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Ver 2.0 Integrated Cloud Environment Scan to Documentmall User's Guide © 2012-2015 Ricoh Americas Corporation Ricoh Americas Corporation
Ver 2.0 Integrated Cloud Environment Scan to Documentmall User's Guide © 2012-2015 Ricoh Americas Corporation Ricoh Americas Corporation
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...THIS DOCUMENT MAY BE REPRODUCED IN ANY FASHION AND/OR DISTRIBUTED WITHOUT THE PRIOR PERMISSION OF RICOH AMERICAS CORPORATION. All product names, partner's brands and their respective holders and should be noted as such. Copyright © 2012-2015 Ricoh Americas Corporation Ricoh Americas Corporation Ver 2.0 It is the reader's responsibility when discussing the information contained this document are trademarks...of such companies. Any trademark or registered trademark found in this support manual is used in this document to convey endorsement or other affiliation with Ricoh products.
...THIS DOCUMENT MAY BE REPRODUCED IN ANY FASHION AND/OR DISTRIBUTED WITHOUT THE PRIOR PERMISSION OF RICOH AMERICAS CORPORATION. All product names, partner's brands and their respective holders and should be noted as such. Copyright © 2012-2015 Ricoh Americas Corporation Ricoh Americas Corporation Ver 2.0 It is the reader's responsibility when discussing the information contained this document are trademarks...of such companies. Any trademark or registered trademark found in this support manual is used in this document to convey endorsement or other affiliation with Ricoh products.
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Ver 2.0 Table of Contents Table of Contents ...1 1 Preface...2 2 Introduction ...4 3 Scan to Documentmall...5 3.1 Scan to Documentmall Screens and Operations 5 3.2 Scan to Documentmall Default Scan Folder 14 4 Scan to Documentmall Smart Operation Panel 15 4.1 Scan to Documentmall Smart Operation Panel Screens and Operations 15 5 Appendix ...25 5.1 Scan File Name...25 5.2 Troubleshooting Scan to Documentmall 26 5.3 Messages related to Scanning 27 5.4 Scan to Documentmall Application Limitations 30 6 Notes:...31 Ricoh Americas Corporation Page 1
Ver 2.0 Table of Contents Table of Contents ...1 1 Preface...2 2 Introduction ...4 3 Scan to Documentmall...5 3.1 Scan to Documentmall Screens and Operations 5 3.2 Scan to Documentmall Default Scan Folder 14 4 Scan to Documentmall Smart Operation Panel 15 4.1 Scan to Documentmall Smart Operation Panel Screens and Operations 15 5 Appendix ...25 5.1 Scan File Name...25 5.2 Troubleshooting Scan to Documentmall 26 5.3 Messages related to Scanning 27 5.4 Scan to Documentmall Application Limitations 30 6 Notes:...31 Ricoh Americas Corporation Page 1
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... images provided in this document are for understanding the Integrated Cloud Environment, and related application. 2. Ricoh Americas Corporation Page 2 Operation of Scan to Documentmall Integrated Cloud Environment Applications This section contains step-by-step instructions on how to scan documents using the Integrated Cloud Environment Scan to Documentmall Application on Ricoh MFPs. These images may not reflect the exact...
... images provided in this document are for understanding the Integrated Cloud Environment, and related application. 2. Ricoh Americas Corporation Page 2 Operation of Scan to Documentmall Integrated Cloud Environment Applications This section contains step-by-step instructions on how to scan documents using the Integrated Cloud Environment Scan to Documentmall Application on Ricoh MFPs. These images may not reflect the exact...
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Ver 2.0 This page intentionally left blank to allow for duplex printing. Ricoh Americas Corporation Page 3
Ver 2.0 This page intentionally left blank to allow for duplex printing. Ricoh Americas Corporation Page 3
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... Integrated Cloud Environment is used to access these web applications. An appropriate MFP device, with Browser Unit, is a collection of Web applications running within the "Ricoh Cloud." These web applications provide various document management services, like Scanning, OCR, Cloud Printing, and connectivity to your Documentmall account. Ver 2.0 2 Introduction What is Integrated Cloud Environment? Ricoh Americas Corporation Page...
... Integrated Cloud Environment is used to access these web applications. An appropriate MFP device, with Browser Unit, is a collection of Web applications running within the "Ricoh Cloud." These web applications provide various document management services, like Scanning, OCR, Cloud Printing, and connectivity to your Documentmall account. Ver 2.0 2 Introduction What is Integrated Cloud Environment? Ricoh Americas Corporation Page...
