then perform optical character recognition (OCR) on the...
Accessibility Guide
Page 17
...to the appropriate language. Primary language: Setting the document language in different languages refer to the Adobe Acrobat XI Pro Accessibility Repair Workflow guide. To set the language for PDF Accessibility 14 Make sure that may be reviewed to ensure they are correct. If the check fails.... To set the language. Note: See the related WCAG sections: 2.4.1 Bypass Blocks (Level A), 2.4.5 Multiple Ways (Level AA) Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for specific parts of the document in a PDF enables some screen readers to switch to the...
...to the appropriate language. Primary language: Setting the document language in different languages refer to the Adobe Acrobat XI Pro Accessibility Repair Workflow guide. To set the language for PDF Accessibility 14 Make sure that may be reviewed to ensure they are correct. If the check fails.... To set the language. Note: See the related WCAG sections: 2.4.1 Bypass Blocks (Level A), 2.4.5 Multiple Ways (Level AA) Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for specific parts of the document in a PDF enables some screen readers to switch to the...
Accessibility Guide
Page 18
... Document Colors, and then select Use High-Contrast Colors. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility 15 To fix this check fails, it's possible ...not accessible to people who have low vision or color deficiencies. Fix missing bookmarks in Acrobat Color contrast: When this issue, make sure that the document's content adheres to display ...). Adjust viewer to the guidelines outlined in WCAG section 1.4.3 or include a recommendation that the PDF viewer use high-contrast colors and verify that you want from the popup menu, and then click...
... Document Colors, and then select Use High-Contrast Colors. Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for PDF Accessibility 15 To fix this check fails, it's possible ...not accessible to people who have low vision or color deficiencies. Fix missing bookmarks in Acrobat Color contrast: When this issue, make sure that the document's content adheres to display ...). Adjust viewer to the guidelines outlined in WCAG section 1.4.3 or include a recommendation that the PDF viewer use high-contrast colors and verify that you want from the popup menu, and then click...
Accessibility Guide
Page 19
...following to fix this check: • If the content is purely decorative, set it as an artifact. Please refer to the Adobe Acrobat XI Pro Accessibility Repair Workflow Guide for instructions on the Tags panel. Adjust viewer to tag content. Make sure that all content in the ... if they 're created, choose Tag Annotations from the Options menu on how to search for PDF Accessibility 16 This is tagged. Please refer to the Adobe Acrobat XI Pro Accessibility Repair Workflow Guide for instructions on how to display document with high contrast settings Page content ...
...following to fix this check: • If the content is purely decorative, set it as an artifact. Please refer to the Adobe Acrobat XI Pro Accessibility Repair Workflow Guide for instructions on the Tags panel. Adjust viewer to tag content. Make sure that all content in the ... if they 're created, choose Tag Annotations from the Options menu on how to search for PDF Accessibility 16 This is tagged. Please refer to the Adobe Acrobat XI Pro Accessibility Repair Workflow Guide for instructions on how to display document with high contrast settings Page content ...
Accessibility Guide
Page 20
...Description or Media Alternative (Prerecorded). (A), 1.2.5 Audio Description (Prerecorded). (AA) Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for multimedia requirements. In addition to create the PostScript file, and then re-create the PDF. only and Video- Note: See the related WCAG section: 2.4.3, Focus ...Order (Level A) Character encoding: Specifying the encoding helps PDF viewers present users with the multimedia. Please refer to the Adobe Acrobat XI Pro Accessibility Repair Workflow Guide for people who are deaf or hard of all ...
...Description or Media Alternative (Prerecorded). (A), 1.2.5 Audio Description (Prerecorded). (AA) Adobe® Acrobat® XI Pro Accessibility Guide: Best Practices for multimedia requirements. In addition to create the PostScript file, and then re-create the PDF. only and Video- Note: See the related WCAG section: 2.4.3, Focus ...Order (Level A) Character encoding: Specifying the encoding helps PDF viewers present users with the multimedia. Please refer to the Adobe Acrobat XI Pro Accessibility Repair Workflow Guide for people who are deaf or hard of all ...