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Screen Shot ICE Splash Screen Press the operation panel button that Integrated Cloud Environment is allocated to Documentmall application and its operation. Ver 2.0 3 Scan to Documentmall 3.1 Scan to Documentmall Screens and Operations This section provides an overview of the Scan to , this is generally the [Other Functions] button. This is available select the [Browser] button. Note: If more than one application is the startup screen for the Integrated Cloud Environment. This screen is then displayed. Ricoh Americas Corporation Page 5
Screen Shot ICE Splash Screen Press the operation panel button that Integrated Cloud Environment is allocated to Documentmall application and its operation. Ver 2.0 3 Scan to Documentmall 3.1 Scan to Documentmall Screens and Operations This section provides an overview of the Scan to , this is generally the [Other Functions] button. This is available select the [Browser] button. Note: If more than one application is the startup screen for the Integrated Cloud Environment. This screen is then displayed. Ricoh Americas Corporation Page 5
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Press on the [Documentmall] icon to access the Scan to . ICE Portal Screen Ver 2.0 This screen illustrates the Main Menu. Ricoh Americas Corporation Page 6 The Main Menu shows the user, by use of large colorful icons, the applications which they have been subscribed to Documentmall application.
Press on the [Documentmall] icon to access the Scan to . ICE Portal Screen Ver 2.0 This screen illustrates the Main Menu. Ricoh Americas Corporation Page 6 The Main Menu shows the user, by use of large colorful icons, the applications which they have been subscribed to Documentmall application.
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Example: mfp_saas Press on "Account" entry field located below the "Account" title. Enter Your Documentmall Account. Login Screen Ver 2.0 Press on "User Name" entry field located under the "User Name:" title. This will open the soft keyboard. Ricoh Americas Corporation Page 7 This will open the soft keyboard. Home: Return to Main Menu screen [Application List].
Example: mfp_saas Press on "Account" entry field located below the "Account" title. Enter Your Documentmall Account. Login Screen Ver 2.0 Press on "User Name" entry field located under the "User Name:" title. This will open the soft keyboard. Ricoh Americas Corporation Page 7 This will open the soft keyboard. Home: Return to Main Menu screen [Application List].
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Press on the data entry field located below Password: This will again open the soft keyboard. Ver 2.0 Enter the correct user name, press OK. Enter your Documentmall® account password using the soft keyboard. Ricoh Americas Corporation Page 8
Press on the data entry field located below Password: This will again open the soft keyboard. Ver 2.0 Enter the correct user name, press OK. Enter your Documentmall® account password using the soft keyboard. Ricoh Americas Corporation Page 8
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Ver 2.0 Enter the correct password, and press OK. press the [Login] button Ricoh Americas Corporation Page 9
Ver 2.0 Enter the correct password, and press OK. press the [Login] button Ricoh Americas Corporation Page 9
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If this case, please re-enter the correct Documentmall login credentials. In this was entered incorrectly, please re-enter the User Name as well as the Password. Ricoh Americas Corporation Page 10 If authentication fails, this error message is displayed. Note: The Login Page will retain the previously entered User Name. Ver 2.0 Note: Refer to the Troubleshooting section for additional error messages related to a login failure.
If this case, please re-enter the correct Documentmall login credentials. In this was entered incorrectly, please re-enter the User Name as well as the Password. Ricoh Americas Corporation Page 10 If authentication fails, this error message is displayed. Note: The Login Page will retain the previously entered User Name. Ver 2.0 Note: Refer to the Troubleshooting section for additional error messages related to a login failure.
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...," this will open the soft keyboard. Scan: Scan documents to Documentmall. [The 'Start' key can also be stored in Documentmall. File Name: Touch the entry data field next to Main Menu screen [Application List]. Indexing: Displays document folder selection and indexing screen Ricoh Americas Corporation Page 11 If the filename is not entered a system generated...
...," this will open the soft keyboard. Scan: Scan documents to Documentmall. [The 'Start' key can also be stored in Documentmall. File Name: Touch the entry data field next to Main Menu screen [Application List]. Indexing: Displays document folder selection and indexing screen Ricoh Americas Corporation Page 11 If the filename is not entered a system generated...
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Back: Return to Scan settings screen Select 'Document Type' from Scan Folder list box. List box displays, Cabinets and first level of folders under a cabinet Apply: Saves selected settings Home: Return to selected Document Type Ricoh Americas Corporation Page 12 Select 'Scan Folder' from Document Type List box. This will display attributes related to Main Menu screen [Application List]. Ver 2.0 Pressing 'Indexing' button in Scan Setting screen displays this screen.
Back: Return to Scan settings screen Select 'Document Type' from Scan Folder list box. List box displays, Cabinets and first level of folders under a cabinet Apply: Saves selected settings Home: Return to selected Document Type Ricoh Americas Corporation Page 12 Select 'Scan Folder' from Document Type List box. This will display attributes related to Main Menu screen [Application List]. Ver 2.0 Pressing 'Indexing' button in Scan Setting screen displays this screen.
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... displayed momentarily. Also a 'Sending...' Note: These messages are displayed as a function of the MFP's browser, not by the Scan to Main Menu screen [Application List]. Ricoh Americas Corporation Page 13 When the scan is completed, a 'Scanning was Finished' message is pressed. This message is displayed during the scanned data transfer between the MFP... web server. message is displayed. Ver 2.0 Enter values related to Selected 'Document Tye' attributes and Press 'Apply' button Apply: Saves selected settings Home: Return to Documentmall® application.
... displayed momentarily. Also a 'Sending...' Note: These messages are displayed as a function of the MFP's browser, not by the Scan to Main Menu screen [Application List]. Ricoh Americas Corporation Page 13 When the scan is completed, a 'Scanning was Finished' message is pressed. This message is displayed during the scanned data transfer between the MFP... web server. message is displayed. Ver 2.0 Enter values related to Selected 'Document Tye' attributes and Press 'Apply' button Apply: Saves selected settings Home: Return to Documentmall® application.
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Ricoh Americas Corporation Page 15 Press on a Smart Operation panel supported devices. Ver 2.0 4 Scan to Documentmall Smart Operation Panel 4.1 Scan to Documentmall Smart Operation Panel Screens and Operations This section provides an overview of the Scan to launch Browser NX application with Integrated Cloud Environment URL. Integrated Environment application portal is displayed. Screen Shot Press the ICON on home screen to Documentmall application and its operation on 'Documentmall' ICON.
Ricoh Americas Corporation Page 15 Press on a Smart Operation panel supported devices. Ver 2.0 4 Scan to Documentmall Smart Operation Panel 4.1 Scan to Documentmall Smart Operation Panel Screens and Operations This section provides an overview of the Scan to launch Browser NX application with Integrated Cloud Environment URL. Integrated Environment application portal is displayed. Screen Shot Press the ICON on home screen to Documentmall application and its operation on 'Documentmall' ICON.
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Ver 2.0 Login Screen: Enter Account in Account edit box [Example: mfp_saas] Enter user name in password edit box Ricoh Americas Corporation Page 16 Enter the password in User Name edit box.
Ver 2.0 Login Screen: Enter Account in Account edit box [Example: mfp_saas] Enter user name in password edit box Ricoh Americas Corporation Page 16 Enter the password in User Name edit box.
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...' etc, depending on the size of paper. File Name: Max Chars (32) Home: Return to Main Menu screen [Application List] Indexing: Displays indexing setting screen Ricoh Americas Corporation Page 17 Select Size as 'Auto' for all standard sizes recognized by MFP. 2. Scan File Format: PDF or JPG 3.
...' etc, depending on the size of paper. File Name: Max Chars (32) Home: Return to Main Menu screen [Application List] Indexing: Displays indexing setting screen Ricoh Americas Corporation Page 17 Select Size as 'Auto' for all standard sizes recognized by MFP. 2. Scan File Format: PDF or JPG 3.
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Folder Selection Ver 2.0 Pressing ICON displays Folder selection dialog box. Pressing this switches the dialog in to folder selection mode from folder browsing mode Ricoh Americas Corporation Page 18 Pressing this displays a new folder creation dialog box.
Folder Selection Ver 2.0 Pressing ICON displays Folder selection dialog box. Pressing this switches the dialog in to folder selection mode from folder browsing mode Ricoh Americas Corporation Page 18 Pressing this displays a new folder creation dialog box.
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Pressing this keyword is listed. A filtered folder list based on this in 'Select Folder' dialog displays a new Folder creation dialog box, as shown Ricoh Americas Corporation Page 19 Ver 2.0 Pressing this dismisses the dialog Pressing this arrow next to the folder name displays sub folders under that folder Search Filter Pressing this displays soft keyboard, enter a search keyword.
Pressing this keyword is listed. A filtered folder list based on this in 'Select Folder' dialog displays a new Folder creation dialog box, as shown Ricoh Americas Corporation Page 19 Ver 2.0 Pressing this dismisses the dialog Pressing this arrow next to the folder name displays sub folders under that folder Search Filter Pressing this displays soft keyboard, enter a search keyword.